HomeMy WebLinkAbout179922 11/30/2009 CITY OF CARMEL, INDIANA VENDOR: 00351368 Page 1 of 1
ONE CIVIC SQUARE WALLACK SOMERS HAAS PC
CARMEL, INDIANA 46032 ONE INDIANA SQUARE CHECK AMOUNT: $55,210.20
SUITE 1500
p CHECK NUMBER: 179922
INDIANAPOLIS IN 46204
CHECK DATE: 11130/2009
DEPARTMENT ACCOUNT PO N UMBER I NVOICE N UMBER AMOUNT D
902 4340000 15142 185.00 LEGAL FEES
902 4460862 15143 6,268.77 SW BLOCK OF MAIN /RANG
902 4460807 15144 48,756.43 PERFORMING ARTS CENTE
Wallack Somers Haas, P.C.
One Indiana Square
Suite 1500
Indianapolis, IN 46204
Phone: 317 /2.31 -9000 Fax: 317/231 -9900
City of Carmel Nov 10, 2009
One Civic Square
Suite 140 Matter:: armparcel7c
Carmel, IN 46032 Inv 4: 15144
Attention: Mr. Les Olds
RE: Parcel 7C
FEES EXPLANATION ATTY FIRS
Sep -14 -09 Attend to Civic deal and status; Attend to SEP lease and KPH 3.25
status; Attend to 4CDC financing and status; Attend to
project financing; Conference with J. Shoup; Set Civic
negotiating strategy; Con Terence call with L. Olds; Arrange
meetings; Multiple calls and emails.
Sep -15 -09 Meeting preparation; Weekly projects meeting with B. KPH 100
Cordingley and Pedcor projects team; Projects meeting with
R. Carter, L. Olds, and S. Mielke; Attend to office building
design, design services agreement, assignment of CM
agreement, land acquisition loan, and office building loan;
Attend to Civic issues and theater financing; Attend to
project financing alternatives; Conference with B.
Donaldson; Calls and emails.
Attend weekly projects meeting with Pedcor projects team. JRS 0.75
Sep -16 -09 Attend to Civic issues and theater financing; Attend to KPH 3.25
theater use and operations; Consider and follow up on
alternative developer financing arrangements; Attend to
office building and land acquisition financing; Attend to
Oppenheimer term sheets.; Attend to United Fidelity fees;
Attend to project status, process, and coordination;
Conference call with J. Stephenson; Prepare for and attend
Commission executive session; Provide update on Civic
approval.
Sep -17 -09 Attend to office building financing, Attend to theater KPH 4.25
financing; Attend to theater use and operations; Review and
revise theater facilities agreement; Prepare for meeting;
Meeting with S. Libman; Calls and emails.
Telephone call with M. Worthley, re: Meyer Najem CM RRW 0.25
agreement.
Sep -18 -09 Consider and follow up on financing alternatives; Attend to KPH 1.50
Civic use issues; Attend to education exclusive; Prepare for
Civic negotiations meeting; Calls and emails.
Sep -20 -09 Attend to theater use issues; :Memo and email to S. Libman. KPH 0.50
Sep -21 -09 Consider Civic negotiation s Address theater use and KPH 0.75
economic issues; Consider office building financing
alternatives.
Sep -22 -09 Prepare for and conduct Civic negotiations meeting; Follow KPH 4.75
up on conferences with S. Libman, L. Olds, and J. Shoup;
Meeting preparation; Weekly projects meeting with B.
Cordingley and Pedcor projects team; Attend to design
services agreement; Projects meeting with J. Brainard, R.
Carter, L. Olds, and S. Mielke; Prepare for and attend office
building and land acquisition financing meeting with
KeyBank representatives and J. Rush; Follow up conference
with J. Rush.
Attend weekly Civic negotiations meeting; Attend weekly JRS 2.50
projects meeting with Pedcor projects team.
Sep -23 -09 Consider alternative developer financing arrangements; KPH 3.50
Review Oppenheimer materiels; Attend to KeyBank issues;
Conference call with R. McGinley and A. Tomasek; Attend
to Civic issues, office building, parking garage, and theater
financings; Memos and emails.
Sep -24 -09 Address Civic issues; Conference call with S. Libman; KPH 1.75
Attend to project sources /uses, construction scheduling, and
completion responsibility; Conference call with J.
Stephenson.
Prepare summary of points agreed during Civic negotiations JRS 0.50
meeting.
Sep -25 -09 Review Oppenheimer materials; Prepare for and participate KPH 1.50
in conference call with R. McGinley and A. Tomasek;
Attend to Civic matters; Attend to meeting notes and agreed
deal points.
Prepare summary of points agreed during Civic negotiations JRS 3.00
meeting; Draft amendment to services agreement with
Pedcor Design; Telephone call with R. Brown, re:
amendment to services agreement.
Sep -28 -09 Prepare for meeting; Consider alternative deal proposal; KPH 2.75
Outline same; Review Oppenheimer term sheets; Review
updated debt service coverage ration spreadsheet; Prepare for
conference call; Conference call with R. McGinley and A.
Tomasek; Follow up on conference call issues.
Sep -29 -09 Prepare for and conduct Civic negotiations meeting; Follow KPI 2.25
up conferences with S. Libm.,,m, L. Olds, and J. Shoup;
Meeting preparation; Weekly projects meeting with B.
Cordingley and Pedcor projects team; Attend to design
services agreement and office building financing (KeyBank
and National City); Attend to plan assignment; Outline terms
of same; Conference with R. Wilmering.
Discuss plan assignments wish K. Haas. RRW 0
Sep -30 -09 Prepare for meeting; Sources and uses meeting with L. Olds, KPH 3.25
J. Stephenson, and B. Weddle; Follow up on meeting issues;
Attend to design, development, financing, funding, and
coordination issues; Conference call with R. McGinley and
A. Tomasek; Conference with J. Stephenson.
Draft assignments of plans. RRW 0.75
Oct -01 -09 Attend to sales tax exemption issues; Conference call with B. KPH 1.75
Donaldson and L. Stroble; Additional calls and emails;
Attend to Oppenheimer term sheets; Conference call with B.
Donaldson; Attend to Civic issues; Attend to design services
contract; Conference call with R. Brown.
Oct -02 -09 Attend to project funding and financing; Mark up KPH 1.25
Oppenheimer term sheets.
Oct -05 -09 Meeting with J. Stephenson, re: project process and funding KPH 3.25
status; Attend to theater facilities agreement issues;
Conference with J. Shoup; Calculate theater facilities project
cost, Prepare for meeting; Attend to project sources and uses;
Attend to Oppenheimer proposals; Follow up on KeyBank
and National City financings;. Prepare project sources and
uses spreadsheet; Memo and email to R. McGinley and A.
Tomasek.
Draft installment contract for purchase of land. JRS 5.25
Oct -06-09 Prepare for and conduct Civic negotiations meeting; Follow KPH 3.00
up conferences with S. Libman, L. Olds, and J. Shoup;
Meeting preparation; Weekly projects meeting with B.
Cordingley and Pedcor prof eds team; Attend to design
services contract, KeyBank and National City financings,
land acquisition financing, arLd office building financing;
Projects meeting with R. Carter, L. Olds, and S. Mielke;
Conference with J. Shoup.
Draft installment contract for purchase of land; Attend JRS 3.25
weekly projects meeting with. Pedcor projects team; Attend
weekly Civic negotiation mecAing.
Oct -07 -09 Follow up on alternative developer financing arrangements; KPH 2.75
Prepare for conference call; Conference call with R.
McGinley and A. Tomasek, re: Oppenheimer taxable and
tax exempt financings; Work on Civic payment schedule.
