175192 07/22/2009 CITY OF CARMEL, INDIANA VENDOR: 00351669 Page 1 of 1
ONE CIVIC SQUARE UMBAUGH ASSOCIATES CHECK AMOUNT: $22,120.00
CARMEL, INDIANA '46032 PO BOX 40458
INDIANAPOLIS IN 46240 -0458 CHECK NUMBER: 175192
CHECK DATE: 7/22/2009
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMB AMOUNT DESCRIPTION
920 4341999 117930 22,120.00 OTHER PROFESSIONAL FE'
Umbaugh
8365 Keystone Crossing, Suite 300
P.D. Box 40458 2 00q JUL q A 11: 02
Indianapolis, IN 46240 -0458
(317) 465 -1500
Carmel Redevelopment Commission
c% Ms. Sherry Mielke, Finance Director
111 West Main Street, Suite 140
Carmel, IN 46032
Re. $20, 000, 000 INDOT Installment Payment
Anticipation Notes of 2009
(Keystone Avenue Improvements)
Invoice No. 117930
Date 0512812009
Client No. C00600
For financial services rendered in connection with the issuance and marketing
of the above -named Notes in anticipation of the final INDOT installment payment
for Keystone Avenue.
See attached for detail of services.
Current Amount Due 22.120.00
Umbaugh
8365 Keystone Crossing, Suite 300
P.O. Box 40458
Indianapolis, IN 46240 -0458
(317) 465 -1500
Carmel Redevelopment Commission
City of Carmel
111 West Main Street, Suite 140
Carmel, IN 46032
Re: $20, 000, 000 INDOT installment Payment Anticipation Notes of 2009
(Keystone Avenue Improvements)
Invoice No. 117930
Date 512812009
Client No. C00600
DATE SERVICE HOURS RATE AMOUNT
3/10/2009 Correspondence
email from Oppenheimer and to Mayor re: underwriter
for Keystone BAN
Matthes 0.50 $340.00 $170.00
3/11/2009 Bond Sale
Randy Ruhl at City Securities
Matthes 0.50 $340.00 $170.00
3/12/2009 Teleconferences
Mayor Brainard, Bruce D. re: Notes, statutory issuance,
competitive, timing, bids, Notice terms, etc.
Matthes 1.50 $340.00 $510.00
3/13/2009 Bond Sale
discussing and working on TERM Sheet with staff,
underwriters, etc.
Matthes 1.00 $340.00 $340.00
3/13/2009 Teleconferences
Randy Ruhl and Tim Dusing, City Securities; Bruce
Donaldson, VM to Andrew at Oppenheimer
Matthes 0.50 $340.00 $170.00
3/13/2009 Legal Documents
Notice of Intent to Sell review, discuss and change
Matthes 1.50 $340.00 $510.00
3/13/2009 Disclosure Documents Review
Notice of Intent
Clark 0.50 $200.00 $100.00
3/13/2009 Financial Development Prep
2009 COIT Bonds and Notes. Discuss the
City of Carmel issuing Notes for the Keystone Project
and begin to prepare Term Sheet for the Notes. Send
emails requesting proposals for Registrar /Paying Agent
services.
Halloran 2.50 $130.00 $325.00
3/16/2009 Financial Development Prep
Prepare Term Sheet.
Halloran 1.50 $130.00 $195.00
3/16/2009 Disclosure Documents Review
Term Sheet
Clark 0.25 $200.00 $50.00
3/16/2009 Bond Sale
reviewing and revising Term Sheet, email Oppenheimer
Matthes 1.00 $340.00 $340.00
3/16/2009 Legal Documents
review revised Notice of Intent to Sell
Matthes 0.50 $340.00 $170.00
3/17/2009 Financial Development Prep
Make changes and corrections to term sheet. compare
registrar /paying agent fees.
Halloran 1.00 $130.00 $130.00
3/19/2009 Other (Describe)
review Paying Agent proposals, call Diana Cordray to
discuss, call Trustees
Matthes 1.00 $340.00 $340.00
3/19/2009 Document Management
downloading financials for rating call
Green 1.00 $90.00 $90.00
3/20/2009 Financial Development Prep
Update Term Sheet. Review Notice of Sale.
Correspondence with bond counse.
Halloran 1.50 $130.00 $195.00
3/23/2009 Bond Sale
underwriters
Matthes 1.00 $340.00 $340.00
3123/2009 Document Management
City financial statements
Green 0.50 $90.00 $45.00
3/24/2009 Disclosure Documents Prep
editing Term Sheet, planning and preparing Note
disclosure packets
Matthes 1.00 $340.00 $340.00
3/26/2009 Financial Development Prep
Update term sheet. send to bond counsel for review.
prepare documents to send to interested bidders.
Halloran 1.00 $130.00 $130.00
3/27/2009 Financial Development Prep
Prepare bond documents for the 'packet' of sale
materials to send to underwriters. make corrections to
term sheet. send to Bond Counsel for final review.
Halloran 1.50 $130.00 $195.00
3/27/2009 Bond Sale
changes to Term Sheet based on State Transfer
Agreement, etc., Kim Wilson, UMB,/ P.A info on bond
timing etc.
Matthes 1.50 $340.00 $510.00
3/27/2009 Document Management
Bid Form bond sale folder began DL
Green 1.50 $90.00 $135.00
3/30/2009 Document Management
PDF of BF, TS, RO and NOS generating ML
Green 1.50 $90.00 $135.00
3/30/2009 Correspondence
Send information to potential underwriters
(multiple files)
Halloran 1.50 $130.00 $195.00
3/30/2009 Bond Sale
review bid form, final changes to TS, instructions, emails
to underwriters for bidding, and list to Oleavia;
discussions with Jim Pass; evaluate whether to pursue
a rating
Matthes 4.00 $340.00 $1,360.00
3/31/2009 Bond Sale
Prep for sale
Clark 0.50 $200.00 $100.00
3/31/2009 Bond Sale
pursue rating; call Ron Carter, etc.
Matthes 1.00 $340.00 $340.00
3/31/2009 Correspondence
Contact Standard and Poor's with information on the
bonds. request a fee estimate.
Halloran 1.00 $130.00 $130.00
3/31/2009 Engagement Planning
Loren conference on Rating, response, timing, etc
Irwin -Knott 0.50 $340.00 $170.00
4/1/2009 Correspondence
scheduling conference call
Green 0.25 $90.00 $22.50
4/1/2009 Bond Sale
Rating related, arrangements, prep, email /call Mayor,
Bruce, etc.
Matthes 1.00 $340.00 $340.00
4/2/2009 Teleconferences
Rating call with Standard and Poors
Clark 1.00 $200.00 $200.00
4/2/2009 Teleconferences
rating call w/ S &P
Matthes 1.00 $340.00 $340.00
4/2/2009 Document Management
printing financials for conference call set up for call and
fowarding email for LMM
Green 1.00 $90.00 $90.00
4/2/2009 Bond Sale
Matthes 1.00 $340.00 $340.00
4/3/2009 Bond Sale
City Sec, notify underwriters of rating and sale change
Matthes 1.00 $340.00 $340.00
4/3/2009 Correspondence
Send update email regarding Carmel Notes bond sale.
Halloran 0.25 $130.00 $32.50
4/4/2009 Bond Sale
bid forms, rating, etc
Matthes 0.25 $340.00 $85.00
41412009 Disclosure Documents Prep
City financial info
Matthes 0.25 $340.00 $85.00
4/8/2009 Correspondence
re, CRA meeting, 2006 bond proceeds transfer Bruce
D., Mayor
Matthes 0.25 $340.00 $85.00
4/9/2009 Bond Sale
Matthes 0.50 $340.00 $170.00
4/9/2009 Financial Development Prep
Discussions with standard and poor's regarding the
bond rating.
Halloran 1.00 $130.00 $130.00
4/9/2009 Correspondence
S &P, Mayor
Matthes 0.25 $340.00 $85.00
4/9/2009 Financial Development Prep
Construction Risk Assessment Form
Matthes 1.50 $340.00 $510.00
411012009 Financial Development Prep
Prepare information for Standard and Poor's.
Discussions with Standard and Poor's regarding the
bond rating.
Halloran 2.50 $130.00 $325.00
4/10/2009 Bond Sale
S &P rating related- Construction Risk Assessment Form
w/ Mayor and Craig Parks American Structurepoint;
discussions w/ Scott Garrigan re. problem no rating
critieria for GANs
Matthes 4.00 $340.00 $1,360.00
4113/2009 Financial Development Prep
Gather information requested by IJWs for them to bid on
the Notes.
Halloran 1.75 $130.00 $227.50
4113/2009 Disclosure Documents Review
Clark 0.75 $200.00 $150.00
4/13/2009 Bond Sale
S &P rating related- discuss w/ CJIK, call Jim Wiemkin;
call John Humphrey's at Moody's and send info and
describe security, etc; email to underwriters and
additional conversations with underwriters and
engineers
Matthes 5.50 $340.00 $1,870.00
4/13/2009 Correspondence
Correspondence with underwriters regarding the bond
sale.
Halloran 1.00 $130.00 $130.00
4/13/2009 Document Management
Ordering CUSIPs
Green 0.25 $90.00 $22.50
4114!2009 Bond Sale
confirm sale; 24 -hr notice letter, etc., provide info to
Underwriters
Matthes 2.00 $340.00 $680.00
4/14/2009 Other (Describe)
Gather information for potential underwriters per
request. Call all potential underwriters on the mailing
list to gauge interest in the sale.
Halloran 2.50 $130.00 $325.00
4/14/2009 Document Management
24 hr notice email 1 meeting w/ KAH and SC
Green 0.75 $90.00 $67.50
4/14/2009 Bond Sale
prep for sale
Clark 0.50 $200.00 $100.00
4/15/2009 Bond Sale
Bond Sale and related Items. Send requested bond
information to Fidelity.
Halloran 3.25 $130.00 $422.50
4/15/2009 Document Management
updating DL sale results 1 printing and saving files
phone call to order CUSIPs scanning results
Green 1.50 $90.00 $135.00
4/15/2009 Bond Sale
Bond Sale review bid, call /coord w/ Katie, Diana
Cordray;
Matthes 1.00 $340.00 $340.00
4/16/2009 Financial Development Prep
Misc, tasks related to the prior day's bond sale.
Investigate premium and discount discrepencies with
bond counsel and the winning underwriter.
Halloran 2.00 $130.00 $260.00
4116/2009 Bond Sale
post Bond Sale follow -up call w/ Randy Ruhi; review
Note and other post -sale info
Matthes 1.00 $340.00 $340.00
4/17/2009 Legal Documents
closing documents
Matthes 1.00 $340.00 $340.00
4/17/2009 Financial Development Prep
Prepare ASL for the Carmel Notes.
Halloran 3.00 $130.00 $390.00
4/17/2009 Bond Sale
FA Certificate; Schedule of Indebtedness TIF Bond
with COIT pledge calculation, etc, ASL /Closing and
Note repayment instructions discuss w/ Katie, Get
revised Appropriation Ordinance from Bruce
Matthes 2.00 $340.00 $680.00
4/20/2009 Bond Sale
another FA Certificate; review and edit ASL /Closing and
Note repayment instructions; discussions w! Bond
Counsel and Underwriter re: orig. issue premium,
discount; change numbers, revise, etc
Matthes 5.00 $340.00 $1,700.00
4/20/2009 Meetings
Carmel Council re: additional appropriation ordinance
for Notes
Matthes 0.50 $340.00 $170.00
4120/2009 Disclosure Documents Review
Clark 0.50 $200.00 $100.00
4/21/2009 Financial Development Prep
Prepare ASL for Carmel.
Halloran 2.50 $130.00 $325.00
4/21/2009 Other (Describe)
Review Arbitrage yield calc
Keller 0.25 $130.00 $32.50
4/21/2009 Correspondence
CUSIP invoice letter scanning and saving ASL to
network
Green 0.75 $90.00 $67.50
4/21/2009 Bond Sale
Bond closing related
Matthes 2.00 $340.00 $680.00
4/23/2009 Correspondence
revisions to CUSIP letter label
Green 0.50 $90.00 $45.00
4/30/2009 Disclosure Documents Review
Clark 0.25 $200.00 $50.00
Current Amount Due $22,120.00
Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
SAJ
Total
I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6.
20
Clerk- Treasurer
VOUCHER NO. WARRANT NO.
ALLOWED 20
IN SUM OF
ON ACCOUNT OF APPROPRIATION FOR
f�
Board Members
PO# or INVOICE NO. ACCT #/TITLE AMOUNT
DEPT. I hereby certify that the attached invoice(s), or
p �},�o bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
La
Signature
Cost distribution ledger classification if Title
claim paid motor vehicle highway fund