The URL can be used to link to this page

Home My WebLink About180546 12/16/2009 CITY OF CARMEL, INDIANA VENDOR: 00351669 Page 1 of 1 ONE CIVIC SQUARE UMBAUGH ASSOCIATES CHECK AMOUNT: $87,845.00 CARMEL, INDIANA 46032 Np ANAPOL 8 IN 46240 -0458 CHECK NUMBER: 180546 CHECK DATE: 12/1612009 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 902 4340300 1130092JMM 62,100.00 ACCOUNTING FEES 902 .4340300 113009JMM 18,345.00 ACCOUNTING FEES 902 4340300 120037 7,400.00 ACCOUNTING FEES n Umbaugh 8365 Keystone Crossing, Suite 300 P.O. Box 40458 Indianapolis, IN 46240 -0458 (397) 465 -1500 Carmel Redevelopment Commission c% Ms. Sheny Mielke, Finance Director City of Carmel 111 West Main Street, Suite 140 Carmel, IN 46032 Re: Financial Services related to the Installment Contracts and Tax Increment Estimates Invoice No. 1130092jmm Date 1113012009 Client No. C00600 For financial services related to the planning and execution of TIF Installment Contracts and proposed Certificates of Participation to provide additional funding for the Village on the Green projects including Performing Arts Center (PAC) enhancements and parking, a theater, and Arts District Lofts parking garage. Prepare and revise TIF estimate and TIF Report including outstanding and proposed obligations. See attached detail for services. Current Amount Due 62,100.00 WIRING INSTRUCTIONS H. J. Umbaugh Associates Key Bank Account Number 1215504838 Routing Number 04100/039 r Umbaugh 8365 Keystone Crossing, Suite 300 P.O. Box 40458 Indianapolis, IN 46240-0458 (317) 465 -1500 Carmel Redevelopment Commission c% Ms. Sherry Welke, Finance Director i 11 West Main Street, Suite 140 Cartel, IN 46032 Re: Financial Services related to the Installment Contracts and Tax Increment Estimates Invoice No. 1130092jmm Date 1113012009 Client No. C00600 DATE SERVICE HOURS RATE AMOUNT 5/29/2009 Teleconferences discuss TIF installment contracts, TIF BAB alternative, possiblifties with Todd Krz. Mesirow Matthes 0.50 $340 $170.00 6/29/2009 Teleconferences Sherry (per Mayor) discuss TIF projection, potential new developments, additional installment contracts, etc. Matthes 0.50 340 170.00 612.912009 Financial Development Prep Instructions to staff regarding revising the TIF projection, MISO, Greystone PILOT, etc., other potential new developments, additional Installment contracts, etc. Matthes 0.50 340 170.00 6130/2009 Correspondence email Sherry, Mayor et al re: slow and fast TIF growth assumptions, TIF surplus, bond and contract structure, etc. Matthes 0.25 340 85.00 6/30 /2009 Financial Development Review review and compare slow and fast growth, surplus, structure, etc. Matthes 0.25 340 85.00 7/1/2009 Meetings with rep's from Marine Bank re: loan renewal with REI and CRC; review TIF report, other outstanding obligations, etc. Matthes 1.00 340 340.00 7/7/2009 Correspondence email TIF Report to Ralph McGinley Matthes 0.50 340 170.00 7/9/2009 Correspondence Ralph MCGinley Matthes 0.25 340 85.00 7/9/2009 Financial Development Prep Ralph MCGinley schedule Matthes 0.25 340 85.00 7/13/2009 Teleconferences Bruce Donaldson re: Oppenheimer possibilities like IN Bond Bank (IBB), PAC repayment, etc. Matthes 0.25 340 85.00 7/16/2009 Teleconferences Bruce Donaldson Matthes 0.25 340 85.00 8/4/2009 Meetings Les and Karl re, PAC, City Ctr, Theater, etc. TIF, Oppenheimer IBB projection, etc. Matthes 1.50 340 510.00 8!412009 Financial Development Prep discuss w/ Jason and Heidi TIF projection update needed for Oppenheimer -IBB TIF bonds, pay 2010 TIF, Midwest ISO personal prop. TIF, and changes to debt obligations (per Karl) needed for 8/20 meeting w/ IBB Matthes 1.00 340 340.00 81512009 Financial Development- Prep find /review schedule of 2009 appeals and refundings Matthes 0.50 340 170.00 8/6/2009 Teleconferences Bruce Donaldson re: Recovery Zone Bonds for Ersal project and other EDC -type projects Matthes 0.50 340 170.00 8/612009 Financial Development Prep bond schedules and info from Karl (and Oppenheimer) Matthes 1.00 340 340.00 817!2009 Financial Development Prep Matthes 1.00 340 340.00 8/712009 Financial Development Prep TIF Projection discussion Dickman 0.50 160 80.00 8/7/2009 Financial Development Prep Discuss updating TIF projections and Debt with Loren and Heidi Semler 0.50 230 115.00 8/10/2009 Teleconferences Bruce Donaldson Matthes 0.25 340 85.00 8/12/2009 Financial