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HomeMy WebLinkAboutCorrespondence: Engr'g ReviewJanuary 1 1, 2012 Mr. Roger Ward Roger Ward Engineering, Inc. 7474 Noel Road Indianapolis, IN 46278 el El R 4 ti fl KZ fl _JAMES BRAINARD, MAYOR EL RE: Tom Wood Collision Center Drainage Improvements Protect Review #1 Dear Mr. Ward: The City received your construction plans on June December 2. 2011 We offer the following comments GENERAL INFORMATION 1. These comments represent the Department of Engineering's first review of the construction plans for this project. 2. We request that all responses to our comments be provided in writing and be accompanied by a drawing reflecting the requested revisions. Failure to provide written responses may result in the delay of the review process. 3. It is critical that this office be made aware of all modifications made on the plans being re- submitted, particularly if any such changes are considered "new" or fall outside of our previous reviews. Please provide revised plans including all revisions. Please notify us of any changes and specifically state any changes, including changes resulting from Plan Commission, BZA or other committee meetings. 4. We have engaged Crossroad Engineers, PC to review all drainage plans and drainage calculations submitted to this office for review. If you have not already done so, please provide a set of drainage plans and calculations to their office for review. We will share Crossroad's comments as they are received. 5. Final drawings will not be approved for construction until: a. All Engineering Department and Utility Department and Hamilton County Surveyor issues have been resolved. b. All bonds and performance guarantees are posted. c. All Board of Public Works and Safety approvals and any other governing agency approvals (if required) are obtained. d. All off -site easements necessary to install utilities to serve the development are secured. e. SWPPP is approved. f. All fees are paid. 6. The Department reserves the right to provide additional comments based upon subsequent reviews. 7. Please contact Mr. John Thomas regarding storm water quality requirements or permitting requirements. 8. An approved right -of -way permit is required prior to commencing any work in the public right -of -way and to access site from public right -of -way with construction equipment. 9. If it will be necessary to relocate existing utilities, the costs for such relocation shall be borne solely by the developer. Any utility poles requiring relocation shall be relocated to within one -foot of the outside edge of the proposed right -of -way. t? The Department requires that the construction drawings be developed in accordance with the City of Carmel digital submission standards and that all required submittals for primary plat, secondary plat, and construction drawings be made. The digital files must be submitted to DEPARIa,EN, OF ENGINEERING ONE CI%u. Sc„ ARE. C. \RMEL, IN 46032 Orricr 317.5 -I•,l F:Lx 317.571.2 i39 EM VI. cngmvvrint tearnwl m gcn Mr. Roger Ward January 11, 2012 RE: Tom Woods Collision Center Drainage ltnprovements- Project Review 1 Page 2 of 4 the Department of Engineering prior to the approval of the construction plans. Please contact the City GIS Department for the requirements. 11. Jurisdictions: a. The project site is located within current City of Carmel Corporate Limits. b. Water City of Carmel Utilities c. Sanitary Sewers City of Cannel Utilities d. Storm Sewers/Drainage City of Carmel. e. Legal Drains Hamilton County Surveyor's Office. 12. Drawings submitted for approval: a. The design engineer must certify all drawings submitted for final approval. b. This office will require 9 sets of drawings for approval after all issues have been resolved. The drawings will be stamped as approved and signed by the City Engineer and by Carmel Utilities. The Owner will receive 3 sets, one of which must be maintained on the construction site at all times. If this project is subject to review and approval by the Hamilton County Surveyor's Office, a total of I I sets will be required for final approval. 13. Carmel Utilities will provide separate reviews of this project for water issues. Please assure that copies of all drawings are sent to: Paul Pace Paul Arnone Carmel Utilities Distribution Carmel Utilities Collection 3450 West 131 Street 901 North Range Line Road Westfield, IN 46074 Carmel, IN 46032 14. Carmel Utilities subscribes to "Holey Moley'' who should be contacted directly for all water main locations. 15. The following items will be sent electronically upon request regarding this correspondence and project: a. Project Approval Checklist b. Performance /Maintenance Guarantees c. Utility Jurisdictions/Right of Way Permits d. Availability (acreage) Fees BOARD OF PUBLIC WORKS AND SAFETY 16. A schedule for Board of Public Works and Safety meeting dates and agenda deadlines will be sent electronically for your use upon request. Please use the Engineering Department deadlines for submissions to the Board. 17. Any submission to the Board requires prior approval by the Carmel Clay Plan Commission and /or the Board of Zoning Appeals (if applicable) and completion of review by the Technical Advisory Committee. All written requests to be placed on the Board's agenda must include the appropriate Docket Number and the date (or dates) of approval by the Plan Commission and /or the Board of Zoning Appeals (if applicable). 