170980 04/16/2009 a CITY OF CARMEL, INDIANA VENDOR: 196250 Page 1 of 1
ONE CIVIC SQUARE JOHN MCALLISTER
CARMEL, INDIANA 46032
CHECK NUMBER: 170980
ON
CHECK DATE: 4/1612009
DEPARTMENT ACCOUNT PO NUMBER I NVOICE NUM AMOUNT DESCRIPTION
1110 4343002 325.00 EXTERNAL TRAINING TRA
"F`s
CITY OF CARMEL Expense Report (required for all travel expenses)
��NOIAHP/
EMPLOYEE NAME: John McAllister DEPARTURE DATE: 3/28/2009 TIME: 12:00 PM
DEPARTMENT: Police Department RETURN DATE: 4/1/2009 TIME: 4:30 PM
REASON FOR TRAVEL: Training DESTINATION CITY: Nashville, TN
EXPENSES ARE FOR (check all that apply) TRAVEL ADVANCE TRAVEL REIMBURSEMEN TRAVEL PER DIEM
Transportation Gas/Tolls/ Meals.
Date Lodging Misc.Total
Air -fare Car Rental Other Parking Breakfast Lunch Dinner Snacks Per Diem s
3/28/09 $65.00
3129109 $65.00
3130/09 $65.00 ,$65;00
3/31109 $65.00 x$65;00
4/1/09 $65.00
$0'QO
h $0.00
00
ft
A
.$000
$0=
x$0.00
mvi
:00
0:00
{:Total
„k w$0 00 it i :'00 $0 v..$0.00 a. w$O OU$O,.0 .`:$0. Dl? "$0:00„ .$32 $O rQ0
DIRECTOR'S STATEMENT: I hereby affirm that all expenses listed conform to the City's travel policy and are within my department's appropriated budget.
Director Signature: Date:
City of Carmel Fo,m EPD6 Revision Date 4/2/2009 Page 1
Reseryation: M'caLlister 32' IWCGFO «I4021 $4» Page l of 2
Anderson, Teresa K
From: McAllister, John VV
Sent: Wednesday, October 29, 2008 3:40 PM
To: Anderson, Teresa K
Subject:, FW: Reservation:, Mcallister 323RMCGFO «14021284»
Sgt.: John. McAllister
Traffic Unit Supervisor
Operations Division.
Carmel police Department
From: liatel Reservation Mailt6 :acknowledgementCJpkghirss ,corn]
Sent: Wed 10/29/2008 2:27 PK.
To McAilister, John W
Subject: Reservation: Mcallister 323RMCGfO <11021284
Lifesavers, [tic. Conference: on Highway Safety
HOTEL RESERVATION ACKNOWLEDGEMENT
This is an automated acknowledgement;:from the Lifesavers, Inc., Conference on Highway Safety. Housing "Bureau. Please .do
not reply to this:ack,�owledgement. You 4v01 not receive a return response. :Please.see below for further contact information.
Thank:y,ou for inak,ing you3'hote],reservation on October 29,2008 for Lifesavers; Inc. Conference on High a. 'Safety being
}field in Nashville, TNN, over the ;dates of'lblarch 29, 2009 April 1, 2069..
Please make all ehanges,: new reservations and,cancellations through the event website,,or by calling 61:5 -883 -2211
(International) or by fax at 615 871 -5728 thr.ougli •11Jarch, 7, 2009. After March >7, 2009, please contact your hotel directly.
GUEST' INFORMATION
Name: Mr. John Mcallister
Organization:
-Address:: 3 CvicSq
Carmel 46032
UNITED :9TATES:
Telephone: 3175712500
Fax:
E Mail: jnica[1€stercarmeLin go:
Your Acknowtedgment Number is 323RMGGN.
Please retain this nu€nber, for reference if you need to make modifications to your reservation.
HOTEL, RESERVATION INFORMATION
Hotel name: Gaylord Opryland Resort C:o, veotion'Cent;er
Address: 2800 Op
ryland Dri °ve
Nashville, 'TN 37214
Telephone: 615- 889 -1000
Fah: 6.15471- 774.1
Roornxeserved: Premium,View Room
Nuin.ber of'roo€ns: 11
N0inher"gf.guestS 1
Check -in:: March 28, N0.9
12/8/200$
Reservatim- Meallister 323RIVIC.GF0 '1.4021284» Page 2 of 2
Check -out: April 1, 2009
Room:Being °`Shared With:
HQT,EL RATES
Single Occupancy Rate Per Room:
Date Rate
March 28;.2009 USD 229:00
March 29, 2009 USD 229.00
March 3,0 „20,.09 USD 229.00
March 3 2009 USD, 229.00
April.1,,2009 USD 229.00
Additional charges per night, add USD 0.00 for :2nd guest, add USD-20.00 for 3rd guest, add USD 20;00 for 4th':guest.
�Iotel Tax:, The rates quoted do not include a sales tax of 9.25 or occupancy tact of 6 %u, total tax is 15;25% $2:50 flat
city taY. There is also a °S 1,0.00 per rooni, per night Facility Usage Fee which is also subject to the 925 11 1/6 sales,taa..
SPECIAL REQUESTS
Accessible Room Request: No
CANCELLATIO
Any cancellation received 72 hours prior "to the arrival date will forfeit the I night paid "deposit,
A kind note about calling the:hotel "just to be sure
Please do not call your hotel "to be sure" until after March 7, 2009. Please understand that:processing yourreservations from
the Housing Bureau „into tile Hotel system will take a few days. Rest assured that if you -have received a confirmation number
already from the.Housing Bureau, the hotel will honor your booking. Thank you for your .consideration.
