HomeMy WebLinkAboutBPW-04-11-12 i Ai City of C.Irmel
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Office of the
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MEETING
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BOARD OF PUBLIC WORKS AND SAFETY
WEDNESDAY, APRIL 11, 2012
AT 10:00 A.M.
COUNCIL CHAMBERS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD
OF PUBLIC WORKS WILL HOLD A SPECIAL MEETING ON
WEDNESDAY, APRIL 11, 2012 AT 10:00 A.M. IN THE COUNCIL
CHAMBERS, CITY HALL, ONE CIVIC SQUARE
THE PURPOSE OF THE MEETING IS CITY BUSINESS
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414
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City of C.1 rmel
Office of the
Clerk- Treasurer
Board of Public Works and Safety Meeting
AGENDA
Wednesday, April 11, 2012 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED To ORDER
1. MINUTES
a. Minutes from the March 21, 2012 Regular Meeting
2. BID /QUOTES OPENING AND AWARDS
a. Quote Opening for the "Roundabouts Hardscape Project Parks Pifer, Street
Department
b. Bid Opening for the Pennsylvania Parkway Water Main; John Duffy, Director of
the Department of Utilities
c. Bid Award for Michigan Road Water Main Project; TPI Construction;
($509,825.00); this was the lowest and most responsive bid; John Duffy, Director of
the Department of Utilities
3. CONTRACTS
a. Request for Purchase of Goods and Services; 1 Amendment to the Wastewater
Treatment Agreement with Clay Township Regional Waste District; John Duffy,
Director of the Department of Utilities
b. Request for Purchase of Goods and Services; Harvey Construction; (5242,590.00);
111 Street Water Main; (contract not included in packet); John Duffy, Director of
the Department of Utilities
c. Request for Purchase of Goods and Services; Culy Construction; (5163,899.00);
116 Chateaux Drive to Springmill; (contract not included in packet); John
Duffy, Director of the Department of Utilities
d. Request for Purchase of Goods and Services; Lowe Construction; US 31 Sewer Line
Relocation; Work has been completed; (contract not included in packet); John Duffy,
Director of the Department of Utilities
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414
e. Request for Purchase of Goods and Services; Additional Service; Donley and
Associates; ($366,590.00); Two 2012 Horton Ambulances; Chief Keith Smith, Carmel Fire
Department
f. Request for Purchase of Goods and Services; Additional Service #1; Meg and
Associates; ($13,000.00); Event Planning for Holocaust Ceremony, Memorial Day
Ceremony, Veterans Day Ceremony and Holiday on the Square; Nancy Heck, Director of
Community Relations
4. USE OF CITY FACILITIES /STREETS
a. Request to use City Streets; Race; June 9, 2012; 9:00 a.m. to 11:00 a.m.; Tuxedo
Brothers Head for the Cure
b. Request to Use Gazebo, Fountain, Japanese Garden, Parking Lots; Center Green;
Carmelfest -2012; July 2 4, 2012; Times noted on request; Jeff Worrell
c. Request to Use City Streets; Walk/Run; Saturday, August 4, 2012; 5:00 a.m. to
Noon; Jeff Hess, Carmel 5K for Haiti
d. Request to Use Reflecting Pool; Wedding; Rehearsal June 16, 2012; 10:00 a.m. to
Noon; Ceremony, Saturday, June 16, 2012; 10:00 a.m. to 5:00 p.m.; Joan Walker
e. Request to Use Gazebo and Common Area; Holiday on the Square; November 17,
2012; 8:00 a.m. to 10:00 p.m.; Meg Osborne
f. Request to Use Veteran's Memorial; Memorial Day Ceremony; May 25, 2012; 9:00
a.m. to 10:00 a.m.; Meg Osborne
g. Request to Use City Streets; Carmel High School Triathlon; April 15, 2012; 9:00
a.m. to 11:00 a.m.; Tuxedo Brothers
5. OTHER
a. Remains tabled 2/15/12; TABLED 2/16/11; Request for Dedication of Streets;
Traditions on the Monon; Robert Potokar, HOA Traditions on the Monon
b. CONTINUED: Appeal hearing Dr. Thomas and Mrs. JoAnn Trancik —14300
Oakbrook Court
c. Request for Easement Agreement; Animal Farm LLC; John Duffy, Director of the
Department of Utilities
d. Request for Easement Agreement; Ronald/Linda Glanzman; John Duffy, Director
of the Department of Utilities
e. Request for Qualified Domestic Relations Order; Barbara Lamb, Human Resources
f. Request for Variance; Longridge Estates Section 4- Lot 169; Jeff Ibsen
g. Request for Curb Cuts /Sidewalk Closure /Open Pavement Cut; West Main Street
at Guilford Road; Phillip Ward, Active Environment Services
6. ADJOURNMENT
BOARD OF PUBLIC WORKS SAFETY SPECIAL MEETING
1 1VIINUTE S
WEDNESDAY, APRIL 11, 2012 —10:00 A.M.
COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10:02 a.m.
MEMBERS PRESENT
Mayor James Brainard, Board Members; Lori Watson and Mary Ann Burke, Deputy Clerk; Sandy
Johnson
MINUTES
Minutes for the March 21, 2011 Regular Meeting approved 3 0.
BID /QUOTE OPENINGS AND AWARDS
Quote Opening for the Round -about Landscaping; Mayor Brainard opened and read the bids aloud
Company Amount
TMT S174,982.00
The Quotes were given to Parks Pifer for review and recommendation.
Bid Opening for the Pennsylvania Parkway Water Main; Mayor Brainard opened and read the bids
aloud;
Company Amount
Lykins S1,301,143.00
3D Company S1, 684, 913.52
Gradex S1,566,228.00
Rieth Riley S1,309,000.00
Merryman S1,351,900.00
Atlas Excavating S1,278,150.00
Deichman Excavating S1,553,600.00
Yardberry S1, 397, 401.20
The bids were given to John Duffy, Director of the Department of Utilities for review and
recommendation.
CONTRACTS
Request for Purchase of Goods and Services, 1 Amendment to the Wastewater Treatment Agreement
with Clay Township Regional Waste District; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3 -0.
Request for Purchase of Goods and Services; Harvey Construction; ($242, 590.00); 111 Street Water
Main; Board Member Burke moved to approve. Board Member Watson seconded. Request approved
3 -0.
Request for Purchase of Goods and Services; Culy Construction; ($163,899.00); 116 Chateaux Drive
to Springmill; (contract not included in packet or at meeting); Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3 -0.
Request for Purchase of Goods and Services; Lowe Construction; US 31 Sewer Line Relocation; Work has
been completed; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3 -0.
Request for Purchase of Goods and Services; Additional Service; Donley and Associates; ($366,590.00);
Two 2012 Horton Ambulances; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3 -0.
Request for Purchase of Goods and Services; Additional Service #1; Meg and Associates; ($13, 000.00);
Event Planning for Holocaust Ceremony, Memorial Day Ceremony, Veterans Day Ceremony and Holiday on
the Square; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3 -0.
USE OF CITY FACILITIES /STREETS
Request to use City Streets; Race; June 9, 2012; 9:00 a.m. to 11:00 a.m.; Tuxedo Brothers Head for
the Cure; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3 -0.
Request to Use Gazebo, Fountain, Japanese Garden, Parking lots; Center Green; Carmelfest -2012;
July 2 4, 2012; Times noted on request; Jeff Worrell; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3 -0.
Request to Use City Streets; Walk/Run; Saturday, August 4, 2012; 5:00 a.m. to Noon; Jeff Hess,
Carmel SK for Haiti; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3 -0.
Request to Use Reflecting Pool; Wedding; Rehearsal June 16, 2012; 10:00 a.m. to Noon; Ceremony,
Saturday, June 16, 2012; 10:00 a.m. to 5:00 p.m.; Joan Walker; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3 -0.
Request to Use Gazebo and Common Area; Holiday on the Square; November 17, 2012; 8:00 a.m. to
10:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3 -0.
Request to Use Veteran 's Memorial; Memorial Day Ceremony; May 25, 2012; 9:00 a.m. to 10:00
a.m.; Meg Osborne; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3 -0.
Request to Use City Streets; Carmel High School Triathlon; April 15, 2012; 9:00 a.m. to 11:00 a.m.;
Tuxedo Brothers; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3 -0.
OTHER
REMAINS TABLED 3/5/12: Request for Dedication of Streets; Traditions on the Monon
CONTINUED3 /5/12: Appeal hearing Dr. Thomas and Mrs. JoAnn Trancik —14300 Oakbrook Court;
The hearing started at 10:28 a.m.; Testimony began. A Court Reporter was present to record
I proceedings. Appeal Hearing ended at 11:15 a.m. No conclusion was reached. To be continued at a
later date
Request for Easement Agreement; Animal Farm LLC; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3 -0.
Request for Easement Agreement; Ronald /Linda Glanzman; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3 -0.
Request for Qualified Domestic Relations Order; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3 -0.
Request for Variance; Longridge Estates Section 4- Lot 169; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3 -0.
Request for Curb Cuts /Sidewalk Closure /Open Pavement Cut; West Main Street at Guilford Road;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0.
ADJOURNMENT
Mayor Brainard adjourned the meeting at 10:12 a.m.
iana L. Cordray, IAMC
Cler reasurer
Approved 4101P. C,
M ayor James Brainard
ATTEST: y
iana L. Cordray, IAMC i
Clerk Treasurer
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