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Home My WebLink About208435 04/25/2012 CITY OF CARMEL, INDIANA VENDOR: 354950 Page 1 of 1 ONE CIVIC SQUARE R W ARMSTRONG ASSOCIATES CARMEL, INDIANA 46032 300 S MERIDIAN ST CHECK AMOUNT: $10,979.20 INDIANAPOLIS IN 46225 CHECK NUMBER: 208435 CHECK DATE: 4125/2012 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 211 R4462863 25803 92411 5,357.20 ASA #2 96TH /KEYSTONE D 2200 4340100 92517 2,156.67 ENGINEERING FEES 2200 R4340100 25813 92517 3,465.33 ASA #3 /MIDTOWN RVMT d 'w' A Y A a� Y STRO G. Mike McBride, P.E. April 10, 20 City of Carmel Invoic e�1 M 72 73 7 Department of Engineering y 0 0 One Civic Square Carmel, IN 46032 RECEIVED Project 20075030 -000 CARMEL 96TH KEYSTONE TEARDROP RAB INTERCHANGE M cly 2012 CONTACT: David Henkel (317) 780 -7227 N CARMEL ti Contract#0707.04.08 dated July 7, 2004. Professional Services per the Notice to Proceed dated 2/7/08. Q U1, CITY ENGINEER Purchase Order No. 163080 Keystone Fund dated February 7, 2008; NTE $174,300.00. Refer also to Purchase Order No. 19796 96th and Keystone dated January 13, 2009; NTE $167,700.38. Refer also to Additional Services #5A Supplemental to Purchase Order No. 19796; NTE $879,999.62 9Z „y 9Z Additional Services #5B Supplemental to Purchase Order No. 19796 dated October 21, 2009; NTE $969,665. Supplemental to Purchase Order No. 27466 dated January 24, 2011; NTE $46,980. Supplemental to Purchase Order No. 25803 dated July 6, 2011; NTE $1,129,510. Total contract amount now $3,483,580.00 Professional Services February 24, 2012 Through March 30. 2012 Percent Previous Current Billing Phases Fee Complete Fee Billed Fee Billing Phase 10 Traffic Study 107,000.00 100% 107,000.00 0.00 Phase 20 30% Traffic Simulation 13,600.00 100% 13,600.00 0.00 Phase 30 30% Visualization 44,000.00 100% 44,000.00 0.00 Phase 40 30% Survey Field Work 60,000.00 100% 60,000.00 0.00 Phase 50 30% Survey Compilaton 95,200.00 100% 95,200.00 0.00 Phase 60 SUE Work 30,000.00 97% 29,100.00 0.00 Phase 70 30% Hydraulics 66,400.00 100% 66,400.00 0.00 Phase 71 30% Hydraulics Environmental 16,300.00 100% 16,300.00 0.00 Phase 80 Phase 1 Environmental Assessment 12,600.00 100% 12,600.00 0.00 Phase 81 NEPA Documentation 90,400.00 100% 90,400.00 0.00 Phase 90 30% Road Design Indy 491,000.00 100% 491,000.00 0.00 Phase 91 TIGER Renderings 36,400.00 100% 36,400.00 0.00 Phase 92 TIGER Presentation /Simulation 43,300.00 100% 43,300.00 0.00 Phase 100 30% Bridge Design 58,300.00 100% 58,300.00 0.00 Phase 110 30% MOT 48,100.00 100% 46,100.00 0.00 Phase 120 Preliminary ROW 39,400.00 100% 39,400.00 0.00 Phase 130 Geotech 40,000.00 100% 40,000.00 0.00 Phase 140 Roundabout QA/QC 9,700.00 0% 0.00 0.00 Phase 150 Project Mgmt/Coordination Efforts 171,100.00 59% 97,920.00 2,530.00 Phase 160 Additional Topographic Survey 51,800.00 100% 51,800.00 0.00 Phase 170 Interchange Justification Concept Approval 56,100.00 25% 14,025.00 0.00 Phase 180 Final Hydraulics Analysis 243,700.00 85% 207,145.00 0.00 Phase 190 Roadway Design 100% 1,026,400.00 75% 768,069.60 2,827.20 Phase 200 Structural Design 100% 267,500.00 57% 152,750.00 0.00 Phase 210 MOT Design 100% 53,500.00 25% 13,107.50 0.00 Phase 220 Final ROW Engineering 110,900.00 100% 110,900.00 0.00 Phase 230 Environmental Document Modification 153,900.00 25% 38,475.00 0.00 Phase 240 Animation Revisions 8,800.00 100% 8,800.00 0.00 Phase 900 Extra Work(H aver/Th reel) 38,180.00 79% 30,028.00 0.00 Total Fee 3,483,580.00 2,784,120.10 5,357.20 Total Project Billing Limits Current Billing Prior Billing Billed To Date