HomeMy WebLinkAbout174542 07/08/2009 CITY OF CARMEL, INDIANA VENDOR: 363028 Page 1 of 1
r ONE CIVIC SQUARE VICTORY SUN INC
CARMEL, INDIANA 46032 PO BOX 199114 CHECK AMOUNT: $2,550.00
INDIANAPOLIS IN 46219 CHECK NUMBER: 174542
CHECK DATE: 7/812009
DEPA ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
902 4359003 2009023 1,126.25 FESTIVAL /COMMUNITY EV
902 4359003 2009024 1,423.75 FESTIVAL /COMMUNITY EV
fi
V� CTO RY S U N
PR ADVERTISING EVENTS
INVOICE NO. 2009023 INVOICE DATE 4/1/2009
Victory Sun Inc
Vanessa Stiles
PO Box 199114
Indianapolis, IN 46219
317.696.7102
Federal ID 20- 5022552
INVOICE TO: Sherry S. Mielke
Director of Operations
Carmel Redevelopment Commission
111 West Main Street
Suite 140
Carmel, Indiana 46032
DATE ACTIVITY DESCRIPTION Hours PRICE
Initial Meeting with Andrew
Lee for overview and transfer
of documents; Business
3/7/2009 Overview of event Development 0
Review and confirm items
reviewed with Andrew for
3/11/2009 Client meeting smooth transition 1.5 127.50
Start overall event planning
3/13/2009 Event management timeline 0.25 21.25
Meeting with Andrew over
logistics/ layout options;
Agenda for 3/16 meeting;
Continue work on overall
3/15/2009 Event management timeline for the event 2.75 233.75
Meeting with Andrew Lee and
entire team to ensure smooth
3/16/2009 Client meeting transition 2 170.00
Write and send action items
from 3/16 meeting to Andrea,
Sherry, Megan, Courtney and
3/17/2009 Client meeting wrap -up Andrew 0.75 63.75
1 of 2 2009023 crc arlomobilia.xls
1
Research Carmel Arts iL Design
District current branding and
tag on their website; Write
home page copy for
Artomobilia web posting; Send
to Sue Finkam (Carmel
3/19/2009 Research and copy writing resident) for quote approval 1.25 106.25
Contact Andrew Lee for status
on exhibitors to have for 3/27
3/23/2009 Exhibitor update meeting 0.25 21.25
3/25/2009 Budget Start Artomobilia budget 0.5 42.50
Prepare agenda for 3/27
3/26/2009 Client meeting meeting 1 85.00
Meeting with Andrea, Sherry
3/27/2009 Client meeting and Megan 1 85.00
Take inventory of Artomobilia
3/27/2009 Event management items in storage 1.25 106.25
Write and send action items
from 3/27 meeting to Andrea,
3/30/2009 Client meeting wrap -up Sherry and Megan 0.5 42.50
Contact Andrew Lee with
reminders on discussion with
Roger for his 3131 meeting;
Brief Andrew on Ray Compton
3/30/2009 Sponsorship sponsorship possibilities 0.25 21.25
INVOICE TOTAL 1,126.25
Thank you for choosing Victory Sun.
Winning relationships make you THE star.
