HomeMy WebLinkAboutCC-05-07-12-01 E-911 Emergency Dispatch Services Interlocal Agmt with Hamilton CountySPONSOR: Councilor Sharp
RESOLUTION CC- 05- 07 -12 -01
FORMERLY CC- 04- 24 -12 -02
INTERLOCAL AGREEMENT BETWEEN HAMILTON COUNTY, INDIANA AND
THE CITY OF CARMEL, INDIANA, REGARDING A SERVICE AGREEMENT CONCERNING
E -911 AND EMERGENCY DISPATCH SERVICES
WITNESS THAT:
WHEREAS, Hamilton County, Indiana, ( "the County ") operates a public safety answering point at
the Hamilton County Communications Center ( "County Communications Center "), for the purposes of
receiving E -911 calls, receiving other requests for public safety services and dispatching emergency
services (collectively hereinafter referred to as "E -911 Services ") for all police and fire agencies in
Hamilton County, other than the Carmel Police and Fire Departments, the Westfield Police and Fire
Departments, and the Noblesville Police and Fire Departments; and
WHEREAS, the City of Carmel ( "City ") has staffed and maintained a communication center ( "City
Communications Center "), a tower ( "Carmel Tower "), and a tower equipment building ( "Carmel Tower
Equipment Building "), all of which are part of the integrated E -911 and dispatch system which serves all of
Hamilton County; and,
WHEREAS, the Hamilton County Council has passed an ordinance imposing a county wide
enhanced emergency telephone system fee to collect the land line fees pursuant to Indiana Code 36- 8 -16 -7
and those fees are to be included in the E -911 fees to be distributed by the State of Indiana; and
WHEREAS, Hamilton County receives funds from the State of Indiana from fees collected from
wireless 911 fees, which the County uses for the purposes set out in Indiana Code 36 -8- 16.5- 39(a)(4) and
those fees are to be included in the E -911 fees to be distributed by the State of Indiana; and
WHEREAS, the County Communication Center, located at the Hamilton County Sheriff's
Complex, has a sufficient number of consoles, dispatch equipment, and other computer hardware and
software to provide all E -911 Services for all of the public service agencies within the County; and
WHEREAS, both the County and City anticipate the eventual consolidation of County E -911
Services at the County Communication Center under the supervision of the Communications Director. The
consolidation of services will provide enhanced emergency service and reduced costs to all citizens of
Hamilton County; and
WHEREAS, the County and City believes that it is necessary to maintain a manned Secondary
Communication Center in case of a temporary interruption of E -911 Services at the County
Communication Center; and
WHEREAS, it is anticipated that Fishers, Noblesville, and Westfield will be entering into an
agreement for participation in the operation of the County Communication Center within a few months of
approval of this Agreement; and
WHEREAS, the County and the City anticipate continuing efforts within the Indiana General
Assembly to limit each County to one PSAP and one back -up 911 Center; and,
WHEREAS, the County and the City are desirous of entering into an agreement to provide for the
citizens of the City to receive E -911 and dispatch services from the County Communication Center; to
provide for the County's use of the existing City Communication Center as a manned Secondary
Communication Center; to provide for the maintenance of the Carmel Tower, Carmel Tower Equipment
Building, and related equipment presently owned by the City; and to define the mutual rights and.
responsibilities of the City and County in staffing, operating, and funding the operation of the County and
City Communication Center.
IT IS HEREBY AGREED by the parties as follows:
1. The following terms used in this Agreement shall be defined as follows:
a. City Commumications Center means the Communications Center located at 31 1 St
Avenue NW, Carmel, Indiana 46032.
b. Communication Operations Board. The membership of the Communication
Operations Board is described in Section 6(a) of this Agreement.
c. Commnunication Department means the Hamilton County Communication
Department established by the Board of Commissioners of Hamilton County
pursuant to Ordinance 9- 12 -11 -A, and the manned Secondary Communication
Center, also known as the City Communication Center.
d. Communication Department Budget means the annual budget for all expenses of the
County Communication Center and the planned Secondary Communication Center
(hereinafter referred to within this definition section collectively as the
"Communications Department "), which budget shall include, but is not limited to,
the following:
i. Payment of all County employees of the Communications Department,
whether employed at the County or City Communications Center, including
those benefits paid to County Employees pursuant to the County Personnel
Policy.
Prepared by Mike Howard, Hamilton county Attorney
ii. Payment of the costs of maintaining and replacing the equipment of the
Communication Department, subject to any exclusion within this Agreement.
iii. A reasonable annual deposit into a sinking account to be used to fund future
anticipated repairs and replacement of equipment of the Communication
Department, subject to any exclusion within this Agreement.
iv. Lease payments for long term leases on existing and replacement equipment
of the Communication Department, subject to any exclusion within this
Agreement.
v. The maintenance and replacement of the consoles, furniture, monitors,
computers, and dispatch hardware, within the offices, break room, and all
other parts of the building or buildings which contain the employees and
equipment of the Communication Department, subject to any exclusion
within this Agreement.
vi. The proportional part of the utilities and maintenance costs of the part of the
County Sheriff Offices and Jail Complex used for the County
Communication Department.
vii. The costs of the maintenance and replacement of all software necessary and
desirable for the Integrated System, including all licensing fees.
viii. The costs of the maintenance and /or replacement of all towers and relocated
equipment which are used as part of the Hamilton County Integrated
Communication system.
e. Communication Director means the Director of the Hamilton County
Communication Department.
f. Connnunicatiorn Equipment means all buildings, towers, equipment, furniture, and
software used by the Communication Department to receive E -911 service and to
dispatch those calls to the appropriate public safety providers, subject to any
exclusion within this Agreement.
Contracting Agency means Hamilton County, Carmel, Fishers, Noblesville
and /or Westfield if the above municipalities and the County have an
agreement similar to this Agreement which provides for the County, acting
through the Communication Department, to provide 911 and dispatch services
for the municipality.
g.