Development Prep Reviewing Property Cards. Potter 1.00 90 90.00 B/12/2009 Financial Development Prep TIF Update Dickman 1.00 160 160.00 8/14/2009 Financial Development Prep TIF Estimate; MiSO TIF Estimate Dickman 6.75 160 1,080.00 8/14/2009 Umbaugh Reports Prep Discuss Carmel TIF report with Held! Semler 0.50 230 115.00 8/14/2009 Financial Development Prep reviewing Oppenheimer schedules and info from Karl; lay -out the new TIF- Obligation schedule format for Heidi and Instructions re: schedule and supporting schedules; email Karl Matthes 2.25 340 765.00 8117/2009 Financial Development Prep TIF Estimate update Dickman 6.25 160 1,000.00 8/17/2009 Teleconferences Ralph McGinley Matthes 0.25 340 85.00 8/18/2009 Teleconferences Ralph McGinley, Karl Haas Matthes 0.50 340 170.00 8/18/2009 Financial Development Prep Matthes 2.00 340 680.00 8/18/2009 Financial Development Prep Oppenheimer VOTG schedules Dickman 4.00 160 640.00 8/18/2009 Financial Development Prep TIF Report/MISO PP talc Dickman 7.50 160 1,200.00 8/18/2009 Umbaugh Reports Prep Update Carmel TIF estimates Semler 5.00 230 1,150.00 8/19/2009 Umbaugh Reports Prep Finalize TIF documents/ look at bldg permit listing Dickman 1.75 160 280.00 8/19/2009 Meetings meeting w/ IN and Oppenheimer Matthes 1.50 340 510.00 8/1912009 Financial Development Prep Matthes 2.00 340 680.00 8/20/2009 Umbaugh Reports Prep TIF Report Dickman 1.50 160 240.00 8/21/2009 Umbaugh Reports Prep TIF Report Dickman 7.00 160 1,120.00 8/21/2009 Teleconferences vm to Ralph re: Appeals; email from IBB Matthes 0.25 340 85.00 8/21/2009 Financial Development Review review revised HJU and Oppenheimer scheds (from 8/20) Matthes 0.50 340 170.00 8/24/2009 Financial Development Prep TIF schedules, bond and COP and Installment Contracts and assumptions, etc. Matthes 1.00 340 340.00 8/24/2009 Umbaugh Reports Review info for Marine Bank need to specialize transmittal letter and refer to Umbuagh 5/20 report, etc. Matthes 1.00 340 340,00 8/24/2009 Umbaugh Reports Prep TIF Report/Jeff Deeter Schedule Dickman 7.25 160 1,160.00 8/25/2009 Financial Development Prep questions related to 116th Guilford Senior devt, in or not in Area, PILOT payments, etc. Matthes 0.25 340 85.00 8/25/2009 Financial Development Prep time from 8116 reviewing Coonrod Fiscal plan and preparing schedules and instructions for TIF/Bond/installment contract analysis and report update, etc. Matthes 2.00 340 680.00 8/26/2009 Umbaugh Reports Prep TIF Report, Appeals disc w JGS/LMM Dickman 3.50 160 560.00 8/26/2009 Financial Development Prep drafting email regarding appeals and TIF, additional questions and discussion with Jason Matthes 1.00 340 340.00 8/28/2009 Umbaugh Reports Prep TIF Report Dickman 7.25 160 1,160.00 8/31/2009 Umbaugh Reports Prep TIF Report Dickman 275 160 440.00 9/3/2009 Financial Development Prep discuss TIF, appeals, etc, and changes to schedules Matthes 1.00 340 340.00 9/312009 Correspondence TIF Report Disc w LMM Dickman 0.75 160 120.00 9/3/2009 Umbaugh Reports Review Review TIF update Semler 0.75 230 172,50 9/4/2009 Teleconferences call Dixie re: appeals Matthes 0.25 340 85.00 9/4/2009 Umbaugh Reports Prep TIF Report Dickman 7.00 160 1,120.00 9/4/2009 Umbaugh Reports Review Review TIF update Semler 1.75 230 402.50 9/4/2009 Financial Development Prep discussing and revising TIF for appeals, and refunds changes to multiple spreadsheets, etc. Matthes 2.00 340 680.00 9/6/2009 Umbaugh Reports Review Review TIF update Semler 1.50 230 345.00 91812009 Umbaugh Reports Prep TIF Report Dickman 7.75 160 1,240.00 9/8/2009 Umbaugh Reports Prep Proofing TIF schedules for TIF report Rauh 2.00 120 240.00 9/8/2009 Teleconferences discuss IBB, TIF appeals, etc. w/ Bruce Matthes 0.25 340 85.00 9/8/2009 Umbaugh Reports Prep discuss Report schedules, etc. w/ Heidi Matthes 0.50 340 170.00 9/912009 Umbaugh Reports Prep TIF Report Dickman 2.00 160 320.00 9/17/2009 Teleconferences calf with Oppenheimer re. TIF and appeals, IBB bonds, etc. Matthes 0.50 340 170.00 9/17/2009 Financial Development Prep Prep TIF Comparison to send to Oppenheimer; Conf call Dickman 1.75 160 280.00 9117/2009 Financial Development Prep prep for call with Oppenheimer re: TIF and appeals, IBB bonds, etc.; post call discussion w/ Heidi and Jason Matthes 1.00 340 340.00 9/2112009 Disclosure Documents Prep Preparation for fieldwork Bryant 0.25 130 32.50 