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175013 07/22/2009 CITY OF CARMEL, INDIANA VENDOR: 00352856 Page 1 of 1 ONE CIVIC SQUARE MIKE MCBRIDE CHECK AMOUNT: $862.10 CARMEL, INDIANA 46032 C/0 ENGINEERING oH,�o CIO ENGINEERING CHECK NUMBER: 175013 CHECK DATE: 7122/2009 DE PARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AM OUNT DESCRIPTION 2200 4343002 72.80 EXTERNAL TRAINING TRA 2200 4357004 789.30 EXTERNAL INSTRUCT FEE i CQClDm Courtyard by Marriott 1900 Connecticut Ave Nw Washington Northwest Washington Dc 20009 :4 AarnotI T 202.332.9300 ^a'x'' �k a 3 a �Ex rw R �"�E��` W s m b w z 4- I M Mcbride Ro6m 7,04 %i Room Type GENR a j Number of Guests 1 H Ra #e $198 00 Clerk Y �Arrlve f2,1� rtt�9 7t 0 3 PEA Qua 15J ni19 Mme Foi r N 96867 5, i' NNIO `l$F� 's a 0$SGrI 11 ©A ssa 12Jan09 Daily Parking 12Jan09 Parking Tax POO12Jan09 Room Charge 12Jan09 Room Tax 28.71 13Jan09 Room Charge 198.00 13Jan09 Room Tax 28 71 14Jan09 Room Charge 198.00 r X11 VIJ� 14Jan09 Room Tax 28 71 14Jan09 AR Payments 0.00 14Jan09 Misc. Sales 0.00 15Jan09 708.13 Card Amount: 708.13 uth: 36992Z Signature on File This card was Electronically swiped on 12Jan09 Balance: 0.00 As a Marriott Rewards member, you could have earned points towards your free dream vacation today. Start earning points and elite status, plus enjoy exclusive member offers. Enroll today at the front desk, MarriottRewards.com, or 801 -468 -4000. Want your final hotel bill by email? Just ask the Front Desk! See "Internet Privacy Statement" on Marriott.com. fl. vi Gr 0 cp fD O Ip� C "``'cy CITY OF CAIkMEL, INDIANA VENDOR: 00352856 P age 1 O f T ONE CIVIC SQUARE MIKE MCBRIDE INDIANA 46032 Cro ENG�NEERwG CHECK AMOUNT: $764.13 Cro ENGiNEERiNG CHECK NUMBER: 168806 CHECK DATE: 2/11/2009 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMO DES CRIPTION 2200 4343002 764.13 ROUNDABOUT CONFERENCE 1 d cn L.1 i rn v 25.00. ai ro s w Q 3.00 �CL na m o V Q O 198.00 pp F LL 8,71 NINE 1 vw MILEAGE CLAIM (GOVERNM£NT.1L UNIT) TO y E' L��• W J DR. ON ACCOUNT OF APPROPRIATION NQ. 2 FO (OFFICE, BOARD. CEFARTMENT OR INSTITUTION] 4 &43 ©D 2. DATE FROM To i SPEEDO AUTO MILEAGE RE I MILES S�j 19 USINESS FIER MIL_ POINT k POINT NATURE OF E TRAVELED I f �I START FINIRi•< I I i I v II 2 245 !i kn vv Yee II 12 k! (niCob i C) Ii I` z 11 tZP e D (n 122 t() ?092 1 �I?�4� I LP/� Q x FI wQ .OMM li I o ne 7:� \im Cas 1 I 3 II Anv,_ mim. `M, II 1 1i 10145 I II I I1 I II li _ii I H I II II II I I 1 II it II it I I 1 li li II II I II I I I II ii II I II I Ii j i II II I II I If I II I II I Ei I u II Il I I. fl i I i II I II i I !I I II I1 II AUTO .LICENSE NO. TOTALS +SPEEDOI.fE yR AEADINC colun)ns are to be used only when distance between points ccnaat be determined by fixed mileage or official highway nap. Pursuant to the provisions' and penalties of Chapter 155. Acts 1953. 1 hereby certify that the foregoLncr account is just and correct. that the a claimed is legally due. after allowing all just credjm and that no part of the same has been paid. Date Clai r No. Warrant No. I have examined the vvithfn claim and hereby IN FAVOR OF certify as follows: Thct it is in proper form. That it is -duly authenticated as required by law. Thct it is based upon statutory authority. That it is apparently t correct incorrect On Account of Appropriation No. io: Dis ursing fticer CID Q n n C O p m Allowed 19 y n 0 in the sum of S Q c rr `n 0 o y Q CL ti a. co m. N X.Q..2_.__ (Board or Commission) x p -D Q p O FILED m J (Official Title) Q �G Q y A.Z. CD CD SOTC[ CO.. •Yn CI[. ]n D. —73 n n TRAVEL 1 EXPENSE REIMBURSEMENTS For: June 2009 Mileage to Milea a Back Parking Other Total Miles Total Date Meeting Description Start I Finish Start Finish Cost Costs Other Description Miles x $.55 Expense 6/4/2009 Keystone Prj. Mtg. (Structurepoint Office) 2444 2456 $0.00 $0.00 12 $6.60 $6.60 6/10/2009 ITE Roundabout Task Force Teleconference (Structurepoint Office) 2677 2689 $0.00 $0.00 12 $6.60 $6.60 6/22/2009 LPA Quality Assurance Committee (IGC 3092 3138 $16.00 $0.00 46 $25.30 $41.30 North) 6/26/2009 1- 4651Keystone Project Tie -in Mtg. (IGC North) 3257 3304 $10.00 $0.00 47 $25.85 $35.85 7/1/2009 Annexation Coordination Mtg. (Hamilton Co. 3412 3431 $0.00 $0.00 19 $10.45 $10.45 Highway) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $o.