The URL can be used to link to this page

Home My WebLink About208585 05/10/2012 CITY OF CARMEL, INDIANA VENDOR: 366000 Page 1 of 1 ONE CIVIC SQUARE A M S ENTERTAINMENT CARMEL, INDIANA 46032 PO BOX 502524 CHECK AMOUNT: $375.00 INDIANAPOLIS IN 46250 CHECK NUMBER: 208585 CHECK DATE: 5/10/2012 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1081 4340800 5/18/12 375.00 ADULT CONTRACTORS Carmel •Clay Parks &Recreation CHECK REQUEST Date: May 1, 2012 Check payable to Name: AMS Entertainment Address: �UX d S D- City, State, Zip Mail check to payee x Return check to requestor Check Amount 375 Date Required May 18, 2012 Check needed for Parent's Night Out at Town Meadow To be paid from PO (if applicable) o U l7 Budget account GL U S Budget Line Description Vendor Field Trip Budget Invoice(s) and Purchase Order (if required) MUST be attached. Requested by (print): Deneyse Solazzo Requested by (signature): Approved by (signature of Division Manager): on this date S I� Form revised 7 -7 -08 Shared Forms Business Services Check Request Form Check Request (rev 7 -7 -08) Page 1 of 2 purcha o C J4�a Desc�P U v O P.O. G.L. A D$ I� S Entertainment Indiana Budget2� Box 502524 Indianapolis, IN 46250 uur chaser aZ v 1 %NL Pur pate`s ice: (317) 578 -3548 Fax: (208) 694 -1898 °e'te rrrail: sales@amsindiana.com -tZ AMS Entertainment Event Agreement Customer Information Event Name: Carmel Clay Parks Rec Organization: Carmel Clay Parks Rec Home: Contact: Deneyse Solazzo Work: 3177332649 Address: 10850 Towne Rd Cell: City, State, Zip: Carmel, IN, 40032 Email: dsolazzo @carmelclayparks.com Venue Event Information Venue: Carmel Clay Parks Rec Event Date: Friday, May 18, 2012 Site: Start Time: 6:00 PM Address: 10850 Towne Rd End Time: 8:00 PM City, State, Zip: Carmel, IN, 40032 Event Type: Other Not Listed Contact: Phone: Fee Information Deluxe school Package $375.00 Total Event Price: $375.00 Total Payments Received: $0.00 Discounts: $0.00 Balance Due: $375.00 Retainer needed to book: $0.00 Terms of Agreement The above party, hereinafter referred to as customer, hereby engages AMS Entertainment, referred to as AMS. It is understood that this contract is binding on both parties. It cannot be altered or changed unless agreed to in writing by AMS. 1. Balance is due on the event date. If the event is cancelled within 60 days prior to the event date, half of contract amount remains due. The total contract amount is due if the event is cancelled within 30 days of the event date. If the balance is not paid, the customer is responsible for all court costs, attorney fees, and any other costs incurred collecting the amount owed. If the event ends prematurely due to customer's request, or other circumstances beyond AMS's control, full contract amount is still due. Checks returned with insufficient funds will be charged a $25 fee and if still NSF after a second attempt will be pursued to the highest extent of the law. AMS is only liable for the actual value of the services provided by AMS employees. 2. Overtime will begin at the conclusion of contracted end time. Overtime will be billed in 112 hour increments at the contracted rate and will be due at the end of the event. Overtime availability is not guaranteed. DJ /Event based plans may not exceed seven hours of service. 3. Customer must provide a safe environment for equipment, sub contractors and staff. If the event is outdoors, AMS must have a protected area from the environment. Client is responsible for providing protection from the environment including rain, cold and direct sunlight. AMS reserves the right to stop the event and is entitled to the full amount owed if there is a problem with the environment or any person(s) at the event that could cause possible harm to AMS equipment or staff. The customer is mhtml :file: /C: \Documents and Settings \lacosta.CCPR.010 \Local Settings \Te... 5/l/2012 Page 2 of 2 responsible for any damages or stolen equipment by anyone attending the stated event. 4. Live musicians /entertainers may not need a full hour of set -up and will arrive so as to be ready to start 15 minutes prior to contracted start time. Subcontractors either individual or companies, are liable for the actual performance and service they provide. AMS is only liable for the cost associated with the booking and coordinating of the entertainment. My signature indicates I have read and agree to the terms listed above. Price does not include gratuity. As with any service, tips are greatly appreciated and if given should reflec. the quality of service provided by your DJ or Musicians. Customer Signature 3 Date------ Electronic Signature Acknowledgement: It is understood that this document may be transmitted by electronic means, Email, Fax or otherwise and may not contain a physical signature. Client understands that the terms and conditions of this contract are fully binding on both parties by submission of payment to AMS Entertainment by PayPal, check or money order or other form of payment acceptable to AMS Entertainment. mhtml:file: /C:ADocuments and Settings \Iacosta.CCPR.010 \Local Settings \Te... 5/1/2012 ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice of bill to be properly itemized must show; kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. 366000 AMS Entertainment Terms P.O. Box 502524 Indianapolis, IN 46250 Invoice Invoice Description Date Number (or note attached invoice(s) or bill(s)) PO Amount 5/1/12 5/18/12 Parents night out DJ TM 5/18/12 375.00 Total 375.00 I hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6 20_ Clerk- Treasurer Voucher No. Warrant No. 366000 AMS Entertainment Allowed 20 P.O. Box 502524 Indianapolis, IN 46250 In Sum of 375.00 ON ACCOUNT OF APPROPRIATION FOR 108 ESE PO# or INVOICE NO. ACCT #[TITLE AMOUNT Board Members Dept 1081 -9 5/18/12 4340800 375.00 1 hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except 3 -May 2012 Signature 375.00 Accounts Payable Coordinator Cost distribution ledger classification if Title claim paid motor vehicle highway fund