9/22/2009 Disclosure Documents Prep Fieldwork large taxpayers Bryant 8.00 130 1,040.00 9123!2009 Disclosure Documents Prep Bryant 2.25 130 292.50 9/2812009 Teleconferences Les Olds Matthes 0.25 340 85.00 9128/2009 Financial Development Prep discuss Les meeting /call to discuss appeals w/ heidi and Jason Matthes 0.25 340 85.00 9/28/2009 Disclosure Documents Prep Bryant 0.50 130 65.00 9/29/2009 Umbaugh Reports Prep TIF Report Dickman 3.75 160 600.00 9/29/2009 Umbaugh Reports Prep discuss revised TIF Report schedules and TIF w/ Jason and Heidi Matthes 0.25 340 85.00 9/29/2009 Disclosure Documents Prep Bryant 2.75 130 357.50 9/3012009 Meetings TIF Meeting w Karl Les Dickman 3.25 160 520.00 9130/2009 Meetings meeting wl Les Olds and Karl Haas re: installment contracts, projects, TIF estimates, appeals, challenge appeals, etc. Matthes 2.00 340 680.00 9/30/2009 Financial Development Prep info /prep for meeting wl Les and Karl Matthes 0.50 340 170,00 9/30/2009 Disclosure Documents Prep Bryant 0.50 130 65.00 10/2/2009 Correspondence respond to Oppenheimer request re: Official Statement, non current data; TIF and TIF Report update Matthes 0.50 340 170.00 10/2/2009 Teleconferences discuss potential buy -back of TIF Bonds and restructure w/ Todd K. from Mesirow Matthes 0.25 340 85.00 10/2/2009 Financial Development Prep TIF Expiration Date verification Dickman 1.50 160 240.00 10/2/2009 Umbaugh Reports Review Review TIF update, discuss with Loren Semler 2.50 230 575.00 10/5/2009 Financial Development Prep TIF Expiration date listing Dickman 2.25 160 360.00 10/512009 Financial Development Prep Carmel Rating info for Nancy Heck Dickman 0.75 160 120.00 10/512009 Umbaugh Reports Review Discuss TIF estimates and appeals Semler 1.00 230 230.00 10/7/2009 Financial Development Prep TIF Estimate disc w JGS Dickman 0.50 160 80.00 1017/2009 Umbaugh Reports Review Call assessors to discuss appeals Semler 0.50 230 115.00 10/1212009 Teleconferences Call w Kevin Poore re: Carmel AVs Appeal forecasts Dickman 2.25 160 360.00 10/13/2009 Financial Development Prep TIF Update; disc w LMM /JGS Dickman 1.75 160 280.00 10/13/2009 Umbaugh Reports Review Discuss trending assumptions with Kevin Poore, discuss appeals and estimated impact on future values and TIF estimate Semler 1.25 230 287.50 10/14/2009 Financial Development Prep TIF Update; Disc w JGS Dickman 2.00 160 320.00 10/14/2009 Umbaugh Reports Review Review TIF update, discuss with Loren Semler 3.25 230 747.50 Matthes 1.00 340 340.00 10/15/2009 Meetings meeting w/ Mayor, Karl, Les, et al re: appeals, future TIF growth assumptions, etc. Matthes 2.00 340 680,00 10/15/2009 Travel Matthes 0.50 340 170.00 10/15/2009 Meetings Carmel TIF Meeting with Mayor, etc. Dickman 2.50 160 400.00 10/16/2009 Correspondence send Mayor et al an economic forecast Mesirow Swonk Matthes 0.25 340 85.00 10/16/2009 Financial Development Prep Review Oppenheimer's VOTG numbers Dickman 0.25 160 40.00 10116/2009 Financial Development Prep Fallow up w JGS re: TIF Meeting Dickman 0.50 160 80.00 10/16/2009 Umbaugh Reports Review Discuss meeting and schedules with Heidi and Loren Semler 1.00 230 230.00 10/16/2009 Umbaugh Reports Prep discuss TIF assumptions and estimates with Gary and Jason; office real estate market contact, etc. Matthes 0.75 340 255.00 10/19/2009 Bond Sale review term sheets Matthes 1.00 340 340.00 10/19/2009 Financial Development Prep discuss w/ Jason upcoming meeting w/ Hollibaugh and Les and Karl; TIF, appeals, US 31 corridor future devt, etc. Matthes 0.50 340 170.00 10/20/2009 Teleconferences Conf Call w Oppenheimer; disc w Karl and LMM Dickman 1.75 160 280.00 10120/2009 Teleconferences Mike Hollibaugh Matthes 0.50 340 170.00 10/20/2009 Financial Development Prep Update TIF Report; prep for TIF Growth Mtg.; disc w LMM /JGS Dickman 3.50 160 560.00 10/20/2009 Meetings meeting re: TIF and future developments w/ Hollibaugh, Les and Karl; conf. call w/ Oppenheimer, Karl, and REI rep. re: Term Sheets etc.; meeting w/ Karl re: additional financial needs, other banks, etc. Matthes 3.00 340 1,020.00 10/2012009 Travel Matthes 0.50 340 170.00 10/20/2009 Financial Development Prep prepare/review info and schedules for meeting Matthes 0.75 340 255.00 10/20/2009 Meetings TtF Mtg. w Mike Hollibaugh, Les, and Karl Dickman 2.50 160 400.00 10120/2009 Meetings Meeting to discuss TIF projections and future