Passkey, its reservation system and/or their agents act only in the capacity of agent for all customers; in all matters pertaining
to liotal reservations, and as such are ilcjt responsible for guaranteed Hotel robins_, darttages, expenses, inconveniences or
damage :to any person or property frorn..any cause •whatsoever.
12/8/2008
R esefvab0n: Mc ter 3.23RMCGFO <«14021284» Page I of t
a 11 is
Anderson Teresa. K
From: McAllister, John W
�Sent: W6dnesday, October 29, 2008 3:40 PM
To: Anderson, Teres@.X
Subject FVV: Reserva-tipm.. M <<.14021284>>
Sgt. John McAllister
Traffic Unit Supervisor
Operations. Division
Carmel Police Department
50
From: Ho't6l Res&vation [rhiilto:ackhbvvledgomehtdpkg,hl'rss;com]
Sent: ,Wed 10/29/2008 2:2,7 PM
To McAlEister, John.W
Subject: ke McaMster 323RIVICGFO; «1 40212$4
14021284>;>
Lifesavers, Inc. Conference:qn Highway Safety
HOTEL RESERVATON ACKNOWLEDGEMENT
This is an automated acknowledgement, from the Lifesavers, .Inc: Conference on Highway Safety Housing Bureau. Please, do
P
not reply to this:- acknowledgement. You will not receive .a:return response. P see below for further contact in
Tbanky.6u for making your hotel.reservatidn on Octob6r 29, 2008 for Lifesavers Inc. Conffi'eince,ofi Highway:Safoty being
held-in Nashville, TN; o ver' the dzites�of March 29,,2009- April 1, 2009.
Please make all changes,, new reservations and,cance Ilations through: the,event webs ite,, or I ing 615- 883.-2211
(International) or by fax at 615-811-5,728,tbrouoli.March 7, 2609, After March i please contact your hotet'd'irectly.
GUEST INFORMATION
Nd.me.: Mr.. Joh.ii Walhst6r
Orpni
Address,-. '3 C'Ivic'Sq
Cari-nel,,.IN 46032.
UNITED STATES
'Te 34 757.11500
Fax:
E Mail: j m 0 al I i s te r@ pa (hie 1. t n v
Your Acknowledgment Number is 323.RMCGFO.
Please refain number for reference if you need wto`-make modifications to -your reservation.
HOTEL RESERVATION INFORMATION
Hotel ijame: G ayl6Td, Opry land,Resort &.C ion'Cen ter
Addi 2800 OprylAnd Drive
Nash vill e F'N W 72I4
Telephone: 615-889-1000
Fax: 616411-7141
Room Premium View Room
Number'bf iooms: I
Nuibl.y6t`pf guest s:. I
Check-in March
12/8/200
.Reservation; Mcalllster )23RMCGF «14021284» Page :2 of 2
Check -out: April °2, 2009
Room Being Shared With:
HOTEL. RATES
Single Occupancy Rate Per Room:
Date Rate
March 28; USD 229:00
March 29, 2009 USD 229.00
March 30, 2009 USD 229.,00:
March 3.1, 2009 U�SD 2 29.00
April. „2009? U SD 229:40
Additional changes per might, add USD 0.00 for 2nd guest add USD 20.00 for 3rd guest, add USD.20.00 for ath. guest.
H6,tcl Tax: The rates quoted do not include a sales tax cf /c or. occupancy #aa of 6 total tax is ,15 %& $2.50. flat.
city tax. There is also; a $10.00 per;room, per night Faeiliry Usage Fee which is,also subject-to the 9.25 %U sales:'tax..
SP JAU REQiJ E" TS
Accessible Room Request: No
CANCELI ATION, POLICY
Any cancellation received 72 hou s pi'rar to the arrival date will forfeit the I night paid deposit.
A kind note about cal the hotel "just to be sure
Please do not call your hotel "to be sure" until after March 7; 2009. Please. understand That processing your reservations from
the Housing Bureau..into the Hotel system will take a few days.. Rest assured that -if you have received.a confirmation number
already from the Housing Bureau, the.hotel will honor your booking. Thank you for your consideration..
Passkey, its reservation system ,an&bf their agents act only in the capacity Hof agent for all cui forcers hi all matters., pertaining
to hotel reservations, and as such'are not resporisible forguaranteed hotel morns, ditmages,.expenses, iit col lvemences or
damage3o any person or property from any cause whatsoever.
7
1'2/8/2008
fir'escribed by State Board of Accounts ACCOUNTS PAYABLE VOUCHER City Form No. 201 (Rev. 1995)
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
John W. McAllister Purchase Order No.
,
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
4/2/09 reimburse Sgt. John McAllister for meals attending 325.00
the Lifesavers conference in nashville, TN on March 29,
APril 1, 2009
Total
I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6.
20
Clerk- Treasurer
VOUCHER NO. WARRANT NO.
ALLOWED 20
J ohn W. McAllister IN SUM OF
325.00
ON ACCOUNT OF APPROPRIATION FOR
police general fund
Board Members
Po# or INVOICE NO. ACCT #/TITLE AMOUNT
DEPT. I hereby certify that the attached invoice(s), or
1110 430 -02 325.00 bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
April 2 20 09
Signature
Chief of Police
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund