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HomeMy WebLinkAbout04-24-2012 SpecialOffice of the Clerk- Treasurer City of Carmel COMMON COUNCIL SPECIAL MEETING AGENDA TUESDAY, APRIL 24, 2012 6:00 P.M. COUNCIL CHAMBERS /CITY HALL /ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. RECOGNITION OF CITY EMPLOYEES AND OUTSTANDING CITIZENS 4. APPROVAL OF MINUTES a. April 9, 2012 Special Meeting 5. RECOGNITION OF PERSONS WHO WISH TO ADDRESS THE COUNCIL 6. COUNCIL, MAYORAL AND CLERK TREASURER COMMENTS /OBSERVATIONS 7. ACTION ON MAYORAL VETOES 8. CLAIMS a. Payroll b. General Claims c. Retirement d. Detail of Wire Transfers for March, 2012 9. COMMITTEE REPORTS a. Finance, Administration and Rules Committee b. Land Use, Annexation and Economic Development Committee c. Parks, Recreation and Arts Committee d. Utilities, Transportation and Public Safety Committee e. Report from the Council Appointee to the Redevelopment Commission ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414 1 10. OLD BUSINESS a. Fourth Reading of Ordinance D- 2083 -12; An Ordinance of the Common Council of the City of Carmel, Indiana, Amending Chapter 2, Article 6, Section 2 -303 (Encumbrances), Establishing Limitations on Encumbrances for Capital Fund Projects; Sponsor: Councilor Sharp. Returned to the Finance, Administration and Rules Committee (4/19/12). b. Third Reading of Ordinance D- 2084 -12; An Ordinance of the Common Council of the City of Carmel, Indiana, Amending Chapter 2, Article 1, Division II, Adding 2 -8(c) (Redevelopment Commission) of the Cannel City Code; Sponsor(s): Councilor(s) Rider, Seidensticker, Sharp, Schleif and Snyder. Sent to the Finance, Administration and Rules Committee (4/19/12). c. Second Reading of Ordinance D- 2085 -12; An Ordinance of the Common Council of the City of Carmel, Indiana, Amending Carmel City Code Chapter 6, Article 4, Section 6 -63, to Prohibit Certain Vehicles on Sidewalks and Multi -Use Paths; Sponsor: Councilor Carter. Sent to the Utilities, Transportation and Public Safety Committee (4/24/12) 11. PUBLIC HEARINGS 12. NEW BUSINESS a. Resolution CC- 04- 24- 12 -01; A Resolution of the Common Council of the City of Cannel, Indiana, To Support May As Bike Month; Sponsor: Councilor Carter. 13. OTHER BUSINESS City Council Appointment Cannel Cable and Telecommunication Commission (Term Expires 3/31/14, two year term); one appointment 14. ANNOUNCEMENTS 15. EXECUTION OF DOCUMENTS 16. ADJOURNMENT 04/24/12 CC Special Meeting Agenda 2 COMMON COUNCIL SPECIAL MEETING MINUTES TUESDAY, APRIL 24, 2012 6:00 P.M. COUNCIL CHAMBERS /CITY HALL /ONE CIVIC SQUARE MEMBERS PRESENT: Mayor James Brainard, Council President Richard L. Sharp, Council Members, Carol Schleif, W. Eric Seidensticker, Sue Finkam, Luci Snyder, Ronald E. Carter, Kevin D. Rider, Clerk- Treasurer Diana L. Cordray and Deputy Clerk Treasurer Lois Fine. Mayor Brainard called the meeting to order at 6:00 p.m. Reverend Luther Brunette, Carmel Lutheran Church, pronounced the Invocation. Mayor Brainard led the Pledge of Allegiance. RECOGNITION OF CITY EMPLOYEES AND OUTSTANDING CITIZENS: There were none. APPROVAL OF MINUTES: Councilor Seidensticker made a motion to approve minutes from the April 9, 2012 Special Meeting. Councilor Rider seconded. There was no Council discussion. Council President Sharp called for the vote. Minutes were approved 7 -0. RECOGNITION OF PERSONS WHO WISH TO ADDRESS THE COUNCIL: Homer Beltz, Tim Campbell, Rick Hall (attachment) and Mike Shaver addressed the Council regarding the Crooked Stick Drainage. Dwight Lile, representing the Constitutional Patriots, addressed the Council in favor of Ordinance D- 2084 -12 (Carmel Redevelopment Commission). COUNCIL, MAYORAL AND CLERK TREASURER COMMENTS /OBSERVATIONS: Councilor Snyder addressed the Council regarding the Hamilton County Humane Society and the paving in West Cannel. Councilor Seidensticker addressed Mr. Campbell regarding the Crooked Stick Drainage. Councilor Seidensticker also addressed the Council regarding the grain elevator demolition. Councilor Carter and Mayor Brainard addressed the Council regarding the Crooked Stick Drainage. 1 1 1 ACTION ON MAYORAL VETOES: There were none. CLAIMS: Councilor Seidensticker made a motion to approve claims in the amount of $1,891,197.77. Councilor Snyder seconded. There was no Council discussion. Council President Sharp called for the vote. Claims were approved 7 -0. Detail of Wire Transfers for March, 2012 was presented by Clerk Treasurer Diana L. Cordray. Councilor Seidensticker made a motion to acknowledge wire transfers in the amount of $1,704,256.45. Councilor Finkam seconded. There was no Council discussion. Council President Sharp called for the vote. Wire transfers were acknowledged 7 -0. COMMITTEE REPORTS: Councilor Snyder reported that the Finance, Administration and Rules Committee had met and discussed Ordinance D- 2083 -12 and Ordinance D- 2084 -12 which were referred back to the Council with proposed amendments (4 -0 unanimous vote). The Committee report will be given when the item appears on the Agenda. I Councilor Seidensticker reported that the Land Use, Annexation and Economic Development Committee had not met. Councilor Carter reported that the Parks, Recreation and Arts Committee had not met. Councilor Rider reported that the Utilities, Transportation and Public Safety Committee had met and discussed Ordinance D- 2085 -12. This item remains in the committee. Dave Bowers, Council representative on the Carmel Redevelopment Commission, was available for questions of the Council regarding the financial activities of the Carmel Redevelopment Commission. There was brief Council discussion. Mayor Brainard addressed the Council. Clerk- Treasurer Diana L. Cordray addressed the Council. OLD BUSINESS Council President Sharp announced the Fourth Reading of Ordinance D- 2083 -12; An Ordinance of the Common Council of the City of Carmel, Indiana, Amending Chapter 2, Article 6, Section 2 -303 (Encumbrances), Establishing Limitations on Encumbrances for Capital Fund Projects. Councilor Snyder presented the Finance, Administration and Rules Committee report to the Council and made a motion to present Ordinance D- 2083 -12 As Amended, VERSION 2 to the Council for discussion. Councilor Rider seconded. There was no Council discussion. Council President Sharp called for the vote. The motion was approved 7 -0. Councilor Seidensticker made a motion to approve Ordinance D- 2083 -12 As Amended. Councilor Finkam seconded. There was no Council discussion. Council President Sharp called for the vote. Ordinance D- 2083 -12 As Amended was adopted 7 -0. 2 Council President Sharp announced the Third Reading of Ordinance D- 2084 -12; An Ordinance of the Common Council of the City of Carmel, Indiana, Amending Chapter 2, Article 1, Division II, Adding 2 -8(c) (Redevelopment Commission) of the Cannel City Code. Councilor Snyder presented the Finance, Administration and Rules Committee report to the Council and made a motion to present Ordinance D- 2084 -12 As Amended, VERSION A to the Council for discussion. Councilor Seidensticker seconded. There was no Council discussion. Council President Sharp called for the vote. The motion was approved 7 -0. Councilor Seidensticker made a motion to approve Ordinance D- 2084 -12 As Amended. Councilor Schleif seconded. There was brief Council discussion. Council President Sharp called for the vote. Ordinance D- 2084 -12, As Amended was adopted 6 -1 (Councilor Carter opposed). Council President Sharp addressed the Council. Council President Sharp announced the Second Reading of Ordinance D- 2085 -12; An Ordinance of the Common Council of the City of Cannel, Indiana, Amending Cannel City Code Chapter 6, Article 4, Section 6 -63, to Prohibit Certain Vehicles on Sidewalks and Multi -Use Paths; Sponsor: Councilor Carter. Remains in the Utilities, Transportation and Public Safety Committee (5/7/12). This item was not discussed. PUBLIC HEARINGS There were none. NEW BUSINESS Council President Sharp announced Resolution CC- 04- 24- 12 -01; A Resolution of the Common Council of the City of Carmel, Indiana, To Support May As Bike Month. Councilor Rider made a motion to move this item into business. Councilor Carter seconded. Councilor Carter presented this item to the Council. There was no Council discussion. Councilor Rider made a motion to approve Resolution CC- 04- 24- 12 -01. Councilor Finkam seconded. There was no Council discussion. Council President Sharp called for the vote. Resolution CC- 04- 24 -12 -01 was adopted 7 -0. ADD -ON Councilor Seidensticker made a motion to Add -On to the Agenda Resolution CC- 04- 24- 12 -02. Councilor Finkam seconded. There was no Council discussion. Council President Sharp called for the vote. The motion was approved 7 -0. OTHER BUSINESS City Council Appointment Cannel Cable and Telecommunication Commission (Term Expires 3/31/14, two year term); one appointment. This item remains Tabled. Council President Sharp announced Resolution CC- 04- 24- 12 -02; A Resolution of the Common Council of the City of Cannel, Indiana, Approving an Interlocal Agreement Between Hamilton County, Indiana and The City of Cannel, Indiana, Regarding a Service Agreement Concerning E -911 and Emergency Dispatch Services; Sponsor: Councilor Sharp. Councilor Seidensticker made a motion to move this item into business. Councilor Finkam seconded. Mayor Brainard presented this item to the Council. There was brief Council discussion. Without objection from the Council, this item will Lay on the Table until the next Council meeting which will be held on Monday, May 7, 2012. 3 1 1 ANNOUNCEMENTS There were none. EXECUTION OF DOCUMENTS ADJOURNMENT Mayor Brainard adjourned the meeting at 7:20 p.m. Respectfully submitted, ATTEST: Diana L. Cordray, IAMC, Cler, Treasurer 04/24/12 CC Special Meeting Agenda Clerk- Treasurer Diana L. Cordray, IAMC Approved, 4 ies Brainard, Mayor CRC Meetings CARMEL REDEVELOPMENT COMMISSION April 24, 2012 CITY COUNCIL REPORT (Prepared for David Bowers and Brad Meyer 4/12/12) Upcoming Meetings: o Wednesday, April 18, 2012 at 6:30 p.m. Regular Meeting o Wednesday, May 16, 2012 at 6:30 p.m. Regular Meeting Financial Matters: The end of month March CRC Non Operating and Operating balance is $418,419 CRC Public/Private Partnerships: 1. City Center CRC/Pedcor LLC (Parcel #5) a. The west wall construction work is 85% complete. The limestone signage and electricity work is taking place at the same time. b. Signature has started writing scopes of work for Parcel #5 Building D. Drawings and MEP design build information should be complete by the end of April. 2. The Palladium (Parcel #7 A) a. CRC continues to acquire quotes for miscellaneous equipment for the Palladium. This information will come to the Commission's attention as well as the Finance sub- committee. Palladium staff has issued a list of specific equipment needed. This list was submitted by "priority of need." b. The landscape drawings for the Palladium are being bid at the April CRC meeting. 3. Energy Center Piping Extensions to City Buildings (Parcel #7 C) a. City Hall is essentially complete, with some minor punch list items that remain. One additional note is that several balancing dampers may need to be added to the system, but at this time we are determining if in fact they are necessary. City Hall is also now connected via fiber to the Energy Center, and will have full system communication by the end of April. b. The Police Department is complete, with some minor punch list items that remain. It has been discovered that several existing valves may need to be replaced due to the increased flow of water through the system. That work is being priced and will be implemented soon. The Police Station is also now connected via fiber to the Energy Center and will have full system communication by the end of April. 1 c. The Fire Station is complete, with some minor punch list items that remain. We have been asked to add two small runs of duct in the main "family room" area, due to higher velocity that the existing ductwork cannot handle (it is causing a "breeze The additional ductwork will slow down the air and disperse at a slower speed. The Fire Station is also now connected via fiber to the Energy Center and will have full system communication by the end of April. d. Energy Center Upgrades: Full connectivity has occurred. Front end graphics are being worked on and full system communication will be available no later than the end of April. All other equipment is being procured for the remainder of the work and a schedule will be prepared for the remainder of the work. 4. Tarkington, Studio Theaters Garage CRC, REI, Pedcor LLC and Signature Construction (Parcel #7C -1) a. Effective April 1, 2012, the City Street Department has taken over management of the garage and surrounding drives and roads. 5. Arts District Lofts Shoppes CRC /Keystone Development (Parcel #47) a. Work on the first phase of the west side of the Monon Trail is complete. The second phase drawings are being finalized and will be bid out by one of the CRC's construction managers. b. As of 4/11/12, the apartments at Sophia Square are 100% leased. c. The CRC is working with Rundell Ernstberger to come up with an initial design for the courtyard. The Plan Review Panel of the CRC hosted the kickoff design meeting. At the meeting, the committee discussed site inventory, analysis, case studies, design principals and design inspirations. 6. Miscellaneous Projects a. CRC staff has finalized the details of installing and operating two "Electric Car Charging Stations We have selected the first level of the Parcel #7C (Center for the Performing Arts) Garage as the best locations for these car charging stations. These stations should be installed by the middle of May. b. The Grain Tower demolition is underway with the surrounding structures being demolished first. A temporary detour will be established for the Monon Trail while the grain tower is being craned down. 7. Recovery of Funds Update a. Palladium Water Damage The CRC staff will be providing an update to the Commission on this issue. b. Palladium Roof Damage The CRC staff will be providing an update to the Commission on this issue. 2