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Refund Total $100.80 Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Mike McBride Purchase Order No. Engineering Department Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) n/a n1a Mileage /Parking June'09 100.80 Total 100.80 1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6. 20 Clerk- Treasurer VOUCHER NO. WARRANT NO. ALLOWED 20 evok McBrmde IN SUM OF Engineering Department ON ACCOUNT OF APPROPRIATION FOR Department of Engineering Board Members PO# EP or INVOICE NO. ACCT #/TITLE AMOUNT DEPT or a I hereby certify that the attached invoice(s), or n/a 22004343002 bill(s) is (are) true and correct and that the n/a materials or services itemized thereon for which charge is made were ordered and received except 200!� Signature Cost distribution ledger classification if Title claim paid motor vehicle highway fund n N llnst�itvule lo`F Transportat�,oi,, Eng�nee;.rs (9'�7 1099 14th Street, r�VV Suile 300 VVest Waczhingtnn. DC 20005 USA 10 +1 202-2aS -u= Fa 4! 4 1 202-289­7722 %v% Meeting Confirmation Mr. Michael T. McBride, P.E. City of Cannel Indiana One Civic Square Carmel, IN 46032 USA ITE 2009 Annual Meeting And Exhibit Sunday, August 09, 2009 through Wednesday, August 12, 2009 You are registered for the following: Fair Market Function Value Quantity Rate Amount Registration-No Frills 1 460.00 460.00 Technical Papers On CD-ROM 1 0,00 0.00 Attendee Reception 1 20.00 20.00 Payment Details: Total 480-00 Payment 480.00 Balance 0.00 Pace 1 of 1 Purchase Detail If changes need to be made to your registration contact our office. Order# 23619 ID: 1020163 Full Name: Michael T. McBride. P.E. Order Date 06/30/2009 Description Unit Price Qty. Price ITE 2009 Annual Meeting And Exhibit From: 08/09/2009 To: 08/12/2009 Registration -No Frills 08/09/2009 460.00 1 460.00 12 :00 AM 08/12/2009 12:00 AM Technical Papers On CD- ROM 08/09/2009 12:00 AM 0.00 1 0.00 08/12/2009 12:00 AM Attendee Reception 08/11/2009 06:30 20.00 1 20.00 PM 08/11/2009 07:30 PM Total 480.00 http: /www.ite.org /emodules /source/ Meetings/ cmeetingrosterdetail _print.cfiii ?section eve... 6/30/2009 yoF Cgg CITY OF CARMEL Expense Report (required for all travel expenses) �!N0111N?% EMPLOYEE NAME: Mike McBride DEPARTURE DATE: 8/8/2009 TIME: AM PM DEPARTMENT: Engineering RETURN DATE: 13 -Aug TIME: AM/PM REASON FOR TRAVEL: ITE Annual Meeting DESTINATION CITY: San Antonio, TX TRAVEL EXPENSES ARE FOR (check all that apply): ADVANCE REIMBURSEMENT X PER DIEM Transportation Gas/Tolls/ Meals Date Parkin Lodging Misc. Total Air -fare Car Rental Other g Breakfast Lunch Dinner Snacks Per Diem 818109 $243.90 $243.90 8/8/09 464_Q $65.40 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0:00 0.00 L Total $243.90 $65.40 $0.00 $0,00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0,00 $309.30 DIRECTOR'S STATEMENT: I hereby affirm that all expens s listed conform to the City's travel policy and are within my department's appropriated budget. Director Signature: Date: 4 2_0 1 Q� City of Carmel Form ER06 Revision Date 7/20/2009 Page 1 For advance payments, claim form must be submitted ten (10) business days in advance of travel. Claim will not be processed without the followi ig documentation: 1) Conference or course registration form, if applicable 2) Travel itinerary or car rental agreement, if applicable 3) Original itemized receipts for all expenses (or affidavits if appropriate), except for meal per diems (which require hotel receipt) Prorated meal allowance: For travel that commences before 1:00 p.m. (flight departure time, if traveling by air), $50 for in -state travel and $60 for out -of -state