HomeMy WebLinkAboutCorrespondence: Engr'g Review #1January 10, 2012
Mr. Roger Ward
Roger Ward Engineering, Inc.
7474 Noel Road
Indianapolis, IN 46278
CI
JAMES BRAINARD, MAYOR
EL
RE: Tom Wood Jaguar Building Expansion- Project Review #1
Dear Mr. Ward:
The City received your construction plans on December 2, 2011. We offer the following comments:
GENERAL INFORMATION
1. These comments represent the Department of Engineering's first review of the construction
plans for this project.
2. We request that all responses to our comments be provided in writing and be accompanied by
a drawing reflecting the requested revisions. Failure to provide written responses may result
in the delay of the review process.
3. It is critical that this office be made aware of all inodifications made on the plans being re-
submitted, particularly if any such changes are considered "new" or fall outside of our
previous reviews. Please provide revised plans including all revisions. Please notify us of
any changes and specifically state any changes, including changes resulting from Plan
Commission, BZA or other committee meetings.
4. We have engaged Crossroad Engineers, PC to review all drainage plans and drainage
calculations submitted to this office for review. If you have not already done so, please
provide a set of drainage plans and calculations to their office for review. We will share
Crossroad's comments as they are received.
5. Final drawings will not be approved for construction until:
a. All Engineering Department and Utility Department and Hamilton County Surveyor
issues have been resolved.
b. All bonds and performance guarantees are posted.
c. All Board of Public Works and Safety approvals and any other governing agency
approvals (if required) are obtained,
d. All off -site easements necessary to install utilities to serve the development are secured.
e. SWPPP is approved.
f. All fees are paid.
6. The Department reserves the right to provide additional comments based upon subsequent
reviews.
7. Please contact Mr. John Thomas regarding storm water quality requirements and permitting
requirements.
8. An approved right -of -way permit is required prior to commencing any work in the public
right -of -way and to access the site from the public right -of -way with construction equipment.
9. If it will be necessary to relocate existing utilities, the costs for such relocation shall be borne
solely by the developer. Any utility poles requiring relocation shall be relocated to within
one -foot of the outside edge of the proposed right -of -way.
10. The Department requires that the construction drawings be developed in accordance with the
City of Cannel digital submission standards and that all required submittals for primary plat,
secondary plat, and construction drawings be made. The digital files must be submitted to
DIIAR MINT OF ENcIINFI_auNc,
ONE CIVIC Syi C.Ui:NIU., IN 40032 OrFicv 317.571.2441 FAx 317.571.2439
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Mr. Roger Ward
January 10, 2012
RE: Tom Wood Jaguar Building Expansion- Project Review #1
Page 2 of 4
the Department of Engineering prior to the approval of the construction plans. Please contact
the City GIS Department for the requirements.
11. Jurisdictions:
a. The project site is located within current City of Carmel Corporate Limits.
b. Water —City of Carmel Utilities
c. Sanitary Sewers City of Cannel Utilities
d. Storm Sewers /Drainage City of Cannel.
e. Legal Drains Hamilton County Surveyor's Office.
12. Drawings submitted for approval:
a. The design engineer must certify all drawings submitted for final approval.
b. This office will require 9 sets of drawings for approval after all issues have been
resolved. The drawings will be stamped as approved and signed by the City Engineer
and by Carmel Utilities. The Owner will receive 3 sets, one of which must be maintained
on the construction site at all times. If this project is subject to review and approval by
the Hamilton County Surveyor's Office, a total of 11 sets will be required for final
approval.
13. Cannel Utilities will provide separate reviews of this project for water issues. Please assure
that copies of all drawings are sent to:
Paul Pace Paul Arnone
Carmel Utilities Distribution Carmel Utilities Collection
3450 West 13I Street 901 North Range Line Road
Westfield, IN 46074 Carmel, 1N 46032
14. Cannel Utilities subscribes to "Holey Moley" who should be contacted directly for all water
main Locations.
15. The following items will be sent electronically upon request regarding this correspondence
and project:
a. Project Approval Checklist
b. Performance/Maintenance Guarantees
c. Utility Jurisdictions /Right of Way Permits
d. Availability (acreage) Fees
BOARD OF PUBLIC WORKS AND SAFETY
16. A schedule for Board of Public Works and Safety meeting dates and agenda deadlines will be
sent electronically for your use upon request. Please use the Engineering Department
deadlines for submissions to the Board.
17. Any submission to the Board requires prior approval by the Carmel Clay Plan
Commission and /or the Board of Zoning Appeals (if applicable) and completion of
review by the Technical Advisory Committee. All written requests to be placed on the
Board's agenda must include the appropriate Docket Number and the date (or dates) of
approval by the Plan Commission and /or the Board of Zoning Appeals (if applicable).
18. Water Availability and Sanitary Sewer approval from the Board will be required. This is an
EDU approval based upon the proposed use of the site. Reference Items #34 to #36 below
for additional details /explanations. Please note that if an entryway or other irrigation
system is planned for this development, additional Water Availability Approval from
the Board will be required and additional Water Connection Fees will be assessed based
upon the size and usage of the system as determined by the Director of Carmel Utilities.
19. Commercial Curb Cut Approval. Please provide 8% x 11 exhibits with the request for
approval. Provide all pertinent information including lane widths, overall width, radii, lane
markings, location of opposing drives or streets, relationship to the location of previous curb
cut, etc.
20. Temporary Construction Entrance Approval.
21. The installation of any permanent, privately owned and /or maintained improvement (signs,
decorative street signs, walls, streetlights, etc.) within dedicated right of way or dedicated
Mr. Roger Ward
January 10, 2012
RE: Tom Wood Jaguar Building Expansion- Project Review #1
Page 3 of 4
easements requires the execution of a Consent to Encroach Agreement between the Owner
and the City of Cannel. Such agreements are executed by the Board of Public Works and
Safety. The City Engineer may approve irrigation system agreements.
