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Home My WebLink About174542 07/08/2009 CITY OF CARMEL, INDIANA VENDOR: 363028 Page 1 of 1 r ONE CIVIC SQUARE VICTORY SUN INC CARMEL, INDIANA 46032 PO BOX 199114 CHECK AMOUNT: $2,550.00 INDIANAPOLIS IN 46219 CHECK NUMBER: 174542 CHECK DATE: 7/812009 DEPA ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 902 4359003 2009023 1,126.25 FESTIVAL /COMMUNITY EV 902 4359003 2009024 1,423.75 FESTIVAL /COMMUNITY EV fi V� CTO RY S U N PR ADVERTISING EVENTS INVOICE NO. 2009023 INVOICE DATE 4/1/2009 Victory Sun Inc Vanessa Stiles PO Box 199114 Indianapolis, IN 46219 317.696.7102 Federal ID 20- 5022552 INVOICE TO: Sherry S. Mielke Director of Operations Carmel Redevelopment Commission 111 West Main Street Suite 140 Carmel, Indiana 46032 DATE ACTIVITY DESCRIPTION Hours PRICE Initial Meeting with Andrew Lee for overview and transfer of documents; Business 3/7/2009 Overview of event Development 0 Review and confirm items reviewed with Andrew for 3/11/2009 Client meeting smooth transition 1.5 127.50 Start overall event planning 3/13/2009 Event management timeline 0.25 21.25 Meeting with Andrew over logistics/ layout options; Agenda for 3/16 meeting; Continue work on overall 3/15/2009 Event management timeline for the event 2.75 233.75 Meeting with Andrew Lee and entire team to ensure smooth 3/16/2009 Client meeting transition 2 170.00 Write and send action items from 3/16 meeting to Andrea, Sherry, Megan, Courtney and 3/17/2009 Client meeting wrap -up Andrew 0.75 63.75 1 of 2 2009023 crc arlomobilia.xls 1 Research Carmel Arts iL Design District current branding and tag on their website; Write home page copy for Artomobilia web posting; Send to Sue Finkam (Carmel 3/19/2009 Research and copy writing resident) for quote approval 1.25 106.25 Contact Andrew Lee for status on exhibitors to have for 3/27 3/23/2009 Exhibitor update meeting 0.25 21.25 3/25/2009 Budget Start Artomobilia budget 0.5 42.50 Prepare agenda for 3/27 3/26/2009 Client meeting meeting 1 85.00 Meeting with Andrea, Sherry 3/27/2009 Client meeting and Megan 1 85.00 Take inventory of Artomobilia 3/27/2009 Event management items in storage 1.25 106.25 Write and send action items from 3/27 meeting to Andrea, 3/30/2009 Client meeting wrap -up Sherry and Megan 0.5 42.50 Contact Andrew Lee with reminders on discussion with Roger for his 3131 meeting; Brief Andrew on Ray Compton 3/30/2009 Sponsorship sponsorship possibilities 0.25 21.25 INVOICE TOTAL 1,126.25 Thank you for choosing Victory Sun. Winning relationships make you THE star. 2 of 2 2009023 crc artomobilia.xls r V� CTO R S U N PR ADVERTISING EVENTS INVOICE NO. 2009024 INVOICE DATE 5/10/2009 Victory Sun Inc Vanessa Stiles PO Box 199114 Indianapolis, IN 46219 317.696.7102 Federal ID 20- 5022552 INVOICE TO: Sher ry S. Mielke Director of Operations Carmel Redevelopment Commission 111 West Main Street Suite 140 Carmel, Indiana 46032 DATE ACTIVITY DESCRIPTION Hours PRICE Work with Andrew on exhibitor packets needed and send request to Megan for 4/2/2009 Exhibitor Recruitment copies 0.25 21.25 Call Lauren Hammond at Hirons to coordinate details 4/3/2009 PR about Artomobilia promotion 0.25 21.25 Drop by Joe's to request boxed 4/3/2009 Volunteers luncheons not in 0 Meet with