18. Water Availability and Sanitary Sewer approval from the Board will be required. This is an EDU approval based upon the proposed use of the site. Reference Items #33 to #35 below for additional details /explanations. Please note that if an entryway or other irrigation system is planned for this development, additional Water Availability Approval from the Board will be required and additional Water Connection Fees will be assessed based upon the size and usage of the system as determined by the Director of Carmel Utilities. 19. Commercial Curb Cut Approval. Please provide 8' /z x 11 exhibits with the request for approval. Provide all pertinent information including lane widths, overall width, radii, lane markings, location of opposing drives or streets, relationship to the location of previous curb cut, etc. 20. Temporary Construction Entrance Approval. A construction entrance is not shown on the plans. 0 Mr. Roger Ward January 11, 2012 RE: Tom Woods Collision Center Drainage Improvements- Project Review #1 Page 3 of 4 21. The installation of any permanent, privately owned and/or maintained improvement (signs, decorative street signs, walls, streetlights, etc.) within dedicated right of way or dedicated easements requires the execution of a Consent to Encroach Agreement between the Owner and the City of Cannel. Such agreements are executed by the Board of Public Works and Safety. The City Engineer may approve irrigation system agreements. 22. Secondary Plat approval if applicable. All performance guarantees must be posted prior to submission of secondary plats for Board of Public Works and Safety approval. 23. Dedication of right -of -way if not platted. This is based upon the City of Carmel 20 -Year Thoroughfare Plan requirements. Dedication documents are available upon request. Please be advised that all Right -of -Way Dedications must be accompanied by a Sales Disclosure Agreement completed by the owner for the property being dedicated to the City. The dedication document cannot be recorded without a completed Sales Disclosure. The form is available upon request. 24. Any open pavement cuts within public right -of -way will require Board approval. BONDING REOUIREMENTS 25. Please contact Mr. Dave Barnes to review performance guarantee requirements. Please contact Mr. John Duffy to review water and sanitary sewer bonding requirements. 26. The amount of the Performance Guarantee is based upon a certified Engineer's Estimate for 100% of the cost of labor and materials to construct the individual improvements, to be provided by the design engineer. Please provide detailed Engineer's Estimates for each improvement including quantities, unit costs, pipe sizes, and materials, etc. 27. Upon completion and release of individual Performance Guarantees, a three -year Maintenance Guarantee will be required (see Street Sign comments above). The Maintenance Guarantee amount is based upon 15% of the Performance amount for Streets and Curbs and 10% of the Performance amount for all other improvements. 28. Performance Guarantees may be Perfonnance or Subdivision Bonds or Irrevocable Letters of Credit. 29. Please reference the available enclosures for more detailed explanation of our procedures. RIGHT OF WAY PERMIT AND BONDING 30. Any work in the dedicated right -of -way will require an approved Right -of -Way Permit and a License Permit Bond. 31. The bond amount is determined by our Right -of -Way Manager. However, if the work is included in the scope of work of a required and posted Performance Guarantee, the Performance Guarantee may be used to satisfy the bond requirements of the Right -of -Way Permit. 32. Please contact our Right -of -Way Manager, Fred Glaser, to arrange right -of -way permitting and bonding. AVAILABILITY AND CONNECTION FEES 33. We defer to Carmel Utilities regarding this issue. 34. if an entryway or overall site irrigation system is planned for this development, additional Water Connection Fees will be assessed based upon the size and usage of the system and upon the recommendations of the Director of Carmel Utilities. 35. These fees are required to be paid prior to final approval of construction plans by Engineering and prior to issuance of building permits by Building Codes Services. Please confirm these fees and calculations with Carmel Utilities. CONSTRUCTION DRAWING REVIEW COMMENTS 36. General Comments a. This project is exempt from the City's Storm Water Management and Storm Water Quality Ordinances. Mr. Roger Ward January 11, 2012 RE: Tom Woods Collision Center Drainage Improvements- Project Review #I Page 4 of 4 b. Please add the following note to the drawings: "IF IT WILL BE NECESSARY TO RELOCATE EXISTING UTILITIES, THE EXPENSE OF SUCH RELOCATION SHALL BE THE RESPONSIBILITY OF THE DEVELOPER. ALL UTILITY POLES SHALL BE LOCATED WITHIN ONE FOOT OF THE PROPOSED RIGHT-OF- WAY." 37. Please add note stating "NO EARTH DISTURBING ACTIVITY MAY COMMENCE WITHOUT AN APPROVED INDIVIDUAL LOT PERMIT" to construction set. 38. Sheet C 100. a. Please remove the note "THESE DOCUMENTS ARE SUBJECT TO PERIODIC REVISIONS BY ROGER WARD ENGINEERING. THE HOLDER IS RESPONSIBLE FOR VERIFYING THAT THESE DOCUMENTS ARE THE MOST CURRENT PRIOR TO USE." If you have questions, please contact me at 571 -2441. Sincerely, ary R. r.. P. Assistan City gineer Department of Engineering cc: Angelina Conn, Department of Community Services John Duffy, Carmel Utilities Paul Pace, Carmel Utilities Paul Arnone, Carmel Utilities Greg Hoyes, Hamilton County Surveyor's Office Greg Ilko, Crossroad Engineers, PC issvrapps \user dalalz \shared \DH ILLWROJ REV I 1 \TOM WOODCOLLISIONCrNTERDRA MAGEIMPROVEMENTSREW 1