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Home My WebLink About179913 11/24/2009 CITY OF CARMEL, INDIANA VENDOR: 356653 Page 1 of 1 ONE CIVIC SQUARE ALEXIA DONAHUE WOLD CHECK AMOUNT: $826.84 CARMEL, INDIANA 46032 664 NEWBURY ST. APT. 1338 CHECK NUMBER: 179913 CARMEL IN 46032 CHECK DATE: 11/24/2009 D EPARTMENT ACCOUNT PO NUMBER IN VOIC E NUMBER AMOUNT DESCRIPTION 1192 4343002 501.84 EXTERNAL TRAINING TRA 1192 4343004 225.00 TRAVEL PER DIEMS 1192 4357002 100.00 EXTERNAL TRAINING FEE OF c4 CITY OF CARMEL Expense Report (required for all travel expenses) NOIpNP/ EMPLOYEE NAME. Alexia Donahue Wold DEPARTURE DATE: 11/10/2009 TIME: 1:20 PM N DEPARTMENT: DOCS RETURN DATE: 11/14/2009 TIME: 12:00 AM REASON FOR TRAVEL: USGBC Greenbuild Conference DESTINATION CITY: Phoenix, AZ EXPENSES ARE FOR (check all that apply): TRAVEL ADVANCE TRAVEL REIMBURSEMENT x TRAVEL PER DIEM x Date Transportation Gas/Tolls/ Lodging Meals Misc. Total Air -fare Car Rental Other Parking Breakfast Lunch Dinner Snacks Per Diem 11/10/09 $167.28 $30.00 $197.28 11/11/09 $167.28 $65.00 $100.00 $332.2 11/12/09 $167.28 $65.00 $232.2 11/13/09 $65.00 $65.00 $0.00 $0.00 0.00. $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.0 $0.00 $0.0 $0.0 $0.0 $0.0 $0.0 0.0 Total $0.00 $0.00 $0.00 $0.00 $501.841 $0.001 $0.001 $0.00 $0.001 $225.00 $100.00 DIRECTOR'S STATEMENT: I hereby affirm that all expenses listed conform to the City's travel policy and are within my department's appropriated budget. Director Signature: Date: of Pa e1 City of Carmel Form ERO6 Revision Date 11/17/2009 9 CREDIT CARD NUMBER, 00004793000118 CARDHOLDER NAME: DEPT OF COMMUNITY SERVICES Other Net Issue Departure Routing Agency Charges/ Continental Airline Charges) Date Date Passenger Name A Ticket Number Origin To To To To Fare Class Airline Segment Number Credits Rebate Rebate Credits 09128/2009 11/10/2009 WOLD /ALBOA'DONANU15262+56697602 S IN& PH TS5 WNVIINWN 7 9200010 $g �xD:tri1 -45 j 'S28$ 35 0 912 912 00 9 WO�D ALE DQNAHU689005037478291 1 5879323 $35.00 50.00 $0.00 135.00 10106!2009 Page 4 of 5 r Co nti nenlal Airline§ STATEMENT SUMMARY For Statement Period Ending September 30, 2009 ACCOUNT NUMBER: 10050479300000 PAYMENT IS DUE IN FULL BY 10/26/2009 CITY OF CARMEL ATTN DIANA L CORDRAY ONE CIVIC SQUARE CARMEL, IN 46032 Previous Refunds/ Continental Other Airline Credit Card Number Cardholder Name Balance Payments Charges Adjustments Rebate Rebate Balance Due 00004793000043 INFORMATION SYSTEMS 50.00 $0.00 $541.40 $0.00 $0.00 ($2.36) $539.04 00004793000068 FIRE DEPARTMENT $926.44 ($926.44) $303.20 $0.00 $0.00 ($1.34) $301.86 04004793000084 POLICE DEPARTMENT $304.84 ($304.84) $0.00 $0,00 $0.00 50.00 $0.00 00004793000118 DEPT OF COMMUNITY SERVICES $0.00 $0.00 �$324.t300� 50.00 50.00 ($1.45) $323.35 00004793000159 CLERK TREASURER DEPARTMENT 50.00 $0.00 $283 740 $0.00 50.00 (S1,24) 282.16 PAYMENT OPTIONS Previous Balance $1,231.28 Remit Payments by Check To: Payments ($1,231.28) Continental Airlines Charges $1,452.80 ATTN: UATP Department RefundslAdjustments $0.00 P.O.Box 0201970 Continental Rebate $0.00 Houston. Texas 77216 -1970 Other Airline Rebate ($6.39) Wire or ACH Transfer: Balance Due $1_,446.41 ,JP MORGAN CHASE New York, New York 11245 Date Opened 0211312007 Wire Transfer ABA 021000021 FIG Continental Airlines, Inc. YTD Sales $12,600.00 A1C: 910 -2- 499291 YTD Continental Rebate $0.00 ATTN: UATP Department 10050479300000 YTD Other Airlines Rebate ($47.68) YTD Total Rebate ($47.68) Credit Limit $11,000.00 Available Credit $9,553.59 1016/2009 Page 1 of 1 C R W E P LAZ HOTELS RESORTS 105 11 -13 -09 Alexia Donahuewold Folio No, 238620 Room No. 0511 664 Newbury St Apt 1330 A/R Number Arrival 11 -10 -09 Carmel Group Code GBC Departure 11 -13 -09 Carmel, IN 46032 Company Conf. No. 62324819 tJS Membership No. Rate Code Invoice No. Page No. 1 of 1 Date Description Charges Credits 11 -10 -09 "Accommodation 149.00- 11-10-09 Room State Tax 10.83 11 -10 -09 Room Occupancy Tax 7.45 11 -11 -09 'Accommodation 149.00 11 -11 -09 Room State Tax 10.83 11 -11 -09 Room Occupancy Tax 7.45 11 -12 -09 "Accommodation 149.00 11 -12 -09 Room State Tax 10.8?