22. Secondary Plat approval if applicable. All performance guarantees must be posted prior to
submission of secondary plats for Board of Public Works and Safety approval.
23. Dedication of right -of -way if not platted. This is based upon the City of Carmel 20 -Year
Thoroughfare Plan requirements. Dedication documents are available upon request. Please
be advised that all Right -of -Way Dedications must be accompanied by a Sales Disclosure
Agreement completed by the owner for the property being dedicated to the City. The
dedication document cannot be recorded without a completed Sales Disclosure. The fore is
available upon request.
24. Any open pavement cuts of 96 Street will require Board approval.
25. Fill in the floodplain.
BONDING REQUIREMENTS
26. Please contact Mr. Dave Barnes to review performance guarantee requirements. Please
contact Mr. John Duffy to review water and sanitary sewer bonding requirements.
27. The amount of the Performance Guarantee is based upon a certified Engineer's Estimate for
100% of the cost of labor and materials to construct the individual improvements, to be
provided by the design engineer. Please provide detailed Engineer's Estimates for each
improvement including quantities, unit costs, pipe sizes, and materials, etc.
28. Upon completion and release of individual Performance Guarantees, a three -year
Maintenance Guarantee will be required (see Street Sign comments above). The
Maintenance Guarantee amount is based upon 15% of the Performance amount for Streets
and Curbs and 10% of the Performance amount for all other improvements.
29. Performance Guarantees may be Perfonnance or Subdivision Bonds or Irrevocable Letters of
Credit.
30. Please reference the available enclosures for more detailed explanation of our procedures.
RIGHT OF WAY PERMIT AND BONDING
31. Any work in the dedicated right -of -way will require an approved Right -of -Way Permit and a
License R. Permit Bond.
32. The bond amount is determined by our Right -of -Way Manager. However, if the work is
included in the scope of work of a required and posted Performance Guarantee, the
Performance Guarantee may be used to satisfy the bond requirements of the Right -of -Way
Permit.
33. Please contact our Right -of -Way Manager, Fred Glaser, to arrange right -of -way permitting
and bonding.
AVAILABILITY AND CONNECTION FEES
34. We defer to Carmel Utilities regarding this issue.
35. If an entryway or overall site irrigation system is planned for this development,
additional Water Connection Fees will be assessed based upon the size and usage of the
system and upon the recommendations of the Director of Carmel Utilities.
36. These fees are required to be paid prior to final approval of construction plans by
Engineering and prior to issuance of building permits by Building Codes Services. Please
confirm these fees and calculations with Carmel Utilities.
CONSTRUCTION DRAWING REVIEW COMMENTS
37. General Comments
a. In order to determine if this project is subject to the City's Storm Water Management and
Stone Water Quality Ordinances, please indicate the total land disturbance associated
with this project. The construction limits are approximately 12,500 square feet.
Mr. Roger Ward
January 10, 2012
RE: Tom Wood Jaguar Building Expansion Project Review #1
Page 4 of 4
b. Please add the following note to the drawings: "IF IT WILL BE NECESSARY TO
RELOCATE EXISTING UTILITIES, THE EXPENSE OF SUCH RELOCATION
SHALL BE THE RESPONSIBILITY OF THE DEVELOPER. ALL UTILITY POLES
SHALL BE LOCATED WITHIN ONE FOOT OF THE PROPOSED RIGHT -OF-
WAY."
38. Please add note stating "NO EARTH DISTURBING ACTIVITY MAY COMMENCE
WITHOUT AN APPROVED STORM WATER MANAGEMENT PERMIT" to construction
set,
39. All swales on site must have sub surface pipe installed. Pipe to conform to requirements of
Storm Water Technical Standards Manual and shall be double wall, HI -Q pipe.
40. Sheet C100.
a. Please remove the note "THESE DOCUMENTS ARE SUBJECT TO PERIODIC
REVISIONS BY ROGER WARD ENGINEERING. THE HOLDER IS RESPONSIBLE
FOR VERIFYING THAT THESE DOCUMENTS ARE THE MOST CURRENT PRIOR
TO USE."
41. Please omit Sheet L101, Landscape Plan, from construction sets to be submitted for review
by this department. The Department of Engineering does not have approval authority over
landscape plans.
42. Sheet C 1 00 Cover Sheet,
a. Please remove the title for the Landscape Plan from the Sheet Index.
43. Please confirm the total land alteration, as defined in the Storm Water Technical Standards
Manual, for this project.
44. Please confirm the current parking lot drains through curb turnouts.
45. Please replace the roll curb detail with the City's standard detail.
46. Please add the City's curbing policy.
47. Please revise the joint detail to conform to City curb joint standards.
48, Please confine the addition is a slab on grade.
49. Please add the MFPG and MLAG elevations and definitions.
50. Please confirm if new pavement is being placed in existing grass areas.
51. Are any of the proposed improvements within platted or otherwise established easements?
52. What is the slope behind new curb down to the FW limit?
53. What is the net loss of floodplain associated with this project?
54. Please confirm that the footprint of the building addition is located within existing pavement.
If you have questions, please contact me at 571 -2441.
Sincerely,
Gary R. D nc:"'�1, P.E.
Assistant ity Engineer
Department of Engineering
cc: Angelina Conn, Department of Community Services
John Duffy, Carmel Utilities
Paul Pace, Cannel Utilities
Paul Arnone, Carmel Utilities
Greg Hoyes, Hamilton County Surveyor's Office
Greg l Iko, Crossroad Engineers, PC
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