development Semler 3.75 230 862.50 10/20/2009 Disclosure Documents Prep General Info listing provided by Oppenheimer discuss wl staff, emall Oppenheimer, preview Carmel DVD, etc. Matthes 1.00 340 340.00 10/21/2009 Teleconferences call Fran Kelly, PNC Matthes 0.25 340 85.00 10/21/2009 Financial Development Prep TIF Report for VOTG Dickman 2.75 160 440.00 10/21/2009 Disclosure Documents Prep gen info Black 0.75 90 67.50 10121/2009 Disclosure Documents Prep Bryant 4.00 130 520.00 10/21/2009 Disclosure Documents Prep PPM General Info wl Judi Matthes 0.50 340 170.00 10/22/2009 Financial Development Prep TIF Report for VOTG Dickman 2.75 160 440.00 10/2212009 Disclosure Documents Prep Bryant 2.00 130 260.00 10/22/2009 Legal Documents read PILOT Agreement for Barrington Senior Living Project Matthes 0.25 340 85.00 10/23/2009 f=inancial Development Prep TIF Report Dickman 5.00 160 800.00 10/23/2009 Financial Development Prep review and discuss w/ Heidi: Browning TIF Report and Indigo Hotel and Medical offices, info from Lex at DOGS and add'I info needed on new developments in Meridian Corridor and along Old Meridian Matthes 2.00 340 680.00 10/26/2009 Teleconferences conf call w/ Mike Hollibaugh and Lex and Heidi to discuss info they sent and addil info needed on new developments in Meridian Corridor and along Old Meridian Matthes 0.75 340 255.00 10/2612009 Disclosure Documents Prep Bryant 0.50 130 65.00 10/26/2009 Financial Development Prep TIF Report; Call w Mike Hollibaugh re: growth assumptions Dickman 1.25 160 200.00 10/27/2009 Financial Development Prep TIF Report Dickman 7.50 160 1,200.00 10/27/2009 Umbaugh Reports Review Review schedules with Heidi Semler 0.50 230 115.00 10/27/2009 Correspondence from and to Andrew at Oppenheimer Matthes 0.25 340 85.00 10/27/2009 Financial Development Prep more future development info from DOCS, discuss assumptions w/ Heidi Matthes 0.50 340 170.00 10/2712009 Disclosure Documents Prep Bryant 0.75 130 97,50 10/27/2009 Disclosure Documents Review review sections on Carmel Culture and Carmel Industry/Commerce, discuss w/ Judi and specific questions for Nancy Heck Matthes 0.50 340 170.00 10/28/2009 Umbaugh Reports Prep TIF Report Dickman 5.75 160 920.00 10128/2009 Umbaugh Reports Prep assumptions re: Browning medical offices TIF surplus Matthes 0.50 340 170.00 10/28/2009 Disclosure Documents Prep Bryant 0.50 130 65.00 1 012 912 0 0 9 Correspondence discuss w/ Judi, email PDF file to Mayor and Nancy for comments on City Center description, etc. Matthes 0.50 340 170.00 10/29/2009 Umbaugh Reports Prep TIF Report Dickman 6.50 160 1,040.00 10/29/2009 Financial Development Prep reviewing, discussing, changing: TIF schedules and all new development assumptions wl Heidi, call Lex, discuss with Jason; call Bruce re: expiration of Areas, call Andrew, etc. Matthes 100 340 1,020.00 10129/2009 Disclosure Documents Prep Bryant 0.50 130 65.00 10/29/2009 Umbaugh Reports Review Review TIF report Semler 2.00 230 460.00 10/30/2009 Umbaugh Reports Review Review TIF report Semler 0.75 230 172.50 10/3012009 Correspondence email to Karl re: various issues related to TIF projection, additional documentation needed, etc. Matthes 1.00 340 340.00 10/30/2009 Teleconferences Jeremi UIIom; Bruce D. Matthes 0.50 340 170.00 10/30/2009 Teleconferences additional calls w/ Bruce and other info related to expiration of TIF Areas Matthes 0.50 340 170.00 10/30/2009 Umbaugh Reports Prep TIF Report for VOTG; Disc w LMM /JGS Dickman 6.25 160 1,000.00 10/30/2009 Umbaugh Reports Prep Proofing TIF Report for VOTG Rauh 2.00 120 240.00 10/30/2009 Financial Development Review reviewing various documentation and determining additional does needed, review SWAP Agreement with Brian Matthes 1.50 340 510.00 11/2/2009 Legal Documents Review timetable and related bond does Dickman 0.50 160 80.00 11/2/2009 Correspondence Jeremi Ullom, Andrew T. re: PPM section, timetable, and TIF Matthes 0.50 340 170.00 11/2/2009 Teleconferences call with Commercial Real Estate expert Matthes 1.00 340 340.00 11/2/2009 Umbaugh Reports Prep TIF Report for VOTG Dickman 1.75 160 280.00 11/2/2009 Disclosure Documents Prep Gen info edits Black 0.50 90 45.00 11/2/2009 Disclosure Documents Prep Bryant 2.75 130 357.50 11/2/2009 Disclosure Documents Prep G! Industry descrip w/ Judi add'I info Matthes 1.00 340 340.00 11/3/2009 Teleconferences