Total Billings 5,357.20 2,784,120.10 2,789,477.30 Billing Limit 3,483,580.00 Remaining 694,102.70 Total Due This Invoice $5,357.20 Union Station 300 S. Meridian St. Indianapolis, IN 46225 PH 317.786.0461 TF 800.321.6959 FX 317.788.0957 rwArmstrong.com Form Prescribed by State of Accounts City Form No. 201 Revised 1964 A claim, to be properly itemized must show; Kind of Service, where performed, dates service rendered, by whom, rate per day, number of hours, rate per hour, price per foot, per yard, per hundred, per pound, per ton, etc. City Of CARMEL To R. W. ARMSTRONG ASSOCIATES, INC. ON ACCOUNT OF APPROPRIATION FOR CARMEL 96TH KEYSTONE TEARDROP Address UNION STATION 300 S. MERIDIAN, INDPLS, IN 46225 ORDER ITEMIZED CLAIM DOLLARS Cts. 2012 No. 3/30/12 Professional services rendered per the agreement between the Citv of Carmel and R. W. Armstrong Associates Inc. CARMEL 96TH KEYSTONE TEARDROP RAB INTERCHANGE p er the attached invoice 5 357 2 0 Project 20075030 -000 Pursuant to the provisions and penalties of Chapter 155, Acts of 1953, 1 hereby certify that the foregoing account is just and correct, that the amount claimed is legally due, after allowing all just credits, and that no part of the same has been paid. Date April 10, 2012 V P Title CLAIM NO. WARRANT NO. I have examined the within claim and hereby Cetify as follows; IN FAVOR OF That it is in proper form. That iris duly authenticated as required by law. That It is based upon statutory ory authority That it is apparently correct incorrect ON ACCOUNT OF APPROPRIATION Clerk-Treasurer FOR 7'J: m D Q ALLOWED 19 0 IN THE SUM OF f Q m v m a�- 0 p CL 3 0 CD n 7 0 W m 0- COST DISTRIBUTION LEDGER CLASSIFICATION IF CLAIM PAID FROM MOTOR VEHICLE HIGHWAY FUND x 0 ACCT. m y ACCOUNT TITLE AMOUNT Z NO. g N �a v 3 v� 6 Q! C N S m N N S N_ N d N Cl m 61 a s o 3 Rw R■ Y YST■ G TM Inspiration to reality. AA. mills CONTACT: Mike McBride, PE, City Engineer DATE: April 6, 2012 CLIENT: City of Carmel PROJECT NO.: 20075030 PROJECT: 96th St at Keystone Parkway Interchange BY: David A. Henkel, PE, PTOE PAGES 1 of 3 PROGRESS THIS REPORT (Thru March 30,2012): Project Coordination Continued with INDOT 465 project coordination to develop project tie -in plans. Placed Stage design plan development on hold pending INDOT /City of Carmel decision on design scope agreement. Developed month's project invoice. Continued coordination with utility and right -of -way subconsultant (United). NOTE: utility relocation plans are currently on hold pending determination of final project configuration. Continued coordination with appraising /buying consultant (Crossroads). Continued coordination with INDOT on EA approval (FONSI obtained). Appraisals will not be conducted until the appropriate stage in the federally funded local project process. Topographic Survey Previous item: Enterprise Drive topo survey complete and incorporated into plans. Cost $17,700. Previously, it was indicated that the City of Carmel may be invoiced for this amount at end of project, dependent upon project costs. Recent re -work required on the project has necessitated the need to include this cost in a supplemental design fee amendment. The amendment will be developed pending final project scope based on value engineering recommendations. Previous item: Additional topo survey obtained at north end of project to facilitate tie -in at 98th St. Per Gary Duncan of City of Carmel, striping plan at 98th was not constructed per plans. Therefore, survey was required to verify tie -in. Cost $3,200. This will be included in the supplemental