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Prepared by Mike Howard, Hamilton county Attorney
h. County Conntnication Center means the portion of the Hamilton County Sheriff's
Offices at 18100 Cumberland Road, Noblesville, Indiana, used to receive E -911 calls
and to dispatch emergency services, including all clerical, support, and supervisory
staff.
i. E -911 Account means an account maintained by the Hamilton County Auditor within
the Hamilton County General Fund to hold, receive, and disburse funds appropriated
by the Hamilton County Council from the County General Fund and payments from
any Contracting Agency.
j. E -911 Enhanced Account means the account maintained by the Hamilton County
Auditor for the deposit of Enhanced Emergency Telephone Service (land line) Fees
to be used to pay part of the expenses of the Communication Center and Enhanced
Emergency Telephone System.
k. E -911 Fees means any monthly telephone access charges received by the County, or
distributed by the State of Indiana, which are designated to pay all or part of the costs
of an enhanced emergency telephone system.
1. E -911 Services means the receipt of E -911 calls, calls requesting public safety
services and dispatching calls for emergency services, including the maintenance of
all equipment necessary and desirable to perform such services plus all support,
managerial and clerical staff necessary to accomplish said public safety services.
m. E -911 Wireless Account means the account maintained by the Hamilton County
Auditor to receive, hold, and disburse E -911 Wireless Fees distributed by the State of
Indiana to pay the expenses of the E -911 Wireless System as provided by law.
n. hntegrated System means all equipment of all types used by County to receive E -911
service, and to dispatch said calls to the public service providers in County, whether
or not the unit of government is a Contracting Agency as defined within this
Agreement, including the City Fire and Police Departments.
o. Personnel Policy means the Personnel Policy of County as set out in the latest
version of the County Employee Handbook as amended.
p. Pro Rata Shared Expenses means each Contracting Agency's annual portion of the
Shared Expenses as calculated in Section 13 below.
q. PSAP means the County Communication Center and any manned Secondary
Communication Center which is part of the Integrated System.
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Prepared by Mike Howard, Hamilton county Attorney
r. Reverse 911 System means a software program used by the City for advanced
emergency notification.
s. Secondary Co,n namication Center means the City Communication Center.
t. Shared Expenses means the portion of the annual Communication Department
Budget which is not funded by E -911 Fees and is divided between the Contracting
Agencies pursuant to Section eleven (1 1) of this Agreement.
u. Small Towns means Cicero, Arcadia, Sheridan, and Atlanta.
2. Not later than ninety (90) days after final approval of this Agreement, the County shall
provide E -911 Services for the City. The County will pay all costs, and dispatch said services for the City.
The County will provide all maintenance and /or replacement of all equipment used by the Communication
Department at the City Communication Center as part of the Integrated System. The City will retain
ownership of all equipment owned by the City and located within the City Communication Center at the
time of the execution of this Agreement, subject to the County having the right to continue to use the
equipment as part of the Integrated System.
3. The day to day operations of the City Communication Center and all assets of the City
Communication Center shall be supervised by the Communication Department and Communication
Director.
4. All County Employees of the Communication Department shall report directly to the
Communication Director. Said employees shall be compensated as County Employees pursuant to the
salary ordinance approved by the Hamilton County Council. Employees shall also be subject to the rules
and regulations as set out in the County Employee Handbook, and such supplementary rules and
regulations as may be implemented by the Board of Commissioners of Hamilton County and the Hamilton
County Council. All decisions considering scheduling and work conditions of County Employees at the
City Communication Center, the County Communication Center, or any subsequently established
communication center shall be the responsibility of the Communication Director. Should the County
become a party to any liability claim from any former communication employee of the City arising solely
out of a claim based on the employee's termination from the City, the City shall pay and indemnify the
County for all costs and damages of the County related to the claim.
5. County shall provide the following services to the City:
a. All E -911 Services for the City Police and Fire Departments
b. Dispatch services for the City Police and Fire Departments.
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Prepared by Mike Howard, Hamilton county Attorney
c. Reverse 911 Activation Upon Request and Coordination with City Public Safety
Officials. The City will pay the costs to maintain the Reverse 911 System. The
Police and Fire Chiefs, or their designees, shall make the decision to activate the
Reverse 911 System and shall notify the Communication Director if the Reverse 911
System is needed. The Communication Director and the City Police and Fire Chiefs
shall agree upon a Reverse 911 protocol which shall be agreed upon prior to the start
of County services pursuant to this Agreement.
d. Monitoring City's security cameras
e. After hours notification of City's services and utilities
f. Monitoring of alarms on City's buildings
The City acknowledges that the City Security Cameras are not currently continuously monitored
and will not be continuously monitored either individually or collectively. The City agrees it will maintain
the equipment necessary to have the ability to monitor the City's Security Cameras at a site chosen by the
City. The City agrees that if any situation requires City security cameras to be continuously monitored, the
County may temporarily transfer the monitoring of the appropriate City camera(s) to the City.
6. The Communication Operations Board shall consist of the following members:
a. The Hamilton County Sheriff.
b. A member of the Board of Commissioners, or the Board's designee.
c. The Mayor of Carmel, or his designee.
d. A member of Executive of Fishers or its designee.
e. The Mayor of Noblesville or his designee.
£ The Mayor of Westfield or his designee.
g. A non- voting, Advisory Member of the Small Towns as chosen by a vote of
representatives of the Small Towns. This representation of the Small Towns shall be
subject to annual vote of the Small Towns.
The Board positions listed in Subsection d, e, and f above shall be effective upon the municipality
becoming a Contracting Agency.
The Board of Commissioners, has the authority to hire and terminate the Communication Director
and may, at its option, terminate the Communication Director after a recommendation of termination by a
three - quarter majority vote of the Communication Operations Board.
7. In addition to its duties in the Dispute Resolution process as described in Section seventeen
(17) and eighteen (18) of this Agreement, the Communication Operations Board shall meet at least
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Prepared by Mike Howard, Hamilton county Attorney
quarterly to consider and make recommendations to the Communication Director, the Board of
Commissioners, the County Council, and the fiscal bodies of all Contracting Agencies concerning:
a. Budgets.
b. Organization of the Department and Employee Compensation.
c. Major system and infrastructure issues.
8. The Communication Director, with approval of the Communication Operations Board, shall
create such advisory committees as they deem appropriate, which committees shall, at a minimum, include
the police chiefs and fire chiefs of each Contracting Agency and a police and fire representative designated
by the Small Towns.
9. The provisions in this Agreement concerning Dispute Resolution shall not apply to
personnel issues. The Communication Director shall be responsible for all issues concerning the hiring,
supervision, and discipline of personnel of the Communication Department pursuant to the Personnel
Policy of the County.
10. The term of this Agreement shall be for five (5) full years and the balance of 2012,
beginning on the 1st day of August, 2012, and ending on the 31st day of December, 2017. The City may
terminate the Agreement upon one (1) year notice. Termination of this Agreement requires the City to
resume providing E -911 and dispatch services as handled by City prior to the execution of this Agreement.
If this Agreement is terminated prior to the end of the term, for any reason or by any party, or if another
similar Agreement is not reached by the end of the term, the County agrees to continue the E -911 and
dispatch services for the City as contemplated under this Agreement, until arrangements can be made by
the City to resume responsibility providing E -911 and dispatch services, so as not to disrupt essential
emergency services for the citizens of the City. Upon termination by either party, the City shall continue to
pay its monthly part of the Shared Costs until the City resumes providing the dispatch services described
above. If the City were to terminate with less than one year's notice, it shall be responsible for reasonable
costs incurred by the County, had this Agreement not been terminated with less than one (1) year's notice.
11. The City agrees to pay the County the monthly amount of _Ninety -seven Thousand One
Dollar ($97,001) per month, calculated pursuant to Section 13 below, to provide the services described
within this Agreement for the balance of 2012. The above amount shall be paid in advance to the County in
five (5) monthly installments to be paid before the 15th day of each month. After 2012, the payments shall
be paid quarterly on or before March 1st, June 1st, September 1st, and December 1st, of each year. The
payments shall be deposited into the County's E -911 Account to pay the Shared Expenses as described in
the Communication Department Budget. The 2012 payment by the City is based upon the City's share of
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Prepared by Mike Howard, Hamilton county Attorney
the Shared Expenses set out in the Communication Department's 2012 Budget, attached as Exhibit A and
incorporated within this Agreement.
12. In April of each year, the Director, with consultation with the Communication Operations
Board shall prepare a proposed budget for the Communication Department including the anticipated 911
revenues from E -911 Fees and the calculation of the police calls of the Contracting Agencies for the prior
full calendar year. This proposed budget shall be distributed to the Executive and fiscal body of each
Contracting Agency in each year by the 15`x' day of May (June 15`x', in 2012). Any comments concerning
the proposed budget shall be forwarded to the Contracting Agency, the Communication Operations Board,
and the Communications Director within twenty (20) days of delivery to the Contracting Agency.
13. Beginning in calendar year 2011 and each year thereafter, the Communication Director shall
prepare a schedule of police calls received and dispatched to the citizens of each Contracting Agency and
Sheriff Department. During 2013, and thereafter, each Contracting Agency shall budget and pay its
proportion of Shared Costs, with the proportion being calculated with the numerator being the Contracting
Agency's number of dispatched police calls and the denominator being the total number of dispatched
police calls by the Contracting Agencies. The proportion of the police calls of the Contracting Agencies
described above shall be multiplied by the Shared Expenses for the subsequent budget year. For example,
the City's pro rata Shared Expenses for 2012, would be computed based on the 2010 police calls as shown
on Exhibit B as follows:
CALCULATIONS OF SHARED EXPENSES
CARMEL 2012
Total Budget of Communication Department 5,827,574
(with additional personnel to accommodate Carmel Service)
LESS Projected Revenues 3,200,000
(land line and wireless)
Shared Expenses 2,627,574
Fishers Police Calls (See Exhibit B) 43,263
Carmel Police Calls (See Exhibit B) 67,072
Sheriff Police Calls (See Exhibit B) 40.929
Total Contracting Agency Calls 151,264
Percent of Carmel calls 67,072 - 151,264 = 44.3%
Carmel Pro Rata Shared Costs for 2012 1,164,015
14. The City shall retain ownership and continue interior and exterior maintenance of the City
Communication Center and the generator located at 31 First Avenue N.W., Carmel, Indiana. The City shall
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Prepared by Mike Howard, Hamilton county Attorney
retain ownership of the equipment and furniture owned by the City and contained within the City
Communication Center at the time of the execution of this Agreement. However, the equipment shall
continue to be used as part of the Integrated System, if all or part of the purchase price of the equipment
was paid from E -911 Fees. The County shall continue to use the City Communication Center as a manned
primary PSAP for at least two (2) years and, at the County's option, through the end of 2017, as the
manned Secondary Communication Center. After that date, the County may continue to use the City
Communication Center as the manned Secondary Communication Center, until the use is terminated by the
City or the County upon one (1) year notice.
The City may continue to use portions of the City Communication Center for the Carmel
Emergency Operations Center and to provide a work place for certain employees and for storage of
equipment and parts used by said employees. Any disputes concerning the use of the City Communication
Center shall be determined by the process set out in Sections seventeen (17) and eighteen (18) of this
Agreement.
The County shall maintain, replace, and relocate if necessary, all equipment presently located in the
City Communication Center, including, but not limited to:
a. Consoles
b. Furniture
c. Monitors
d. Computers
e. Two existing UPS units
f. Technical equipment as it pertains to the dispatch function and county network
connectivity.
g. Tornado Sirens (as a back -up to the Emergency Management primary site).
h. VHF Transmitters
i. Radios that provide inner - operability with public safety entities inside and outside
County that are not part of the County radio system.