- 11 -12 -09 Room Occupancy Tax 7.45 11 -13 -09 501.84 xxxxxxxxxxx Total 501.84 501.84 Balance 0.00 Guest Signature: I have received the goods and 1 or services in the amount shown heron. I agree that my liablity for this bill is not waived and agree to be held personally liable in the event that the indicated person, company, or associate fails to pay for any part or the full amount of these charges. If a credit card charge, I further agree to perform the obligations set forth in the cardholder's agreement with the issuer. Crowne Plaza Phoenix Airports 4300 E Washington Streeti Phoenix, AZ 850341 Tel: (602)273 -7778 Fax: (602 )275 -5616 Page I of 2 Donahue -Wold, Alexia K From: useradmin @mail.wingateservices.com Sent: Wednesday, November 11, 2009 8:02 AM To: Donahue -Wold, Alexia K Subject: Your Order Invoice 0GREENBUILD INTERNATIONAL CONFERENCE EXPO Registration Confirmation Confirmation of your processed order Reserve your seat in any of our educational sessions with the online Scheduler by clicking here. Invoice number: GE09 -34878 Date: 11/6/09 Pa yment Detail Amount Paid: $100.00 Balance Due: $0.00 Your credit card charge may take a few minutes to process. Please on click the Process Payment button once or you may receive multiple charges on your credit card. Billing Information One Civic Square Carmel, IN 46032 US Purchased Items ~A 1 Name Type Quantity Price Opening Keynote Celebration Paid 1 $100.00 Total $100.00 Registration Summary Alexia Donahue Wold awold @carmel.in.gov One Civic Square Carmel, IN 46032 11/17/2009 Page 2 of 2 us 317- 571 -2417 City of Carmel Department of Community Planning Administrator When you checkin to the conference please bring proof of age for Young Professionals (under age 25) or a current class schedule for full time student. Cancellations, Changes, Substitutions, and Refunds All cancellations, changes, and substitution requests must be made in writing and sent to support @register.greenbuildexpo.org prior to October 30, 2009. Cancellations received on or before October 30, 2009 will be refunded 80% of all fees paid. After October 30, 2009 no refunds will be made for any cancellations or no -shows (this includes conference registration, exhibit hall, workshops or optional events). Substitutions may be made with out penalty. 2009 WingateWeb ;Ay 11/17/2009 GREENBUILD INTERNATIONAL CONFERENCE EXPO Registration Confirmation i Confirmation of your processed order Reserve your seat in any of our educational sessions with the online Scheduler by clicking here. Invoice number: GE09 -7104 Date: 9/8/09 Payment Detail Amount Paid: $0.00 Balance Due: $225.00 Make checks payable to: USGBC Greenbuild Expo Please send payment to: US Green Building Council PO Box 961 LaGrange, IL 60525 Please include a copy of your invoice when mailing in your check. Payment is due by October 30, 2009. Payment must be received before the conference to allow admittance and to guarantee a spot.in sessions. I Billing Information Lisa Stewart One Civic Square Carmel, IN 46032 US Purchased Items Name Type Quantity Price Student Young Professional Full Conference Buy 1 $225.00 Total $225.00 Registration Summary Alexia Donahue Wold awold @carmel.in.gov One Civic Square Carmel, IN 46032 US 317 571 -2417 City of Carmel Department of Community Planning Administrator When you checkin to the conference please bring proof of age for Young Professionals (under age 25) or a current class schedule for full time student. Greenbuild 2009 Schedule Page 1 of 2 R E