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Home My WebLink AboutBPW-03-21-12 00:rc .v. U C.Irmel. ,.....6-6.;00 0,00 Office of the Clerk Treasurer k 1 NOTICE BOARD OF PUBLIC WORKS AND SAFETY WEDNESDAY, MARCH 21, 2012 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, MARCH 21, 2012 AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE THE PURPOSE OF THE MEETING IS CITY BUSINESS ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414 0010 c 6 ks City Of C.1 rmel 100 Office of the Clerk-Treasurer Board of Public Works and Safety Meeting AGENDA Wednesday, March 21, 2012 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED TO ORDER 1. MINUTES a. Minutes from the March 7, 2012 Regular Meeting 2. BID/QUOTES OPENING AND AWARDS a. Bid Opening for 110-Chateaux Drive to Spring Mill Road Water Main; John Duffy, Director of the Department of Utilities b. Bid Award for the 111 Street 16" Water Main Project; Harvey Construction; ($242,590.00); this was the lowest, most responsive bid; John Duffy, Director of the Utilities Department 3. CONTRACTS a. Request for Purchase of Goods and Services; Additional Service #34; Crossroad Engineers; ($20,000.00); Southwest Clay Final Drainage Report; Mike McBride, City Engineer b. Request for Participation Agreement between Carmel Fire Department and Government Payment Center; Chief Keith Smith, Carmel Fire Department c. Request for Purchase of Goods and Services; Keller Macaluso Attorneys; Doug Haney, City Attorney d. Resolution BPW-03-21-12-01; A Resolution Ratifying the Mayor's Signature; Parking Management Agreement between City of Carmel and Carmel City Center (Pedcor); Dave Huffman, Street Commissioner e. Request for Purchase of Goods and Services; Change Order #1; Reith Riley; (Increase $8,722.11); Towne Road 131s Mike McBride, City Engineer f. Request for Purchase of Goods and Services; Change Order #2; Reith Riley; (Increase $5,110.00); Towne Road 131 Mike McBride, City Engineer g. Request for Purchase of Goods and Services; Change Order #3; Reith Riley; (Increase $1,930.50); Towne Road 131 Mike McBride, City Engineer ONE CIVIC SQUARE CARIvIEL, INDIANA 46032 317/571-2414 h. Request for Purchase of Goods and Services; Change Order #4; Reith Riley; (Increase $1,539.87); Towne Road 131 146 Mike McBride, City Engineer i. Request for Purchase of Goods and Services; Change Order #5; Reith Riley; (Increase $4,837.50); Towne Road 131 146 Mike McBride, City Engineer j. Request for Purchase of Goods and Services; Change Order #6; Reith Riley; (Increase $42,300.00); Towne Road 131s 146 Mike McBride, City Engineer k. Request for Joint Funding Agreement; US Department of Interior; Streamflow Ganging Station on Williams Creek; Mike McBride, City Engineer 1. Request for Purchase of Goods and Services; Letter of Engagement; Bingham, Greenebaum, Doll, LLP; Legal Services in Regards to Carmel Sewer Utility Expansion; Doug Haney, City Attorney m. Request for Purchase of Goods and Services; Insituform Technologies; (516,721.25); Pipe Repair; Dave Huffman, Street Commissioner n. Request for Landscape Maintenance Agreement; Between the City of Carmel and Indiana Department of Transportation; City to maintain landscape at US31 corridor from the Monon Trail to 146 Street; Mike Hollibaugh, Director of the Department of Community Services 4. USE OF CITY FACILITIES /STREETS a. TABLED 2/15/12 (Pending Police Approval); Request to Use Gazebo and Common Grounds; Fundraiser; Saturday, August 25, 2012; 7:00 a.m. to 8:00 p.m.; Humane Society for Hamilton County b. Request to Use City Streets; Freedom Run; July 4, 2012; 8:00 a.m. to 10:30 a.m.; Don Carr, Tuxedo Brothers c. Request to Use Reflecting Pond; Wedding; Rehearsal May 11, 2012; 6:30 p.m. to 7:30 p.m.; Wedding, May 12, 2012; 1:00 p.m. to 5:00 p.m.; Daysi Salmeron d. Request to Use City Green; Fundraiser; June 16, 2012; 1:00 p.m. to 1:00 a.m.; Jim Austin, The Center for the Performing Arts e. Request to Use Center Green; Race; November 22, 2012; 5:00 a.m. to 12:00 p.m.; Michael Ducy f. Request to Use City Streets; Walk/Run; June 16, 2012; Michael Ducy g. Request to Use City Streets; Walk/Run; May 12, 2012; 8:30 a.m. to 10:30 a.m.; Michael Ducy h. Request to Use City Streets; Walk/Run; August 4, 2012; 8:00 a.m. to 10:00 a.m.; Michael Ducy i. Request to Use City Streets; Walk Run; September 22, 2012; 8:30 a.m. to 10:30 a.m.; Michael Ducy j. Request to Use City Streets; Walk Run; June 2, 2012; 8:00 a.m. to 10:00 a.m.; Michael Ducy 5. OTHER a. Remains tabled 2/15/12; TABLED 2/16/11; Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, HOA Traditions on the Monon b. CONTINUED: Appeal hearing Dr. Thomas and Mrs. JoAnn Trancik —14300 Oakbrook Court c. Request for Temporary Construction Entrance; Lot 65; 13224 Mattock Chase; Jim Richardson 6. ADJOURNMENT BOARD OF PUBLIC WORKS SAFETY MEETING MINUTES WEDNESDAY, MARCH 21, 2012 —10:00 A.M. COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor Brainard called the meeting to order at 10:00 a.m. MEMBERS PRESENT Mayor James Brainard, Board Members; Lori Watson and Mary Ann Burke, Deputy Clerk; Sandy Johnson MINUTES Minutes for the March 7, 2011 Regular Meeting approved 3 0. BID /QUOTE OPENINGS AND AWARDS Bid Opening for 116` Chateaux Drive to Spring Mill Road Water Main; Mayor Brainard opened and read the bids aloud; Company Amount Alternative Spectra Tech $191,533.00 $249,136.00 Rieth -Riley $208, 560.00 Culy $163,899.00 $208,145.00 F&K Construction $173,000.00 $242, 000.00 Deichman Excavating S192,241.00 $296, 450.00 