Loading...
HomeMy WebLinkAboutBPW 04-18-12 6 pi City of C.Irmel 6 40 Office of the Clerk Treasurer ,R4; c I C BOARD OF PUBLIC WORKS AND SAFETY WEDNESDAY, APRIL 18, 2012 AT 10 :00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A SPECIAL MEETING ON WEDNESDAY, APRIL 18, 2012 AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE THE PURPOSE OF THE MEETING IS CITY BUSINESS ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414 001 01/ 0 0.f. 4 0 tti City of C.Irmel ;$40 miftoo Office of the Clerk-Treasurer Board of Public Works and Safety Meeting AGENDA Wednesday, April 18, 2012 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED To ORDER 1. MINUTES a. Minutes from the April 11, 2012 Regular Meeting 2. BID/QUOTES OPENING AND AWARDS a. Bid Opening for the Illinois Street Extension Project; Mike McBride, City Engineer b. Bid Opening for Street Sweeper; Dave Huffman, Street Commissioner c. Quote Openings for Demolition of Kirk Property-106 Street; Mike McBride, City Engineer 3. PERFORMANCE RELEASES a. Resolution BPW-04-18-12-01; Matthew 25 Center; Post Construction and BMP and Erosion Control; Glen Ritchey, Controller Our Lady of Mount Carmel 4. CONTRACTS a. Request for Purchase of Goods and Services; Miller Transportation; (52060.00); Plan Commission Field Study Program; Mike Hollibaugh, Director of the Department of Community Services b. Request for Purchase of Goods and Services; Additional Services #8; American Structurepoint; (513,000.00); Bray Homestead Wetland Mitigation Inspection Services; Mike McBride, City Engineer c. Request for Purchase of Goods and Services; Braden Business Systems; (51,380.00); Copier Lease; Nancy Heck, Director of the Department of Community Relations ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414 5. USE OF CITY FACILITIES /STREETS a. Request to use City Streets; Marathon; April 19 20, 2013; 3" Annual Marathon Event; Carmel Road Racing Group b. Request to Use Gazebo; Concert; Thursday, June 21, 2012; Indiana Wind Symphony c. Request to Use City Streets; Walk/Run; Saturday, November 3, 2012; 7:30 a.m. to 9:00 a.m.; Indiana Spine Group 6. OTHER a. Remains tabled 2/15/12; TABLED 2/16/11; Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, HOA Traditions on the Monon b. CONTINUED: Appeal hearing Dr. Thomas and Mrs. JoAnn Trancik —14300 Oakbrook Court c. Request for Dedication of Right of Way; Billy Creek Associates; Mike McBride, City Engineer 7. ADJOURNMENT BOARD OF PUBLIC WORKS SAFETY MEETING MINUTES WEDNESDAY, APRIL 18, 2012 —10:00 A.M. COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor Brainard called the meeting to order at 9.•38 a.m. MEMBERS PRESENT Mayor James Brainard, Board Members; Lori Watson and Mary Ann Burke, Clerk Treasurer; Diana L. Cordray, Deputy Clerk; Sandy Johnson MINUTES Minutes for the April 18, 2011 Regular Meeting approved 3 0. BID /QUOTE OPENINGS AND AWARDS Bid Opening for the Illinois Street Extension Project; Mayor Brainard opened and read the bid aloud, Company Amount Alternate 1 Alternate 2 E &B Paving S3, 381, 648.79 8264, 933.24 843,191.67 Milestone Contractors $3,763,000.00 $248, 817.00 $49,070.00 F &K Construction 83, 848, 309.07 $201,343.12 $44, 420.93 Calumet $3,922,300.00 275,052. 00 S48,265.00 Rieth Riley $3,772,600.00 $316,200.00 $59,982.00 Gradex $3,708,076.47 $299,726.00 $52,162.00 The bids were given to Mike McBride, City Engineer for review and recommendation. Bid Opening for the 2012 Street Sweeper; Mayor Brainard opened and read the bid aloud, Company Amount Trade In Brown Equipment $162,000.00 $10,000.00 Jack Doheny $169,899.00 7,500.00 The Bids were given to Dave Huffman, Street Commissioner for review and recommendation. Quote Openings for Demolition of Kirk Property -106` Street; Mayor Brainard opened and read the Quote aloud, Company Amount Alternate 1 Yardberry Landscape $21,500.00 $3,500.00 Rhino Trucking $30,660.00 $12,110.00 The quotes were given to Mike McBride, City Engineer for review and recommendation. Request for quote award to Yardberry Landscape; ($21,500.00); this was the lowest most responsive bid. Board Member Burke moved to approve, Board Member Watson seconded. Request approve 3 -0. PERFORMANCE RELEASES Resolution BPW- 04- 18- 12 -01; Matthew 25 Center; Post Construction and BMP and Erosion Control; Board Member Burke moved to approve, Board Member Watson seconded. Request approved 3 -0. CONTRACTS Request for Purchase of Goods and Services; Miller Transportation; ($2060.00); Plan Commission Field Study Program; Board Member Burke moved to approve, Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Additional Services #8; American Structurepoint; ($13, 000.00); Bray Homestead Wetland Mitigation Inspection Services; Board Member Burke moved to approve, Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Braden Business Systems; ($1,380.00); Copier Lease; Board Member Burke moved to approve, Board Member Watson seconded. Request approved 3 -0. USE OF CITY FACILITIES /STREETS Request to use City Streets; Marathon; April 19 20, 2013; 3 Annual Marathon Event; Board Member Burke moved to approve, Board Member Watson seconded. Request approved 3 -0. Request to Use Gazebo; Concert; Thursday, June 21, 2012; Board Member Burke moved to approve, Board Member Watson seconded. Request approved 3 -0. Request to Use City Streets; Walk/Run; Saturday, November 3, 2012; 7:30 a.m. to 9:00 a.m.; Board Member Burke moved to approve, Board Member Watson seconded. Request approved 3 -0. OTHER I REMAINS TABLED 3/5/12: Request for Dedication of Streets; Traditions on the Monon CONTINUED3 /5/12: Appeal hearing Dr. Thomas and Mrs. JoAnn Trancik —14300 Oakbrook Court; The hearing started at 10:28 a.m.; Testimony began. A Court Reporter was present to record proceedings. Appeal Hearing ended at 11:15 a.m. No conclusion was reached. To be continued at a later date Request for Dedication of Right of Way; Billy Creek Associates; Board Member Burke moved to approve, Board Member Watson seconded. Request approved 3 -0. ADD ON Request to add item to the agenda; Board Member Burke moved to approve, Board Member Watson seconded. Request approved 3 -0. Request to Use Gazebo; Council Chambers; Thursday, May 3, 2012; National Day of Prayer; Board Member Burke moved to approve, Board Member Watson seconded. Request approved 3 -0. ADJOURNMENT Mayor Brainard adjourned the meeting at 10:23 a.m. 1.i I rn11 Diana L. Cordray, IAMC 1 Clerk- easurer 7 .7 1_7 Approved M r James Brainard ATTEST: ZLL )'YL, Diana L. Cordray, IAM Clerk Treasurer