Steve Pittman Matthes 0.25 340 85.00 11/3/2009 Disclosure Documents Prep Gen Info edits Black 0.25 90 22.50 11/3/2009 Disclosure Documents Prep Bryant 1.50 130 195.00 11/3/2009 Disclosure Documents Prep proofing GI McKinney 1.25 130 162.50 11/412009 Disclosure Documents Review Clark 0.75 200 150.00 11/5/2009 Teleconferences Curt Coonrod and G. Bawcum re: PAC accounting and investment earnings Matthes 0.25 340 85.00 11/5/2009 Teleconferences Bruce Donaldson re: taxable and tax- exempt allocation and related issues and options Matthes 0.25 340 85.00 1115/2009 Disclosure Documents Prep OS and OS excerpts to Jerimi at Hall Render for PPM Matthes 2.00 340 680.00 11/6/2009 Correspondence Possible resale of Pedcor EDC Bonds Series B email from Jim Rush, email to Bruce, response email to Jim Rush Matthes 0.50 340 170.00 11/6/2009 Teleconferences Jim Rush re: Pedcor wants to resell Pedcor EDC Bonds Series B office parking garage Matthes 0.50 340 170.00 11/6/2009 Legal Documents Possible resale of Pedcor EDC Bonds Series B review Trust Indenture for Series A Bonds and Series B Bonds Matthes 0.50 340 170.00 11/9/2009 Teleconferences Randy Ruhl re: $30 MM Pedcor Bonds Matthes 0.25 340 85.00 11/11/2009 Teleconferences Randy Ruhl re: add'I info /discussion on Pedcor EDC Series B Bonds and TIF Matthes 0.25 340 85.00 11/11/2009 Teleconferences Bruce Donaldson Matthes 0.25 340 85.00 1111112009 Financial Development Prep PEDCOR EDC Bonds A and B TIF into for Randy Ruhl; info from Randy, etc. Matthes 0.50 340 170.00 11/12/2009 Financial Development Prep Bruce needs names of all TIF Areas contributing to installment contracts to verify ED Plans allow for PAC, theater, office and parking uses Matthes 0.25 340 85.00 11116/2009 Correspondence email outstanding questions /info needed from Karl re: theater and office revenue, installment contract documentation, etc. Matthes 0.50 340 170.00 11/16/2009 Umbaugh Reports Prep TIF Report Dickman 2.75 160 440.00 11/17/2009 Correspondence email outstanding questionsMfo needed from Karl re: theater and office revenue, installment contract documentation, etc. Matthes 0.50 340 170.00 11/17/2009 Umbaugh Reports Prep TIF Report for VOTG Dickman 2.00 160 320.00 11/17/2009 Financial Development Prep financial and legal info from Karl Haas re: COP, Office Lease, Civic Theater, Installment contracts, etc. Matthes 1.00 340 340.00 11/17/2009 Legal Documents legal does, agreements and other info Matthes 1.00 340 340.00 11/18/2009 Correspondence Disc w LMM Dickman 0.75 160 120.00 11/18/2009 Financial Development Prep financial and legal info from Karl Haas re: COP, Office Lease, Civic Theater, Installment contracts, etc. Matthes 2.00 340 680.00 11/19/2009 Correspondence Call w Oppenheimer, etc. re: security of COPs Dickman 2.50 160 400.00 11/19/2009 Teleconferences Pedcor B Bonds Randy Ruhl, City Securities Matthes 0.25 340 85.00 11/19/2009 Teleconferences COP's Karl Haas, Bruce Donaldson (B &T), Jerimi Ullom (Hall Render rep's Oppenheimer), Andrew Tomashek Oppenheimer Matthes 1.50 340 510.00 11/1912009 Umbaugh Reports Prep TIF Report for VOTG Dickman 3.00 160 480.00 11/19/2009 Umbaugh Reports Prep revise TIF and Debt schedule footnotes based on conf. call; discuss changes with Heidi Matthes 1.00 340 340.00 11/23/2009 Umbaugh Reports Prep TIF Report for VOTG Dickman 2.50 160 400.00 11123/2009 Umbaugh Reports Prep review report and discuss changes with Heidi Insertions from COP POS draft, etc. Matthes 1.00 340 340.00 11/24/2009 Umbaugh Reports Prep TIF Report Dickman 2.75 160 440.00 Total For Services $62,100.00 Umbaugh 8365 Keystone Crossing, Suite 300 P.O. Box 40458 Indianapolis, IN 46240 -0458 (317) 465 -1500 Carmel Redevelopment Commission c% Ms. Sherry Mieike, Finance Director City of Carmel 111 West Main Street, Suite 140 Carmel, IN 46032 Re: Assistance with TIF Management and Preparation of Preliminary TIF Feasibility Analyses Invoice No, 113009jmm Date 1113012009 Client No. C00600 For financial services provided from June 1, 2009 through November 25, 2009 related to tax increment financing (TIF) management for various TIF Areas, which includes providing assistance to the County Auditor with the annual DLGF neutralization worksheets for taxes payable in 2010 and monitoring TIF databases and new developments; and preparing preliminary TIF feasibility analyses. See attached detail for