Draft installment contract for purchase of land. JRS 1.25
Oct -08 -09 Work on Civic payment schedule; Follow up on KPI1 1.75
Oppenheimer, KeyBank, and National City financings;
Address theater facilities agreement issues.
Draft summary of points agreed during Civic negotiations. JRS 1.50
Oct -09 -09 Attend to alternative developer financing arrangements; KPH 2.25
Attend to Civic deal and theater use issues; Prepare Civic
payment schedule; Calls and emails.
Oct -12 -09 Refine Civic payment schedule; Attend to project financing KPH 1.75
and funding issues.
Oct -13 -09 Prepare for and attend projects meeting with B. Cordingley KPH 2.75
and Pedcor projects team; Attend to garage design issues;
Attend to KeyBank and National City financing proposals;
Attend to Mercantile interest payments; Prepare for Civic
negotiation meeting; Negotiate terms of Civic agreement;
Meeting follow -up; Conference with J. Brainard, re:
alternative developer financing arrangements and project
sources /uses; Conference call with K. Smith of Regions.
Attend weekly projects meeting with Pedcor projects team; JRS 2.00
Attend weekly Civic negotiation meeting Conference with L.
Olds and K. Haas,
Oct -14 -09 Attend to garage loan disbursement and plan assignment; KPH 0.75
Conference with R. Wilmering.
Telephone call with M. Worthley, re: disbursements; Discuss RRW 0.50
same with K. Haas; Draft disbursement notice to Regions;
Email same to M. Worthley.
Oct -15 -09 Attend to energy center sale =d sale deal structure; Attend KPH 0.75
to alternative developer financing arrangements; Attend to
KeyBank and National City financings; Calls and emails.
Review email from M. Wortliley, re: disbursement notice; RRW 0.25
Review loan agreement, re: same; Email M. Worthley, re.
same.
Oct -16 -09 Meeting preparation; Meeting with B. Burdick and National KPH 4.25
City representatives; Attend to garage loan disbursement and
Regions loan matters; Calls and emails; Prepare for
Oppenheimer meeting; Meeting with R. McGinley, re:
Oppenheimer financings, sizing, coverage, and term sheets;
Attend to Civic deal and use issues; Prepare Civic alternative
payment schedules; Conference with R. Wilmering.
Review emails from M. Worrhlcy, J. Stephenson, and K. RRW 0.25
Smith, re: garage disbursement; Discuss assignments with K.
Haas; Email same to M. Worthley.
Oct -18-09 Prepare project funding spreadsheet; Emails. KPH 1.50
Oct -19 -09 Conference with J. Shoup; Update summary of Civic KPH 2.75
economic terms; Meeting preparation; Attend to energy
center sale issues; Prepare project funding spreadsheet;
Attend to black box theater design and funding; Prepare for
meeting; Memo and email to B. Donaldson; Additional calls
and emails.
Conference with K. Haas; Review and revise summary of JRS 1.50
Civic economic terms.
Oct -20 -09 Prepare for and attend projects meeting with B. Cordingley KPH 3.75
and Pedcor projects team; At-end to garage construction
issues; Attend to KeyBank office building loan; Attend to
National City land loan extension; Oppenheimer term sheets
and TIF projections conference call with R. McGinley, A.
Tomasek, L. Matthes, and 1-1: Dickman; Follow up
conferences; Black box theater design and cost meeting with
L. Olds, S. Libman, J. Stephemson, and W. Brans,
Attend weekly projects meeting with Pedcor projects team; JRS 2.75
Attend weekly Civic negotiation meeting; Confrence with L.
Olds and K. Haas; Review and revise summary of Civic
economic terms and send out.
Oct -21 -09 Meeting preparation; Financing structure meeting with B. KPH 4.00
Donaldson, N. Steinbart, and J. Ullom; Follow up on
meeting issues; Attend to KeyBank commitment issues;
Attend to Civic deal issues; Conference call with A.
Buroker; Prepare for executive session; Prepare
spreadsheets; Conduct executive session; Attend to
installment contract and funding; Report on Civic
negotiations; Additional calls and emails.
Attend to emails, re: Civic. JRS 0.25
Oct -22 -09 Attend to energy center sale; Attend to Civic deal and uses KPH 1.75
issues; Attend to project sources /uses and funding; Calls and
emails.
Oct -23 -09 Prepare for conference call; attend to alternative developer KPH 3.50
financing arrangements; Conference call with N. Black, re-
sale of energy center and office building; Follow up on
conference call issues; Attend to KeyBank and National City
financings; Review sources /uses spreadsheet; Address Civic
issues; Review theater facilities agreement; Calls and emails.
Oct -26 -09 Attend to alternative developer financing arrangements; KPH 2.75
Outline changes to theater facilities agreement; Conference
with J. Shoup; Address Civic deal and use issues; Review
KeyBank commitment letters; Meeting preparation.
Conference with K. Haas, re: Civic; Review and revise JRS 4.00
agreement theater facilities.
Oct -27 -09 Prepare for and attend projects meeting with B. Cordingley KPH 6.75
and Pedcor projects team; Attend to reimbursement of
impact fees; Attend to National. City land loan; Attend to
land purchase agreement; Prepare for Civic negotiation
meeting; Negotiate terms of Civic agreement; Meeting
follow up; Projects meeting with J. Brainard, R. Carter, L,
Olds, S. Mielke, and T. Perkins; Meeting with J. Rush and
KeyBank representatives, re: office building loan; Follow up
on meeting issues; Review Oppenheimer term sheets;
Prepare sources /uses spreadsheet; Attend to issuance sizing.
Attend weekly projects meeting with Pedcor projects team; JRS 5.00
Attend weekly Civic negotiation meeting; Review and revise
theater facilities agreement.
Oct -2$ -09 Attend to revisions to theater facilities agreement; KPH 3.25
Conferences with J. Shoup; Prepare, review and revise
projects sources /uses spreadsheet; Attend to CM agreement;
Attend to financial information request from KeyBank;
Attend to black box theater c.esign and cost changes;
Confrence wtih R. Wilmerin Calls and emails.
Review and revise theater fa,-,ilities agreement. JRS 3.75
Discuss CM agreement with K. Haas; Review draft CM RRW 1.75
agreement.
Oct -29 -09 Attend to Civic and project issues; Calls and emails. KPH 0.50
Review and revise theater facilities agreement. JRS 1.75
Nov -02 -09 Prepare overall projects source /uses spreadsheet for KPH 2.25
KeyBank (including all RPAC projects); Memo and email
explaining same; Conference call with R. McGinley and A.
Tomesek; Additional calls and emails.
Review emails from M. Worthley, re: SEP commissions and RRW 0.25
REI reimbursements; Telephone call with M. Worthley, re:
same.
Nov -03 -09 Prepare for and attend projects meeting with B. Cordingley KPH 3.50
and Pedcor projects team; Attend to design services
agreement and acceptance of updated budget; Attend to
purchase of impact fees; Attend to sources /uses
reconciliation; Prepare for Civic negotiation meeting;
Negotiate terms of Civic agreement; Meeting follow -up;
Projects meeting with J. Brainard, R. Carter, L. Olds, S.
Mielke, M. Hollibaugh, and T. Perkins; Attend to Gradle
easement issues; Attend to gru-age solar panel issues; Attend
to use of theater facilities areas; Attend to public /private use
and tax- exempt/taxable issues; Attend to sale of office
building and SEP expression of interest.
Attend weekly projects meeting with Pedcor projects team; JRS 2.50
Attend weekly Civic negotiations meeting.
Nov -04 -09 Attend to emails, re: agreement with Civic; Review and JRS 1.00
revise theater facilities agreement.
Nov -05 -09 Review and revise theater facilities agreement; Conference JRS 4.50
call with K. Haas, re: land acquisition; Review installment
contract and loan documents for land acquisition.
Nov -06 -09 Review and revise installment contract and loan documents JRS 4.75
for land acquisition; Review and revise agreement with
Civic.
Nov -09 -09 Review installment contract and loan documents for land JRS 6.50
acquisition.
Totals 160.25
Total Fees 548 1 756.43
Total Disbursements $0.00
Total Fees and Disbursements $48,756.43
Previous Balance $9,236.20
Previous Payments $4,966.27
Balance Due Now $53,026.36
Wallac,k Somers Haas, P.C.
One Indiana Square
Suite 1500
Indianapolis, IN 46204
Phone: 317 /2.31 -9000 Fax: 317/231 -9900
City of Carmel Nov 10, 2009
One Civic Square
Suite 140 Matter: -,armparcel62
Carmel, IN 46032
Inv 15143
Attention: Mr. Les Olds
RE: Parcel 62
FEES EXPLANATION ATI'Y HRS
Oct -09 -09 Attend to acquisition and RFP issues. KPH 0.25
Oct -12 -09 Conference with R. Wilmering. KPH 0.25
Review email from D. Barker, re: Chaos closing; Review RRW 1.50
and revise deed and vendor's affidavit; Telephone calls with
M. Worthley and S. Miell -e, re: RFP; Review and reply to
emails from S. Mielke, re: same; Discuss same with K. Haas.
Oct -13 -09 Review email from M. Worthley, re: Chaos RFP; Telephone RRW 0.25
call with M. Worthley, re: same.
Oct -14 -09 Telephone calls with M. Worthley and D. Baker, re: Chaos RRW 0.50
closing; Email K. Boren, e: same.
Oct -16 -09 Telephone call with M. Worthley and D. Barker, re: Chaos RRW 0.50
closing and parking project agreements.
Oct- 19 -09 Review emails, re: Chaos closing; Email D. Barker, re: RRW 0.25
warranty deed and vendor's affidavit.
Oct -20 -09 Telephone calls with M. Worthley, re: Chaos closing; RRW 0.50
Telephone call with M. Worthley, re: liquor license escrow
agreement; Review emails from B. Herriman and M.
Worthley, re: same.
Oct -21 -09 Attend CRC regular meeting. KPH 0.25
Telephone call with M. VV orthley, re: Chaos closing and RRW 0.75
escrow agreement; Review emails from M. Worthley, re:
Calabrese project agreement and Chaos closing; Review
draft exhibits to Calabrese: project agreement; Email M.
Worthley, re: same.
Oct -22 -09 Attend to closing issues; Conferences with R. Wilmering. KPH 0.50
Review and reply to emails from C. Frankenberger and K. RRW 2.25
Boren, re: Chaos closing; Draft closing documents;
Conference with K. Haas.
Oct -26 -09 Attend to deal issues; Conference with R. Wilmering. KPH 0.50
Draft and email closing documents; Review draft liquor RRW 1.25
license escrow agreement; Telephone calls with B. Herriman,
D. Barker, W. Olsen and M. Worthley, re: same.
Oct -27 -09 Review and revise installment purchase contract and tri-party KPH 1.50
agreement; Conferences with R. Wilmering.
Review emails from D. Barker, re: closing; Draft RRW 2.50
memorandum of land sale contract; Revise conveyance
documents; Telephone calls with C. Frankenberger and
Barker; Discuss same with K. Haas; Revise tri -party
agreement and land sale contract.
Oct -28 -09 Revise land sale contract; Email land sale contract, tri-party RRW 0.50
agreement, and memorandum i of land sale contract.
Oct -29 -09 Attend to closing issues; Conference with R. Wilmering. KPH 0.25
Review email from D. Barker, re: tri -party agreement and RRW 1.00
land sale contract; Revise tri -party agreement and land sale
contract; Review and reply to email from C. Frankenberger,
re: closing; Draft certification; Email same to C.
Frankenberger; Conference with K. Haas.
Nov -02 -09 Attend to closing issues; Conference with R. Wilmering. KPH 0.50
Review emails from C. Frank.enberger, re: land contract and RRW 4.00
tri-party agreement; Email C. Frankenberger and D. Barker,
re: closing payments by CRC; Draft personal guaranties;
Telephone call with D. Barker, re: closing payments by
CRC; Discuss same with K. Haas; Telephone call with C.
Frankenberger, re: tri -party agreement; Telephone call with
M. Worthley, re: same; Email D. Barker, re. same.
Nov -03 -09 Projects meeting with I Brainard, R. Carter, L. Olds, S. KPH 1.00
Mielke, M. Hollibaugh, and T. Perkins; Attend to Chaos
closing issues; Conferences with R. Wilmering.
Review emails from D. Barker, C. Frankenberger, and K. RRW 0.75
Haas, re: tri-party agreement .and closing; Discuss same with
K. Haas.
Nov -04 -09 Telephone call with M. WortMey, re: Chaos closing; Discuss RRW 1.50
same with K. Haas; Email C. Frankenberger, re: same;
Review emails from C. Frank-enberger, K. Haas, and D,
Barker, re: same; Telephone calls with C. Frankenberger and
K. Haas.
Nov -05 -09 Telephone call with C. Frankenberger, re: Chaos closing; RRW 4.25
Email D. Barker, re: same; Revise land sale contract; Draft
SNDA; Telephone calls with M. Worthley, re: same; Email
draft SNDA and revised land sale contract to C.
Frankenberger and D. Barker: Discuss same with K. Haas.
Nov -06 -09 Review emails from D. Barker and C. Frankenberger, re: KPH 2.00
closing documents; Telephone call wtih B. Herriman, re:
liquor license; Revise SNDA.; Emails to D. Barker and C,
Frankenberger, re: same.
Totals 29.25
Total Fees $6,268.77
Total Disbursements
Total Fees and Disbursements $6,268.77
Previous Balance $6,748.77
Previous Payments $6,748.77
Balance Due Now $6,268.77
Wallack Somers Haas, P.C.
One Indiana Square
Suite 1500
Lodianapolis, IN 46204
Phone: 317 /231 -9000 Fax: 317/231 -9900
City of Carmel Nov 10, 2009
One Civic Square
Suite 140 Matter: carmparty
Carmel, IN 46032
Inv 15142
Attention: Mr. Les Olds
RE: PTR
FEES EXPLANATION ATTY HRS
Oct -20 -09 Draft sales disclosure form; Telephone calls with M. RRW 0.50
Worthley, re: same.
Oct -21 -09 Telephone call with M. Worthley, re: sales disclosure form; RRW 0.25
Leave voicemail message for M. Hoff, re: same.
Oct -29 -09 Email M. Hoff and P. Zalmer, re: sales disclosure form.; RRW 0.25
Review email from P. Zahner, re: same; Revise form.
Totals 1.00
Total Fees $185.00
Total Disbursements $0,00
Total Fees and Disbursements $185.00
Previous Balance $8,781.26
Previous Payments $8,781.26
Balance Due Now $185.00
Prescribed by State Board of Accounts ACCOUNTS PAYABLE VOUCHER City Form No. 207 (Rev. 1995)
1 pe
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
C Purchase Order No.
SUS fP /sue Terms
Date Due
Invoice invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
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I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6.
20
Clerk- Treasurer
WOUCHEF WARRANT NO. men
ALLOWED 20
b` s, IN SUM OF
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ON ACCOUNT OF APPROPRIATION FOR
i'
Board Members
PO# or INVOICE NO. ACCT #(TITLE AMOUNT
DEPT. I hereby certify that the attached invoice(s), or
bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
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Signat e
Cost distribution ledger classification if Title
claim }paid motor vehicle highway fund