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HomeMy WebLinkAboutBPW 03-07-12 6 /8 IA City of .I Office of the Clerk- Treasurer sY NOTIC: BOARD OF PUBLIC WORKS AND SAFETY WEDNESDAY, MARCH 7, 2012 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, MARCH 7, 2012 AT 1 0:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE THE PURPOSE OF THE MEETING IS CITY BUSINESS ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414 �tr4� jj tr; 41015*..i City of C.Irmel T GN Gp.1���1' Office of the Clerk Treasurer Board of Public Works and Safety Meeting AGENDA Wednesday, March 7, 2012 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED To ORDER 1. MINUTES a. Minutes from the February 15, 2012 Regular Meeting 2. BID /QUOTES OPENING AND AWARDS a. Bid Opening for 16" Water Main Extensions; John Duffy, Director of the Department of Utilities 3. CONTRACTS a. Request for Purchase of Goods and Services; Additional Service #5; A &F Engineering; ($24,823.00); Traffic Signal Maintenance Records; Mike McBride, City Engineer b. Request for Purchase of Goods and Services; Salsbery Brothers; ($35,205.75); Install Irrigation in Roundabouts; Dave Huffman, Street Commissioner c. Resolution No. BPW- 03- 07- 12 -01; A Resolution of the City of Carmel Board of Public Works and Safety Ratifying Mayoral Signature on Contract; Request for Purchase of Goods and Services; Republic Waste Service; ($16,255.00); Trash Service City Facilities; Steve Engelking, Director of the Department of Administration d. Resolution No. BPW- 03- 07- 12 -02; A Resolution of the City of Carmel Board of Public Works and Safety Ratifying Mayoral Signature on Contract; Request for Purchase of Goods and Services; AraMark; Coffee Service; Steve Engelking, Director of the Department of Administration e. Request for Agreement between the City of Carmel and FOP Carmel Police Department; Doug Haney, City Attorney f. Request for Purchase of Goods and Services; Parsons Transportation Group; (569,800.00); Mike McBride, City Engineer g. Request for Purchase of Goods and Services; Standard Insurance; Barbara Lamb, Human Resources ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414 h. Request for Purchase of Goods and Services; Physio Control; ($18,966.00); Data Management Support; Chief Keith Smith; Carmel Fire Department i. Request for Purchase of Goods and Services; Change Order #2; (increase $11,395.00); Gibraltar Construction; City Center Streetscape; Mike McBride, City Engineer j. Request for Purchase of Goods and Services; T.P.I.; ($493,592.00); Clay Center Water Main Project; John Duffy, Director of the Department of Utilities 4. USE OF CITY FACILITIES /STREETS a. TABLED 2/15/12 (Pending Police Approval); Request to Use Gazebo and Common Grounds; Fundraiser; Saturday, August 25, 2012; 7:00 a.m. to 8:00 p.m.; Humane Society for Hamilton County b. Request to Use City Streets; Race; Saturday, March 24, 2012; 9:00 a.m. to Noon; Indy Runners c. Request to Use Gazebo; Wedding; Saturday, July 7, 2012; 5:00 p.m. to 8:00 p.m.; Scot Johnson d. Request to Use Gazebo and Common Areas; Wedding; Rehearsal; May 4, 2012; 4:00 p.m. to 7:00 p.m.; Wedding; May 5, 2012; 8:00 a.m. to 5:00 p.m.; Eric Johnson e. Request to Use Gazebo; Wedding; Saturday, August 4, 2012; 12:00 p.m. to 3:00 p.m.; Alan Biltimier f. Request to Use Center Green; Fundraiser; Wednesday, May 9, 2012; 9:00 a.m. to 11:00 p.m.; Kate Appel, Booth Tarkington Civic Theatre g. Request to Use Gazebo and Common Areas; Music Nights; Various Dates; Carmel Mayors Youth Council 5. OTHER a. Remains tabled 2/15/12; TABLED 2/16/11; Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, HOA Traditions on the Monon b. CONTINUED: Appeal hearing Dr. Thomas and Mrs. JoAnn Trancik —14300 Oakbrook Court c. TABLED 2/15/12; Request for Variance; 4901 Essex Drive; Brookshire Lakes; Mr. /Mrs. David Marks d. Request for Easement Agreement; Daniel/Jackie Laikin; John Duffy, Director of the Department of Utilities e. Conflict of Interest Statement; Nancy Heck and Douglas Haney f. Request for Variance; Retaining Wall in Easement; 10685 Towne Road; Mr /Mrs Denver Skaggs g. Request for Variance; Patio in Easement; 497 Wetherby Lake Drive; Mr /Mrs Steven Broadwater h. Request for Lane Closure; 12415 Pennsylvania; Penn Circle Project; Northbound Pennsylvania Street for power pole locate; Shirley Hunter, Duke Energy i. Request for Road Closure, Sidewalk Closure, Open Pavement Cut; Cobblestone Commons; 1 Avenue NW /8 St. NW; Greg Ilko, Crossroad Engineers j. Request for Lane Restriction; Sidewalk Closure; 146 and Gray Road; Brian McNew, Duke Energy k. Request for Lane Restrictions; 99 Street and Frontage Road along Keystone Parkway; Clay Regional Waste District; Alex Sharpe, Insituform Technologies 1. Request for Lane Restriction and Sidewalk Closure; Gray Road and 116 Street; Sean Foley, Duke Energy m. Request for Vacation of Public Right of Way; College Avenue; Edward Fleming, Weihe Engineers 6. ADJOURNMENT BOARD OF PUBLIC WORKS SAFETY MEETING MINUTES WEDNESDAY, MARCH 7, 2012 —10:00 A.M. COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor Brainard called the meeting to order at 10:00 a.m. MEMBERS PRESENT Mayor James Brainard, Board Members; Lori Watson and Mary Ann Burke, Deputy Clerk; Sandy Johnson MINUTES Minutes for the February 15, 2011 Regular Meeting approved 3 0. BID /QUOTE OPENINGS AND AWARDS Bid Opening for 16" Water Main Extension; Mayor Brainard opened and read the bid aloud; Company Amount Alternate 1 Alternate 2 Fleetwood Contractor $257,390.00 $140,000.00 $58,800.00 Harvey Construction $242,580.00 $115,500.00 S41,910.00 Smith Project S273,393.00 S101,500.00 $45, 720.00 Atlas $310,860.00 $210, 000.00 $76,200.00 The Bids were given to John Duffy, Director of the Department of Utilities for review and recommendation. CONTRACTS Request for Purchase of Goods and Services; Additional Service #5; A &F Engineering; ($24,823.00); Traffic Signal Maintenance Records; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Salsbery Brothers; ($35, 205.75); Install Irrigation in Roundabouts; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Resolution No. BPW- 03- 07- 12 -01; A Resolution of the City of Carmel Board of Public Works and Safety Rating Mayoral Signature on Contract; Request for Purchase of Goods and Services, Republic Waste Service; ($16,255.00); Trash Service City Facilities; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Resolution No. BPW- 03- 07- 12 -02; A Resolution of the City of Carmel Board of Public Works and Safety Ratifying Mayoral Signature on Contract; Request for Purchase of Goods and Services; AraMark; Coffee Service; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Agreement between the City of Carmel and FOP Carmel Police Department; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Parsons Transportation Group; ($69,800.00); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Standard Insurance; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Physio Control; ($18,966.00); Data Management Support; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Change Order #2; (increase $11,395.00); Gibraltar Construction; City Center Streetscape; Mike McBride, City Engineer Request for Purchase of Goods and Services; T.P.I; ($493,592.00); 592.00); Clay Center Water Main Project; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. USE OF CITY FACILITIES /STREETS Remains tabled 3/5/12; Request to Use Gazebo and Common Grounds; Fundraiser; Saturday, August 25, 2012; 7:00 a.m. to 8:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Board Member Watson requested status of police department approval. No update on status. Board Member Watson request to table this item. Board Member Burke seconded. Request tabled 3 -0. Request to Use City Streets; Race; Saturday, March 24, 2012; 9:00 a.m. to Noon; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request to Use Gazebo; Wedding; Saturday, July 7, 2012; 5:00 p.m. to 8:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request to Use Gazebo and Common Areas; Wedding; Rehearsal; May 4, 2012; 4:00 p.m. to 7:00 p.m.; Wedding; May 5, 2012; 8:00 a.m. to 5:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request to Use Gazebo; Wedding; Saturday, August 4, 2012; 12:00 p.m. to 3:00 p.m.; Alan Biltimier I Request to Use Center Green; Fundraiser; Wednesday, May 9, 2012; 9:00 a.m. to 11:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request to Use Gazebo and Common Areas; Music Nights; Various Dates; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. OTHER REMAINS TABLED 3/5/12: Request for Dedication of Streets; Traditions on the Monon CONTINUED3 /5/12: Appeal hearing Dr. Thomas and Mrs. JoAnn Trancik —14300 Oakbrook Court; The hearing started at 10:28 a.m.; Testimony began. A Court Reporter was present to record proceedings. Appeal Hearing ended at 11:15 a.m. No conclusion was reached. To be continued at a later date Request for Variance; 4901 Essex Drive; Brookshire Lakes; Board Member Burke moved to remove from table. Board Member Watson seconded. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Easement Agreement; Daniel /Jackie Laikin; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Conflict of Interest Statement; Nancy Heck and Douglas Haney Request for Variance; Retaining Wall in Easement; 10685 Towne Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Variance; Patio in Easement; 497 Wetherby Lake Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Lane Closure; 12415 Pennsylvania; Penn Circle Project; Northbound Pennsylvania Street for power pole locate; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Road Closure, Sidewalk Closure, Open Pavement Cut; Cobblestone Commons; 1 Avenue NW/8 St. NW; G Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Lane Restriction; Sidewalk Closure; 146 and Gray Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Lane Restrictions; 99` Street and Frontage Road along Keystone Parkway; Clay Regional Waste District; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Lane Restriction and Sidewalk Closure; Gray Road and 116 Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Vacation of Public Right of Way; College Avenue; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. ADD ON Request for the items to be added to the agenda by Dave Huffman, Street Commissioner: Request for Bid Award; 2012 Irrigation Maintenance; Engledow Group; ($5, 365.00); this was the lowest most responsive bid; Request for Bid Award; 2012 Annual Mowing; Hittles Landscaping; ($231,178.36); this was the lowest most responsive bid; Request for Bid Award; 2012 Annual Right of Way Landscape Maintenance; EA Outdoor Services; ($116,123.00); this was the lowest most responsive bid; Board Member Burke moved to add -on the above items. Board Member Watson seconded. Motion carries 3 -0. Board Member Burke moved to approve three awards. Board Member Watson seconded. Requests approved 3 -0. ADJOURNMENT Mayor Brainard adjourned the meeting at 10:17 a.m. 0. Diana L. Cori sy, IAMC Clerk- Treasurer Approved 1 .:mayor James Brainard ATTEST: I/ Ap '.'�0 Tana L. Cord IAMC Clerk Treasurer 1