209297 05/22/2012 CITY OF CARMEL, INDIANA VENDOR: 362032 Page 1 of 1
ONE CIVIC SQUARE PAPER -LITE CHECK AMOUNT: $57,381.13
CARMEL, INDIANA 46032 1711 WOOD VALLEY DRIVE
ti, oM CARMEL IN 46032 CHECK NUMBER: 209297
CHECK DATE: 5/22/2012
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1110 4351502 26355 4414 10,000.00 UPGRADE LASERFICHE
1202 4463202 26355 4414 10,077.00 UPGRADE LASERFICHE
1701 4463202 26355 4414 2,000.00 UPGRADE LASERFICHE
211 4462838 26355 4414 5,000.00 UPGRADE LASERFICHE
2200 4463202 26355 4414 5,000.00 UPGRADE LASERFICHE
1202 4351502 26356 4415 19,000.00 LASERFICHE SUPPORT
1120 4350900 4435 4,514.13 OTHER CONT SERVICES
1202 4357004 26360 4441 395.00 WORKFLOW ADMIN TRAINI
1202 4340400 26359 4442 1,000.00 TRAINING
210 4357000 26165 4443 395.00 ADMIN TRAINING
PAPER -LITE Invoice
1711 Wood Valley Drive
Carmel, IN 46032 DATE INVOICE#
5/11/2012 4443
BILL TO
City of Carmel
One Civic Square
Carmel, IN 46032
Attn: Police Dept
REMIT TO NEW ADDRESS:
1711 WOOD VALLEY DRIVE
CARMEL, INDIANA 46032
P.O. NO. TERMS DUE DATE
Make Checks Payable to Paper Lte
Division of Mathes Assoc Inc Net 30 6/1 0/2012
DESCRIPTION QTY RATE AMOUNT
Laserfiche Admin Training June 20th for Laura Mulligan 1 395.00 395.00
Sales Tax (0.0) $0.00
Payments
Total $0.00
Phone Fax E -mail
Balance Due $395.00
812 350 -5044 317 581 -9409 nancy @gopaperlite.com
CARMEL POLICE DEPARTMENT
APPLICATION FOR SPECIALIZED TRAINING
Today's Date: 04/30/2012 Employee: 3414
Name of School: Laserfiche Regional Training
Cost: 395
Location of School: Brownsburg PD
State: IN
Topic Subject Matter: Admin/Workflow Training
ILEA Course Certification (if available):
Dates of School: From: 06/20/2012 To: 06/20/2012
Contact Person: Rebecca Chike
Telephone Number: X -2748
Instructor: Paper Lite Personnel ILEA Instructor #(if available):
How will this School benefit you and the Department? Training on implementing and utilizing
Workflow software; assisting Rebecca Chike with some basic system admin items
Will you need a rental car? ❑Yes ®No
Will you need air transportation? ❑Yes ®No
Will you need accommodations? ❑Yes ®No
"OVERTIME COMPENSATION WILL NOT BE PAID IF YOU VOLUNTEER TO
ATTEND A SCHOOL, ONLY IF YOU ARE ORDERED TO ATTEND.
Officer's Signature: c
t/ v
Supervisor' Signature: Date:
Division Commander: Date:
Training Officer: Date: J` Z
*OFFICE USE ONLY BELOW THI INE*
2011 -02 -222
Ci INDIANA RETAIL TAX EXEMPT PAGE
ty ®f rme� CERTIFICATE NO. 003120155 002 0 PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT 2695
35- 60000972
ONE CIVIC SQUARE THIS NUMBER MUST APPEAR ON INVOICES, A/P
CARMEL, INDIANA 46032 -2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS,
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL 1997 SHIPPING LABELS AND ANY CORRESPONDENCE.
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
511612M
Papw=LltG Cu mol Police Department
VENDORMI Mood VdIGy Drive SHIP 3 CI V I C sq uaw
TO
CalrmGl, IN 85032
Carmol, IN 8 (317) 5792550
CONFIRMATION BLANKET CONTRACT PAYMENTTERMS FREIGHT
7
QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION
Account 00- 670.00
9 Each Laser fiche Admin training $305.00 $305.00
Sub Total: $305.00
f
g35f �v� sJ k
°ik ••y
S q
LmarScho Amin 4rainin0 for Laura Mulli0a 20 �t21n 8 bur `IRI
Sen nvolce To. r
r�,�'"
ma
Carmo Police DGpartmGnt
Attn: Yerraca Andamon
3 CIVIC squm
Ciumol, IN 4624 PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT I PROJECT ACCOUNT AMOUNT
Carm Police Dept. t PAYMENT •00
A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O.
NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND
VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED.
SHIPPING I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
SHIP REPAID.
THIS APPROPRIATIQ (SUFFICIENT TO ,AY FOR THE ABOVE ORDER.
C.O.D. SHIPMENTS CANNOT BE ACCEPTED. ORDERED BY
PURCHASE ORDER NUMBER MUST APPEAR ON ALL
SHIPPING LABELS. B Police THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 TITLE
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
CLERK TREASURER
DOCUMENT CONTROL NO- 2616 5 A.P.V. COPY SIGN AND RETURN TO CLERK'S OFFICE
VOUCHER VVARRANT��`____
ALLOWED 20
IN THE SUM OF$
{}N ACCOUNT OF APPROPRIATION FOR
Board Members
D INVOICE NO, ACCT#/TITLE AMOUNT
hereby certify that the attached invoice(o)
biU(s) ie(are) true and correct and that the
materials or services itemized thereon for
which charge io made were ordered and
received except
Signature
Title
Cost distribution ledger classification n
claim paid motor vehicle highway fund
VOUCHER NO. WARRANT NO.
ALLOWED 20
Paper -Lite
1711 Wood Valley Drive
IN SUM OF
Carmel, IN 46032
$395.00
ON ACCOUNT OF APPROPRIATION FOR
CPD Continuing Ed Fund
PO# Dept. INVOICE NO. ACCT #/TITLE AMOUNT Board Members
26165 4443 570.00 $395.00
I hereby certify that the attached invoice(s), or
I I I
bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
Thursday, May 17, 2012
Chief of Police
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund
Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
05/11/12 4443 payment for training $395.00
1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6
20
Clerk- Treasurer
PAPER -LITE Invoice
1711 Wood Valley Drive
Carmel, IN 46032 DATE INVOICE#
5/8/2012 4435
BILL TO
City of Carmel
Two Civic Square
Carmel, IN 46032
Attn:Fire Department
REMIT TO NEW ADDRESS:
1711 WOOD VALLEY DRIVE
CARMEL, INDIANA 46032
P.O. NO. TERMS DUE DATE
Make Checks Payable to Paper -Lite
Division of Mathes Assoc., Inc. Net 30 6/7/2012
DESCRIPTION QTY RATE AMOUNT
Scanning Labor EMS 2011 Jan December 35,713 images 35,713 0.125 4,464.13
Pick up and delivery 1 50.00 50.00
Sales Tax (0.0) $0.00
Payments
Total
$o.00
Phone Fax E -mail
Balance Due $4,514.13
812- 350 -5044 317 581 -9409 nancy @gopaperlite.com
VOUCHER NO. WARRANT NO.
ALLOWED 20
Paper -Lite Division of Mathes
IN SUM OF
1711 Wood Valley Drive
Carmel, IN 46032
$4,514.
ON ACCOUNT OF APPROPRIATION FOR
Carmel Fire Department
PO# Dept. INVOICE NO. I ACCT #/TITLE I AMOUNT Board Members
1120 I 4435 I 43- 509.00 I $4,514.13 1 hereby certify that the attached invoice(s), or
bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
MAY 2-12012
Fire Chief
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund
Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
4435 I I $4,514.13
1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6
20
Clerk- Treasurer
PAPER -LITE I nvoice
1711 Wood Valley Drive
Carmel, IN 46032 DATE INVOICE
4/2/2012 4415
BILL TO
City of Carmel
One Civic Square
Carmel, IN 46032
Attn:Terry Crockett
REMIT TO NEW ADDRESS:
1711 WOOD VALLEY DRIVE
CARMEL, INDIANA 46032
P.O. NO. TERMS DUE DATE
z Make Checks Payable to Paper Lite
'3 ��eir %;�y 26356 Net 30 5/2/2012
FDivision of Mathes Assoc Inc �ri� i!��iiG„ %�i
felFi.l: ,ee f P /11191 F.. /.FF1JP:le,.. 1. r.: P /!d'. Btl adee•SFP/ F.r e, s. eF'FF
DESCRIPTION QTY RATE AMOUNT
Support Renewal Laserfiche LSAP for Rio 1 19,000.00 19,000.00
D Q
MAY 2 1 2012 Sales Tax (O.o) $0.00
By Payments
Total $0.00
Phone Fax E -mail
Balance Due $19,000.00
812 350 -5044 317 581 -9409 nancy @gopaperlite.com
PAPER -LITE Invoice
1711 Wood Valley Drive
Carmel, IN 46032 DATE INVOICE#
4/2/2012 4414
BILL TO
City of Carmel
One Civic Square
Carmel, IN 46032
Attn:Terry Crockett
REMIT TO NEW ADDRESS:
1711 WOOD VALLEY DRIVE
CARMEL, INDIANA 46032
P.O. NO. TERMS DUE DATE
Make Checks Payable to Paper Late
26355 Net 30 5/2/2012
Division of Mathes Assoc Inc iai��i�i(! /i „iyd/
DESCRIPTION QTY RATE AMOUNT
Laserfiche Product Upgrade of licensing from United to Rio 1 32,077.00 32,077.00
per quote
�Ll
V
MAY 2 12012
A y D
By
Sales Tax (0.0) $0.00
Payments
Total $0.00
Phone Fax E -mail
Balance Due $32,077.00
812 350 -5044 317- 581 -9409 nancy @gopaperlite.com
PAPER -LITE Invoice
1711 Wood Valley Drive
Carmel, IN 46032 DATE INVOICE#
5/11/2012 4442
BILL TO
City of Carmel
One Civic Square
Carmel, IN 46032
Attn:Terry Crockett
EAT° TO NEW ADDRE
1711 WOOD VALLEY DRIVE
CAR EL, INDIANA 46032
P.O. NO. TERMS DUE DATE
Make Checks Payable to Paper Lite�i
Diuision of Mathes,Assoc Inc
26359 Net 30 6/10/2012
DESCRIPTION QTY RATE AMOUNT
Laserfiche Training In -house June 21st 1 1,000.00 1,000.00
U
t�
U
D Q
MAY 2 1 2012 Sales Tax (0.0) $0.00
By Payments
Total $0.00
Phone Fax E -mail
Balance Due $1,000.00
812 350 -5044 317 581 -9409 nancy @gopaperlite.com
PAPER -LITE Invoice
1711 Wood Valley Drive
Carmel, IN 46032 DATE INVOICE#
5/11/2012 4441
BILL TO
City of Carmel
One Civic Square
Carmel, IN 46032
Attn:Terry Crockett
REMIT TO NEW ADDRESS:
1711 WOOD VALLEY DRIVE
ARMEL, INDIANA 46032
P.O. NO. TERMS DUE DATE
Make Checks Pay to Paper Late 4
Y 4 i ision ®,iu Maths Assoc Inc 26360 Net 30 6/10/2012
DESCRIPTION QTY RATE AMOUNT
Laserfiche Admin Training on June 20th 1 395.00 395.00
0
1
r/
D
MAY 2 12012 Sales Tax (0.0) $0.00
B Payments
Total $0.00
Phone Fax E -mail
Balance Due $395.00
812 350 -5044 317- 581 -9409 nancy @gopaperlite.com
VOUCHER NO. WARRANT NO.
ALLOWED 20
Paper -Lite Divison of Mathes Assoc., Inc.
IN SUM OF
1711 Wood Valley Drive
Carmel, IN 46032
$52,472.00
ON ACCOUNT OF APPROPRIATION FOR
IS Department
PO# Dept. INVOICE NO. ACCT #/TITLE AMOUNT
Board Members
I hereby certify that the attached invoice(s), or
2 56 4415 43 515.02 $19,000.00
bill(s) is (are) true and correct and that the
26355' 4414 Q `�l� _Q" $10,000.00
materials or services itemized thereon for
\26355 4414 1'3 4JA 0 $2,000.00
which charge is made were ordered and
7355 A 44110 $5,000.00 received except
6355 4414 $5,000.00
2635'5 4414 44- 632.02 $10,077.00
26359 4442 43- 404.00 $1,000.00_
Monday, May 21, 2012
26360 4441 43 570.04 $395.00
Director IS
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund
Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
04/02/12 4415 $19,000.00
04/02/12 4414 $10,000.00
04/02/12 4414 $2,000.00
04/02/12 4414 $5,000.00
04/02/12 4414 $5,000.00
04/02/12 4414 $10,077.00
05/11/12 4442 $1,000.00
05/11/12 4441 $395.00
I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6
20
Clerk- Treasurer