If this Agreement is terminated, all of the above equipment owned by the City shall continue to be
used by the City as part of the Integrated System, unless otherwise agreed.
The County may relocate above referenced equipment as part of the Integrated System. The City
retains ownership of all other equipment owned by the City and contained within the City Communication
Center at the time of this Agreement's execution, unless the equipment is replaced with funds from the
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Prepared by Mike Howard, Hamilton county Attorney
Communication Department Budget. If the equipment is replaced, the replaced equipment will belong to
the County to be used as part of the Integrated System.
15. County shall assume the maintenance of the existing Carmel Tower, and the interior of the
Carmel Tower Equipment Building. The City shall maintain the exterior of the Carmel Tower Equipment
Building and the generator inside the building. The County shall maintain the heating and cooling system
of the Carmel Tower Equipment Building.
16. If City desires to relocate the Carmel Tower or any part thereof, the City shall pay all of the
costs related to said relocation, including, but not limited to, the following:
a. The cost of land.
b. The cost of a replacement tower including the relocation or replacement of all
equipment located on the tower.
c. The cost of a tower equipment building and all equipment necessary for the use of
the new tower.
d. The costs of the design of the new tower, the new tower equipment building, and all
equipment necessary to equip the tower.
e. All technical services, Licensing fees, and associated costs necessary to make the
replacement tower inner - operable with the Integrated System.
f. Any costs related to recalibration of other towers used by the Integrated System.
The replacement tower shall be located, designed, constructed, and operated to a performance
service level equal to, or better than, the service provided by the existing Carmel Tower. Should the City
and County desire to upgrade the replacement tower to enhance the level of service of the new tower, the
County, shall pay the difference between the cost of replacing the old type of equipment and the cost of the
upgraded equipment, either through a lease agreement or from the Communication Budget, both of which
shall be paid by E -911 Fees or be a Shared Cost under this Agreement.
In the event that Carmel Tower or any portion thereof is relocated, upgraded or replaced, and the
City paid for the cost of any of the items contemplated within Section sixteen (16), subsections (a) through
(f), and this Agreement is terminated or not extended, the City retains all rights associated with the
ownership of the new location or services, as part of the Integrated System in the same manner as it had
prior to the execution of this Agreement with the original location or services of the original Carmel Tower.
17. All disputes which arise concerning the operation of the Communication Department, which
are not personal issues covered by the Personnel Policy, shall be informally discussed by the complaining
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Prepared by Mike Howard, Hamilton county Attorney
party and the Communication Director. Any dispute not resolved informally shall be considered by the
Communication Operations Board.
18. In the event the City and the County have disputes not resolved by the Communication
Operation Board, the parties agree to submit any dispute to mediation under the Indiana Rules of
Alternative Dispute Resolution prior to the initiation of litigation, except for temporary restraining order
and /or preliminary injunction requests. The dispute procedures listed in Section seventeen (17) of this
Agreement should not be construed as final administrative procedures or remedies under the Law. Section
seventeen (17) is merely an avenue for the County and City to attempt to resolve any dispute prior to
formal mediation under the Indiana Rules of Alternative Dispute Resolution.
19. This Agreement shall be construed as an Interlocal Agreement under the terms of Indiana
Code 36 -1 -7 and shall be effective upon approval of the legislative and fiscal bodies of Hamilton County
and the City of Carmel.
IN WITNESS WHEREOF, the following bodies of the City and County have approved this
Agreement on the dates set out herein.
ALL OF WHICH IS AGREED this /1 day of J u vre - . 2012.
BOARD OF COMMISSIONERS OF
HAMILTON COUNTY
Christine Altman
k a
Steven A. H
Steven C. Dillinger
ATTEST:
Wat .('ruekaasu
Dawn Coverdale, Auditor
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Prepared by Mike Howard, Hamilton county Attorney
ALL OF WHICH IS AGREED by the Hamilton County Council this (z)--"' day of du
, 2012.
HAMILTON COUNTY COUNCIL
ereciith Carter
ATTEST:
Dawn
Dawn Coverdale, Auditor
ALL OF WHICH IS RESOLVED by the Common Council of the City of Carmel this 7
day of T'/\ a,_ . 2012, by a vote of 7 ayes and nays.
COMMON COUNCIL FOR THE CITY OF CARMEL
Presiding 0
Richard L. Sharp, Pres
ent Pro Tempore
Kevin Rider
Carol Schleif
Ronald E. Carter
ATTES
Diana L. Cordray, IAMC, Clerk-Te urer
Presented by me to the Mayor of the City of Carmel, Indiana this � day of
8 t A. N.
Diana L. Cordray, IAMC, Clerk/ reasurer
Approved by me, the Mayor of the City of Carmel, Indiana, this 1(0 day of nou�u
.M. l l
James Brainard, Mayor
ATTEST:
Diana L. Cordray, IAMC, Clerk- Tr surer
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Prepared by Mike Howard, Hamilton county Attorney
, 2012, at
2012, at
September 9, 2011 Hamilton County Public Safety Communication Department
Budget ;:;;' (includes costs for expanded coverage)
1 119 911 LAND LINE
2 PERSONNEL 2012
3 119 -1001 Communication Director: Joe Mangas 59,541
4 119 -1002 E911 Address Coordinator: Gajownik 50,048
5 119 -1003 E911 Asst. Address Coordinator: Schnick 40,496
6 119 -1004 Senior System Administrator: Cole 45,763
7 119 -1005 Senior System Administrator: Dirks 47,699
8 119 -1006 PC /Communications Technician: Sanborn 39,083
9 119 -1007 Network Admin. /Hunt 68,238
10 119 -1010 Dispatch Supervisor: LJefferies 53,327
11 119 -1011 Dispatch Supervisor: M Mitchell 43,726
12 119 -1012 Dispatch Supervisor: K Brown 47,699
13 119 -1013 Dispatch: C McKinney 42,151
14 119 -1014 Dispatch: T New 42,151
15 119 -1015 Dispatch: 5 Harrington 42,151
16 119 -1016 Dispatch: 5 Leap 41,681
17 119 -1017 Dispatch: L Uhrick 40,687
18 037 -1130 Dispatch: Pam McGee 47,792
19 037 -1131 Dispatch: Alayna Haas 34,950
20 037 -1132 Dispatcher Cynthia Robison 43,835
21 037 -1134 Dispatch: Lisa Garrett 42,151
22 037 -1135 Dispatch: James Miller 34,110
23 037 -1136 Dispatch: Dave McCormick 34,950
24 037 -1137 Dispatch: Sean Wyler 34,950
25 037 -1141 Dispatch: Jill Elie 33,606
26 037 -1142 Dispatch: Kari Voss 34,950
27 037 -1145 Dispatch: Rebecca Feltz 41,078
28 037 -1146 Dispatch: Melissa Haston 42,151
29 037 -1147 Dispatch: Erin Crask 36,304
30 037 -1148 Dispatch: Stephanie Dodd 33,606
31 037 -1150 Dispatch: Melissa Boggs 34,950
32 037 -1151 Dispatch: Aaron Gibbons 33,606
33 037 -1152 Dispatch:Christian Peachey- Travis 34,110
34 037 -1153 Dispatch: Sharna Decker 34,950
35 037 -1154 Dispatch: Gina Sloderbeck 34,950
36 037 -1155 Dispatch: Brenda King 34,950
37 037 -1156 Dispatch: Angela Rail 34,950
38 new Supervisor 43,726
39 new Supervisor 43,726
40 new Supervisor 43,726
41 new Ops Mgr 55,000
42 new Disp 33,606
43 new Disp 33,606
44 new Disp 33,606
EXHIBIT A, P.1
45 new Disp 33,606
46 new Disp 33,606
47 new Disp 33,606
48 new Disp 33,606
49 new Disp 33,606
50 new Disp 33,606
51 new Disp 33,606
52 new Disp 33,606
53 new Office Mgr 30,000
54 037 -1305 Port Time 157,000
55 119 -1325 Performance Pay 125,905
56 119 -1401 Social Security 160,229
57 119 -1402 Group Insurance 1,175,415
58 119 -1403 Retirement or Pension 240,090
59 119 -1407 Overtime 80,000
60 119 -1408 Shift Differential Pay 26,500
61 TotaL Personnel 3,992,323
62
63 037 -2001 SUPPLIES
64 Supplies 10,000
65 Total Supplies 10,000
66
67 OTHER SERVICES AND CHARGES
68 119 -3115 Equipment Repairs 40,000
69 119 -3301 Telephone 559,925
70 119 -3516 Land Lease Agreement 7,500
71 119 -3712 Maintenance 145,000
72 119 -3713 Other Cont Service: Noblesville City 45,000
73 119 -3713 Comm Truck Maint /Replacement 50,000
74 Total Services and Charges 847,425
75
76 CAPITAL OUTLAYS
77 119 -4009 Emergency Communication Equipment 253,500
78 Total Capital 253,500
79
80 TOTAL LAND LINE 911 BUDGET 5,103,248
81
82
83 123 911 WIRELESS 2012
84 123 -3108 Building & Structure Repairs 11,734
85 123 -3302 Electric/Towers 27,041
86 123 -3303 Utilities/ HC Center 54,210
87 123 -3304 Utilities /Carmel Center 27,000
88 123 -3306 Generator Maintenance Contract/Towers 10,837
89 123 -3309 Natural /LP Gas/Towers 2,500
90 123 -3310 Heating & AC Maintenance Contract/Towers 1,920
EXHIBIT A, P.2
91 123 -3517 MA /com (Harris) Maintenance Agreement 248,327
92 123 -3518 Uninterupted Power Supply Service 10,500
93 123 -3520 New World Egis Maint. Agrmnt 50,000
94 123 -3521 Pro QA Maintenance Agreement 5,075
95 123 -3522 Wireless Data Mobile Comm Center 10,000
96 123 -3523 Software Maint. 150,000
97 123 -3524 Radio Reprogramming 105,000
98 123 -3603 Seminars/Training 4,112
99 123 -3604 Travel Expenses 6,070
100
101 TOTAL WIRELESS 911 BUDGET 724,326
102
103
104 TOTAL 2012 COM CENTER BUDGET 5,827,574
105
106
107
(Includes service for Carmel and moves all costs
out of Sheriff and Commissioners' budgets)
Total cost of 16 additional employees to
108 accommodate expanded service 1,167,167
109
110 cost per full time employee including benenfits
EXHIBIT A, P3
72,947
Law Enforcement Agencies
Hamilton County Communications Center
Total Calls Dispatched by Department 2010
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total % of Total % of
Law Enforcement
Arcadia Police Department [IN0290500] 142 127 150 198 199 180 202 183 191 188 154 180 2094 1.19% 1,28%
Atlanta Police Department [IN0290800] 196 96 98 153 138 114 236 251 334 255 246 155 2272 1.29% 1.39%
Cicero Police Department [1N0290600] 320 268 333 321 395 406 540 375 368 410 325 312 4373 2.48% 2.67%
Fishers Police Department [1N0290700] 3473 3187 3664 3391 3577 4103 4010 3874 3864 3660 3258 3202 43263 24.62% 26.49%
Hamilton County Sheriffs Office [IN0290000] 3554 3017 3625 3495 3476 3674 3820 3990 3497 3340 2736 2705 40929 23.29% 25.06%
Sheridan Police Department [IN0290300] 243 195 234 247 297 276 318 305 328 317 286 236 3282 1.86% 2.00%
Carmel Police Dept 5616 5505 6058 5471 5828 5629 5580 6087 5982 5676 4931 4709 67072 38.17% 41.11%
:3 II fI II-IX1
Law Enforcement Sub -Total
Fire and EMS Agencies
13544 12395 14162 13276 13910 14382 14706 15065 14564 13846 11936 11499 163285 92.90% 100.00%
% of
Fire and EMS
Atlanta Fire Department [29002] 4 7 3 4 6 5 5 13 19 12 9 5 92 0.05% 0.07%
Cicero Fire Department [29004] 88 72 73 90 76 85 91 87 89 85 78 89 1003 0.57% 8.07%
Fishers Fire Department [29005] 312 261 327 325 301 448 427 417 375 380 326 360 4259 2.42% 34.28%
Jackson Twp. Fire Department [29006] 53 41 39 59 36 41 48 52 68 63 47 39 586 0.33% 4.72%
Sheridan Fire Department [29008] 52 54 37 63 53 55 69 65 72 72 42 53 687 0.39% 5.53%
Wayne Twp. Fire Department [29009] 34 32 31 29 35 35 44 39 36 41 40 29 425 0.24% 3.42%
White River Twp. Fire Department [29011] 21 15 15 14 16 20 20 15 23 16 20 20 215 0.12% 1.73%
Carmel Fire Department 406 358 413 419 424 512 484 399 432 452 404 455 5158 2.93% 41.51%
Fire and EMS Sub -Total 970 840 938 1003 947 1201 1188 1087 1114 1121 966 1050 12425 7.07% 100.00%
Total 14514 13235 15100 14279 14857 15583 15894 16152 15678 14967 12902 12549 175710
2009 Totals 8738 8659 9147 8873 9916 9985 9664 9282 8741 8722 8976 8156 108859
Difference (2008 -2007) 5776 4576 5953 5406 4941 5598 6230 6870 6937 6245 3926 4393 66851
RESOLUTION NO. 6- 11 -12 -1
A RESOLUTION APPROVING AN INTERLOCAL AGREEMENT BETWEEN HAMILTON
COUNTY, INDIANA AND THE CITY OF CARMEL, INDIANA, REGARDING A SERVICE
AGREEMENT CONCERNING E -911 AND EMERGENCY DISPATCH SERVICES
WHEREAS, Hamilton County, and the City of Carmel, have negotiated an
NTERLOCAL AGREEMENT BETWEEN HAMILTON COUNTY, INDIANA AND THE CITY
OF CARMEL, INDIANA, REGARDING A SERVICE AGREEMENT CONCERNING E -911
AND EMERGENCY DISPATCH SERVICES in Hamilton County, Indiana; and,
WHEREAS, the Board of Commissioners of Hamilton County believe that it is in
the best interest of all of the citizens of Hamilton County to establish a unified system
for 911 and emergency dispatch services.
IT IS THEREBY RESOLVED by the Board of Commissioners of Hamilton County
as follows:
1. That the Interlocal Agreement between Hamilton County, Indiana and the
City of Carmel, Indiana, Regarding a Service Agreement Concerning E -911 and
Emergency Dispatch Services ( "the Agreement "), which is attached hereto, is ratified
and approved.
2. The Agreement shall be in full force and effect upon approval by the
Board of Commissioners of Hamilton County, the Hamilton County Council, and the
Common Council of the City of Carmel.
ALL OF WHICH IS RESOLVED by the Board of Commissioners of Hamilton
County this 11`h day of June, 2012.
BOARD OF COMMISSIONERS
OF HAMILTON COUNTY
Steven A. Holt
Christine Altman
Steven C. Dillinger
ATTEST:
Dawn Coverdale, Auditor
Fine, Lois A
From: Cordray, Diana L
Sent: Monday, September 17, 2012 12:11 PM
To: Fine, Lois A; Sheeks, Cindy L
Subject: FW: E911
Attachments: RESOLUTION_09- 10- 12 -1.pdf
Diana L. Cordray
Carmel Clerk Treasurer
(317)571 -2414
From: Michael Howard [mailto:howardma @aol.coml
Sent: Wednesday, September 12, 2012 3:01 PM
To: Jjaros @noblesville.in.us; jditslear @noblesville.in.us; Cordray, Diana L; Brainard, James C; cordellg @fishers.in.us;
fadnesss @fishers.in.us; cgossard @westfield.in.gov; acook @westfield.in.gov
Cc: Robin .Mills @hamiltoncounty.in.gov
Subject: E911
The budget for the 911 center for the balance of 2012 has been reduced. This was anticipated at the time the
Agreement was prepared because all of the proposed new employees' wages were put in the budget on a
"not to exceed" basis. Once those persons were hired, the budget for the next four months was reduced as
set out in the attached Resolution. Therefore, the monthly payments under the original Agreement on the
15`h day of September, October, November, and December will be reduced to one - fourth of the number
shown in Section 2 of the Resolution.
For those entities who want to write checks, the check must be made to the Hamilton County
Treasurer and brought to Teressa Meredith to quietus.
If the entity wants to wire money, they must obtain State Form 47551 (R3/12-o5) fill it out (one time
only unless they change wiring information) and contact the County Treasurer and Teressa Meredith
so they can watch for the money to be wired.
Thank you,
Michael A. Howard
Attorney for Hamilton County
and the City of Noblesville
694 Logan Street
Noblesville, Indiana 46060
(317) 773.4212
(317) 776.2369 (fax)
1
RESOLUTION 09- 10 -12 -1
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF HAMILTON COUNTY
REDUCING PAYMENT FOR E911 SERVICES FOR THE BALANCE OF 2012
WITNESS THAT:
WHEREAS, Hamilton County has entered into service agreements concerning E911 and
Emergency Dispatch Services with the City of Carmel, the Town of Fishers, the City of Noblesville, and
the City of Westfield ( "the Municipalities ") to provide E911 Services beginning September 1, 2012,
jointly referred to as ( "the Service Agreements "); and,
WHEREAS, the Service Agreements included in operation budgets for the Hamilton County
Communication Center ( "the County Communication Center ") for the balance of 2012; and,
WHEREAS, the Service Agreements divided certain costs (referred to as "Shared Costs "), among
the County, and the Municipalities; and,
WHEREAS, the Service Agreements anticipated that the Shared Costs allocated among the
municipalities in the County would be reduced for the balance of 2012, once all new employees were
hired and all positions within the Department were filled.
IT IS THEREBY RESOLVED by the Board of Commissioners of Hamilton County as follows:
1. The County Communication Center budget for September 1, 2012, through December 31,
2012, which is attached hereto and marked Exhibit A is approved.
2. Based on the total calls dispatched by the County Communication Center in 2010, which
are shown on Exhibit C, the allocation of Shared Costs for the balance of 2012, as set out in the Service
Agreements are amended as follows:
CALCULATIONS OF SHARED EXPENSES
September 1, 2012 — December 31, 2012
2012 Budget (see Exhibit A) $6,180,384
LESS
Projected Annual 911 Revenues ($3.200.000)
Annual Shared Costs
Shared Costs 4 months
DIVISION OF SHARED EXPENSES
(Based on 2010 Police Calls)
$2,980,384
$ 983,527
NUMBER OF POLICE CALLS PERCENT SHARED COSTS
(Per Contracting Agency) OF TOTAL (Sept. 15`— Dec. 31, 2012)
Sheriff 40,929 18.5 $ 173,856
Carmel 67,072 30.3 $ 301,019
Fishers 43,263 19.5 $ 193,725
Noblesville 40,753 18.4 $ 182,797
Westfield 29,582 13.3 $ 132,130
221,599 100 $ 983,527
3. The monthly payments as set out in the Service Agreements for the balance of 2012, shall
be modified to a monthly payment equal to twenty -five percent (25 %) of each unit's portion of shared
costs shown in Section 2 above.
4. The Director of Administration shall cause copies of this Resolution to be forwarded to
the Chief Executive Officer and Fiscal Officer of the parties to the E911 Service Agreements upon
passage.
ALL OF WHICH IS RESOLVED this IQ day of September, 2012.
BOARD OF COMMISSIONERS
OF HAMILTON COUNTY
Steven A. Holt
Steve
Christine Altman
0 dox/
ATTEST:
Dawn Coverdale, Auditor
911 _combined_budgt.2012.2013.West (1)
September 1, 2012
Hamilton County Public Safety Communication Department Budget for 2012
Budget 8/30/2012
• PERSONNEL 2012
1 1005 -01 MANGAS, J. 67,041 EXEC A
2 1005 -02 LEAP, S. 52,179 EXEC A
3 1005 =03 HUNT, J. 68,238 EXEC A
4 1011 -01 GAJOWNIK, B. 50,048 PAT B
5 1011 -02 SANBORN, K. 39,083 PAT B
6 1011 -03 HAWKINS, A. 36,672 PAT B
7 1012 -02 DIRKS, S. 47,699 PAT C
8 10.19 -01 HUNT, A. 30,242 COMOT E
9 1051 -01 MCKINNEY, C. 42,151 POLE I
10 1051 -02 NEW, T. 42,151 POLE 1
11 1051 -03 VACANT 33,606 POLE!
12 1051 -04 VACANT 33,606 POLE!
13 1051-05 UHRICK, L. 40,687 POLE 1
14 1051 -06 MCGEE, P. 47,792 POLE!
15 1051 -07 HAAS, A. 34.950 POLE
16 1051 -08 ROBISON, C. 43,835 POLE 1
17 1051 -09 tA/YLER, K. 33,606 POLE
18 1051 -10 MILLER, J. 34,110 POLE 1
.19 1051 -11 MCCORMiCK, D. 34.950 POLE 1
20 1051 -12 WYLEn, S. 34,950 POLE 1
21 1051 -13 VANDERGRIFF, K. 33,606 POLE!
22 1051 -14 VOSS, K. 34,950 POLE
23 1051 -15 FELTZ, B. 41,078 POLE
24 1051 -16 HASTON, rM 42,151 POLE I
25 1051 -17 . CRASK, E. 36,304 POLE I
26 1051 -18 DODD, S. 33,606 POLE 1
27 1051 -19 BARKER, M. 34,950 POLE 1
28 1051 -20 JONES, J. 33,606 POLE!
29 1051 -21 PEACHEY, C. 34,110 POLE 1
30 1051 -22 DECKER, S. 34,950 POLE 1
31 10.51 -23 SLODERBECC G. 34,950 POLE!
