HomeMy WebLinkAbout05-07-2012Office of the
Clerk Treasurer
a. Payroll
b. General Claims
c. Retirement
9. COMMITTEE REPORTS
City of C rmel
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COMMON COUNCIL
MEETING AGENDA
MONDAY, MAY 7, 2012 6:00 P.M.
COUNCIL CHAMBERS /CITY HALL /ONE CIVIC SQUARE
MEETING CALLED TO ORDER
1. INVOCATION
2. PLEDGE OF ALLEGIANCE
3. RECOGNITION OF CITY EMPLOYEES AND OUTSTANDING CITIZENS
4. APPROVAL OF MINUTES THERE ARE NONE.
5. RECOGNITION OF PERSONS WHO WISH TO ADDRESS THE COUNCIL
6. COUNCIL, MAYORAL AND CLERK TREASURER COMMENTS /OBSERVATIONS
7. ACTION ON MAYORAL VETOES
8. CLAIMS
a. Finance, Administration and Rules Committee
b. Land Use, Annexation and Economic Development Committee
c. Parks, Recreation and Arts Committee
d. Utilities, Transportation and Public Safety Committee
e. Report from the Council Appointee to the Redevelopment Commission
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414
10. OLD BUSINESS
05/07/12 CC Meeting Agenda
a. Third Reading of Ordinance D- 2085 -12; An Ordinance of the Common Council of the
City of Carmel, Indiana, Amending Cannel City Code Chapter 6, Article 4, Section 6 -63,
to Prohibit Certain Vehicles on Sidewalks and Multi -Use Paths; Sponsor: Councilor
Carter. Remains in the Utilities, Transportation and Public Safety Committee (5/7/12)
b. Resolution CC- 05- 07 -12 -01 (Formerly CC- 04- 24- 12 -02); Interlocal Agreement Between
Hamilton County, Indiana and the City of Carmel, Indiana, Regarding a Service
Agreement Concerning E -911 and Emergency Dispatch Services; Sponsor: Councilor
Sharp.
11. PUBLIC HEARINGS
12. NEW BUSINESS
a. First Reading of Ordinance D- 2089 -12; An Ordinance of the Common Council of the
City of Cannel, Indiana, Amending Chapter 2, Article 3, Division II, Sections 2 -51 (Paid
Time Off /PTO) and 2 -52 Holidays) of the Carmel City Code; Sponsors: Councilors
Sharp and Snyder.
b. First Reading of Ordinance D- 2090 -12; An Ordinance of the Common Council of the
City of Carmel, Indiana, Approving the Appropriation of Monies from the City of Carmel,
Indiana, General Fund for Use to Repave Roadways ($4,000,000 to the Street
Department); Sponsors: Councilors Rider, Schleif, Seidensticker, Sharp and Snyder.
13. OTHER BUSINESS
City Council Appointment
Carmel Cable and Telecommunication Commission (Term Expires 3/31/14, two year
term); one appointment
14. ANNOUNCEMENTS
15. EXECUTION OF DOCUMENTS
16. ADJOURNMENT
COMMON COUNCIL
MEETING MINUTES
MONDAY, MAY 7, 2012 6:00 P.M.
COUNCIL CHAMBERS /CITY HALL /ONE CIVIC SQUARE
MEMBERS PRESENT:
Council President Richard L. Sharp, Council Members Carol Schleif, W. Eric Seidensticker, Sue Finkam,
Luci Snyder, Ronald E. Carter, Kevin D. Rider, Clerk- Treasurer Diana L. Cordray and Deputy Clerk
Treasurer Lois Fine.
Mayor Brainard was not in attendance.
Council President Sharp called the meeting to order at 6:00 p.m.
Pastor Sam Howard, The Gathering in Cannel, pronounced the Invocation.
Councilor Carter led the Pledge of Allegiance.
RECOGNITION OF CITY EMPLOYEES AND OUTSTANDING CITIZENS:
There were none.
APPROVAL OF MINUTES:
There were none.
RECOGNITION OF PERSONS WHO WISH TO ADDRESS THE COUNCIL:
There were none.
COUNCIL, MAYORAL AND CLERK- TREASURER COMMENTS /OBSERVATIONS:
Clerk- Treasurer Diana L. Cordray addressed the Council regarding a Grant award for round -a -bouts to be
built at 116 and Gray Road and 126 and Gray Road. The City is responsible for tracking all Grant
monies received.
Councilor Snyder addressed the Council regarding the Hamilton County Humane Society.
Councilor Carter addressed the Council and informed the citizens that the Carmel Farmer's Market would
be open on Saturday May 19, 2012 from 8:00 a.m. until 11:30 a.m.. The Market will be open on
Saturday's until October 6, 2012.
Council President Sharp addressed the Council and reminded citizens that tomorrow is Primary Election
Day and urged everyone to vote. Council President Sharp also addressed the Council regarding the
original musical production of "Andersen A Fairy Tale Life The musical was written by Carmel
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residents John and June Clair. The original cast members from Carmel have been invited to take the show
on the road in June to Minneapolis. The cast members are seeking sponsorships to help defray the costs.
Interested persons can go to Council President Sharp's Facebook page (ricksharp4cannel) for additional
infonniation.
ACTION ON MAYORAL VETOES:
There were none.
CLAIMS:
Councilor Snyder made a motion to approve claims in the amount of $1,131,882.04. Councilor Schleif
seconded. There was no Council discussion. Council President Sharp called for the question. Claims
were approved 7 -0.
Detail of Wire Transfers for April 2012. Councilor Snyder made a motion to acknowledge wire transfers
in the amount of $1,638,990.19. Councilor Seidensticker seconded. There was no Council discussion.
Council President Sharp called for the vote. Wire transfers were acknowledged 7 -0.
COMMITTEE REPORTS:
Councilor Snyder reported that the Finance, Administration and Rules Committee had not met. The next
meeting will be held on Thursday, May 17, 2012 at 5:30 p.m.
Councilor Seidensticker reported that the Land Use, Annexation and Economic Development Committee
had not met.
Councilor Carter reported that the Parks, Recreation and Arts Committee had not met.
Councilor Rider reported that the Utilities, Transportation and Public Safety Committee had met and
discussed Ordinance D- 2085 -12. This item remains in committee.
Dave Bowers, Council representative on the Carmel Redevelopment Commission, was available for
questions of the Council regarding the financial activities of the Cannel Redevelopment Commission.
There was no Council discussion.
OLD BUSINESS
Council President Sharp announced the Third Reading of Ordinance D- 2085 -12; An Ordinance of the
Common Council of the City of Carmel, Indiana, Amending Carmel City Code Chapter 6, Article 4,
Section 6 -63, to Prohibit Certain Vehicles on Sidewalks and Multi -Use Paths; Sponsor: Councilor Carter.
Remains in the Utilities, Transportation and Public Safety Committee (5/21/12). This item was not
discussed.
Council President Sharp announced Resolution CC- 05- 07- 12 -01; (Fonnerly CC- 04- 24- 12 -02); Interlocal
Agreement Between Hamilton County, Indiana and the City of Carmel, Indiana, Regarding a Service
Agreement Concerning E -911 and Emergency Dispatch Services. Councilor Seidensticker lifted this item
from the Table. Councilor Snyder made a motion to approve Resolution CC- 05- 07- 12 -01. Councilor
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Rider seconded. There was no Council discussion. Council President Sharp called for the vote.
Resolution CC- 05- 07 -12 -01 was adopted 7 -0.
PUBLIC HEARINGS
There were none.
NEW BUSINESS
Council President Sharp announced the First Reading of Ordinance D- 2089 -12; An Ordinance of the
Common Council of the City of Carmel, Indiana, Amending Chapter 2, Article 3, Division II, Sections 2-
51 (Paid Time Off /PTO) and 2 -52 Holidays) of the Cannel City Code. Councilor Seidensticker made a
motion to move this item into business. Councilor Snyder seconded and referred to Barb Lamb, Director,
Human Resources, to present this item to the Council. There was no Council discussion. Council
President Sharp referred Ordinance D- 2089 -12 to the Finance, Administration and Rules Committee for
further review and consideration.
Council President Sharp announced the First Reading of Ordinance D- 2090 -12; An Ordinance of the
Common Council of the City of Cannel, Indiana, Approving the Appropriation of Monies from the City
of Carmel, Indiana, General Fund to be Used to Repave Roadways ($4,000,000 to the Street Department);
and Restore the 2012 General Fund Budget ($417,064.17). Councilor Seidensticker made a motion to
move this item into business. Councilor Rider seconded. Councilor Seidensticker presented this item to
the Council and referred to Dave Huffman, Street Commissioner, to address the Council. There was brief
Council discussion. Council President Sharp referred Ordinance D- 2090 -12 to the Finance,
Administration and Rules Committee for further review and consideration.
ADD -ON
Councilor Snyder made a motion to Add -On to the Agenda Ordinance D- 2091 -12. Councilor Rider
seconded. There was no Council discussion. Council President Sharp called for the vote. The motion
was approved 7 -0.
OTHER BUSINESS
City Council Appointment
Carmel Cable and Telecommunication Commission (Term Expires 3/31/14, two year
term); one appointment. This item remains Tabled.
Council President Sharp announced the First Reading of Ordinance D- 2091 -12; An Ordinance of the
Common Council of the City of Carmel, Indiana, Authorizing an Amendment to a Lease between the
Carmel Redevelopment Authority and the Carmel Redevelopment Commission Modifying the Public
Improvement Project Authorized thereunder (Illinois Street Road Improvement Fund $7,400,000);
Sponsor: Councilor Snyder. Councilor Snyder made a motion to move this item into business. Councilor
Rider seconded. Councilor Snyder presented this item to the Council. Clerk Treasurer Diana L. Cordray
addressed the Council. There was brief Council discussion. Council President Sharp referred Ordinance
D- 2091 -12 to the Finance, Administration and Rules Committee for further review and consideration.
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ANNOUNCEMENTS
There were none.
EXECUTION OF DOCUMENTS
ADJOURNMENT
Council President Sharp adjourned the meeting at 6:30 p.m.
Respectfully submitted,
ATTEST:
05/07/12 CC Meeting Minutes
Diana L. Cordray, IAMC, Clerk Treasurer
Clerk- Treasurer Diana L. Corday, IAMC
Approved
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AA- ZZ'C l e" 1 4 1
es Brainard, Mayor
CRC Meetings
Upcoming Meetings:
o Thursday, May 3, 2012 at 9:00 a.m. Special Meeting
o Wednesday, May 16, 2012 at 6:30 p.m. Regular Meeting
Financial Matters:
The end of month March CRC Non Operating and Operating balance is $418,419
CRC Public/Private Partnerships:
CARMEL REDEVELOPMENT COMMISSION
May 7, 2012
CITY COUNCIL REPORT
(Prepared for David Bowers and Brad Meyer 4/30/12)
1. City Center CRC/Pedcor LLC (Parcel #5)
a. The west wall construction work is 85% complete. The limestone signage is installed
and the balance of the work associated with the display cases is in progress. The
anticipated completion of this project is the end of May.
b. Signature has started writing scopes of work for Parcel #5 Building D. Drawings and
MEP design build information should be complete by the middle of May.
c. Pedcor Phase II project agreement is scheduled to be reviewed at the May 3, 2012
special meeting. If approved, it will be forwarded to the City Council for their review
and comment.
2. The Palladium (Parcel #7 A)
a. CRC continues to acquire quotes for miscellaneous equipment for the Palladium. This
information will come to the Commission's attention as well as the Finance sub-
committee. Palladium staff has issued a list of specific equipment needed. This list was
submitted by "priority of need."
b. The landscape drawings for the Palladium Landscape package are being reviewed by
the Construction Manager. If ready, the Construction Manager will make a
recommendation at the CRC special meeting on May 3, 2012.
3. Energy Center Piping Extensions to City Buildings (Parcel #7 C)
a. Contract work at all buildings is complete. Communications software between the
Energy Center and each building has been installed and is being activated.
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4. Tarkington, Studio Theaters Garage CRC, REI, Pedcor LLC and Signature Construction
(Parcel #7C -1)
a. Effective April 1, 2012, the City Street Depaitnient has taken over management of the
garage and surrounding drives and roads.
5. Arts District Lofts Shoppes CRC/Keystone Development (Parcel #47)
a. Work on the first phase of the west side of the Monon Trail is complete. The second
phase drawings are being finalized and will be bid out by one of the CRC's construction
managers.
b. The CRC is working with Rundell Ernstberger to come up with an initial design for
the Sophia Square courtyard. Initial design concepts should be available to the
Commission at their May meeting.
6. Miscellaneous Projects
a. The Grain Tower demolition is underway with the hardest portion of the work behind
us. At this time, the demolition contractor is using backhoes to remove the remaining
portion of the tower. Work should be complete by the week of 5/14/12.
7. Recovery of Funds Update
a. Palladium Roof Damage The CRC staff will be providing an update to the
Commission on this issue.
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