services. Current Amount Due 18.345.00 WIRING INSTRUCTIONS H_ J. Umbaugh Associates Key Bank Account Number 1215504838 Routing Number 041001039 Umjbaugh 8365 Keystone Crossing, Suite 300 P.O. Box 40458 Indianapolis, IN 46240 -0458 (317) 465 -1500 Carmel Redevelopment Commission clo Ms. Sherry Mielke, Finance Director 111 West Main Street, Suite 140 Carmel, IN 46032 Re: Assistance with TIF Management and Preparation of Preliminary TIF Feasibility Analyses Invoice No. 113009jmm Date 1113012009 Client No. C00600 DATE SERVICE HOURS RATE AMOUNT 6/15/2009 Teleconferences Ron Carter, Steve from Current in Carmel info for article Matthes 0.50 340 170.00 6116/2009 Correspondence MISO Press Release from Nancy Heck forward to Jason to prepare a TIF est; need to call Ginovus w/ questions; need investment and timing info Matthes 0.25 340 85.00 6/1612009 Teleconferences Discuss 2010 base neutralizations with Lee Semler 0.25 230 57.50 6/1712009 Engagement Planning Flaherty Collins project discuss TIF FS with Loren and Matt Semler 1.00 230 230.00 6/17/2009 Correspondence send Final TIF Report to Marine Bank Matthes 0.25 340 85.00 6/1712009 Financial Development Prep Flaherty Collins project discuss TIF FS with Matt and Jason Matthes 1.00 340 340.00 6117/2009 Financial Development Prep Began FS, including search for current parcel info and comparables Eckerle 2.00 160 320.00 6/17/2009 Financial Development Prep discuss MISO investment info needed w/ Jason Matthes 0.25 340 85.00 6/18/2009 Correspondence email w/ Marine Bank re: TIF report and meeting to discuss Matthes 015 340 85.00 6/18/2009 Financial Development Prep Received Comp parcel information and completed FS Eckerle 3.50 160 560.00 6/1912009 Proposals Comparables Database recalculations. McConnell 1.00 90 90.00 6/19/2009 Financial Development Prep F &C: TIF Feasibility schedules Eckerle 1.25 160 200.00 6/19/2009 Financial Development Review F&C: review schedules Semler 1.50 230 345.00 6/19/2009 Financial Development Review F&C: TIF Feasibility schedules Matthes 0.50 340 170.00 6/22/2009 Correspondence PDF /E -mail of schedules to group Eckere 0.50 160 80.00 6/24/2009 Financial Development Prep TIF Neutralization Forms. McConnell 1.25 90 112.50 6124/2009 Financial Development Prep 2010 TIF Neutralization set -up Dickman 0.75 160 120.00 6/2512009 Financial Development Prep TIF Neutralization prep Dickman 0.75 160 120.00 6/25/2009 Financial Development Prep TIF District Listings and TIF Valuation McConnell 2.00 90 180.00 6/26/2009 Financial Development Prep TIF Neutralization Dickman 0.50 160 80.00 6/30/2009 Financial Development Prep TIF /Debt schedule update Dickman 0.25 160 40.00 7/912009 Teleconferences F&C Chris Kudes re: TIF FS, security, existing TIF, options, etc. Matthes 0:50 340 170.00 719/2009 Financial Development Prep Discussed w /LMM Eckerle 0.25 160 40.00 7/9/2009 Financial Development Prep TIF Neutralization Dickman 0.75 160 120.00 7/9/2009 Financial Development Review Matthes 0.25 340 85.00 7/10/2009 Financial Development Prep Review information in MISO personal property Semler 0.25 230 57.50 7/1512009 Financial Development Prep Neutraliations Discuss w Mary Dickman 0.50 160 80.00 7/15/2009 Financial Development Prep Neutralizations McConnell 4.00 90 360.00 7/1612009 Financial Development Prep Neutralization Dickman 4.50 160 720.00 7/16/2009 Financial Development Review Review base neutralizations Semler 1.25 230 287.50 7/20/2009 Financial Development Prep Neutralizations Dickman 2.00 160 320.00 7120/2009 Financial Development Prep Neutralization. McConnell 0.75 90 67.50 7/2012009 Financial Development Review Review base neutralizations Semler 1.75 230 402.50 7/21/2009 Financial Development- Prep Neutralizations Dickman 1 .00 160 160.00 7/22/2009 Financial Development Prep Neutralizations Dickman 4.50 160 720.00 7/22/2009 Financial Development Review review base neutralizations Semler 1.50 230 345.00 7/23/2009 Financial Development Prep Neutralization: AV Comparisons. McConnell 3.50 90 315.00 7/23/2009 Financial Development Review review base neutralizations Semler 2.50 230 575.00 7/24/2009 Financial Development Prep Neutralization Dickman 4.75 160 760.00 7/2412009 Financial Development Review Neutralization. McConnell 0.25 90 22.50 7/27/2009 Financial Development Prep Neutralizations Dickman 1.75 160 280.00 7127/2009 Financial Development