design fee amendment. Design Previous item: Completed right -of -way line revisions for interim plan set, including the design of the tie -in to I -465 /Keystone interchange project. The work to tie in to the I -465 interchange project is out -of- scope, and will be tracked separately. Previously, it was indicated that the City of Carmel may invoiced for this amount at the end of the project, dependent upon project costs. Recent re -work required on the project has necessitated the need to include this cost in a supplemental design fee amendment. The amendment will be developed pending final project scope based on value engineering recommendations. Worked to develop various roundabout configuration options, determining which portions of the roundabout could be deferred to a later date for construction. Also investigated the potential to reduce the number of lanes on the bridge, and produced schematic drawings. Geotechnical Geotechnical report is complete and has been delivered to City of Carmel. No revisions required. Pavement design has been completed. Will review status to determine if any additional modifications or geotechnical information are required once final scope has been determined. Utility Coordination Utility coordination is on hold. Once the final configuration of the interchange is confirmed, coordination will continue in accordance with INDOT LPA process. Requests for relocation plans have been sent, and responses are being received. Revised plans will be sent out for the final confirmed configuration. IPL has requested reimbursement for "extraordinary circumstances although they have no P1Transportation\20075030 Keystone Parkway\00 Administration\10 Operations \08 Invoices \final design status report #9 2012- Apr- 6.docx Union Station 300 S. Meridian St. Indianapolis, IN 46225 PH 317.786.0461 TF 800.321.6959 FX 317.788.0957 rwArmstrong.com PROJECTSTATUS 96 St at Keystone Parkway April 6, 2012 I nspiration to reality. Page 2 easements within the project right -of -way. No relocation plans will be approved until final project design scope has been agreed to by all agencies. Subconsultant (United Consulting) is requesting $7,500 for additional utility coordination efforts for interim project. This cost will be included in the supplemental design fee amendment. Environmental Permitting EA FONSI approved. Stormwater permits and best management practices for Carmel and Indianapolis are being developed. Will not be submitted until final interchange configuration determined. Right -of -way o Previous item: Right -of -way engineering revisions are required. to 25 parcels in order to accommodate revised full build -out configuration. Additional revisions were required on 20 parcels to accommodate revised interim project alignments. Plat revisions for 3 parcels were also required. Subconsultant (United Consulting) is requesting additional fee to cover the re -work. This has been discussed between the City and the subconsultant. Per agreement between the City and the Subconsultant, the additional revisions will be tracked and invoiced at the completion of the right -of- way revisions. Previous item: 6 additional parcel revisions are required due to the addition of Threel Rd back into the project. Total cost for 25 parcels to be revised for full build -out and the additional 20 parcel and 3 plat revisions for interim project, plus the 6 parcels for Threel Rd $75,600. Parcel packet revisions resulting from the changes to the interim configuration will be required based on the requested alignment changes. Packet