169069 02/17/2009 CITY OF CARMEL, INDIANA VENDOR: 00352856 Page 1 of 1
ONE CIVIC SQUARE MIKE MCBRIDE
CARMEL, INDIANA 46032 CIO ENGINEERING CHECK AMOUNT: $1,345.33
C/O ENGINEERING CHECK NUMBER: 169069
CHECK DATE: 2/1712009
DEP ACCOUNT PO NUMBER INVOICE NUMBER AM OUNT DESCRIPTION
2200 A 4343002 1,345.33 EXTERNAL TRAINING TRA
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CITY OF CARMEL Expense Report (required for all travel expenses)
EMPLOYEE NAME: Mike Mcbride DEPARTURE DATE: 1/12/2009 TIME: AM PM
DEPARTMENT: Engineering RETURN DATE: 15 -Jan TIME: AM/PM
REASON FOR TRAVEL: Roundabout Conference DESTINATION CITY: Washington, D.C.
TRAVEL EXPENSES ARE FOR (check all that apply): ADVANCE REIMBURSEMENT X PER DIEM
Transportation Gas/Tolls/ Meals
Date Lodging Misc. .Total;
Air -fare Car Rental Other Parking Breakfast Lunch Dinner Snacks Per Diem
1112/09 $22.00 $22.00
$0.00
$0.00
,$0.00
$0:00
$0:00
$0.00
$0';00
$0.00
::$0:00
$0.00
$0.00
$0.00
$0.00
$0:00
$0.00
$0.00
Sly $o.oa
$0:00
$0.00
0.00
Totall $0.00. .$0.00 $22:.00 50:00 $0:00 $0.00 $0.00 $o.ao' $0.00 $0.0.0 .r x $22 00.
DIRECTOR'S STATEMENT: I hereby affirm that all expenses listed con he City's travel policy and are within my department's appropriated budget.
f
Director Signature: Date:
City of Carmel Form ER06 Revision Date 2/12/2009 Page 1
For advance payments, claim form must be submitted ten (10) business days in advance of travel.
Claim will not be processed without the following documentation:
1) Conference or course registration form, if applicable
2) Travel itinerary or car rental agreement, if applicable
3) Original itemized receipts for all expenses (or affidavits if appropriate), except for meal per diems (which require hotel receipt)
Prorated meal allowance:
For travel that commences before 1:00 p.m. (flight departure time, if traveling by air), $50 for in -state travel and $60 for out -of -state travel
For travel that commences after 1:00 p.m. (flight departure time, if traveling by air), $25 for in -state travel and $30 for out -of -state travel
For travel that ends before 1:00 p.m. (flight arrival time, if traveling by air), $25 for in -state travel and $30 for out -of -state travel
For travel that ends after 1:00 p.m. (flight arrival time, if traveling by air), $50 for in -state travel and $60 for out -of -state travel
EMPLOYEE ACKNOWLEDGEMENT OF MEAL ADVANCE AND OBLIGATION TO DOCUMENT EXPENDITURES:
hereby acknowledge receipt of such funds being advanced to me by the City of Carmel solely for the purpose of purchasing meals
while traveling to participate in official business for the City. I accept responsibility for these funds and agree to repay them if lost or stolen.
I understand that within ten (10) business days of my return (as stated on opposite side), 1 am responsible to:
1) Submit original itemized receipts to the office of the Clerk- Treasurer documenting all meal expenditures; and
2) Return all unused funds to the office of the Clerk- Treasurer
I further understand that failure to provide the required documentation shall result in the total amount of the advance being deducted from the first
paycheck issued more than 30 days after the date of my return. Failure to return unused funds will result in the amount of the unused funds (total
advance minus documented expenditures) being deducted from the first paycheck issued more than 30 days after the date of my return.
Employee Signature: Date:
City of Carmel Form ER06 Revision Date 2/12/2009 Page 2
View a Deport
Select Download to send this report in Excel'" format to your computer. Select Print This Page to create a har(
discard this report and create another one, select Account Activity.
MICHAEL T MCBRIDE Print'
14227 TURNER HOLLOW PL
FORTVILLE
IN
46040 -8113
Report Name:
Transaction Date Description Amount Comments
02/02/2009 INSTITUTE OF TRANSPORT 202- $42.00 Technical Referen+
2890222 DC Manual
02/03/2009 NVPEDIA *TRAVEL 800- 367 -3476 $441.18 Purdue Road Schc
INSTITUTE OF TRANSPORT 202- $560 ITE Phoenix Conf.
