209027 05/22/2012 CITY OF CARMEL, INDIANA VENDOR: 008840 Page 1 of 1
ONE CIVIC SQUARE BILL AKERS
CARMEL, INDIANA 46032 C/O COMMUNICATIONS CENTER CHECK AMOUNT: $443.64
C/O COMMUNICATIONS C
CHECK NUMBER: 209027
CHECK DATE: 5/22/2012
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1115 4350900 443.64 OTHER CONT SERVICES
4
CITY OF CARMEL Expense Report (required for all travel expenses)
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EMPLOYEE NAME: BILL AKERS DEPARTURE DATE: 5/6/2012 TIME: 8:45 AM PM
DEPARTMENT: COMMUNICATIONS RETURN DATE: 5/9/2012 TIME: 4:00 AM/PM
REASON FOR TRAVEL: New World Conference DESTINATION CITY: Chicago,IL
EXPENSES ARE FOR (check all that apply): TRAVEL ADVANCE TRAVEL REIMBURSEMENT TRAVEL PER DIEM
Date Transportation Gas /Tolls/ Lodging Meals Misc. Total
Air -fare Car Rental Other Parking Breakfast Lunch Dinner Snacks Per Diem
$0.00
5/6/12 $30.64 $65.00 $95.64
$0.00
5/6/12 $51.00 $51.00
5/7/12 $51.00 $65.00 $116.00
5/8/12 $51.00 $65.00 $116.00
$0.00
5/9/12 $65.00 $65.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
0.00
Total $0.00 $0.00 $0.00 $183.64 $0.001 $0.00 $0.00 $0.00 $0.00 $260.00 $0.00
DIRECTOR'S STATEMENT: I hereby affirm that all expenses listed conform to the City's travel policy and are within my department's appropriated budget.
Director Signature: Date: S y` a
City of Carmel Form ER06 Revision Date 5/10/2012 Page 1
For advance payments, claim form must be submitted ten (10) business days in advance of travel.
Claim will not be processed without the following documentation:
1) Conference or course registration form, if applicable
2) Travel itinerary or car rental agreement, if applicable
3) Original itemized receipts for all expenses (or affidavits if appropriate), except for meal per diems (which require hotel receipt)
Prorated meal allowance:
For travel that commences before 1:00 p.m. (flight departure time, if traveling by air), $50 for in -state travel and $60 for out -of -state travel
For travel that commences after 1:00 p.m. (flight departure time, if traveling by air), $25 for in -state travel and $30 for out -of -state travel
For travel that ends before 1:00 p.m. (flight arrival time, if traveling by air), $25 for in -state travel and $30 for out -of -state travel
For travel that ends after 1:00 p.m. (flight arrival time, if traveling by air), $50 for in -state travel and $60 for out -of -state travel
EMPLOYEE ACKNOWLEDGEMENT OF MEAL ADVANCE AND OBLIGATION TO DOCUMENT EXPENDITURES:
I hereby acknowledge receipt of such funds being advanced to me by the City of Carmel solely for the purpose of purchasing meals
while traveling to participate in official business for the City. I accept responsibility for these funds and agree to repay them if lost or stolen.
I understand that within ten (10) business days of my return (as stated on opposite side), I am responsible to:
1) Submit original itemized receipts to the office of the Clerk- Treasurer documenting all meal expenditures; and
2) Return all unused funds to the office of the Clerk- Treasurer
I further understand that failure to provide the required documentation shall result in the total amount.of the advance being deducted from the first
paycheck issued more than 30 days after the date of my return. Failure to return unused funds will result in the amount of the unused funds (total
advance minus documented expenditures) being deducted from the first paycheck issued more than 30 days after the date of my return.
Employee Signature: Cl Date:
City of Carmel Form ERO6 Revision Date 5/10/2012 Page 2
New World Systems"
The Public Sector Software Compare p
April 23, 2012
Bill Akers
Director
Hamilton Co Carmel Clay Communications
31 First Avenue NW
Carmel, IN 46032
Dear Mr. Akers,
The 2012 New World Systems Aegis Executive Customer Conference is just around the corner! We are
excited you will be joining us in Chicago May 6 8 for this informative and fun event.
Your hotel room is reserved at the Sheraton Chicago Hotel Towers for arrival and departure on the
following dates:
Sunday, May 06, 2012— Wednesday, May 09, 2012
Your confirmation number is 4412756.
The Sheraton Chicago Hotel Towers is located at 301 East North Water Street, Chicago, Illinois 60611.
The phone number is (877) 242 -2558. If you need to make a change to your hotel reservations prior to the
conference do not call the hotel, please contact Ruth Ann Hines at New World at (248) 269 -1000, ext.
1104.
If you will be accompanied by a guest who is 21 years of age and older, please make sure we have his /her
name to provide him/her with a guest badge for entrance to conference meals, the Meet Greet Welcome
Dinner and the Peer -2 -Peer Networking Event. Guests under the age of 21 are not permitted at any
conference events or meals.
If you have not already paid for your participation in the conference, we ask that you do so prior to the start
of the conference by sending a check directly to New World Systems. If this is not possible, we will accept
payment during the conference registration. Please note that we do not have credit card payment capability.
However, a credit card will be required by the hotel to cover any incidentals you may incur during your
stay.
Enclosed in this packet you will find the conference agenda as well as other important information
pertinent to the conference.
If you have any questions, please feel free to call me at 248 269 -1000, ext. 1248.
We look forward to seeing you in Chicago!
Sincerely,
Ihor Diachenko
Director of Marketing
New World Systems Corporation
Corporate: 888 West Big Beaver Road Suite 600 Troy Michigan 48084 -4749 •248- 269 -1000 ivww.newworldsystems.com
SHERATON CHICAGO HOTEL TOWERS V L`' __14 V
301 E. North Water St.
Chicago, IL 60611 -4534 US
t 312 464 1000
f 312 464 9140
Contact our guest services center Sheraton
accounting 196 @sheraton. corn
GUEST CLIENT TRAVEL AGENT CHARGE TO
ROOM 2550
Bill Akers RATE 239.00
It PERS. 1
FOLIO 4412756 EX -A
IL PAGE 1 Internet Phone Comp
ARRIVE 06- MAY -12 11:32 Internet Phone Comp
DEPART 09- MAY -12
APE03 PAYMENT Chicago, IL 60611
DATE REFERENCE DESCRIPTION CHARGES CREDITS
06- MAY -12 06 -179 Garage Concession 51.00
07- MAY -12 06 -179 Garage Concession 51.00
08- MAY -12 06 -179 Garage Concession 51.00
0 8 I T 96 8� Chi c a y -�9
09- MAY -12 165.19
Balance Due 0.00
For your convenience, we have prepared this zero balance folio indicating a
$0 balance due on your account. Please be advised that charges not reflected
on this folio will be charged to the credit card on file with the hotel.
This charge may occur after your departure. You are responsible to pay all
of your charges in full. If you provide us with an email address, we can
email you a final copy of your charges. Please contact our guest services
team at ext. 80.
EXPENSE REPORT SUMMARY
Date Room &Tax Food &Bev Telephone Parking Other Total Payment
06- MAY -12 0.00 0.00 0.00 0.00 51.00 51.00 0.00
07- MAY -12 0.00 0.00 0.00 0.00 51.00 51.00 0.00
08- MAY -12 0.00 12.19 0.00 0.00 51.00 63.19 0.00
Total 0.00 12.19 0.00 0.00 153.00 165.19 0.00
_Thank.you- -for choosing Starwood_Hot_els Sheraton Chicago. we. look forward to welcoming_ you
back soon!
continued on the next page
I
SIGNATURE I agree to remain personally liable for the payment of this account if the corporation or other third party billed fails to pay part or all of these charges.
Bill Akers ROOM DEPART AGENT
FOLIO 4412756 06- MAY -12 2550
You're on your way
We'll have you checked out and on your way
in no time. Simply choose from one of the
Express Checkout options below and leave
the rest to us.
Key Drop
If your statement is accurate, all you need to do is
deposit your key(s) in the key drop box (in the lobby)
when you leave. Thats it. You're done.
Video
Press MENU on your remote and follow the onscreen
instructions to review your statement and check out
through your TV Nothing could be easier, On your
way out, deposit your key(s) in the key drop box. Its
been a pleasure having you with us.
Contact Us
Our Guest Services Center is available 24 hours a day.
Questions about your bill
Feedback about the hotel
Future reservations
Any additional assistance
Are you still in the hotel? Dial extension 80.
Are you already back home?
all 312- 464 -1000 or email accounting196(@sheraton,com
SHERATON CHICAGO HOTEL TOWERS L�' A,
301 E. North Water St.
Chicago, IL 60611 -4534 US
V
t 312 464 1000 VJ,,,1141V
f 312 464 9140 Sheraton
Contact our guest services center
accounting 196 @sheraton.com
GUEST CLIENT TRAVEL AGENT CHARGE TO
ROOM 2550
Bill Akers RATE 239.00
PERS. 1
FOLIO 4412756 EX -A
IL PAGE 2 Internet Phone Comp
ARRIVE 06- MAY -12 11:32 Internet Phone Comp
DEPART 09- MAY -12
APE03 PAYMENT Chicago, IL 60611
DATE REFERENCE DESCRIPTION
CRE
Experience Sheraton's $6 billion transformation worldwide and see for
yourself what all the excitement is about. Explore more at www.sheraton.com
SIGNATURE I agree to remain personally liable for the payment of this account if the corporation or other third party billed fails to pay parlor all of these charges.
As a Starwood Preferred Guest, you could have earned 22
Starpoints for this visit. Please provide your member number
or enroll today.
Bill Akers ROOM DEPART AGENT
FOLIO 4412756 06- MAY -12 2550
You're on your way
We'll have you checked out and on your way
In no time. Simply choose from one of the
Express Checkout options below and leave
the rest to us.
Key Drop
If your statement is accurate, all you need to do is
Deposit your key(s) in the key drop box (in the lobby)
when you leave. Thats it. You're done.
Video
Press MENU on your remote and follow the onscreen
.nstructions to review your statement and check out
:hrough your TV Nothing could be easier. On your
way out, deposit your key(s) in the key drop box. Its
been a pleasure having you with us.
::ontact Us
Our Guest Services Center is available 24 hours a day.
Questions about your bill
Feedback about the hotel
Future reservations
Any additional assistance
?ire you still in the hotel? Dial extension 80.
?ire you already back home?
all 312- 464 -1000 or email accounting196(@sheraton,com
VOUCHE N WAR NO.
ALLOWED 20
Bill Akers
IN SUM OF
13967 Wakefield Place
Fishers, In 46038
$443.64
ON ACCOUNT OF APPROPRIATION FOR
Carmel Clay Communications
PO# Dept. INVOICE NO. I ACCT #/TITLE AMOUNT
Board Members
1115 I I 43- 509.00 I $443.64 1 hereby certify that the attached invoice(s), or
bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
Monday, May 14, 2012
Director
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund
Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
05/11/12 $443.64
1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6
20
Clerk- Treasurer