Andrew: review sponsorship progress and Roger's contract with CRC; Obtain 2008 files; Obtain contact info for key vendors; Review progress on URL to CRC from John Leonard; Secure program quantity 4/512009 Event ordered 1.5 127.50 4/6/2009 Sponsorship Contact Stephanie at M/I Bank 0.25 21.25 1 of 3 2009032 crc artomobilia.xls t 1 Contact Jeff Binion about returning; Fielded his inquiries about development on event and Carmel Arts Et Design 4/7/2009 Artist recruitment District 0.5 42.50 Contact Bill Patterson; brief Andrea, Megan and Sherry on his relationship with Evan 4/7/2009 Artist recruitment Lurie 0.25 21.25 4/7/2009 Artist recruitment Update and edit artist packet 0.5 42.50 Complete agenda for 4/10 4/9/2009 Client Meeting meeting 0.75 63.75 4/10/2009 Client Meeting Meeting at CRC office 1 85.00 Audit web pages for Artomobilia; write -up notes and send to Andrea on 4/15 4/14/2009 Web site for Wilkinson's meeting 1.5 127.50 Write and send action items 4/20/2009 Client Meeting from 4/10 meeting 0.75 63.75 Request photos form Andrew and John Leonard for Web 4/21/2009 Web site posting 0.25 21.25 Obtain permission from Bill Patterson for use of photos; Send approval to Andrea and forwarded requested photos 4/21/2009 Web site to Bill 0.25 21.25 Conference call with Andrew re: contract between CRC and 4/21/2009 Sponsorship Roger 0.25 21.25 Follow -up with inquiry received through Hirons from 4/23/20091 Exhibitor Recruitment potential exhibitor 0.25 21.25 Follow -up with Jeff Binion; Determine expenditure on trophies presented last year; Review art from 2008 awards 4123/2009 Awards given 0.5 42.50 Complete agenda for 4/24 4/23/2009 Client Meeting meeting 0.5 42.50 4/24/2009 Client Meeting Meeting at CRC office 1 85.00 Drop -off and review exhibitors 4/27/2009 Exhibitor Recruitment received with Andrew 0.25 21.25 Write copy for web pages; 4/27/2009 Web site Completed on 4/28 3.25 S 276.25 2 of 3 2009032 crc artomobiVia.xls Restaurant meeting with Andrea, Megan and Art Design District restaurant 4/27/2009 Client Meeting representatives 1 85.00 4/30/2009 Client Meeting Agenda for 5/1 meeting 0.75 63.75 4/30/2009 Artist recruitment Meeting with Jeff Binion 1 85.00 INVOICE TOTAL 1,423.75 Thank you for choosing Victory Sun. Winning relationships make you THE star. 3 of 3 2009032 crc artomobilia.xls Prescriged by State Board of Accounts ACCOUNTS PAYABLE VOUCHER City Form No. 201 (Rev. 1995 CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee /dory S�i�i /mac Purchase Order No. T Terms Date Due D Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) Y1110 240,5 -3 /X� 11 h /z� 2r ��Q9v2y i/��7 /�yr�.:� 1 f2 3 s 7.� Total 2 SSO -v6 i hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6. 20 Clerk- Treasurer /OUCHER NO. WARRANT NO. ALLOWED 20 IN SUM OF 1 j'Qa' i 99//5' ON ACCOUNT OF APPROPRIATION FOR >03 Board Members PO# or INVOICE NO. ACCT #/TITLE AMOUNT DEPT. f hereby certify that the attached invoice(s or 2�0 oZ 3 Oa3 1,26 bill(s) is (are) true and correct and that the '102 2009a2Y Y Y9oo3 y23 ,7S materials or services itemized thereon for which charge is made were ordered and received except 7 5- 20 0 Signature Director of Operations Cost distribution ledger classification if Title claim paid motor vehicle highway fund