revisions will be included in the additional right -of -way engineering fee invoice. Property owner contact will start upon FMIS approval, which will in turn be dictated by EA approval and determination of final interchange configuration. ANTICIPATED WORK DURING NEXT MONTH: Project Coordination: To be determined based on status of INDOT /Carmel agreement and interchange configuration. Determine if Indy Interlocal Agreement is needed for land acquisition. Develop agreement if required. Design o To be determined based on agreement. Right -of -way o To be determined based on agreement. Utilities o Continue with Utility coordination process once interchange configuration is established (relocation plans) SCHEDULE: Unknown pending outcome of INDOT /Carmel agreement. Current plan is to have Keystone bridge open to traffic by end of 2014. STATUS OF PERMITS: All ESA evaluations complete. Rule 5 permit pending. Stormwater permits, BMP permits under development. SCOPE OR BUDGET CHANGES (CUMULATIVE): Add'l topo survey for Enterprise Drive ($17,70o, to be requested in supplemental design fee agreement) Union Station 300 S. Meridian St. Indianapolis, IN 46225 PH 317.786 0461 TF 800.321.6959 FX 317.788.0957 rwArnnstrong.conn i PROJECT STATUS 96 St at Keystone Parkway April 6, 2012 Inspiration to reality. Page 3 Add'1 topo survey for north end of project tie -in ($3,200 to be requested in supplemental design fee agreement) ROW engineering revisions to accommodate changes to full build -out footprint and interim footprint ($75,600 requested by United Consulting) may be more depending on INDOT value engineering recommendations. Utility coordination supplemental to account for additional round of utility coordination for "interim" plan set ($7,5oo requested by United Consulting). Design fee supplemental based on INDOT mtg September 15, toll requiring RW Armstrong team to design the I -465 /Keystone interchange tie -in (amount TBD). Additional design fees as dictated by the future scope of the project. INFORMATION NEEDED FROM CLIENT OTHERS: Construction /ROW Funding amount and sources. Interlocal agreement with Indy for land acquisition determination if document is needed. Determination of final scope and schedule of project based on City of Carmel and INDOT value engineering recommendations /responses. Determination of final project ownership (City of Carmel or INDOT?) Determination of scope and schedule pending terms of Carmel INDOT agreement Union Station 300 S. Meridian St. Indianapolis, IN 46225 PH 317.786 0461 7F 800.321.6959 FX 317.788.0957 rwArmstrong.com ARMSTRONG. Inspiration to reality. Mike McBride, P.E. April 13, 2012 City of Carmel Invoice No: 92517 Department Of Engineering One Civic Square Carmel, IN 46032 Project 20116435 -000 CARMEL SOUTHWEST QUADRANT OLD TOWNE: MIDTOWN CARMEL REDEVELOPMENT PH1: TASK 1 &2 CONTACT: Jonathan Mooney (317) 780 -7318 Services per the agreement effective June 7, 2011. Additional Service Amendment #1, PO #27509 RW Armstrong Contract #011911.01. Phase 1: Planning Tasks 1 2 NTE $26,759.50 Additional Service Amendment #3, PO #25813 RW Armstrong Contract #011911.01. Phase 1: Planning Task 3 NTE $42,141.00 2 2D1 Professional Services from February 25. 