HomeMy WebLinkAboutBPW 03-07-12 6 /8 IA
City of .I
Office of the
Clerk- Treasurer
sY
NOTIC:
BOARD OF PUBLIC WORKS AND SAFETY
WEDNESDAY, MARCH 7, 2012
AT 10:00 A.M.
COUNCIL CHAMBERS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD
OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY,
MARCH 7, 2012 AT 1 0:00 A.M. IN THE COUNCIL CHAMBERS,
CITY HALL, ONE CIVIC SQUARE
THE PURPOSE OF THE MEETING IS CITY BUSINESS
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414
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Office of the
Clerk Treasurer
Board of Public Works and Safety Meeting
AGENDA
Wednesday, March 7, 2012 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED To ORDER
1. MINUTES
a. Minutes from the February 15, 2012 Regular Meeting
2. BID /QUOTES OPENING AND AWARDS
a. Bid Opening for 16" Water Main Extensions; John Duffy, Director of the
Department of Utilities
3. CONTRACTS
a. Request for Purchase of Goods and Services; Additional Service #5; A &F
Engineering; ($24,823.00); Traffic Signal Maintenance Records; Mike McBride,
City Engineer
b. Request for Purchase of Goods and Services; Salsbery Brothers; ($35,205.75);
Install Irrigation in Roundabouts; Dave Huffman, Street Commissioner
c. Resolution No. BPW- 03- 07- 12 -01; A Resolution of the City of Carmel Board of
Public Works and Safety Ratifying Mayoral Signature on Contract; Request for
Purchase of Goods and Services; Republic Waste Service; ($16,255.00); Trash
Service City Facilities; Steve Engelking, Director of the Department of Administration
d. Resolution No. BPW- 03- 07- 12 -02; A Resolution of the City of Carmel Board of
Public Works and Safety Ratifying Mayoral Signature on Contract; Request for
Purchase of Goods and Services; AraMark; Coffee Service; Steve Engelking,
Director of the Department of Administration
e. Request for Agreement between the City of Carmel and FOP Carmel Police
Department; Doug Haney, City Attorney
f. Request for Purchase of Goods and Services; Parsons Transportation Group;
(569,800.00); Mike McBride, City Engineer
g. Request for Purchase of Goods and Services; Standard Insurance; Barbara Lamb,
Human Resources
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414
h. Request for Purchase of Goods and Services; Physio Control; ($18,966.00); Data
Management Support; Chief Keith Smith; Carmel Fire Department
i. Request for Purchase of Goods and Services; Change Order #2; (increase $11,395.00);
Gibraltar Construction; City Center Streetscape; Mike McBride, City Engineer
j. Request for Purchase of Goods and Services; T.P.I.; ($493,592.00); Clay Center
Water Main Project; John Duffy, Director of the Department of Utilities
4. USE OF CITY FACILITIES /STREETS
a. TABLED 2/15/12 (Pending Police Approval); Request to Use Gazebo and Common
Grounds; Fundraiser; Saturday, August 25, 2012; 7:00 a.m. to 8:00 p.m.; Humane
Society for Hamilton County
b. Request to Use City Streets; Race; Saturday, March 24, 2012; 9:00 a.m. to Noon;
Indy Runners
c. Request to Use Gazebo; Wedding; Saturday, July 7, 2012; 5:00 p.m. to 8:00 p.m.;
Scot Johnson
d. Request to Use Gazebo and Common Areas; Wedding; Rehearsal; May 4, 2012;
4:00 p.m. to 7:00 p.m.; Wedding; May 5, 2012; 8:00 a.m. to 5:00 p.m.; Eric Johnson
e. Request to Use Gazebo; Wedding; Saturday, August 4, 2012; 12:00 p.m. to 3:00
p.m.; Alan Biltimier
f. Request to Use Center Green; Fundraiser; Wednesday, May 9, 2012; 9:00 a.m. to
11:00 p.m.; Kate Appel, Booth Tarkington Civic Theatre
g. Request to Use Gazebo and Common Areas; Music Nights; Various Dates; Carmel
Mayors Youth Council
5. OTHER
a. Remains tabled 2/15/12; TABLED 2/16/11; Request for Dedication of Streets;
Traditions on the Monon; Robert Potokar, HOA Traditions on the Monon
b. CONTINUED: Appeal hearing Dr. Thomas and Mrs. JoAnn Trancik —14300
Oakbrook Court
c. TABLED 2/15/12; Request for Variance; 4901 Essex Drive; Brookshire Lakes;
Mr. /Mrs. David Marks
d. Request for Easement Agreement; Daniel/Jackie Laikin; John Duffy, Director of the
Department of Utilities
e. Conflict of Interest Statement; Nancy Heck and Douglas Haney
f. Request for Variance; Retaining Wall in Easement; 10685 Towne Road; Mr /Mrs
Denver Skaggs
g. Request for Variance; Patio in Easement; 497 Wetherby Lake Drive; Mr /Mrs
Steven Broadwater
h. Request for Lane Closure; 12415 Pennsylvania; Penn Circle Project; Northbound
Pennsylvania Street for power pole locate; Shirley Hunter, Duke Energy
i. Request for Road Closure, Sidewalk Closure, Open Pavement Cut; Cobblestone
Commons; 1 Avenue NW /8 St. NW; Greg Ilko, Crossroad Engineers
j. Request for Lane Restriction; Sidewalk Closure; 146 and Gray Road; Brian
McNew, Duke Energy
k. Request for Lane Restrictions; 99 Street and Frontage Road along Keystone
Parkway; Clay Regional Waste District; Alex Sharpe, Insituform Technologies
1. Request for Lane Restriction and Sidewalk Closure; Gray Road and 116 Street;
Sean Foley, Duke Energy
m. Request for Vacation of Public Right of Way; College Avenue; Edward Fleming,
Weihe Engineers
6. ADJOURNMENT
BOARD OF PUBLIC WORKS SAFETY MEETING
MINUTES
WEDNESDAY, MARCH 7, 2012 —10:00 A.M.
COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10:00 a.m.
MEMBERS PRESENT
Mayor James Brainard, Board Members; Lori Watson and Mary Ann Burke, Deputy Clerk; Sandy
Johnson
MINUTES
Minutes for the February 15, 2011 Regular Meeting approved 3 0.
BID /QUOTE OPENINGS AND AWARDS
Bid Opening for 16" Water Main Extension; Mayor Brainard opened and read the bid aloud;
Company Amount Alternate 1 Alternate 2
Fleetwood Contractor $257,390.00 $140,000.00 $58,800.00
Harvey Construction $242,580.00 $115,500.00 S41,910.00
Smith Project S273,393.00 S101,500.00 $45, 720.00
Atlas $310,860.00 $210, 000.00 $76,200.00
The Bids were given to John Duffy, Director of the Department of Utilities for review and
recommendation.
CONTRACTS
Request for Purchase of Goods and Services; Additional Service #5; A &F Engineering; ($24,823.00);
Traffic Signal Maintenance Records; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3 -0.
Request for Purchase of Goods and Services; Salsbery Brothers; ($35, 205.75); Install Irrigation in
Roundabouts; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3 -0.
Resolution No. BPW- 03- 07- 12 -01; A Resolution of the City of Carmel Board of Public Works and
Safety Rating Mayoral Signature on Contract; Request for Purchase of Goods and Services,
Republic Waste Service; ($16,255.00); Trash Service City Facilities; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3 -0.
Resolution No. BPW- 03- 07- 12 -02; A Resolution of the City of Carmel Board of Public Works and
Safety Ratifying Mayoral Signature on Contract; Request for Purchase of Goods and Services;
AraMark; Coffee Service; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3 -0.
Request for Agreement between the City of Carmel and FOP Carmel Police Department; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0.
Request for Purchase of Goods and Services; Parsons Transportation Group; ($69,800.00); Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0.
Request for Purchase of Goods and Services; Standard Insurance; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3 -0.
Request for Purchase of Goods and Services; Physio Control; ($18,966.00); Data Management Support;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0.
Request for Purchase of Goods and Services; Change Order #2; (increase $11,395.00); Gibraltar
Construction; City Center Streetscape; Mike McBride, City Engineer
Request for Purchase of Goods and Services; T.P.I; ($493,592.00); 592.00); Clay Center Water Main Project;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0.
USE OF CITY FACILITIES /STREETS
Remains tabled 3/5/12; Request to Use Gazebo and Common Grounds; Fundraiser; Saturday, August
25, 2012; 7:00 a.m. to 8:00 p.m.; Board Member Burke moved to approve. Board Member Watson
seconded. Board Member Watson requested status of police department approval. No update on
status. Board Member Watson request to table this item. Board Member Burke seconded. Request
tabled 3 -0.
Request to Use City Streets; Race; Saturday, March 24, 2012; 9:00 a.m. to Noon; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3 -0.
Request to Use Gazebo; Wedding; Saturday, July 7, 2012; 5:00 p.m. to 8:00 p.m.; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3 -0.
Request to Use Gazebo and Common Areas; Wedding; Rehearsal; May 4, 2012; 4:00 p.m. to 7:00
p.m.; Wedding; May 5, 2012; 8:00 a.m. to 5:00 p.m.; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3 -0.
Request to Use Gazebo; Wedding; Saturday, August 4, 2012; 12:00 p.m. to 3:00 p.m.; Alan Biltimier
I Request to Use Center Green; Fundraiser; Wednesday, May 9, 2012; 9:00 a.m. to 11:00 p.m.; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0.
Request to Use Gazebo and Common Areas; Music Nights; Various Dates; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3 -0.
OTHER
REMAINS TABLED 3/5/12: Request for Dedication of Streets; Traditions on the Monon
CONTINUED3 /5/12: Appeal hearing Dr. Thomas and Mrs. JoAnn Trancik —14300 Oakbrook Court;
The hearing started at 10:28 a.m.; Testimony began. A Court Reporter was present to record
proceedings. Appeal Hearing ended at 11:15 a.m. No conclusion was reached. To be continued at a
later date
Request for Variance; 4901 Essex Drive; Brookshire Lakes; Board Member Burke moved to remove
from table. Board Member Watson seconded. Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3 -0.
Request for Easement Agreement; Daniel /Jackie Laikin; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3 -0.
Conflict of Interest Statement; Nancy Heck and Douglas Haney
Request for Variance; Retaining Wall in Easement; 10685 Towne Road; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 3 -0.
Request for Variance; Patio in Easement; 497 Wetherby Lake Drive; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3 -0.
Request for Lane Closure; 12415 Pennsylvania; Penn Circle Project; Northbound Pennsylvania Street
for power pole locate; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3 -0.
Request for Road Closure, Sidewalk Closure, Open Pavement Cut; Cobblestone Commons; 1 Avenue
NW/8 St. NW; G Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3 -0.
Request for Lane Restriction; Sidewalk Closure; 146 and Gray Road; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3 -0.
Request for Lane Restrictions; 99` Street and Frontage Road along Keystone Parkway; Clay Regional
Waste District; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3 -0.
Request for Lane Restriction and Sidewalk Closure; Gray Road and 116 Street; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3 -0.
Request for Vacation of Public Right of Way; College Avenue; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3 -0.
ADD ON
Request for the items to be added to the agenda by Dave Huffman, Street Commissioner:
Request for Bid Award; 2012 Irrigation Maintenance; Engledow Group; ($5, 365.00); this was
the lowest most responsive bid;
Request for Bid Award; 2012 Annual Mowing; Hittles Landscaping; ($231,178.36); this was
the lowest most responsive bid;
Request for Bid Award; 2012 Annual Right of Way Landscape Maintenance; EA Outdoor
Services; ($116,123.00); this was the lowest most responsive bid;
Board Member Burke moved to add -on the above items. Board Member Watson seconded. Motion
carries 3 -0. Board Member Burke moved to approve three awards. Board Member Watson seconded.
Requests approved 3 -0.
ADJOURNMENT
Mayor Brainard adjourned the meeting at 10:17 a.m.
0.
Diana L. Cori sy, IAMC
Clerk- Treasurer
Approved 1
.:mayor James Brainard
ATTEST:
I/ Ap '.'�0
Tana L. Cord IAMC
Clerk Treasurer
1