HomeMy WebLinkAbout180490 12/16/2009 CITY OF CARMEL, INDIANA VENDOR: 204045 Page 1 of 1
o ONE CIVIC SQUARE MILESTONE CONTRACTORS, L P
I CARMEL, INDIANA 46032 5950 S BELMONT AVE CHECK AMOUNT: $1,325,fi49.94
INDIANAPOLIS IN 46217
CHECK NUMBER: 180490
CHECK DATE: 1 2/1 612 00 9
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
920 R4470204 18326 12/08/2009 697,186.18 KEYSTONE CONSTR FEES
920 R4470404 18326 12/08/2009 610,121.86 KEYSTONE CONSTR FEES
920 R4470204 18326 19 -106 18,341.90 KEYSTONE CONSTR FEES
A PA f i r 7260 Shadcland Station, [ndialhapolis, Indiaha 46256
STRUCTUREPOINT
TEL 317.547.5580 FAX 317.543.0270
N ruww. structur po
i
M E M Q R A IN D U M
a
DATE: December 8, 2009
TO: Mike McBride, City,Engineer for City of Carmel
FROM: David. Machala
RE: Partial Retainage Release for. Contract 07 -0$B
CC: Jeremy Kashman, Skip Tennancour, Project File
Mike,
American. Structurepoint, Inc. has received a letter from. Milestone Contractors, LP
dated December 2, 2009 requesting the release of a minimum of 95% of the withheld
retainage for the work completed on the above mentioned contract. The total amount of
retainage being withheld is $774,651.31. The City of Carmel Engineering Department
has authorized 90% of the withheld retainage to be released to Milestone Contractors,
LP. The reason for the withholding the remaining 10% is due to ongoing concerns with
the lighting that was installed by Midwestern Electric and the couple of outstanding
quantity reviews that are ongoing. American Structurepoint, Inc. agrees that the project
has met the requirements of substantial com letaa supports tie, release of •90% of
the withheld retainage in the amount o $697,186.18..'The remaining 10 of the
withheld .retainage. ($77,465.13). will be reques ed wit the final pay E to after all' of
the lighting concerns have been rectified and all quantity reviews have been finalized.
Thanks,
David Machala
American Structurepoint, Inc.
Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Milestone Contractors, L.P. Purchase Order No. 18326
5950 South Belmont Avenue Terms
Indianapolis IN 46217 Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
12/08109 12!812009 106th Keystone $6
Construction
90% release of retainage
Total $697,186.18
1 hereby certify that the attached invoice(s), or bills(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6.
20
Clerk- Treasurer
VOUCHER N0. WARRANT NO,
Milestone Contractors, L.P. ALLOWED 20
5950 South Belmont Avenue IN THE SUM OF
Indianapolis IN 46217
697,186.18
ON ACCOUNT OF APPROPRIATION FOR
Milestone Contractors, L.P.
PO# or INVOICE NO. ACCT /TITLE AMOUNT Board Members
DEPT.#
18326 12/8/2009 447 D4 $697,186.18
I hereby certify that the attched invoice(s), or
bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
December 14, 20 09
6971
86.18 s 1l ignature
Cost distribution ledger classification if Cit En
claim paid motor vehicle highway fund Title
CITY OIL CARMEL
PROJECT NO. 07 -08B
Keystone Parkway 106th Street Interchange
Progress Estimate Summary Sheet Et Signature Page
Progress Estimate No 19
Partial X
Final
Earned to date 15,413,293.09
Previous payments 15,394,951.19
Earnings this estimate 18,341.90
Retainage
Amount due Contractor 18,341.90
CONTRACTOR: DATE: Z 'g
Milestone tors, Phone: (317) 788 -6890
5950 South Belmont Avenue Fax: (317) 788 -1098
Indianapolis, IN 46217
CONSULTANT: DATE: 1
AMERICAN STRUCTUREPOINT, INC. Phone: (317) 547 -5580
7260 Shadeland Station Fax: (317) 543 -0270
Indianapolis, Indiana 46256 -3957
APPROVED BY: %�i DATE: /Z Z �7
CITY OF CARMEL
Construction Pay Estimate Report
121712009 2:42 PM
City of Camel
FieldManager 4.5a
Contract: _07 -08B, Keystone Parkway at 106th Street
Estimate Estimate Entered Estimate Managing
No. Date By Type Office
19 12/4/2009 Melissa L Walker MONTHLY American Structurepoint, Inc.
All Contract Construction Prime Contractor
Work Completed Started Date Milestone Contractors, LP
2/1/2010 P.O. Box 3004
Columbus IN 47202
Comments
Item Usage Summary
Project: 07 -086, Keystone Parkway at 106th Street
Category: 1, Contract Items
Prop. Project Item Mod.
