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HomeMy WebLinkAboutCRC-02-21-12 CRC Meeting, February 21, 2012 CARMEL REDEVELOPMENT COMMISSION Meeting, Tuesday, February 21, 2012 President Bill Hammer called the meeting to order at 7:36 p.m. Commission members Jeff Worrell, Carolyn Anker, Dave Bowers and Brad Meyer were present, constituting a quorum. Also present were Les Olds, Karl Haas, Michael Lee, Don Cleveland, Megan McVicker and Matt Worthley. Others present: Jim Higgins and Bryan Mitchell The Pledge of Allegiance was said. Approval of Minutes January 18, 2012: Moved for approval by Mr. Worrell, seconded by Mr. Meyer and unanimously approved Financial Matters Mr. Higgins stated the January 2012 end of month operating and non operating balances total $887,403. Mr. Higgins requested the Commission approve the operating expenses for the month of February in the amount of $124,022.80, paid from sources of funds as outlined in the attachments provided at the meeting. Discussion ensued. Mr. Meyer moved to approve operating invoices in the amount of $124,022.80, seconded by Ms. Anker. Passed unanimously. Mr. Higgins requested the Commission's approval of non operating expenses in the amount of $2,338,731.36, paid from sources of funds as outlined in the attachments provided at the meeting. Discussion ensued. Mr. Bowers moved to approve the non operating invoices in the amount of $2,338,731.36. Seconded by Ms. Anker and unanimously approved. Mr. Higgins requested approval of PAC construction claims in the amount of $146,130.59. Mr. Bowers asked about the status of the Artec contract, as discussed in a prior meeting. Mr. Olds stated the Center for the Performing Arts staff has indicated they no longer need the services of Artec, as they are confident in running the operations. Mr. Olds proposed to suspend the contract on March 1, 2012, which would save the Commission approximately $75,000. Mr. Worrell moved to approve disbursement of funds for the PAC in the amount of $146,130.59, seconded by Mr. Bowers. Unanimously approved. Discussion ensued regarding whether Commission action needed to be taken to suspend the contract with Artec. Ms. Anker moved to amend the agenda to add an action item regarding the suspension of the contract under "Special Matters." Seconded by Mr. Worrell and unanimously approved. 1 CRC Meeting, February 21, 2012 Ms. Anker moved that the staff of the CRC set actions in place in order to suspend the Artec contract effective March 1. Seconded by Mr. Meyer and passed unanimously. Approval of Change Orders There were no change orders to come before the Commission this month. Committee Reports Ms. Anker stated the Finance Committee met on February 6 to discuss the budget. Ms. Anker also noted they had a significant meeting on February 16 in conjunction with the City Council's Finance Committee, to which they shared a packet of new financial documents prepared by CRC staff and financial consultants. Ms. Anker stated the City Council Finance Committee seemed very pleased with the level of transparency and will come back with questions after reviewing the documents. Ms. Anker stated the Finance Committee also met with financial consultants earlier that day to consider potential longer term opportunities to restructure debt. Mr. Hammer congratulated the Finance Committee for their hard work and successful meeting with City Council. Mr. Worrell noted the Plan Review Committee has had no need to meet. Mr. Meyer stated the Administrative Committee is working to coordinate a meeting date. Update on Properties Mr. Olds noted there were comments made regarding leaks in the Sophia Square garage; however, after review, they could not find any leaks. Mr. Olds stated the staff is monitoring this issue to ensure there are no leaks. Mr. Olds stated he wanted to make clear that the CRC has not accepted the garage and will not accept the garage until approval is received from the Department of Community Services as well as the Fire Marshal. The negotiation of the parking management agreement is underway by the developer's attorney. Mr. Olds stated the parking management agreement with the City for the Parcel 5 garage was signed off by the City Attorney and will be signed by the Mayor shortly. Mr. Olds stated the template for that contract will most likely be the same that will be used with the developer at Sophia Square. Mr. Bowers noted the unveiling of two new statues in the Arts Design District during the February gallery walk and questioned whether that was a new expense. Mr. Olds stated the statues are part of the original purchase package of the Seward Johnson sculptures previously paid in 2010. Discussion ensued. Old Business Approval of 4CDC Draw on Line of Credit Mr. Higgins stated that, based on the action previously taken approving the claims, this action item is no longer needed. Release of Funds for Parcel 73 Streetscape Mr. Olds stated the Redevelopment Commission approved streetscape work in late 2010 for Parcel 73, which is along Range Line Road south of City Center Drive. The streetscape work was part of an original agreement with the developer. Mr. Olds stated that, because of availability of funds, approximately three quarters of the work has been completed to date. The last quarter of the work has been bid at $377,000 to complete. 2 CRC Meeting, February 21, 2012 Mr. Olds stated that the developer has asked the CRC to complete a portion of the last quarter of the work at the present time to help fulfill agreements set in place with their tenants. This requested work is part of the overall stair design from City Center Drive down to the Monon Trail. Mr. Olds requested the Commission consider funding $100,000 to complete this work to maintain good faith with the developer and keep the project moving forward. Discussion ensued regarding the location and scope of work. Discussion then ensued regarding who would receive the contract work and the budget amount for this project. Mr. Bowers moved to approve $100,000 for the east stairway contract at Parcel 73, seconded by Ms. Anker. Unanimously approved. New Business None at this time. Other Business None at this time. Announcements Ms. McVicker announced an IU Health North Hospital Gallery Walk will take place on Saturday, March 10 from 5 -10 p.m. as part of the Second Saturday Gallery Walk series. Mr. Hammer questioned if the Super Bowl increased sales and visitors to the galleries. Ms. McVicker stated she was not certain about increased sales; however, there were more visitors to the galleries and businesses and a lot of excitement during that week. Adjournment Ms. Anker moved the meeting be adjourned subject to the execution of documents and seconded by Mr. Meyer. The meeting was adjourned at 8:13 p.m. The next regularly scheduled meeting is Wednesday, March 21 at 6:30 p.m. 3