Atlas $184, 450.00 S305,700.00 The bids were given to John Duffy, Director of the Department of Utilities for review and recommendation. At the end of the meeting John requested the bid be awarded to Culy Construction, which was the lowest and most responsive bid. Board Member Burke moved to approve. Board Member Watson seconded. Award approved 3 -0. Bid Award for the 111 Street 16" Water Main Project; Harvey Construction; ($242,590.00); this was the lowest, most responsive bid; Board Member Burke moved to approve. Board Member Watson seconded. Award approved 3 -0. CONTRACTS Request for Purchase of Goods and Services; Additional Service #34; Crossroad Engineers; ($20, 000.00); Southwest Clay Final Drainage Report; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Participation Agreement between Carmel Fire Department and Government Payment Center; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Keller Macaluso Attorneys; Doug Haney, City Attorney Resolution BPW 03 21 12 01; A Resolution Rating the Mayor's Signature; Parking Management Agreement between City of Carmel and Carmel City Center (Pedcor); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Change Order #1; Reith Riley; (Increase $8,722.11); Towne Road 131' 146 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Change Order #2; Reith Riley; (Increase $5,110.00); Towne Road 131" 146`; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Change Order #3; Reith Riley; (Increase $1,930.50); Towne Road 131 146` Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Change Order #4; Reith Riley; (Increase $1,539.87); Towne Road 13P 146` Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Change Order #5; Reith Riley; (Increase $4,837.50); Towne Road 131 146 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Change Order #6; Reith Riley; (Increase $42,300.00); Towne Road 131 146 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. t t Request for Joint Funding Agreement; US Department of Interior; Streanzflow Ganging Station on Williams Creek; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Letter of Engagement; Bingham, Greenebaum, Doll, LLP; Legal Services in Regards to Carmel Sewer Utility Expansion; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 0. Request for Purchase of Goods and Services; Insituform Technologies; ($16,721.25); Pipe Repair; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 0. Request for Landscape Maintenance Agreement, Between the City of Carmel and Indiana Department of Transportation; City to maintain landscape at US31 corridor from the Monon Trail to 146 Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 0. USE OF CITY FACILITIES /STREETS Remains tabled 3/5/12; Request to Use Gazebo and Common Grounds; Fundraiser; Saturday, August 25, 2012; 7:00 a.m. to 8:00 p.m.; Board Member Burke moved to remove from table. Board Member Watson seconded. Request removed from table 3 -0. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request to Use City Streets; Freedom Run; July 4, 2012; 8:00 a.m. to 10:30 a.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request to Use Reflecting Pond; Wedding; Rehearsal May 11, 2012; 6.•30 p.m. to 7:30 p.m.; Wedding, May 12, 2012; 1:00 p.m. to 5:00 p.m; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request to Use City Green; Fundraiser; June 16, 2012; 1:00 p.m. to 1:00 a.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request to Use Center Green; Race; November 22, 2012; 5:00 a.m. to 12:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request to Use City Streets; Walk/Run; June 16, 2012; 8:30 a.m. to 10:30 a.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request to Use City Streets; Walk/Run; May 12, 2012; 8:30 a.m. to 10:30 a.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request to Use City Streets; Walk/Run; August 4, 2012; 8:00 a.m. to 10:00 a.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. I Request to Use City Streets; Walk Run; September 22, 2012; 8:30 a.m. to 10:30 a.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request to Use City Streets; Walk Run; June 2, 2012; 8:00 a.m. to 10:00 a.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. OTHER REMAINS TABLED 3/5/12: Request for Dedication of Streets; Traditions on the Monon CONTINUED3 /5/12: Appeal hearing Dr. Thomas and Mrs. JoAnn Trancik —14300 Oakbrook Court; The hearing started at 10:28 a.m.; Testimony began. A Court Reporter was present to record proceedings. Appeal Hearing ended at 11:15 a.m. No conclusion was reached. To be continued at a later date Request for Temporary Construction Entrance; Lot 65; 13224 Mattock Chase; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. ADD ON Request for the items to be added to the agenda by Dave Huffman, Street Commissioner: Request for Purchase of Goods and Services; 2012 Irrigation Maintenance; Engledow Group; (85,365.00); Request for Purchase of Goods and Services; 2012 Annual Mowing; Hittles Landscaping; (S231,178.36); Request for Purchase of Goods and Services; 2012 Annual Right of Way Landscape Maintenance; EA Outdoor Services; (8116,123.00); Board Member Burke moved to add -on the above items. Board Member Watson seconded. Motion carries 3 -0. Board Member Burke moved to approve three contracts. Board Member Watson seconded. Requests approved 3 -0. ADJOURNMENT Mayor Brainard adjourned the meeting at 10:12 a.m. Diana L. Cordray, I4MC Clerk Treasurer Approved Mayor James Brainard ATTEST: a 1 a f Diana L. Cordray, I MC Clerk Treasure 1 1 1 1 1