Item Description Unit Item Code Ln. Line No. Type No. Quantity Item Price Dollar Amount
Top Soil CYD 0094 0094 0465 00 000 709.460 15.00 $10,641.90
Temporary Traffic Barrier, Type 2, LFT _0193 0193 0960 00 000 350.000 22.00 $7,700.00
Ancho
Subtotal for Category 1: $18,341.
Subtotal for Project 07 -0813: $18,3 41.90
Total Estimated Item Payment: $18,341.90
Time Charges
Site Site Description Site Method Days Charged Liq. Damages
00 Overall Contract Site Completion Date N/A $0
Total Liquidated Damages: $0
Pre Voucher Summary
Stockpile
Project Voucher No. Item Payment Adjustment Dollar Amount
07 -0813, Keystone Parkway at 106th Street 0019 $18,341.90 $0.00 $18,341.90
Voucher Total: $18,341.90
Contract ID: _07 -08B Estimate: 19 Page 9 oft
Construction Pay Estimate Report
12/7/2009 2.42 PM
City of Camel
FieldManager 4.5a
Summary
Current Voucher Total: $18,341.90 Earnings to date: $15,413,293.09
Current Retainage: $0.00 Retainage to date: $774,651.31
Current Liquidated Damages: $0.00 Liquidated Damages to date: $0.00
Current Adjustments: $0.00 Adjustments to date: $0.00
Total Estimated Payment: $18,341.90 Net Earnings to date: $14,638,641.78
Payments to date: $14,620,299.88
Net Earnings this period: $18,341.90
Estimate Certifica n
(2 o`
RPR American Structrirepoint, Inc. (Date)
-�z 2 °g
estone LP (Date)
j'^
City of Carmel I (Da (e)
Contract ID: _07 -08B Estimate: 19 Page 2 of 2
q
CITY OF CARMEL
PROJECT NO 07 -08B
eyst�ane Parkway- 106.th :Street lnterchari e.
Progress Estimate Summary Sheet Et Signature Pa'p-e
;S
Progress Estimate No 19 Y
3
Partial -x z
Final
Earned to date 15,413,293.09
P reviOLIS payments 1 5,394,951:19
Earnings this estimate 18,341.90
Retainage E
Amount. due Contractor 1 8,341.90
i
9 Vii_
CONTRACTOR: DATE,/ Z.co
Mileskane'Cof tir to p Phone: (317) 7 =6890
5950 South Belmont Avenue Fax: (317) 788 -109.8
Indianapolis 11.1 462.17
t
CONSULTANT: DATE: 1
�g p
AMERICAN STRUCTUFtEPOfPlT, INC. Phone: (317) 547 5580
7260. Shadela Fax; (317).543
Indianapolis, Indiana 46256 -3957
f 1
APPROVED BY: DATE:
CITY OF CARMEL
a
i„
Prescribed by Stale Board of Accounts city Form No 201 (Rev. 1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Milestone Contractors, L.P. Purchase Order No. 18326
5950 South Belmont Avenue Terms
Indianapo IN 46217 Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
12/08/09 Pay Ap 19 106th 106th Keystone $18,341.90
Construction
Retainage Held: -0-
Total $18,341.90
I hereby certify that the attached invoice(s), or bills(s), is (are) true and correct and I have audited same in accordance
i with IC 5- 11- 10 -1.6.
20
Clerk- Treasurer
VOUCHER N0, WARRANT NO.
Milestone Contractors L.P. ALLOWED 20
5950 South Belmont Avenue IN THE SUM OF
Indianapolis IN 46217
18,341.90
ON ACCOUNT OF APPROPRIATION FOR
Milestone Contractors, L.P.
PO# or INVOICE NO. ACCT /TITLE AMOUNT Board Members
DEPT.#
18326 Pay Ap 19 106 44 �2 p $18,341.99
I hereby certify that the attched invoice(s), or
bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
December 14, 20 09
$18,341.90 Signature
Cost distribution ledger classification if City En
claim paid motor vehicle highway fund Title
low
Milestone December 2, 2009
Mr. David Machala
American Structurepoint, Inc.
7260 Shadeland Station
Indianapolis, IN 46256
Dear David,
Milestone Contractors Lp would like to request that the retainage being withheld
for Contract 07 -0813 with Alternative 07 -08D (Keystone Parkway 106 St and 126"'
St) be released as soon as possible.
All contract work was completed over 5 months ago with the majority of contract
pay items agreed upon between Milestone Contractors LP and American Structurepoint.
There are a few items that are in the process of being resolved but their totals constitute
well less than 5 percent of the amount that is currently being retained.
As the prime contractor of the project, we must also keep the interests of our
subcontractors in mind as well.. All subcontractors performed well on the project and also
completed all their work over 5 months ago. The retainage being held also represents
money that they are waiting on as well and is owed to them.
