HomeMy WebLinkAboutBPW 04-18-12 6 pi
City of C.Irmel
6 40
Office of the
Clerk Treasurer
,R4; c
I C
BOARD OF PUBLIC WORKS AND SAFETY
WEDNESDAY, APRIL 18, 2012
AT 10 :00 A.M.
COUNCIL CHAMBERS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD
OF PUBLIC WORKS WILL HOLD A SPECIAL MEETING ON
WEDNESDAY, APRIL 18, 2012 AT 10:00 A.M. IN THE COUNCIL
CHAMBERS, CITY HALL, ONE CIVIC SQUARE
THE PURPOSE OF THE MEETING IS CITY BUSINESS
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414
001 01/
0 0.f.
4 0
tti
City of C.Irmel
;$40
miftoo
Office of the
Clerk-Treasurer
Board of Public Works and Safety Meeting
AGENDA
Wednesday, April 18, 2012 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED To ORDER
1. MINUTES
a. Minutes from the April 11, 2012 Regular Meeting
2. BID/QUOTES OPENING AND AWARDS
a. Bid Opening for the Illinois Street Extension Project; Mike McBride, City Engineer
b. Bid Opening for Street Sweeper; Dave Huffman, Street Commissioner
c. Quote Openings for Demolition of Kirk Property-106 Street; Mike McBride, City
Engineer
3. PERFORMANCE RELEASES
a. Resolution BPW-04-18-12-01; Matthew 25 Center; Post Construction and BMP
and Erosion Control; Glen Ritchey, Controller Our Lady of Mount Carmel
4. CONTRACTS
a. Request for Purchase of Goods and Services; Miller Transportation; (52060.00);
Plan Commission Field Study Program; Mike Hollibaugh, Director of the
Department of Community Services
b. Request for Purchase of Goods and Services; Additional Services #8; American
Structurepoint; (513,000.00); Bray Homestead Wetland Mitigation Inspection Services;
Mike McBride, City Engineer
c. Request for Purchase of Goods and Services; Braden Business Systems; (51,380.00);
Copier Lease; Nancy Heck, Director of the Department of Community Relations
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414
5. USE OF CITY FACILITIES /STREETS
a. Request to use City Streets; Marathon; April 19 20, 2013; 3" Annual Marathon
Event; Carmel Road Racing Group
b. Request to Use Gazebo; Concert; Thursday, June 21, 2012; Indiana Wind
Symphony
c. Request to Use City Streets; Walk/Run; Saturday, November 3, 2012; 7:30 a.m. to
9:00 a.m.; Indiana Spine Group
6. OTHER
a. Remains tabled 2/15/12; TABLED 2/16/11; Request for Dedication of Streets;
Traditions on the Monon; Robert Potokar, HOA Traditions on the Monon
b. CONTINUED: Appeal hearing Dr. Thomas and Mrs. JoAnn Trancik —14300
Oakbrook Court
c. Request for Dedication of Right of Way; Billy Creek Associates; Mike McBride,
City Engineer
7. ADJOURNMENT
BOARD OF PUBLIC WORKS SAFETY MEETING
MINUTES
WEDNESDAY, APRIL 18, 2012 —10:00 A.M.
COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 9.•38 a.m.
MEMBERS PRESENT
Mayor James Brainard, Board Members; Lori Watson and Mary Ann Burke, Clerk Treasurer; Diana
L. Cordray, Deputy Clerk; Sandy Johnson
MINUTES
Minutes for the April 18, 2011 Regular Meeting approved 3 0.
BID /QUOTE OPENINGS AND AWARDS
Bid Opening for the Illinois Street Extension Project; Mayor Brainard opened and read the bid aloud,
Company Amount Alternate 1 Alternate 2
E &B Paving S3, 381, 648.79 8264, 933.24 843,191.67
Milestone Contractors $3,763,000.00 $248, 817.00 $49,070.00
F &K Construction 83, 848, 309.07 $201,343.12 $44, 420.93
Calumet $3,922,300.00 275,052. 00 S48,265.00
Rieth Riley $3,772,600.00 $316,200.00 $59,982.00
Gradex $3,708,076.47 $299,726.00 $52,162.00
The bids were given to Mike McBride, City Engineer for review and recommendation.
Bid Opening for the 2012 Street Sweeper; Mayor Brainard opened and read the bid aloud,
Company Amount Trade In
Brown Equipment $162,000.00 $10,000.00
Jack Doheny $169,899.00 7,500.00
The Bids were given to Dave Huffman, Street Commissioner for review and recommendation.
Quote Openings for Demolition of Kirk Property -106` Street; Mayor Brainard opened and read the
Quote aloud,
Company Amount Alternate 1
Yardberry Landscape $21,500.00 $3,500.00
Rhino Trucking $30,660.00 $12,110.00
The quotes were given to Mike McBride, City Engineer for review and recommendation. Request for
quote award to Yardberry Landscape; ($21,500.00); this was the lowest most responsive bid. Board
Member Burke moved to approve, Board Member Watson seconded. Request approve 3 -0.
PERFORMANCE RELEASES
Resolution BPW- 04- 18- 12 -01; Matthew 25 Center; Post Construction and BMP and Erosion Control;
Board Member Burke moved to approve, Board Member Watson seconded. Request approved 3 -0.
CONTRACTS
Request for Purchase of Goods and Services; Miller Transportation; ($2060.00); Plan Commission
Field Study Program; Board Member Burke moved to approve, Board Member Watson seconded.
Request approved 3 -0.
Request for Purchase of Goods and Services; Additional Services #8; American Structurepoint;
($13, 000.00); Bray Homestead Wetland Mitigation Inspection Services; Board Member Burke moved to
approve, Board Member Watson seconded. Request approved 3 -0.
Request for Purchase of Goods and Services; Braden Business Systems; ($1,380.00); Copier Lease; Board
Member Burke moved to approve, Board Member Watson seconded. Request approved 3 -0.
USE OF CITY FACILITIES /STREETS
Request to use City Streets; Marathon; April 19 20, 2013; 3 Annual Marathon Event; Board
Member Burke moved to approve, Board Member Watson seconded. Request approved 3 -0.
Request to Use Gazebo; Concert; Thursday, June 21, 2012; Board Member Burke moved to approve,
Board Member Watson seconded. Request approved 3 -0.
Request to Use City Streets; Walk/Run; Saturday, November 3, 2012; 7:30 a.m. to 9:00 a.m.; Board
Member Burke moved to approve, Board Member Watson seconded. Request approved 3 -0.
OTHER
I REMAINS TABLED 3/5/12: Request for Dedication of Streets; Traditions on the Monon
CONTINUED3 /5/12: Appeal hearing Dr. Thomas and Mrs. JoAnn Trancik —14300 Oakbrook Court;
The hearing started at 10:28 a.m.; Testimony began. A Court Reporter was present to record
proceedings. Appeal Hearing ended at 11:15 a.m. No conclusion was reached. To be continued at a
later date
Request for Dedication of Right of Way; Billy Creek Associates; Board Member Burke moved to
approve, Board Member Watson seconded. Request approved 3 -0.
ADD ON
Request to add item to the agenda; Board Member Burke moved to approve, Board Member Watson
seconded. Request approved 3 -0.
Request to Use Gazebo; Council Chambers; Thursday, May 3, 2012; National Day of Prayer; Board
Member Burke moved to approve, Board Member Watson seconded. Request approved 3 -0.
ADJOURNMENT
Mayor Brainard adjourned the meeting at 10:23 a.m.
1.i I rn11
Diana L. Cordray, IAMC
1 Clerk- easurer 7 .7 1_7
Approved
M r James Brainard
ATTEST:
ZLL )'YL,
Diana L. Cordray, IAM
Clerk Treasurer