HomeMy WebLinkAbout03-05-2012Office of the
Clerk- Treasurer
9 COMMITTEE REPORTS
City of Crme1
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COMMON COUNCIL
MEETING AGENDA
MONDAY, MARCH 5, 2012 6:00 P.M.
COUNCIL CHAMBERS /CITY HALL /ONE CIVIC SQUARE
MEETING CALLED TO ORDER
1. INVOCATION
2. PLEDGE OF ALLEGIANCE
3. RECOGNITION OF CITY EMPLOYEES AND OUTSTANDING CITIZENS
4. APPROVAL OF MINUTES
a. February 20, 2012 Regular Meeting
5. RECOGNITION OF PERSONS WHO WISH TO ADDRESS THE COUNCIL
6. COUNCIL, MAYORAL AND CLERK TREASURER COMMENTS /OBSERVATIONS
7. ACTION ON MAYORAL VETOES
8. CLAIMS
a. Payroll
b. General Claims
c. Retirement
d. Detail of Wire Transfers for January, February, 2012
a. Finance, Administration and Rules Committee
b. Land Use, Annexation and Economic Development Committee
c. Parks, Recreation and Arts Committee
d. Utilities, Transportation and Public Safety Committee
e. Report from the Council Appointee to the Redevelopment Commission
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414
10. OLD BUSINESS
03/05/12 CC Meeting Agenda
a. Third Reading of Ordinance Z- 554 -12; An Ordinance of the Common. Council of the
City of Carmel, Indiana, Rezoning Properties along the Northern Portion of the Monon
Greenway, Between 146 Street and l Street NW from the R -1 /Residential,
R -2 /Residence, R -4 /Residence, P -1 /Park and Recreation, and PUD /Planned Unit
Development District Classifications to the following: R -1 /Residence within the Monon
Greenway Overlay, R -2 /Residence within the Monon Greenway Overlay, R -4 /Residence
within the Monon Greenway Overlay, P- 1/Park and Recreation within the Monon
Greenway Overlay, and PUD /Planned Unit Development within the Monon Greenway
Overlay District Classifications; Sponsor: Councilor Rider. Remains in the Land Use,
Annexation and Economic Development Committee.
Third Reading of Ordinance Z- 555 -12; An Ordinance of the Common Council of the
City of Carmel, Indiana, Amending the Development Standards of the Monon Greenway
Overlay Zone in the Carmel Zoning Ordinance; Sponsor: Councilor Rider. Remains in
the Land Use, Annexation and Economic Development Committee.
11. PUBLIC HEARINGS
12. NEW BUSINESS
a. First Reading of Ordinance D- 2081 -12; An Ordinance of the Common Council of the
City of Carmel, Indiana, Amending Ordinance D- 2046 -11, Which Fixes Salaries of
Appointed Officers and Employees of the City of Carmel, Indiana, For the Year 2012
(Section 2 Communications); Sponsor(s): Councilor(s) Carter, Finkam, Rider,
Seidensticker, Sharp and Snyder.
b. First Reading of Ordinance D- 2083 -12; An Ordinance of the Common Council of the
City of Carmel, Indiana, Amending Chapter 2, Article 6, Section 2 -303 (Encumbrances),
Establishing Limitations on Encumbrances for Capital Fund Projects; Sponsor: Councilor
Sharp.
13. OTHER BUSINESS
14. ANNOUNCEMENTS
1 EXECUTION OF DOCUMENTS
16. ADJOURN
MENT
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COMMON COUNCIL
MEETING MINUTES
MONDAY, MARCH 5, 2012 6:00 P.M.
COUNCIL CHAMBERS /CITY HALL /ONE CIVIC SQUARE
MEMBERS PRESENT:
Mayor James Brainard, Council President Richard L. Sharp, Council. Members Carol Schleif, W. Eric
Seidensticker, Sue Finkam, Luci Snyder, Kevin D. Rider, Clerk Treasurer Diana L. Cordray and Deputy
Clerk Treasurer Lois Fine.
Councilor Carter was not in attendance.
Mayor Brainard called the meeting to order at 6:01 p.m.
Pastor Richard Clark, Carmel Central Christian Church, pronounced the Invocation.
Mayor Brainard led the Pledge of Allegiance.
RECOGNITION OF CITY EMPLOYEES AND OUTSTANDING CITIZENS:
Council President Sharp welcomed the Boy Scouts that were in the audience.
APPROVAL OF MINUTES:
Councilor Seidensticker made a motion to approve Minutes from the February 20, 2012 Regular Meeting.
Councilor Snyder seconded. There was no Council discussion. Council President Sharp called for the
vote. Minutes were approved 6-0.
RECOGNITION OF PERSONS WHO WISH TO ADDRESS THE COUNCIL:
The following individuals addressed the Council opposed to the Carmel Redevelopment Commission:
Kathy Wallace
Dwight Lile representing the Constitutional Patriots
John Accetturo addressed the Council regarding the Cannel Redevelopment Commission financials.