Review review base neutralizations Semler 1.75 230 402.50 7/28/2009 Correspondence Corr attachments, copy, mail Mack 0.25 90 22.50 7/28/2009 Financial Development Prep Neutralizations Dickman 1.00 160 160.00 7/30/2009 Teleconferences Steve Engleking, Heidi re: IBB application golf course Irrigation equip. loan provide largest employer and taxpayer data for City of Carmel Matthes 0.25 340 85.00 7/30/2009 Financial Development Prep Steve Engleking, Heidi re: IBB application golf course irrigation equip. loan provide largest employer and taxpayer data for City of Carmel Matthes 0.25 340 85.00 8/3/2009 Financial Development Prep Settlement verification, Neutralization update Dickman 2.50 160 400.00 8/4/2009 Meetings meeting w/ F &C and Karl and Les Matthes 1.50 340 510.00 8/4/2009 Travel Matthes 0.50 340 170.00 8/4/2009 Financial Development Prep Settlement summary sheet Dickman 2.50 160 400.00 8/4/2009 Financial Development Prep F &C TIF review TIF DB and assessmt card info on Partytime Rental and Arby's base vs TIF, etc.; additional info needed Matthes 0.75 340 255.00 814/2009 Financial Development Prep discuss (w/ JGS and Heidi) 2009 TIF distribution info compared to HJU 2009 estimate summary schedule for Sherry Matthes 0.25 340 85.00 8/4/2009 Umbaugh Reports Review Review 2009 spring settlement Semler 0.50 230 115.00 8/12/2009 Financial Development Prep Post Neutral Pay 10 Databases. McConnell 2.50 90 225.00 9/1/2009 Teleconferences Sherry Mielke re: SBA Allocation funds; no TIR levy; also discuss TIF and appeals, downtown business and development status, etc. Matthes 0.75 340 9114/2009 Financial Development Prep review S &P TIF questionnaire discuss briefly w/ Susan set -up internal meeting to discuss/prepare on 9/15 Matthes 1.00 340 340.00 9115/2009 Financial Development Prep S &P TIF Bond Disclosure Questionaire discussion Dickman 1.00 160 160.00 9/15/2009 Financial Development Prep Discuss S &P request with Loren and Heidi Semler 1.00 230 230.00 9/15/2009 Teleconferences Diana Cordray re: S &P TIF questionnaire Matthes 025 340 85.00 9115/2009 Financial Development Prep review S &P TIF questionnaire discuss wl Susan, Gary Jason and Heidi Matthes 1 .00 340 340.00 9/16/2009 Teleconferences Sherry Mielke re: erroneous SBA field rep. claim TIF must be used inside Allocation Area Matthes 0.25 340 85.00 9118/2009 Financial Development Prep Tax Increment Questionnaire from S &P Mickens 0.75 90 67.50 9/21/2009 Financial Development Prep Tax Increment Questionnaire from S &P Mickens 0.75 90 67.50 9/23/2009 Financial Development Prep Tax Increment Questionnaire Mickens 0.50 90 45.00 9/23/2009 Financial Development Prep S &P Questionnaire Dickman 1.50 160 240.00 9/24/2009 Financial Development Prep Standard Poor's questionnaire Mickens 0.75 90 67.50 9/24/2009 Financial Development Prep S &P Questionnaire Dickman 2.25 160 360.00 9/24/2009 Financial Development Review Review S &P questionaire Semler 0.25 230 57.50 9/28/2009 Financial Development Prep S &P Questionnaire Dickman 2.25 160 360.00 9/28/2009 Financial Development Review Review S &P questionaire Semler 0.75 230 172.50 9/30/2009 Correspondence Diana Cordray Matthes 0.25 340 85.00 9/30/2009 Financial Development Prep S &P Questionnaire Dickman 2.00 160 320.00 9/30/2009 Financial Development Review review and revise S &P TIF Questionnaire and schedules Matthes 2A0 340 680.00 10/15/2009 Teleconferences Sandy Bickel re: assessments and appeals, etc.; potential consulting, legal assistance to Carmel Matthes 0.50 340 170.00 11/2/2009 Correspondence Call w Lee Graham re: TIF Questions Dickman 0.25 160 40.00 11/1012009 Teleconferences Ascension Project: Jerimi Ullom Hall Render re: potential project in Thomson Building parking structure incentive Matthes 025 340 85.00 1111212009 Correspondence Ascension Project TIF Report emails to WG, from Mayor and Jerimi Ullom, Hall Render Matthes 0.50 340 170.00 11/12/2009 Financial Development Prep Ascension St. Vincent's Project Thomson bldg Matches 0.50 340 170.00 11112/2009 Financial Development Review Proposed Ascension Health Project FS; Carmel TIF Dickman 5.50 160 880.00 11/12/2009 Financial Development Review Ascension St. Vincent's Project Thomson bldg Matthes 0.75 340 255.00 11/12/2009 Umbaugh Reports Review Thomson TIF Area, review schedules for parking garage TIF Semler 0.50 230 115.00 11116/2009 