:s 02/03/2009 2890222 DC .00 Registration
7 SOUTHWES5268769771544
01/21/2009 8004359792 TX $278.20 Flight to Phoenix
Total Activity $1321.38
Select a format to download your report
r Spreadsheet r' CSV File Tab Delimited r Custom Delimited
M
Account Activity
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CITY OF CARMEL Expense Report (required for all travel expenses)
EMPLOYEE NAME: Mike McBride DEPARTURE DATE: 3/22/2009 TIME: 4 m AM PM
DEPARTMENT_ Engineering RETURN DATE: 25 -Mar TIME: 11 m AM/PM
REASON FOR TRAVEL: Phoenix ITE Conference DESTINATION CITY: Phoenix, Arizona
TRAVEL EXPENSES ARE FOR (check all that apply): ADVANCE x REIMBURSEMENT PER DIEM
Date Transportation Gas/Tolls/ Lodging Meals Misc. Total
Air -fare Car Rental Other Parking Breakfast Lunch Dinner Snacks Per Diem
3/22/09-
3/25/09 $278.20 $278.20
conf. fee 1 1 $560.00 $560.00
conf.
manucJ $42.00 $42.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
H ERE $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
0.00 $278.20 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
DIRECTOR'S STATEMENT: I hereby affirm that all expenses listed conform to the City's travel policy and are within my department's appropriated budget.
@IWrolft,§W@F P6& #ERna o on Date 2 /10 /Rd!F- Page 1
For advance payments, claim form must be submitted ten (10) business days in advance of travel.
Claim will not be processed without the following documentation:
1) Conference or course registration form, if applicable
2) Travel itinerary or car rental agreement, if applicable
3) Original itemized receipts for all expenses (or affidavits if appropriate), except for meal per diems (which require hotel receipt)
Prorated meal allowance.
For travel that commences before 1:00 p.m. (flight departure time, if traveling by air), $50 for in -state travel and $60 for out -of -state travel
For travel that commences after 1:00 p.m. (flight departure time, if traveling by air), $25 for in -state travel and $30 for out -of -state travel
For travel that ends before 1:00 p.m. (flight arrival time, if traveling by air), $25 for in -state travel and $30 for out -of -state travel
For travel that ends after 1:00 p.m. (flight arrival time, if traveling by air), $50 for in -state travel and $60 for out -of -state travel
EMPLOYEE ACKNOWLEDGEMENT OF MEAL ADVANCE AND OBLIGATION TO DOCUMENT EXPENDITURES:
I hereby acknowledge receipt of such funds being advanced to me by the City of Carmel solely for the purpose of purchasing meals
while traveling to participate in official business for the City. I accept responsibility for these funds and agree to repay them if lost or stolen.
I understand that within ten (10) business days of my return (as stated on opposite side), I am responsible to:
1) Submit original itemized receipts to the office of the Clerk- Treasurer documenting all meal expenditures; and
2) Return all unused funds to the office of the Clerk- Treasurer
I further understand that failure to provide the required documentation shall result in the total amount of the advance being deducted from the first
paycheck issued more than 30 days after the date of my return. Failure to return unused funds will result in the amount of the unused funds (total
advance minus documented expenditures) being deducted from the first paycheck issued more than 30 days after the date of my return.
Employee Signature: Date:
City of Carmel Form ER06 Revision Date 2/1012009 Page 2
Neville, Katie
From: Southwest Airlines [SouthwestAir lines @mail.southwest.com]
Sent: Wednesday, January 21, 2009 4:54 PM
To: McBride, Mike T
Subject: Ticketless Confirmation MCBRIDE /MICHAEL JFNMST
0
Receipt and Itinerary as of 01121109 3:53 PM
Confirmation Number.
JFNM$T`
Confirmation Date: 01/21/09
Received: MICHAEL
Passenger Information
Passenger Name Account Number I' Ticket# Expiration'
3 MCBRIDEIMICHAEL, (l 00000417123711. I 526- 8769771544 -6 01/Z1 /1Q
All travel involving funds from this Confirmation Number must be completed by the expiration date.
Itinerary
Date F=light' 11 Routing Detaiis
I Sun Mar 22 1687 ,Depart INDIANAPOLIS IN (IND) at 4:00 PM
,Arrive in PHOENIX AZ PHX at 5:00 PM
Wed Mar T57 1894 Depart PHOENIX AZ (PHX)'�at,5:30 PM`.