Kiek Kinnamon addressed the Council regarding the grain elevator demolition
COUNCIL, MAYORAL AND CLERK TREASURER COMMENTS /OBSERVATIONS:
Councilor Snyder addressed the Council regarding the Hamilton County Humane Society.
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Councilor Seidensticker addressed the Council regarding St. Baldrick's Foundation. The Foundation is a
volunteer- driven charity committed to fund the most promising research to find cures for childhood
cancers and give survivors long and healthy lives. Their website is www.stbaldricks.org.
Mayor Brainard addressed the previous individuals who discussed the Carmel. Redevelopment
Commission.
ACTION ON MAYORAL VETOES:
There were none.
CLAIMS:
Councilor Seidensticker made a motion to approve claims and to lay on the Table check #206716 (Irwin
Computing; web maintenance) in the amount of $4,290. There was brief Council discussion. Clerk
Treasurer Diana L. Cordray would like for each department to initial the invoice indicating the work that
was done for their individual department. Councilor Snyder seconded. There was no objection from the
Council to lay this item on the Table. Councilor Seidensticker made a motion to approve claims in the
new amount of $1,627,893.26. Councilor Rider seconded. There was no Council discussion. Council
President Sharp called for the vote. Claims were approved 6 -0.
Detail of Wire Transfers for January, February, 2012. Councilor Seidensticker made a motion to
acknowledge wire transfers for January and February, 2012 in the amount of $4,750,432.25. Councilor
Snyder seconded. There was no Council discussion. Council President Sharp called for the vote. Wire
transfers were acknowledged 6 -0
COMMITTEE REPORTS:
Councilor Snyder reported that the Finance, Administration and Rules Committee had not met. The next
meeting will be held on Thursday, March 15, 2012 at 5:30 p.m.
Councilor Seidensticker reported that the Land Use, Annexation and Economic Development Committee
had met and discussed Ordinance Z- 554 -12 and Ordinance Z- 555.12. These items will remain in
committee. The next meeting will be held on Tuesday, March 27, 2012 at 5:30 p.m.
Council President Sharp reported that the Parks, Recreation and Arts Committee had not met.
Councilor Rider reported that the Utilities, Transportation and Public Safety Committee had not met. The
next meeting will be held on Monday, March 19, 2012 at 5:30 p.m.
Dave Bowers, Council representative on the Carmel Redevelopment Commission, was available for
questions of the Council regarding the financial activities of the Carmel Redevelopment Commission.
There was brief Council discussion. Clerk Treasurer Diana L. Cordray addressed the Council.
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OLD BUSINESS
Council President Sharp announced the Third Reading of Ordinance Z- 554 -12; An Ordinance of the
Common Council of the City of Carmel, Indiana, Rezoning Properties along the Northern Portion of the
Monon Greenway, Between 146 Street and 1 Street NW from the R -1 /Residential, R -2 /Residence,
R -4 /Residence, P -1 /Park and Recreation, and PUD /Planned Unit Development District Classifications to
the following: R- 1/Residence within the Monon Greenway Overlay, R -2 /Residence within the Monon
Greenway Overlay, R -4 /Residence within the Monon. Greenway Overlay, P -1 /Park and Recreation within
the Monon Greenway Overlay, and PUD /Planned Unit Development within the Monon Greenway
Overlay District Classifications; Sponsor: Councilor Rider. Remains in the Land Use, Annexation and.
Economic Development Committee. This item was not discussed.
Council President Sharp announced the Third Reading of Ordinance Z- 555 -12; An Ordinance of the
Common Council of the City of Carmel, Indiana, Amending the Development Standards of the Monon.
Greenway Overlay Zone in the Carmel Zoning Ordinance; Sponsor: Councilor Rider. Remains in the
Land Use, Annexation and Economic Development Committee. This item was not discussed.
PUBLIC HEARINGS
There were none.
NEW BUSINESS
Council President Sharp announced the First Reading of Ordinance D-2081-12; An Ordinance of the
Common Council of the City of Carmel, Indiana, Amending Ordinance D- 2046 -11, Which Fixes Salaries
of Appointed Officers and. Employees of the City of Carmel, Indiana, For the Year 2012 (Section 2
Communications). Councilor Seidensticker made a motion to move this item into business. Councilor
Snyder seconded. Councilor Seidensticker presented this item to the Council. There was no Council.
discussion. Council President Sharp referred Ordinance D- 2081 -12 to the Utilities, Transportation and
Public Safety Committee for further review and consideration.
Council President Sharp announced the First Reading of Ordinance D- 2083 -12; An Ordinance of the
Common Council of the City of Carmel, Indiana, Amending Chapter 2, Article 6, Section 2 -303
(Encumbrances), Establishing Limitations on Encumbrances for Capital Fund Projects. Councilor
Seidensticker made a motion to move this item into business. Councilor Schleif seconded. Council
President Sharp passed the gavel to Councilor Rider to present this item to the Council. There was brief
Council discussion. Councilor Rider referred Ordinance D- 2083 -12 to the Finance, Administration and
Rules Committee for further review and consideration.
Council. President Sharp reclaimed the gavel from. Councilor Rider.
OTHER BUSINESS
There was none.
ANNOUNCEMENTS
There were none.
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EXECUTION OF DOCUMENTS
ADJOURNMENT
Mayor Brainard adjourned the meeting at 7:07 p.m.
Respectfully submitted,
ATTEST:
Diana L. Cordray, IAMC, Clerk treasurer
03/05'12 CC Meeting Minutes
Approved,
j i"
ames Brainard, Mayor
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CRC Meetings
Due to lack of a quorum, the CRC rescheduled their regularly scheduled public meeting from
Wednesday, February 15, 2012 to Tuesday, February 21, 2012 at 6:30 p.m.
The CRC Finance Committee met with the City Council Finance Committee on Thursday, February 16,
2012 to discuss the CRC financial packet.
Upcoming Meetings:
o Wednesday, March 21, 2012 at 6:30 p.m. Regular Meeting
Financial Matters:
The end of month January CRC Non Operating and Operating balance is $887,403.00
CRC Public /Private Partnerships:
1. City Center CRC /Pedcor LLC (Parcel #5)
a. Construction is underway on the Motor Court "west wall" resurfacing and window
boxes. The CMU is complete and the masonry work is 20 -25% complete. A mid April
completion date is expected, weather permitting.
b. Construction of the "East Stairwell" project, which fronts Rangeline Road was
approved at the CRC's February meeting.
2. The Palladium (Parcel #7 -A)
CARMEL REDEVELOPMENT COMMISSION
March 5, 2012
CITY COUNCIL REPORT
(Prepared for David Bowers and Brad Meyer 2/21/12)
a. CRC staff has reviewed the landscape drawings with the design and construction team.
These drawings are being finalized and a bid opening will occur in March or April of
this year.
3. Energy Center Piping Extensions to City Buildings (Parcel #7 C)
a. City Hall is operating from the Energy Center. Test and Balance work is nearly
complete. The punch list has been prepared, but we have not received it yet from the
Engineer. Once received, we will coordinate the necessary corrective work with the
building personnel so as not to impact their ongoing activities.
b. The Police Department is operating from the Energy Center. The punch list has been
received and is being worked on. Troubleshooting of a few minor issues is ongoing and
being corrected.
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c. The Fire Station is operating from the Energy Center. During Test and Balance, it was
discovered that a significant amount of balancing dampers were missing from the
original system. Therefore, we are adding numerous balancing dampers that will
further improve the temperature throughout the building. The dampers are being
installed, and the test and balance will be done once those are installed. The punch list
has been received from the Engineer, and that work will proceed next week.
d. Energy Center Upgrades: Consultants have advised additional controls and
modifications to the existing equipment to help improve the efficiency and operation of
the Energy Center. These upgrades will be implemented over the next 2 months to
ensure that all buildings connected to the EC are being provided with the most efficient
heating and cooling system possible.
4. Tarkington Studio Theaters CRC, REI, Pedcor LLC and Signature Construction (Parcel
#7C -1)
a. FF &E items are delivered and installed.
b. Parking Garage signage: list has been received and will be worked on over the next
couple of weeks.
5. Arts District Lofts Shoppes CRC /Keystone Development (Parcel #47)
a. Work on the first phase of the west side of the Monon Trail is complete. Construction
will continue per the Commission's direction and available funding.
b. Harrison Co Jewelers opened within this project on February 9, 2012.
c. The apartments are 90.59% leased. There are only 16 apartments left that are available
to lease.
d. The courtyard is substantially complete with the punch list items being looked at,
reviewed and acted upon.
6. Miscellaneous Projects
a. Two J. Seward Johnson sculptures have been installed on the streetscape at Sophia
Square. These sculptures were unveiled at the February Gallery Walk. There are two
remaining J. Seward Johnson sculptures left. These are being stored at the Street
Department site and are expected to be installed at Pedcor's Parcel #5 project.
b. CRC staff is in the process of negotiating the details to possibly install and operate two
"Electric Car Charging Stations The Parcel #7C and Parcel #47 garages are being
discussed as possible locations.
c. The CRC has started the demolition process of the Grain Tower located at the Old
Street Department site. First, the CRC hired August Mack to produce a Phase I and II
environmental report. Next, the CRC removed all asbestos containing material from
the buildings attached to the grain elevator. Currently, the CRC has two bids from
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demolition contractors to completely remove the Grain Tower and all of the
surrounding buildings down to the foundations. These bids came in at $150,000
$200,000. Nothing new to report at this time.
7. Recovery of Funds Update
a. Palladium Water Damage The CRC staff will be providing an update to the
Commission on this issue.
b. Palladium Roof Damage
c. Parcel #47 Streetscape Conflict The CRC staff is working with legal counsel to
recoup costs expended on the streetscape change orders for the errors.
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