Correspondence emails /discussions related to Ascension project TIF feasibility /w Jerimi Ullom and Mayor Brainard Matthes 1.00 340 340.00 Total For Services $16,345.00 H. J. IJ'mbaugrh Associates Certified Public Accountants, LLP 8365 Keystone Crossing, Suite 340 P.O. Box 40458 Indianapolis, IN 46240 -0458 (317) 465 -1500 Carmet Redevelopment Commission c/o Ms. Sherry Mielke, Finance Director i 11 West Main Street, Suite 140 Carmel, IN 46032 Re: Assistance with Merchants Pointe TIF Bonds Invoice No. 120037 Date 1113012009 Client No. C00600 For financial services related to the early defeasance of the Merchants Pointe TIF Bonds. See attached for detail of services. Current Amount Due Umbaugh 8365 Keystone Crossing, Suite 300 P.Q. Box 40458 Indianapolis, IN 46240 -0458 (317) 465 -1500 Carmel Redevelopment Commission c/o Ms. Sherry Mielke, Finance Director 111 West Main Street, Suite 140 Carmel, IN 46032 Re: Assistance with Merchants Pointe TIF Bonds Invoice No. 120037 Date 1113012009 Client No. C00600 DATE SERVICE HOURS RATE AMOUNT 2/2/2009 Financial Development Review Matthes 0.75 $340 $340.75 2/3/2009 Correspondence email Mayor re: funds available to pay -off bonds early, TIF uses, etc Matthes 0.50 340 340.50 2/3/2009 Teleconferences Mayor Brainard Matthes 0.25 340 340.25 2/312009 Financial Development Review bond funds, TIF, etc. Matthes 0.75 340 340.75 2/4/2009 Correspondence from and to Karl Haas re: potential assigning of installment contract to Merchants Pointe Bonds; legal doc's, etc. Matthes 0.50 340 340.50 2/4/2009 Legal Documents researching original bond documents re: security, etc. to provide to Karl Haas in response to his idea about potential assigning of installment contract to Merch.Pointe Bands Matthes 2.00 340 342.00 413!2009 Teleconferences Bruce Donaldson Matthes 0.25 340 340.25 4/22/2009 Correspondence email Hennessey Matthes 0.25 340 340.25 5/28/2009 Financial Development Prep discussions/calculations related to early redemption of bonds Matthes 1.00 340 341.00 5/28/2009 Financial Development Prep call w Trustee Dickman 0.75 160 160.75 6/2/2009 Correspondence Trustee emails /discuss w/ Heidi funds for redemption; remarketing and trustee fees, etc. Matthes 0.50 340 340.50 6/9/2009 Financial Development Prep Merchants Pointe Bonds estimated fees Dickman 1.25 160 200.00 6/9/2009 Financial Development Review Heidi updates from Trustee on fees and redemption Matthes 0.25 340 340.25 6/10/2009 Correspondence draft email to CRC and City and Karl re: redemption notice letter Matthes 0.50 340 340.50 6/12/2009 Correspondence Merchants Pointe call w trustee; email about redemption Dickman 0.50 160 80.00 6/16/2009 Correspondence Merchants Pointe disc w LMM and Sherry Mielke Dickman 0.50 160 80.00 6/17/2009 Umbaugh Reports Review Matthes 0.50 340 340.50 6/17/2009 Financial Development Prep Merchants Pointe Mtg Prep Dickman 2.25 160 360.00 611712009 Meetings Carmel RDC Mtg. Merchants Point Bonds Dickman 1.50 160 240.00 7/1612009 Legal Documents sample bond redemption letter for Karl, call Bruce, edit wl Heidi, etc. Matthes 1.00 340 341.00 7/21/2009 Correspondence Email w Carmel Merchants Pointe Trustee; Redemption Dickman 0.75 160 120.00 7/23/2009 Correspondence Merchants Pointe Redemption info Dickman 2.25 160 36D.00 8/25/2009 Financial Development Prep TIF Report/ Carmel Merchants Pointe Redemption Dickman 5.00 160 800.00 8/28/2009 Financial Development Review Review schedule Merchants Pointe pay -off Semler 0.25 230 230.25 Current Amount Due 7,400.00 Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee T (/hi ✓�y, .�Ss��, Purchase Order No. Terms /�d �✓va' qo "158 1 !?�icr�7v,�Jo Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 11 136 n 1130094j �,w �ro ��ss. o 'C'n�.00 O>Try C�� ^dilP J Total I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6. 20 §hk Clerk- Treasurer VOUCHER NO. WARRANT NO. ALLOWED 20 IN SUM OF a ON ACC APPR PRIA ION FOR go Board Members Po# or INVOICE NO. ACCT #/TITLE AMOUNT DEPT. !hereby certify that the attached invoice(s), or 9�Z 1130v9 %mow Y3Yo3 C, 2 16v bill(s) is (are) true and correct and that the 4 ig F'Y materials or services itemized thereon for l2 00 37 3 yo 3oa 7 Wt2-oo which charge is made were ordered and received except Signatu e Director of Operation Cost distribution ledger classification if Title claim paid motor vehicle highway fund