32 1051 -24 KING, 8. 34,950 POLE 1
33 1051 -25 RAIL, A. 34,950 POLE I
34 1051 -26 CRAIG, D. 41,681 POLE
35 1051 -27 POYNTER, J. 43,835 POLE 1
36 1051 -28 SYLrE, H. 41,68.1 POLE I
37 1051 -29 DEAN, E. 41,681 POLE 1
38 1051 -30 MCGEE,B 41,681 POLE I
39 1051 -31 GIORDANO 42,151 POLE 1
40 1051 -32 VAUGHAN, R. 42,151 POLE I
41 1051 -33 CRAIG, B. 42,151 POLE
42 1051 -34 TRIETSCH, C. 42,151 POLE
EXHIBIT A, P.1
911 _combined_budgt.2012.2013.West (1)
43 1051.35 IMMEL,13. 37,804 POLE 1
44 1051.36 GIBBONS, K. 40.6687 POLE I
45 1051-37 MI L. O;.1, l`J 42,151 POLE I
46 .!0:;1. -33 13,11H. M. 41,681 POLE
47 1051 39 RIEU, M. 41,631 POLE I
48 1051 40 WAGNER, tv:l 33,606 POLE
49 1051 -41 HAM!L (ON, M. 33,400 POLE I
50 1051 -42 DOBBINS, B. 40,687 POLE I
51 1051 -43 FAILOR, N. 39,900 POLE I
52 1051 -44 KENNEDY, A. 34,950 POLE I
53 1051 -45 DENNY, C. 34,950 POLE I
54 .11051 -46 HAGUE, A. 36,304 POLE I
55 1052 -01 JEFRRIES, L 53,327 POLE J
56 1052 -02 MITCHELL, M. 43,726 POLE J
57 1052 -03 BROWN, K. 47,699 POLE J
58 1052 -04 HARRINGTON, S. 45,500 POLE
59 1052 -05 STILTS. D. 45,500 POLE
60 1052 -06 BROWN, M. 45,500 POLE J
61 1056 -01 DUNN, 1. 65,000 POLE N
62 1200 OVERTIME 80,000
63 1301 SHFT DIF 26,500
64 1316 P/T Disp. 157,000
65 1345 Performance Pay 125,905
66 1401 Social Security 21.1,406
67 1402 Group Insurance 9.19, 641
68 1501 Retirement or Pension 324,708
69
70
71 TotaL Personnel 4,345,133
72
73
74
75 2100 Office Supplies i37 -2001) 10,000
76 2200 Operating Supplies (119 -3713 Ernerg Comm Equp) 45,000
77 2300 repairs /Maint (119 -3713 Comm trk) 50,000
78
79 Total Supplies 105,000
80
81 3001 Professional Services
82 123 -3306 Generator Maintenance Contract /Towers 10,837
83 123 -3310 Heating & AC Maintenance Contract/Towers 1,920
84 123 -3517 MA /com (Harris) Maintenance Agreement 248,327
85 123 -3518 Llninterupted Power Supply Service 10,500
86 123 -3520 New World Egis Maint. Agrmnt 50,000
87 123 -3521 Pro QA Maintenance Agreement 5,075
88 123 -3523 Software Maint. 150,000
EXHIBIT A, P.2
911 _combined_budgt.2012.2013.West (1)
89 123 -3524 Radio Reprogramming 105,000
90 123 -3603 Seminars /Training 4,112
91
92 Total Professional Services 585,771
93
94 3100 Communication and Transportation
95 119 -3301 Telephone 559,925
96 123 -3522 Wireless Data Mobile Comm Center 10,000
97 123 -3604 Travel Expenses 6,070
98
99 Total Communicatin and Transp. 575,995
100
101 3400 Utilities
102 123 -3302 Electric/Towers 27,041
103 123 -3303 Utilities/ HC Center 54,210
104 123 -3304 Utilities /Carmel Center 27,000
105 123 -3309 Natural /LP Gas/Tow.ers 2,500
106
107 Total Utilities 110,751
108
109 3500 Outsourced Repairs and Maint.
110 119 -3712 Maintenance 145,000
111 123 -3108 Building & Structure Repairs 11,734
112
113 Total Outsourced Repairs and Maint. 156,734
114
115 3600 Rentals
116 119 -3115 Equipment Repairs 40,000
117 119 -3516 Land Lease Agreement 7,500
118
119 Total Rentals 47,500
120
121. 4500 Machinery and Equip
122 119 -4009 Emergency Comm. Equip. 253,500
123
124 Total 2012 Comm Center Budget 6,180,384
125
126 911 Revenue for 2012 3,200,000
127 Shared Costs for 2012 2,980,384
128
129
130
131
132
133
134
EXHIBIT A, P.3
Hamilton County Communications Center
Total Calls Dispatched by Department 2010
Law Enforcement Agencies
Arcadia Police Department [IN0290500]
Atlanta Police Department [IN0290800]
Cicero Police Department [IN0290600]
Fishers Police Department [IN0290700]
Hamilton County Sheriffs Office [IN0290000]
Sheridan Police Department [IN0290300]
Carmel Police
Noblesville Police
Westfield Police
J JIHIHXS
Law Enforcement Sub -Total
Atlanta Fire Department [29002]
Cicero Fire Department [29004]
Fishers Fire Department [29005]
Jackson Twp. Fire Department [29006]
Sheridan Fire Department [29008]
Wayne Twp. Fire Department [29009]
White River Twp. Fire Department [29011]
Fire and EMS Sub -Total
Total
2009 Totals
Difference (2008 -2007)
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total % of Total % of
Law Enforcement
142 127 150 198 199 180 202 183 191 188 154
196 96 98 153 138 114 236 251 334 255 246
320 268 333 321 395 406 540 375 368 410 325
3473 3187 3664 3391 3577 4103 4010 3874 3864 3660 3258
3554 3017 3625 3495 3476 3674 3820 3990 3497 3340 2736
243 195 234 247 297 276 316 305 328 317 286
5616 5505 6058 5471 5828 5629 5580 6087 5982 5676 4931
180
155
312
3202
2705
236
4709
2094
2272
4373
43263
40929
3282
67072
40753
29582
1.23%
1.33%
2.56%
25.37%
24.00%
1,92%
38.17%
0.90%
0.97%
1.87%
18.52%
17.52%
1.40%
13544 12395 14162 13276 13910 14382 14706 15065 14564 13846 11936 11499 233620 136.98% 41.18%
4
88
312
53
52
34
21
7
72
261
41
54
32
15
3
73
327
39
37
31
15
4
90
325
59
63
29
14
6
76
301
36
53
35
16
5
85
448
41
55
35
20
5
91
427
48
69
44
20
13
87
417
52
65
39
15
19
89
375
68
72
36
23
12
85
380
63
72
41
16
9
78
326
47
42
40
20
5
89
360
39
53
29
20
92
1003
4259
586
687
425
215
% of
Fire and EMS
0.05% 1.27%
0.59% 13.80%
2.50% 58.61%
0.34% 8.06%
0.40% 9.45%
0.25% 5.85%
0.13% 2.96%
564 482 525 584 523 689 704 688 682 669 562 595 7267 4.26% 100.00%
14108 12877 14687 13860 14433 15071 15410 15753 15246 14515 12498 12094 170552 100.00%
8738 8659 9147 8873 9916 9985 9664 9282 8741 8722 8976 8156 108859
5370 4218 5540 4987 4517 5086 5746 6471 6505 5793 3522 3938 61693