travel For travel that commences after 1:00 p.m. (flight departure time, if traveling by air), $25 for in -state travel and $30 for out -of -state travel For travel that ends before 1:00 p.m. (flight arrival time, if traveling by air), $25 for in -state travel and $30 for out -of -state travel For travel that ends after 1:00 p.m. (flight arrival time, if traveling by air), $50 for in -state travel and $60 for out -of -state travel EMPLOYEE ACKNOWLEDGEMENT OF MEAL ADVANCE AND OBLIGATION TO DOCUMENT EXPENDITURES: I hereby acknowledge receipt of such funds being advanced to me by the City of Carmel solely for the purpose of purchasing meals while traveling to participate in official business for the City. I accept responsibility for these funds and agree to repay them if lost or stolen. I understand that within ten (10) business days of my return (as stated on opposite side), I am responsible to: 1) Submit original itemized receipts to the office of the Clerk- Treasurer documenting all meal expenditures, and 2) Return all unused funds to the office of the Clerk- Treasurer I further understand that failure to provide the required documentation shall result in the total amount of the advance being deducted from the first paycheck issued more than 30 days after the date of my return. Failure to return unused funds will result in the amount of the unused funds (total advance minus documented expenditures) being deducted from the first paycheck issued more than 30 days after the date of my return. Employee Signature: J%' f Date p`) City of Carmel Form ER06 Revision Date 7/20/2009 Page 2 Itinerary 128516231916 Page 1 of 1. Ticket receipt for San Antonio, TX (Sat- EXpedia Thur) Booked items Although this itinerary doesn't qualify for ThankYou Points, you can still earn points if you add a hotel booking today or any time before you travel. 16TlhenkYougo- Learn more about how to earn points for future bookings. 1 Ticket Round Trip Indianapolis, IN (IND- Indianapolis Intl.) to San Antonio, TX (SAT -San Antonio Intl.) Departure Date: Sat 8- Aug -09 Return Date: Thu 13- Aug -09 Expedia Itinerary 128516231916 Purchase Date: 14- Jul -09 Back to itinera page Ticket numbers: 0067691100123 Traveler and cost summary Michael McBride Adult $206.00 Taxes Fees $37.90 Total $243.90 [ Payment $243.90 Balance Due $0.00 http:// www. expedia.com/pub /agent.dll ?gscr= open &itid= 285 1 623 1 9 &vwtp =5 7/17/2009 San Antonio, TX (Sat -Thor) Expedia Booked items ThankYou® account number: 8910 2317 4391 0112 use a different number MThaniCYaul You will earn 310 ThankYou Points forth is trip. RPKK dh Your points will be credited to your account 4 -6 weeks after travel is completed. Flight: Indianapolis to San Antonio back to top Expedia itinerary number: 128516231916 Main contact: Michael T McBride Airline ticket number(s): 0067691100123 E -mail: mtm6274 @yahoo.com American Airlines confirmation code: KYYVAV Home phone: (317) 336 -4228 Delta confirmation code: D7W0N9 Work phone: (317) 571 -2438 Traveler and cost summary Michael McBride Adult Add Frequent Flyer number( $206.00 Taxes Fees $37.90 Total (MasterCard) $243.90 Change this flig w est seat changes Print a receip View cancellation information Flight summary Please be sure to re- confirm your flight at least 24 hours prior to scheduled departure (72 hours prior for flights to Hawaii and international destinations). You may check your flight status and departure gate online, or contact the airline directly. Seat assignments, meal preferences, and special requests must be confirmed with the airline; we cannot guarantee that they will be honored. Free and special meals are not available on many flights. I Sat 8- Aug -09 Indianapolis (IND) to Dallas (DFW) 759 mi Depart 8:05 pm Arrive 9:18 pm (1,221 km) AA Duration: 2hr 13mn Flight 657 EconomylCoach Class 13B Food For Purchase, S80 Dallas (DFW) to San Antonio (SAT) 248 mi Depart 10:25 pm Arrive 11:23 pm (399 km) AA Terminal 2 Duration: Ohr 58mn Flight: 550 Economy/Coach Class 17E S80 Total distance: 1,007 mi (1,621 km) Total duration: 3hr 11 m (4hr 18mn with connections) Thu 13- Aug -09 San Antonio (SAT) to Memphis (MEM) 626 mi D E LTA Depart 11:55 am Arrive 1:43 pm (1,007 km) Flight: 3608 Terminal 1 Duration: 1 hr 48mn Operated by: PINNACLE DBA NORTHWEST AIRLINK Economy/Coach Class 06B Canadair RJ Memphis (MEM) to Indianapolis (IND) 382 mi Q D E LTA Depart 2:15 pm Arrive 4:48 pm (615 km) Flight: 2529 Duration: 1 hr 33mn http:// www. expedia .cotn/pub /agent.dll ?gscr= open &itid 285162319 &vwtp =4 7/17/2009 I IIIm' lily 1LUJ 1 VLJ 1l IV 1 V1J Operated by: PINNACLE DBA NORTHWEST AIRLINK Economy /Coach Class 11C Canadair RJ Total distance: 1,008 mi (1,622 km) Total duration: 3hr 21 m (3hr 53mn with connections) Airline rules regulations Tickets are nonrefundable. A fee of $150.00 per ticket will be charged for itinerary changes after the tickets are issued, provided that the booking rules were followed. Tickets are nontransferable and name changes are not allowed. Please read important information regarding airline liability limitations Prices do not include baggag fees or other fees charged directly by the airline. Other penalties may apply. See an overview of all the rules and restrictions applicable for this fare. View the complete penalty rules for changes and cancellations associated with this fare. Activities Services: San Antonio back to top Expedia Itinerary number: 128516231916 IMPORTANT: Be sure to print and bring all vouchers with you on your trip. Vouchers are required for the redemption of all purchased activities, attractions and services. View and print all vouchers. San Antonio Activity Date Vouchers Quantity Price Off- Airport Parking with Park Ride Fly near 08/08/09 08113/09 p View 1 Car $65.40 Indianapolis Intl. (IND) Details Taxes and fees $0.00 Activities Services total $65.40 Activities rules and restrictions Activities Services require prepayment. You will be charged in full for all selected Activities Services at the time of booking. Activities Services are non refundable. Activities Services cannot be transferred from one person to another. Activities Services availability and pricing are subject to change until full payment is received. You must print your Activities Services vouchers and bring them with you to your destination. Want to make changes? Call 1- 800 EXPEDIA (1- 800 -397 -3342) or 1 -404- 728 -8787 to change /cancel this reservation View and p rint all vouchers. Then bring them with you when you go. Q See m Activities Customer Support Itinerary number: 128516231916 htip:// www. expedia .com/pub /agent.dll ?gscr= open &itid 28516231.9 &vwtp =4 7/17/2009 1U11V1 UL' LG- VJ1VC.rJ 1 FV a aGe. v♦ If you have questions about your reservation, fill out our itinera assistance form We'll respond within 24 hours: For immediate assistance call Expedia at 1- 800 EXPEDIA (1 -800- 397 -3342) or 1- 404 -728- 8787 and have the itinerary number ready. http://www.expedia.com/pub/agent.dli?qsci I 9&vwtp=4 7/17/2009 of Off- Airport Parking with Park Ride Fly near Indianapolis Intl. (IND) Valid for 1 Car VOUCHER Booking Date: July 1 7, 2009 Valid Date(s): August 8, 2009 August 13, 2009 Customer Name(s): Michael T McBride Vendor: AviStarfAirport Parking Management 13912 Expedia Itinerary Number: 128515231916 Redemption Instructions: When you reserve your airport parking you will be asked to print vouchers to present when you arrive at your departure airport. You must print the voucher(s) and take it with you to the airport; it is your proof of purchase.Note: If you book more than one airport parking voucher (if you will be parking more than one car, for instance), you must present a corresponding number of vouchers upon arrival at your departure airport. One voucher per vehicle. You will also be able to access your vouchers in your online itinerary once your booking is confirmed. How to redeem your uoucher(s): Please bring printed voucher(s) when you park your car; it is your proof of purchase. Hold on to the voucher(s) for the duration of your trip. Present the printed voucher(s) to the Indy Park Ride 8 Fly attendant when you exit the parking facility. Directions: 1 -70 west to Ronald Reagan Parkway North Drive approximately 1 .5 miles (2.4 kilometers) north to Plainfield Road on the east side of Ronald Reagan. The ride and fly is approximately 0.5 miles (0.8 kilometers) north of Stafford Road. Look for Indy Park Ride 8 Fly signs on the east side of the street. Indy Park Ride 8 Fly 3875 Plainfield Rd. Indianapolis, IN 46231 USA Terms and Conditions: This voucher is valid for redemption only by the person(s) named above. it is not transferable, has no cash value, and maybe redeemed only once. It may not be redeemed outside the valid dates shown above. Expedia will not refund any unused or partially used Activities 8 Services. Expedia and its affiliated companies are not liable for any loss, injury, damage, or delay to any person or any property connected with the use of this voucher. This voucher is valid for redemption only by the persons) named above. it is not transferable, has no cash value, and may be redeemed only once. k may not be redeemed outside the valid dates shown above. Expedia and its affiliated companies are not liable for any loss, injury, damage, or delay to any person or any property connected with the use of this voucher. The parking purchased is for outdoor parking (some locations also have indoor parking) and includes the cost of your shuttle ride to/from the parking location to your airline terminal and all taxes or airport fees. If your trip is extended beyond the number of parking days purchased, you will be charged the posted parking rate plus tax for the additional hours (partial days) or full days at the parking location at the time of exit. Each day purchased is equal to 24 hours starting from the time you park. CASHIER INSTRUCTIONS Attach this voucher to ticket and submit to your location manager. Cancellations and Changes: This Activity can be changed or cancelled without penalty at any time prior to two days before the scheduled start of your trip. The scheduled start of your trip is defined as your hotel check -in date, your departure date of the originating flight, or the date of the Activity if the Activity was booked wflhout a flight or a hotel. Expedia Customer Service (24 hours): 1- 800- EXPEDIA (1 -800- 397 -3342) or 1- 404- 728 -8787 Indy Park Ride Fly (24 hours): 1 (888) 230 -0300 IIIIfIIIIIIIIIII0 $III I I I II IIIIII IIII IIIIIIIII I Il0li05II1II6II0III011II0I�0Il051I2I 11321IIII3II0Il3l(I0I21Ii) IIII! IIli II I II! This voucher is not valid until it is signed by one of the travelers listed on the voucher. Treat this voucher like cash. You must present this voucher to redeem your purchase. Misuse of this voucher is a criminal offense. Purchaser is responsible for any misuse of this voucher. http:// www. expedia.com/pub /agent.dll ?gscr= open &itid 285162319 &vNvtp =4 7/17/2009 Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Mike McBride Purchase Order No. Engineering Department Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) n/a n/a ITE annual conference fee '09 480.00 Flight to San Antonio Expedia 243.90 Airport Parking Indianapolis 6 days Total 789.30 1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6. 20 Clerk- Treasurer VOUCHER NO. WARRANT NO. ALLOWED 20 Make MeBr IN SUM OF Engineering Department 30 ON ON ACCOUNT OF APPROPRIATION FOR Department of Engineering Board Members PO# or D PT. INVOICE NO. ACCT #/TITLE AMOUNT I hereby certify that the attached invoice(s), or n/a 06/30/09 2200 4357004 480.0 0 bill(s) is (are) true and correct and that the 7/17/2009 2200- 4357004 $243.90 materials or services itemized thereon for 07/17/09 2200- 4357004 65.40 which charge is made were ordered and received except '(�Zo 20 Signature Cost distribution ledger classification if Title claim paid motor vehicle highway fund