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Home My WebLink About209297 05/22/2012 CITY OF CARMEL, INDIANA VENDOR: 362032 Page 1 of 1 ONE CIVIC SQUARE PAPER -LITE CHECK AMOUNT: $57,381.13 CARMEL, INDIANA 46032 1711 WOOD VALLEY DRIVE ti, oM CARMEL IN 46032 CHECK NUMBER: 209297 CHECK DATE: 5/22/2012 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1110 4351502 26355 4414 10,000.00 UPGRADE LASERFICHE 1202 4463202 26355 4414 10,077.00 UPGRADE LASERFICHE 1701 4463202 26355 4414 2,000.00 UPGRADE LASERFICHE 211 4462838 26355 4414 5,000.00 UPGRADE LASERFICHE 2200 4463202 26355 4414 5,000.00 UPGRADE LASERFICHE 1202 4351502 26356 4415 19,000.00 LASERFICHE SUPPORT 1120 4350900 4435 4,514.13 OTHER CONT SERVICES 1202 4357004 26360 4441 395.00 WORKFLOW ADMIN TRAINI 1202 4340400 26359 4442 1,000.00 TRAINING 210 4357000 26165 4443 395.00 ADMIN TRAINING PAPER -LITE Invoice 1711 Wood Valley Drive Carmel, IN 46032 DATE INVOICE# 5/11/2012 4443 BILL TO City of Carmel One Civic Square Carmel, IN 46032 Attn: Police Dept REMIT TO NEW ADDRESS: 1711 WOOD VALLEY DRIVE CARMEL, INDIANA 46032 P.O. NO. TERMS DUE DATE Make Checks Payable to Paper Lte Division of Mathes Assoc Inc Net 30 6/1 0/2012 DESCRIPTION QTY RATE AMOUNT Laserfiche Admin Training June 20th for Laura Mulligan 1 395.00 395.00 Sales Tax (0.0) $0.00 Payments Total $0.00 Phone Fax E -mail Balance Due $395.00 812 350 -5044 317 581 -9409 nancy @gopaperlite.com CARMEL POLICE DEPARTMENT APPLICATION FOR SPECIALIZED TRAINING Today's Date: 04/30/2012 Employee: 3414 Name of School: Laserfiche Regional Training Cost: 395 Location of School: Brownsburg PD State: IN Topic Subject Matter: Admin/Workflow Training ILEA Course Certification (if available): Dates of School: From: 06/20/2012 To: 06/20/2012 Contact Person: Rebecca Chike Telephone Number: X -2748 Instructor: Paper Lite Personnel ILEA Instructor #(if available): How will this School benefit you and the Department? Training on implementing and utilizing Workflow software; assisting Rebecca Chike with some basic system admin items Will you need a rental car? ❑Yes ®No Will you need air transportation? ❑Yes ®No Will you need accommodations? ❑Yes ®No "OVERTIME COMPENSATION WILL NOT BE PAID IF YOU VOLUNTEER TO ATTEND A SCHOOL, ONLY IF YOU ARE ORDERED TO ATTEND. Officer's Signature: c t/ v Supervisor' Signature: Date: Division Commander: Date: Training Officer: Date: J` Z *OFFICE USE ONLY BELOW THI INE* 2011 -02 -222 Ci INDIANA RETAIL TAX EXEMPT PAGE ty ®f rme� CERTIFICATE NO. 003120155 002 0 PURCHASE ORDER NUMBER FEDERAL EXCISE TAX EXEMPT 2695 35- 60000972 ONE CIVIC SQUARE THIS NUMBER MUST APPEAR ON INVOICES, A/P CARMEL, INDIANA 46032 -2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS, FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL 1997 SHIPPING LABELS AND ANY CORRESPONDENCE. PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 511612M Papw=LltG Cu mol Police Department VENDORMI Mood VdIGy Drive SHIP 3 CI V I C sq uaw TO CalrmGl, IN 85032 Carmol, IN 8 (317) 5792550 CONFIRMATION BLANKET CONTRACT PAYMENTTERMS FREIGHT 7 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Account 00- 670.00 9 Each Laser fiche Admin training $305.00 $305.00 Sub Total: $305.00 f g35f �v� sJ k °ik ••y S q LmarScho Amin 4rainin0 for Laura Mulli0a 20 �t21n 8 bur `IRI Sen nvolce To. r r�,�'" ma Carmo Police DGpartmGnt Attn: Yerraca Andamon 3 CIVIC squm Ciumol, IN 4624 PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT I PROJECT ACCOUNT AMOUNT Carm Police Dept. t PAYMENT •00 A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. SHIPPING I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN SHIP REPAID. THIS APPROPRIATIQ (SUFFICIENT TO ,AY FOR THE ABOVE ORDER. C.O.D. SHIPMENTS CANNOT BE ACCEPTED. ORDERED BY PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABELS. B Police THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 TITLE AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. CLERK TREASURER DOCUMENT CONTROL NO- 2616 5 A.P.V. COPY SIGN AND RETURN TO CLERK'S OFFICE VOUCHER VVARRANT��`____ ALLOWED 20 IN THE SUM OF$ {}N ACCOUNT OF APPROPRIATION FOR Board Members D INVOICE NO, ACCT#/TITLE AMOUNT hereby certify that the attached invoice(o) biU(s) ie(are) true and correct and that the materials or services itemized thereon for which charge io made were ordered and received except Signature Title Cost distribution ledger classification n claim paid motor vehicle highway fund VOUCHER NO. WARRANT NO. ALLOWED 20 Paper -Lite 1711 Wood Valley Drive IN SUM OF Carmel, IN 46032 $395.00 ON ACCOUNT OF APPROPRIATION FOR CPD Continuing Ed Fund PO# Dept. INVOICE NO. ACCT #/TITLE AMOUNT Board Members 26165 4443 570.00 $395.00 I hereby certify that the attached invoice(s), or I I I bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Thursday, May 17, 2012 Chief of Police Title Cost distribution ledger classification if claim paid motor vehicle highway fund Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 05/11/12 4443 payment for training $395.00 1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6 20 Clerk- Treasurer PAPER -LITE Invoice 1711 Wood Valley Drive Carmel, IN 46032 DATE INVOICE# 5/8/2012 4435 BILL TO City of Carmel Two Civic Square Carmel, IN 46032 Attn:Fire Department REMIT TO NEW ADDRESS: 1711 WOOD VALLEY DRIVE CARMEL, INDIANA 46032 P.O. NO. TERMS DUE DATE Make Checks Payable to Paper -Lite Division of Mathes Assoc., Inc. Net 30 6/7/2012 DESCRIPTION QTY RATE AMOUNT Scanning Labor EMS 2011 Jan December 35,713 images 35,713 0.125 4,464.13 Pick up and delivery 1 50.00 50.00 Sales Tax (0.0) $0.00 Payments Total $o.00 Phone Fax E -mail Balance Due $4,514.13 812- 350 -5044 317 581 -9409 nancy @gopaperlite.com VOUCHER NO. WARRANT NO. ALLOWED 20 Paper -Lite Division of Mathes IN SUM OF 1711 Wood Valley Drive Carmel, IN 46032 $4,514. ON ACCOUNT OF APPROPRIATION FOR Carmel Fire Department PO# Dept. INVOICE NO. I ACCT #/TITLE I AMOUNT Board Members 1120 I 4435 I 43- 509.00 I $4,514.13 1 hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except MAY 2-12012 Fire Chief Title Cost distribution ledger classification if claim paid motor vehicle highway fund Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 4435 I I $4,514.13 1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6 20 Clerk- Treasurer PAPER -LITE I nvoice 1711 Wood Valley Drive Carmel, IN 46032 DATE INVOICE 4/2/2012 4415 BILL TO City of Carmel One Civic Square Carmel, IN 46032 Attn:Terry Crockett REMIT TO NEW ADDRESS: 1711 WOOD VALLEY DRIVE CARMEL, INDIANA 46032 P.O. NO. TERMS DUE DATE z Make Checks Payable to Paper Lite '3 ��eir %;�y 26356 Net 30 5/2/2012 FDivision of Mathes Assoc Inc �ri� i!��iiG„ %�i felFi.l: ,ee f P /11191 F.. /.FF1JP:le,.. 1. r.: P /!d'. Btl adee•SFP/ F.r e, s. eF'FF DESCRIPTION QTY RATE AMOUNT Support Renewal Laserfiche LSAP for Rio 1 19,000.00 19,000.00 D Q MAY 2 1 2012 Sales Tax (O.o) $0.00 By Payments Total $0.00 Phone Fax E -mail Balance Due $19,000.00 812 350 -5044 317 581 -9409 nancy @gopaperlite.com PAPER -LITE Invoice 1711 Wood Valley Drive Carmel, IN 46032 DATE INVOICE# 4/2/2012 4414 BILL TO City of Carmel One Civic Square Carmel, IN 46032 Attn:Terry Crockett REMIT TO NEW ADDRESS: 1711 WOOD VALLEY DRIVE CARMEL, INDIANA 46032 P.O. NO. TERMS DUE DATE Make Checks Payable to Paper Late 26355 Net 30 5/2/2012 Division of Mathes Assoc Inc iai��i�i(! /i „iyd/ DESCRIPTION QTY RATE AMOUNT Laserfiche Product Upgrade of licensing from United to Rio 1 32,077.00 32,077.00 per quote �Ll V MAY 2 12012 A y D By Sales Tax (0.0) $0.00 Payments Total $0.00 Phone Fax E -mail Balance Due $32,077.00 812 350 -5044 317- 581 -9409 nancy @gopaperlite.com PAPER -LITE Invoice 1711 Wood Valley Drive Carmel, IN 46032 DATE INVOICE# 5/11/2012 4442 BILL TO City of Carmel One Civic Square Carmel, IN 46032 Attn:Terry Crockett EAT° TO NEW ADDRE 1711 WOOD VALLEY DRIVE CAR EL, INDIANA 46032 P.O. NO. TERMS DUE DATE Make Checks Payable to Paper Lite�i Diuision of Mathes,Assoc Inc 26359 Net 30 6/10/2012 DESCRIPTION QTY RATE AMOUNT Laserfiche Training In -house June 21st 1 1,000.00 1,000.00 U t� U D Q MAY 2 1 2012 Sales Tax (0.0) $0.00 By Payments Total $0.00 Phone Fax E -mail Balance Due $1,000.00 812 350 -5044 317 581 -9409 nancy @gopaperlite.com PAPER -LITE Invoice 1711 Wood Valley Drive Carmel, IN 46032 DATE INVOICE# 5/11/2012 4441 BILL TO City of Carmel One Civic Square Carmel, IN 46032 Attn:Terry Crockett REMIT TO NEW ADDRESS: 1711 WOOD VALLEY DRIVE ARMEL, INDIANA 46032 P.O. NO. TERMS DUE DATE Make Checks Pay to Paper Late 4 Y 4 i ision ®,iu Maths Assoc Inc 26360 Net 30 6/10/2012 DESCRIPTION QTY RATE AMOUNT Laserfiche Admin Training on June 20th 1 395.00 395.00 0 1 r/ D MAY 2 12012 Sales Tax (0.0) $0.00 B Payments Total $0.00 Phone Fax E -mail Balance Due $395.00 812 350 -5044 317- 581 -9409 nancy @gopaperlite.com VOUCHER NO. WARRANT NO. ALLOWED 20 Paper -Lite Divison of Mathes Assoc., Inc. IN SUM OF 1711 Wood Valley Drive Carmel, IN 46032 $52,472.00 ON ACCOUNT OF APPROPRIATION FOR IS Department PO# Dept. INVOICE NO. ACCT #/TITLE AMOUNT Board Members I hereby certify that the attached invoice(s), or 2 56 4415 43 515.02 $19,000.00 bill(s) is (are) true and correct and that the 26355' 4414 Q `�l� _Q" $10,000.00 materials or services itemized thereon for \26355 4414 1'3 4JA 0 $2,000.00 which charge is made were ordered and 7355 A 44110 $5,000.00 received except 6355 4414 $5,000.00 2635'5 4414 44- 632.02 $10,077.00 26359 4442 43- 404.00 $1,000.00_ Monday, May 21, 2012 26360 4441 43 570.04 $395.00 Director IS Title Cost distribution ledger classification if claim paid motor vehicle highway fund Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 04/02/12 4415 $19,000.00 04/02/12 4414 $10,000.00 04/02/12 4414 $2,000.00 04/02/12 4414 $5,000.00 04/02/12 4414 $5,000.00 04/02/12 4414 $10,077.00 05/11/12 4442 $1,000.00 05/11/12 4441 $395.00 I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6 20 Clerk- Treasurer