IF N U L 10'a I N T G R N A T I O N AL CONFERENCE AND EXPO DESTINATION SPEAKERS EDUCATION EXPO SPONSORS TOURS EVENTS SCHEDULE Tuesday, November 10 November 11 -13, 2009 7:00am Phoenix, Arizona B:OOpm Registration Open Greenbuild pricing, 8:30am 5:00pm Full Day LEED Workshops registration, housing)) 9:00am 5:30pm World Green Building Council International Congress Log into your account 1:00pm 5:00pm Green Building Job Fair Greenbuild Housing Customer Service 11:00am 5:00pm USGBC Chapter Forum Hours are 8:30am 5:00pm EST 5:30pm 8:00pm Grand Opening of the Exhibit Hall Toll Free (866) 229 -3691 Wednesday, November 11 support @housinggrbld.org 7:00am 8:00am Continental Breakfast Download the Greenbuild 2009 8:00am 11:00am Off-Site Educational Sessions Pre conference Guide in 8:30am 10:00am Educational Sessions 10 L PW 9:00am 5:30pm Exhibit Hall J 11:30am 1:00pm Lunch O 12:30pm 1:30pm Specialty Updates Q 1:00pm 4:00pm Off -Site Educational Sessions 2:00pm 3:30pm Educational Sessions 0 2:00pm 5:00pm Greenbuild Salon GREENB 2009 4:00pm 5:30pm Residen S u mmit Educational Sessions Residen S 6:00pm 9:00pm Opening Plenary Celebration• LEARN MORE AND REGISTER TODAY D Sponsored by Kohler This year's multi -day Summit will Subject to change feature an opening general session with KB Home CEO Jeff Mezger, Bensonwood Homes company steward Tedd Benson, and Thursday, November 12 "Renovation Nation" host Steve Thomas. 7:00am 8:00am Continental Breakfast Learn More 8:00am 9:00pm Greenbuild 2009 Residential Summit 8:00am 11:00am Off -Site Educational Sessions a r 8:30am t 0:00am Educational Sessions Search greenbuildexpo.org Q 9:00am 5:30pm Exhibit Hall http:// www.g reenbuildexpo.org /scliedule.aspx 11/6/2009 Greenbuild 2009 Schedule Page 2 of 2 11:30am 1:00pm Lunch 12:30pm 1:30pm Specialty Updates 1:00pm 4:00pm Off -Site Educational Sessions i 2:00pm 3:30pm Educational Sessions 2:00 pm 5:00 pm Greenbuild Salon 4:00pm 5:30pm Educational Sessions i 7:00pm 10:00pm USGBC Hanley Award Dinner Friday, November 13 1 6:00am 7:30am Sunrise Hike' 8:00am 9:00am Continental Breakfast 8:30am 10:00am Educational Sessions 8:30am 10:30am Greenbuild 2009 Residential Summit O Copyright 2009 U.S. Green Building Council. 8:30am 10:OOam. Building Performance Initiative Summit All Rights Reserved. 10:30am Noon Closing Plenary 1:00pm 5:00pm Tempe Town Lake Bike Tour' 1:00pm 4:00pm Advanced Camelback Mountain Hike" 1:00pm 5:00pm Half Day LEED Workshops 1:30pm 5:30pm Tours 3:00pm 5:00pm Cowboy Ride -n -Dine' 4:00pm 5:30pm Birdwatching Hike 'Subject to change Saturday, November 14 8:00am 10:30am Greenbuild 5K Race 8:00am 2:30pm Greenbuild Golf Tournament' 8:00am Noon Advanced South Mountain Hike' 8:00am 5:00pm Green Building Tours 'Subject to change About Sponsors Partners News Press Outreach Volunteer FAQs Contact Tenns Pmacy http:// www. greenbuildexpo .org /schedule.aspx 11/6/2009 Prescribed by State Board of Accounts City Forr, No. 201 (Rev: 1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 11/18/09 Keybnote speaker Greenbuild $100.00 11/18/09 Lex Hotel costs Greenbuild $501.84 11/18/09 Travel Per Diem Greenbuild $225.00 I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6 20 Clerk- Treasurer VOUCHER NO- WARRANT N O. ALLOWED 20 Alexia Donahue Wold IN SUM OF c/o One Civic Square Carmel, IN 46032 $826.84 ON ACCOUNT OF APPROPRIATION FOR Carmel DOCS Department PO# Dept. INVOICE NO. ACCT #/TITLE MOUNT Board Members 1192 43- 570.02 Z 100.00 1 hereby certify that the attached invoice(s), or 1192 43- 430.02 $501.84 bill(s) is (are) true and correct and that the 1192 43- 430.04 $225.00 materials or services itemized thereon for which charge is made were ordered and received except Friday, November 20, 2009 Director, OC Title Cost distribution ledger classification if claim paid motor vehicle highway fund