Please consider releasing a percentage of the funds retained, preferably at least 95
percent of the total. This action would leave a balance that would cover any unresolved
issues that remain..
Thank you,
David Sipes
Milestone Contractors LP
3410 S. 650 E
Columbus, Indiana 47203
M466Who December 2, 2009
Mr. David Machala
American Structurepoint, Inc.
7260 Shadeland Station
Indianapolis, IN 46256
Dear David,
Milestone Contractors Lp would like to request that the retainage being withheld
for Contract 07-0813 with Alternative 07 -08D (Keystone Parkway 106` St and 126"'
St) be released as soon as possible.
All contract work was completed over 5 months ago with the majority of contract
pay items agreed upon between Milestone Contractors LP and American. Structurepoint.
There are a few items that are in the process of being resolved but their totals constitute
well less than 5 percent of the amount that is currently being retained.
As the prime contractor of the project, we must also keep the interests of our
subcontractors in mind as well. All subcontractors performed well on the project and also
completed all their work over 5 months ago. The retainage being held also represents
money that they are waiting on as well and is owed to them.
Please consider releasing a percentage of the fiends retained, preferably at least 95
percent of the total. This action would leave a balance that would cover any unresolved
issues that remain.
Thank you,
David Sipes
Milestone Contractors LP
3410 S. 650 E
Columbus, Indiana 47203
ww*li
Walsh Construction
December 4, 2009
David P. Machala, El
American Structure Point, Inc.
7260 Shadeland Station
Indianapolis, IN 46256
Re: Request for Release of Retainage for City of Carmel Project 07 -08F Keystone Parkway 136" St.
Roundabout
David:
With the installation of the street lighting along 136 Street now complete and since each contractor
has remediated their deficient items noted during the pre -final inspection, Walsh Construction believes
the project has met the requirements of Paragraph 13.10 —Substantial Completion of the contract
General Conditions. Therefore, Walsh Construction respectfully requests the release of all retainage.
Sincerely,
Charles Gannon
Charles Gannon I PM
11AISH C9pi1'STRI6J+f TION
2749 N. SR 39 1 LaPorte, IN 46350
219.324.4320 Office 1219.324.4719 Fax 317.714.8654 Cell
cgannon @waishgroup.com
cc: File
A I N 7260 Shadeland Station, I'ndianapolis Indiana 46256
TEL 317.547.5580 FXX 317.543.0270
STRUCTUREP
INC.
www,Stl UctUl7 lit.con7
r
M E M 0 R A N D U M
DATE: December 8, 2009
g
TO: Mike McBride, City Engineer for City of Carmel
FROM: David Machala
RE: Partial Retainage Release for Contract 07 -08D
CC: Jeremy Kashman Skip Tennancour, Project File
f-
4
Mike,
American Structurepoint, Inc. has received a letter from Milestone .Contractors LP
dated December 2, 2009 .requesting the release of a minimum of 95 %Q of the withheld
retainage for the work completed on the above- mentioned contract. T,hetotal amount of
retainage being withheld is $677,913.18. The City of Carmel Engineering Department
has authorized 90% ofthe withheld retainage to be released to Milestone Contractors,
LP. The reason for the withholding the remaining 10% is due to ongoing concerns with
the lighting that was installed by Midwestern Electric and the couple of outstanding
quantity reviews. American Structurepoint, Inc. agrees that the paroject has met the
requirements of substantial supports the,release of 90% of the withheld
retainage in the amount $610,12.1.86. The remaining 1Q% of the withheld retainage
($67,.791.32) will' be. requeste wi the final pay estimate aftori tall. of the lighting
concerns have been rectified and all quantity reviews have been finalized:
Thanks,
David Machala
American Structurepoint, Inc.
q3
�P
Prescribed by Slate Board of Accounts City Form No. 201 (Rev. 1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Milestone Contractors, L.P. Purchase Order No. 18326
5950 South Belmont Avenue Terms
Indianapolis IN 46217 Date Due
Invoice Invoice Description
Date Number (or note attached invoice(s) or bill(s)) Amount
12 /08109 12/8/2009 126th Keystone $610,121.8
Construction
90% release of retainage
Total $610,121.86
I hereby certify that the attached invoice(s), or bills(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6.
20'
Clerk- Treasurer
VOUCHER NO. WARRANT N0,
Milestone Contractors, L.P. ALLOWED 20
5950 South Belmont Avenue IN THE SUM OF
Indianapolis IN 46217
610,121.86
ON ACCOUNT OF APPROPRIATION FOR
Milestone Contractors, L.P.
PO# or INVOICE NO. ACCT /TITLE AMOUNT Board Members
DEPT.#
18326 12/8/2009 4470404 $610,121.86
hereby certify that the attched invoice(s), or
bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
December 14, 20 09
$610,121.86 Signature
Cost distribution ledger classification if Cit En
claim paid motor vehicle highway fund Title