Arrive in IN at 1 -1:55 PM
Cost and Payment Summ ary
Air 239.07
Tax 25.13
PFC Fee 9.00
Security Fee 5.00
Total Payment: $278.20
Current payment(s)
01/21/09 Ref 526- 8769771544 -6 $278.20
Fae'Ruie(s)
Valid only on Southwest Airlines. NON REFUNDABLE /STANDBY REQ UPGRADE TO YL All
travel involving funds from this Confirmation Number must be completed by the expiration date.
Any change to this itinerary may result in a fare increase.
Fare Calculation.
NRF- 1 INDWNPHX S21NTNR 159.00 PHXWNIND T7WBNR 98.00 $257.00 ZPIND PHX
XFIND4.50 PHX4.50 AYIND2.50 PHX2.50 $278.20
1
Purchase Detail
If changes need to be made to your registration contact our office.
Order# 19822
ID: 1020163
Full Name: Michael T. McBride. P.E.
Order Date 02/03/2009
Description Unit Price Qty. Price
2009 Technical Conference Exhibit From: 03/22/2009 To: 03/25/2009
Registration -Full
Conference 03/22/2009 12:00 AM 560.00 1 560.00
03/25/2009 12:00 AM
Compendium Of Technicai Papers -CD
ROM 03/22/2009 12:00 AM 0.00 1 0.00
03/25/2009 12:00 AM
Reception 03/23/2009 06:00 AM 0.00 1 0.00
03/23/2009 07:00 AM
Total 560.00
http: /www.ite.org /emodules/ source /M.eetings /cmeetingrosterdetai l_print.cfm?section= event... 2/3/2009
Institute of Transportation Engineers Invoice No. 8288
1099 14th Street, N.W.
Suite 300 West Invoice
Washington, DC 20005 -3438
2'2-Qo ,00
Sold Mr. Michael T. McBride, P.E. Ship Mr. Michael T. McBride, P.E.
To: City of Carmel Indiana To: City of Carmel Indiana
One Civic Square One Civic Square
Carmel, IN 46032 Carmel, IN 46032
USA USA
Account No. Purchase Order No. Order Date Order Number Terms Invoice Date Order Type
1020163 02/02/2009 19761 02/03/2009 Invoice
Qty Qty Back- Item Code Unit Price Extended
Ordered Shipped Ordered Description Price
1 1 iR -127 35.00 35.00
Enhancing Intersection Safety Through Roundabouts
s1
P o 09
0 F
2
ENat �v
0
Line Item Total Freight Handling Restocking/ Tax Subtotal Amount Received Amount Due
Cancellation Feel
35.00 7.00 42.00 42.00 0.00
SY oe cqq'
TN eAfy�E�.
Q
CITY OF CARMEL Expense Report (required for ali travel expenses)
EMPLOYEE NAME: Mike McBride DEPARTURE DATE: 3/9/2009 TIME: AM I PM
DEPARTMENT: Engineering RETURN DATE: 12 -Mar TIME: AM/PM
REASON FOR TRAVEL: Purdue Road School DESTINATION CITY: West Lafayette, IN
TRAVEL EXPENSES ARE FOR (check all that apply): ADVANCE x REIMBURSEMENT PER DIEM
Transportation Gas/Tolls/ Meals
Date Parkin Lodging Misc. Total
Air fare Car Rental Other 9 Breakfast Lunch Dinner Snacks Per Diem
3/9/09-
3/12/09 $441.18 $441.18
$0.00
$0.00
$0.00
$0.00
$0.00
$0:00
$0.00
$0.00
$0.00
$0.00
SI N $0.00
H RE $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
o.00
Total $0.00 $0.00 $0.00 $0.00. $44.1.181 $0.001 $0.00 $0.00i t1 i .$44,1
DIRECTOR'S STATEMENT: I hereby affirm that all expenses listed conform to the City's travel policy and are within my department's appropriated budget.
Director Signature: Date:
City of Carmel Form ER06 Revision Date 2/10/2009 Page 1
For advance payments, claim form must be submitted ten (10) business days in advance of travel.