2012 to March 30, 2012 Phase 000030 Subconsultant Percent Previous Current Billing Phase or Task Fee Complete Fee Billed Fee Billing Speck Associates 35,000.00 80.20 25,550.00 2,520.00 Total Fee 35,000.00 25,550.00 2,520.00 2,520.00 Subtotal $2,520.00 Phase 000040 Analysis /Adaptation of Plans Professional Personnel Hours Rate Amount Senior Project Manager Mooney, Jonathan 15.50 146.00 2,263.00 Riley, Craig 1.00 146.00 146.00 Engineer Roschyk, Jeremy 5.50 126.00 693.00 Totals 115 77le792 22.00 3,102.00 3,102.00 RECEIVED Subtotal $3,102.00 01 APR 201 Total Due This Invoice $5,622.00 r' CARMEL s CITY ENGINEER Union Station 300 S. Meridian St. Indianapolis, IN 46225 PH 317.786.0461 TF 800.321.6959 FX 317.788.0957 ZL Le 0S. rwarmstrong.com Project 20116435 -000 CARMEL SW QUADRANT OLD TOWNE In 9 2 5 17 Billing Limits Current Billing Prior Billing Billed To Date Total Billings 5,622.00 65,435.17 71,057.17 Billing Limit 103,900.50 Amount Remaining 32,843.33 Union Station 300 S. Meridian St. Indianapolis, IN 46225 PH 317.786.0461 TF 800.321.6959 FX 317.788.0957 rwArmstrong.com Page 2 Project 20116435 -000 CARMEL SW QUADRA OLD TOWNE Inv 92517 Billing Backup Friday, April 13, 2012 R W Armstro A Inc. Invoice 92517 Dated 4/13/2012 10:22:56 AM Project 20116435 -000 CARMEL SOUTHWEST QUADRANT OLD TOWNE: MIDTOWN CARMEL REDEVELOPMENT PHI: TASK 1&2 Phase 000040 Analysis /Adaptation of Plans Professional Personnel Hours Rate Amount Senior Project Manager Mooney, Jonathan 2/28/2012 2.00 146.00 292.00 Mooney, Jonathan 2/29/2012 2.00 146.00 292.00 Mooney, Jonathan 3/2/2012 1.00 146.00 146.00 Mooney, Jonathan 3/13/2012 2.00 145.00 292.00 Mooney, Jonathan 3/19/2012 1.00 146.00 146.00 Mooney, Jonathan 3/20/2012 1.00 146.00 146.00 Riley, Craig 3/20/2012 1.00 146.00 146.00 Mooney, Jonathan 3/21/2012 2.00 146.00 292.00 Mooney, Jonathan 3/26/2012 .50 146.00 73.00 Mooney, Jonathan 3/27/2012 1.50 146.00 219.00 Mooney, Jonathan 3/28/2012 2.00 146.00 292.00 Mooney, Jonathan 3/29/2012 .50 146.00 73.00 Engineer Roschyk, Jeremy 3/20/2012 1.00 126.00 126.00 Roschyk, Jeremy 3/21/2012 1.00 126.00 126.00 Roschyk, Jeremy 3/23/2012 .50 126.00 63.00 Roschyk, Jeremy 3/27/2012 .50 126.00 63.00 Roschyk, Jeremy 3/28/2012 .50 126.00 63.00 Roschyk, Jeremy 3/29/2012 1.00 126.00 126.00 Roschyk, Jeremy 3/30/2012 1.00 126.00 126.00 Totals 22.00 3,102.00 3,102.00 Subtotal $3,102.00 Total This Project $3,102.00 Total this Report $3,102.00 Union Station 300 S. Meridian St. Indianapolis, IN 46225 PH 317 786 0461 TF 800.321.6959 FX 317.788.0957 rwArmstrong.com Page 3 AMD, RARMSTRONG- Inspiration to reality. TO: City of Carmel Mike McBride, City Engineer FROM: Jonathan Mooney, RLA, LEED AP RE: Carmel Midtown Development (RWA 20116 435) DATE: March 30, 2012 Below is the project progress status of the RW Armstrong Team's progress: 1. Ongoing coordination with Jeff Speck 2. Continued development of Jeff Speck plan via AutoCAD 3. Revisions to layout of street trees 4. Water Tower schematics coordination with suppliers 5. Water Tower pricing 6. Preliminary square and Monon Avenue pricing Union Station 300 S. Meridian St. Indianapolis, IN 46225 PH 317.786.0461 TF 800.321.6959 Fx 317.788.0957 rwArmstrong.com Prescribed by State Board of Accounts ACCOUNTS PAYABLE VOUCHER City Farm No. 201 (Rev. 1995) CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) O 2 Ok 21 1�� 20 22,00 Total 1,0 20 I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6. 20 Clerk- Treasurer VOUCHER NO. WARRANT NO. tSUMOF$ ED 20 ZyU 1�V'�M o V "2�0 /0 r 2� ON ACCOUNT OF APPROPRIATION FOR Board Members PO# or DEPT INVOICE NO. ACCT #/TITLE AMOUNT I hereby certify that the attached invoice(s), or 7 is (are) true and correct and that the 2 2oo 2, c-o materials or services itemized thereon for which charge is made were ordered and received except 20 Signature Title Cost distribution ledger classification if claim paid motor vehicle highway fund