2 of 2 2009023 crc artomobilia.xls
r V� CTO R S U N
PR ADVERTISING EVENTS
INVOICE NO. 2009024 INVOICE DATE 5/10/2009
Victory Sun Inc
Vanessa Stiles
PO Box 199114
Indianapolis, IN 46219
317.696.7102
Federal ID 20- 5022552
INVOICE TO: Sher ry S. Mielke
Director of Operations
Carmel Redevelopment Commission
111 West Main Street
Suite 140
Carmel, Indiana 46032
DATE ACTIVITY DESCRIPTION Hours PRICE
Work with Andrew on
exhibitor packets needed and
send request to Megan for
4/2/2009 Exhibitor Recruitment copies 0.25 21.25
Call Lauren Hammond at
Hirons to coordinate details
4/3/2009 PR about Artomobilia promotion 0.25 21.25
Drop by Joe's to request boxed
4/3/2009 Volunteers luncheons not in 0
Meet with Andrew: review
sponsorship progress and
Roger's contract with CRC;
Obtain 2008 files; Obtain
contact info for key vendors;
Review progress on URL to
CRC from John Leonard;
Secure program quantity
4/512009 Event ordered 1.5 127.50
4/6/2009 Sponsorship Contact Stephanie at M/I Bank 0.25 21.25
1 of 3 2009032 crc artomobilia.xls
t 1
Contact Jeff Binion about
returning; Fielded his inquiries
about development on event
and Carmel Arts Et Design
4/7/2009 Artist recruitment District 0.5 42.50
Contact Bill Patterson; brief
Andrea, Megan and Sherry on
his relationship with Evan
4/7/2009 Artist recruitment Lurie 0.25 21.25
4/7/2009 Artist recruitment Update and edit artist packet 0.5 42.50
Complete agenda for 4/10
4/9/2009 Client Meeting meeting 0.75 63.75
4/10/2009 Client Meeting Meeting at CRC office 1 85.00
Audit web pages for
Artomobilia; write -up notes
and send to Andrea on 4/15
4/14/2009 Web site for Wilkinson's meeting 1.5 127.50
Write and send action items
4/20/2009 Client Meeting from 4/10 meeting 0.75 63.75
Request photos form Andrew
and John Leonard for Web
4/21/2009 Web site posting 0.25 21.25
Obtain permission from Bill
Patterson for use of photos;
Send approval to Andrea and
forwarded requested photos
4/21/2009 Web site to Bill 0.25 21.25
Conference call with Andrew
re: contract between CRC and
4/21/2009 Sponsorship Roger 0.25 21.25
Follow -up with inquiry
received through Hirons from
4/23/20091 Exhibitor Recruitment potential exhibitor 0.25 21.25
Follow -up with Jeff Binion;
Determine expenditure on
trophies presented last year;
Review art from 2008 awards
4123/2009 Awards given 0.5 42.50
Complete agenda for 4/24
4/23/2009 Client Meeting meeting 0.5 42.50
4/24/2009 Client Meeting Meeting at CRC office 1 85.00
Drop -off and review exhibitors
4/27/2009 Exhibitor Recruitment received with Andrew 0.25 21.25
Write copy for web pages;
4/27/2009 Web site Completed on 4/28 3.25 S 276.25
2 of 3 2009032 crc artomobiVia.xls
Restaurant meeting with
Andrea, Megan and Art
Design District restaurant
4/27/2009 Client Meeting representatives 1 85.00
4/30/2009 Client Meeting Agenda for 5/1 meeting 0.75 63.75
4/30/2009 Artist recruitment Meeting with Jeff Binion 1 85.00
INVOICE TOTAL 1,423.75
Thank you for choosing Victory Sun.
Winning relationships make you THE star.
3 of 3 2009032 crc artomobilia.xls
Prescriged by State Board of Accounts ACCOUNTS PAYABLE VOUCHER City Form No. 201 (Rev. 1995
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
/dory S�i�i /mac Purchase Order No.
T
Terms
Date Due
D
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
Y1110 240,5 -3 /X� 11 h /z� 2r
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i hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6.
20
Clerk- Treasurer
/OUCHER NO. WARRANT NO.
ALLOWED 20
IN SUM OF
1 j'Qa' i 99//5'
ON ACCOUNT OF APPROPRIATION FOR
>03
Board Members
PO# or INVOICE NO. ACCT #/TITLE AMOUNT
DEPT. f hereby certify that the attached invoice(s or
2�0 oZ 3 Oa3 1,26 bill(s) is (are) true and correct and that the
'102 2009a2Y Y Y9oo3 y23 ,7S materials or services itemized thereon for
which charge is made were ordered and
received except
7 5- 20 0
Signature
Director of Operations
Cost distribution ledger classification if Title
claim paid motor vehicle highway fund