Claim will not be processed without the following documentation:
1) Conference or course registration form, if applicable
2) Travel itinerary or car rental agreement, if applicable
3) Original itemized receipts for all expenses (or affidavits if appropriate), except for meal per diems (which require hotel receipt)
Prorated meal allowance:
For travel that commences before 1:00 p.m._ (flight departure time, if traveling by air), $50 for in -state travel and $60 for out -of -state travel
For travel that commences after 1:00 p.m. (flight departure time, if traveling by air), $25 for in -state travel and $30 for out -of -state travel
For travel that ends before 1:00 p.m. (flight arrival time, if traveling by air), $25 for in -state travel and $30 for out -of -state travel
For travel that ends after 1:00 p.m. (flight arrival time, if traveling by air), $50 for in -state travel and $60 for out -of -state travel
EMPLOYEE ACKNOWLEDGEMENT OF MEAL ADVANCE AND OBLIGATION TO DOCUMENT EXPENDITURES:
I hereby acknowledge receipt of such funds being advanced to me by the City of Carmel solely for the purpose of purchasing meals
while traveling to participate in official business for the City. I accept responsibility for these funds and agree to repay them if lost or stolen.
I understand that within ten (10) business days of my return (as stated on opposite side), I am responsible to:
1) Submit original itemized receipts to the office of the Clerk- Treasurer documenting all meal expenditures; and
2) Return all unused funds to the office of the Clerk- Treasurer
I further understand that failure to provide the required documentation shall result in the total amount of the advance being deducted from the first
paycheck issued more than 30 days after the date of my return. Failure to return unused funds will result in the amount of the unused funds (total
advance minus documented expenditures) being deducted from the first paycheck issued more than 30 days after the date of my return.
Employee Signature: Date:
City of Carmel Form ER06 Revision Date 2/10/2009 Page 2
Neville, Katie
From: ginger mcbride [ginger.mcbride @yahoo.com]
Sent: Tuesday, February 10, 2009 10:21 AM
To: McBride, Mike T
Subject: Expedia travel confirmation Lafayette, IN Mar 9, 2009 (Itin# 126346135942)
Travel Confirmation
Thank you for booking your trip with Expedia. This email is your receipt for the travel item(s) you just booked; a
complete itinerary that includes all applicable ticket numbers, reservation IDs,etc. will follow in the next 4 days.
Remember that you can always view your itinerary online for the most up -to -date information. Our interactive demo can
show you how easy it is to get information about your itinerary.
1
hankYoue account number: Use a different number
You will earn 442 ThankYou Points for this trip.
Your points will be credited to your account 4 -6 weeks after travel is completed.
Total room cost. $381.00
Taxes fees: $20.06 /night
Lodging total: $441.18
x a
Room reservation: Michael McBride 2 adults
Holiday Inn Select Lafayette -City Centre
Check in: Mon 3/9/2009 Check out: Thu 311212009 Nights: 3
Special requests
We will forward your requests to the travel vendor, but as these are subject to availability we can not guarantee that
they will be honored. Some special requests (e.g., ski racks, rollaway beds) may incur additional charges from the
vendor.
Free and special meals are not available on many flights.
Hotel: Holiday Inn Select Lafayette -City Centre
Room King Bed Executive- Advance Purchase Non Refundable
Nonsmoking /Smoking: Non Smoking
Room type: 1 KING BED
0 View iew our itinerary for complete and up -to -date trip details, or to make changes online.
Customer Support
Itinerary number: 126346135942
If you have questions about your reservation, fill out our itinerary assistance form We'll respond within 24 hours: For
immediate assistance call Expedia at 1- 800 EXPEDIA (1 -800- 397 -3342) or 1- 404 728 -8787 and have the itinerary
number ready.
What else can we help you with?
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i
C
Presctibed by State Board of Accounts City Form No. 201 (Rev. 1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Mike McBride
Purchase Order No.
Engineering Department
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
02/02/09 nra Reference Manual Institute of Transport $42. 00
0213109 Expedia Travel (Hotel res. Purdue Road School) 41.18
02/03/09 Institute of Transport Phoenix Conference Reg. Fee $560.00
01/21109 Southwest Airlines (Flight to Phoenix) $278.20
02/10/09 Starbucks (coffee at am meeting) $1.95
1112109 Taxi fare (DC conference) $22.00
Tota
I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6.
20
Clerk- Treasurer
VOUCHER NO. WARRANT NO.
ALLOWED 20
uk McBrade IN SUM OF
Engineering Department
$1,345.33
ON ACCOUNT OF APPROPRIATION FOR
Department of Engineering
Board Members
PO# or INVOICE NO. ACCT #/TITLE AMOUNT
DEPT. I hereby certify that the attached invoice(s), or
n/a 22004343002 $1,345.3bill(s) is (are) true and correct and that the
nla materials or services itemized thereon for
which charge is made were ordered and
received except
20
Signature
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund