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HomeMy WebLinkAbout06-04-2012Office of the Clerk Treasurer a. Payroll b. General Claims c. Retirement 9. COMMITTEE REPORTS City of Carmel COMMON COUNCIL MEETING AGENDA MONDAY, June 4, 2012 6:00 P.M. COUNCIL CHAMBERS /CITY HALL /ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. RECOGNITION OF CITY EMPLOYEES AND OUTSTANDING CITIZENS 4. APPROVAL OF MINUTES a. May 21, 2012 Regular Meeting 5. RECOGNITION OF PERSONS WHO WISH TO ADDRESS THE COUNCIL 6. COUNCIL, MAYORAL AND CLERK TREASURER COMMENTS /OBSERVATIONS 7. ACTION ON MAYORAL VETOES 8. CLAIMS a. Finance, Administration and Rules Committee b. Land Use, Annexation and Economic Development Committee c. Parks, Recreation and Arts Committee d. Utilities, Transportation and Public Safety Committee e. Report from the Council Appointee to the Redevelopment Commission ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414 1 10. OLD BUSINESS a. Third Reading of Ordinance D- 2091 -12; An Ordinance of the Common Council of the City of Carmel, Indiana, Authorizing an Amendment to a Lease Between the Carmel Redevelopment Authority and the Carmel Redevelopment Commission Modifying the Public Improvement Project Authorized Thereunder (Illinois Street Road Improvement Fund $7, 400, 000); Sponsor: Councilor Snyder. b. Second Reading of Ordinance D- 2092 -12; An Ordinance of the Common Council of the City of Carmel, Indiana, Approving and Adopting an Interlocal Agreement (Between the City of Carmel and the Indiana Department of Transportation Pertaining to a Landscape Maintenance Agreement); Sponsor: Councilor Rider. Sent to the Utilities, Transportation and Public Safety Committee (6/11/12). c. Second Reading of Ordinance D- 2093 -12; An Ordinance of the Common Council of the City of Carmel, Indiana, Authorizing an Amendment to Commitments Concerning the use and Development of Real Estate (Gramercy); Sponsor: Councilor Sharp. Remains in the Land Use, Annexation and Economic Development Committee (6/26/12) d. Second Reading of Ordinance D- 2095 -12; An Ordinance of the Common Council of the City of Carmel, Indiana, amending Chapter 2, Article 3, Division II, Section 2 -48 (Deferred Compensation Plan) of the Cannel City Code; Sponsors: Councilors Rider, Sharp, Snyder, Carter, Schleif and Finkam. Sent to the Finance, Administration and rules Committee (6/21/12) 11. PUBLIC HEARINGS a. First Reacting of Ordinance Z- 557 -12; An Ordinance of the Common Council of the City of Carmel, Indiana, Amending the Qualifications of BZA Hearing Officers; Sponsor: Councilor Rider. b. First Reading of Ordinance Z- 558 -12; An Ordinance of the Common Council of the City of Cannel, Indiana, Updating a Variety of Provisions of the Carmel Zoning Ordinance (Patch IX); Sponsor: Councilor Rider. 12. NEW BUSINESS 13. OTHER BUSINESS a. City Council Appointment 1. Carmel Cable and Telecommunication Commission (Term Expires 3/31/14, two year term); one appointment b. Ratification of the Carmel Historic Preservation Commissions Selection of Indiana Landmark as Administrator for the Commission. 2 c. Property Abatements /Compliance with Statement of Benefits Deadline was May 15, 2012: 1. Allegient, LLC Compliant 2. Allete Automotive Services Compliant 3. Baker Hill Corporation Abatement Closed per letter from the Company 4. Belden, Inc. Compliant 5. Capital Bank and Trust Co. Compliant 6. Dealer Services Corporation Compliant 7. Dormir, LLC Non Compliant (CF -1 not received) •8. Flywheel Healthcare, LLC Compliant 9. GEMMS, Inc. Compliant 10. KAR Auction Services, Inc. Compliant 11. Meridian Medical Partners, LLC Compliant 12. Midwest Independent Transmission System Operator (MISO) Compliant 13. Pharmakon Long Term Care Pharmacy /Pharmakon Compounding Pharmacy Non Compliant (CF-1 not received) 14. Seven Corners, Inc /303 Group LLC, SRI Inc. Compliant ABATEMENT COMPLETED is. The Capital Group Companies Compliant 14. ANNOUNCEMENTS 15. EXECUTION OF DOCUMENTS 16. ADJOURNMENT 06/04/12 CC Meeting Agenda 3 1 1 COMMON COUNCIL MEETING MINUTES MONDAY, JUNE 4, 2012 6:00 P.M. COUNCIL CHAMBERS /CITY HALL /ONE CIVIC SQUARE MEMBERS PRESENT: Mayor James Brainard, Council President Richard L. Sharp, Council Members Carol Schleif, W. Eric Seidensticker, Sue Finkam, Luci Snyder, Ronald E. Carter, Kevin D. Rider, Clerk Treasurer Diana L. Cordray and Deputy Clerk Treasurer Lois Fine. Council President Sharp called the meeting to order at 6:00 p.m. Pastor Rick Thompson, Northview Christian Church, pronounced the Invocation. Mayor Brainard led the Pledge of Allegiance. RECOGNITION OF CITY EMPLOYEES AND OUTSTANDING CITIZENS: There were none. APPROVAL OF MINUTES: Councilor Seidensticker made a motion to approve minutes from the May 21, 2012 Regular Meeting. Councilor Rider seconded. There was no Council discussion. Council President Sharp called for the vote. Minutes were approved 7 -0. RECOGNITION OF PERSONS WHO WISH TO ADDRESS THE COUNCIL: There were none. COUNCIL, MAYORAL AND CLERK TREASURER COMMENTS /OBSERVATIONS: Councilor Snyder addressed the Council regarding the Hamilton County Humane Society. Council President Sharp announced that he was canceling the July 2, 2012 Council meeting. ACTION ON MAYORAL VETOES: There were none. 1 1 1 1 CLAIMS: Councilor Snyder made a motion to approve claims in the amount of $1,841,883.46. Councilor Seidensticker seconded. There was no Council discussion. Council President Sharp called for the vote. Claims were approved 7 -0. COMMITTEE REPORTS: Councilor Snyder reported that the Finance, Administration and Rules Committee had not met. The next meeting will be held on Thursday, June 21, 2012 at 5:30 p.m. Councilor Seidensticker reported that the Land Use, Annexation and Economic Development Committee met and discussed Ordinance D- 2093 -12 which remains in Committee. Councilor. Carter reported that the Parks, Recreation and Arts Committee had not met. Councilor Rider reported that the Utilities, Transportation and Public Safety Committee had not met. The next meeting will be held on Monday, June 11, 2012 at 5:30 p.m. Report from the Council Appointee to the Redevelopment Commission. No report was given. OLD BUSINESS Council President Sharp announced the Third Reading of Ordinance D- 2091 -12; An Ordinance of the Common Council of the City of Carmel, Indiana, Authorizing an Amendment to a Lease Between the Carmel Redevelopment Authority and the Carmel Redevelopment Commission Modifying the Public Improvement Project Authorized Thereunder (Illinois Street Road Improvement Fund $7, 400, 000). Council President Sharp lifted this item from the Table. Councilor Snyder made a motion to approve Ordinance D- 2091 -12 As Amended. Councilor Finkam seconded. There was no Council discussion. Council President Sharp called for the vote. Ordinance D- 2091 -12 As Amended was adopted 7 -0. Council President Sharp announced the Second Reading of Ordinance D- 2092 -12; An Ordinance of the Common Council of the City of Carmel, Indiana, Approving and Adopting an Interlocal Agreement (Between the City of Carmel and the Indiana Department of Transportation Pertaining to a Landscape Maintenance Agreement); Sponsor: Councilor Rider. Sent to the Utilities, Transportation and Public Safety Committee (6/11/12). This item was not discussed. Council President Sharp announced the Second Reading of Ordinance D- 2093 -12; An Ordinance of the Common Council of the City of Carmel, Indiana, Authorizing an Amendment to Commitments Concerning the use and Development of Real Estate (Gramercy); Sponsor: Councilor Sharp. Remains in the Land Use, Annexation and Economic Development Committee (6/26/12). This item was not discussed. 2 1 1 1 Council President Sharp announced the Second Reading of Ordinance D- 2095 -12; An Ordinance of the Common Council of the City of Carmel, Indiana, amending Chapter 2, Article 3, Division II, Section 2 -48 (Deferred Compensation Plan) of the Carmel City Code; Sponsors: Councilors Rider, Sharp, Snyder, Carter, Schleif and Finkam. Sent to the Finance, Administration and rules Committee (6/21/12). This item was not discussed. PUBLIC HEARINGS Council President Sharp announced the First Reading of Ordinance Z- 557 -12; An Ordinance of the Common Council of the City of Carmel, Indiana, Amending the Qualifications of BZA Hearing Officers. Councilor Snyder made a motion to move this item into business. Councilor Carter seconded. Councilor Rider referred to Adrienne Keeling, Department of Community Services, to present this item to the Council. There was no Council discussion. Council President Sharp opened the Public Hearing at 6:13 p.m. Seeing no one who wished to speak, Council President Sharp closed the Public Hearing at 6:13:30 p.m. Council President Sharp referred Ordinance Z- 557 -12 to the Land Use, Annexation and Economic Development Committee for further review and consideration. Council President Sharp announced the First Reading of Ordinance Z- 558 -12; An Ordinance of the Common Council of the City of Carmel, Indiana, Updating a Variety of Provisions of the Carmel Zoning Ordinance (Patch IX). Councilor Seidensticker made a motion to move this item into business. Councilor Snyder seconded. Council President Sharp referred to Adrienne Keeling, Department of Community Services, to present this item to the Council. There was brief Council discussion. Mayor Brainard addressed the Council. Council President Sharp opened the Public Hearing at 6:20 p.m. Marilyn Anderson addressed the Council with concerns regarding this ordinance. Seeing no one else who wished to speak, Council President Sharp closed the Public Hearing at 6:24 p.m. There was no Council discussion. Council President Sharp referred Ordinance Z- 558 -12 to the Land Use, Annexation and Economic Development Committee for further review and consideration. Parliamentarian Councilor Seidensticker informed Council President Sharp that Ordinance D- 2091 -12 was not properly adopted. Councilor Seidensticker rescinded the motion to approve Ordinance D- 2091 -12 As Amended. Councilor Snyder rescinded the second. There was no Council discussion. Council President Sharp called for the vote. The motion to rescind was approved 7 -0. Councilor Snyder made a motion to move into business Ordinance D- 2091 -12 As Amended VERSION A (including the project list) for Council discussion. Councilor Rider seconded. There was no Council discussion. Council President Sharp called for the vote. The motion to amend Ordinance D- 2091 -12 was approved 7 -0. Councilor Seidensticker made a motion to approve Ordinance D- 2091 -12 As Amended. Councilor Finkam seconded. There was no Council discussion. Council President Sharp called for the question. Ordinance D- 2091 -12 As Amended was adopted 7 -0. There was brief Council discussion. 3 1 1 1 NEW BUSINESS There was none. OTHER BUSINESS a. City Council Appointment Carmel Cable and Telecommunication Commission (Term Expires 3/31/14, two year term); one appointment. Councilor Seidensticker made a motion to nominate Joe Griffiths. Councilor Schleif seconded. There were no other nominations. Council President Sharp closed the nominations. Without objection from the Council, Joe Griffiths was appointed to the Carmel Cable and Telecommunication Commission by acclamation. b. Ratification of the Carmel Historic Preservation Commissions Selection of Indiana Landmark as Administrator for the Commission. Councilor Schleif made a motion to ratify Indiana Landmark as the Administrator for the Carmel Historic Preservation Commission. Councilor Snyder seconded. There was no Council discussion. Council President Sharp called for the vote. The motion was approved 7 -0. c. Property Abatements /Compliance with Statement of Benefits Deadline was May 15, 2012: 1. Allegient, LLC Compliant 2. Allete Automotive Services Compliant 3. Baker Hill Corporation Abatement Closed per letter from the Company 4. Belden, Inc. Compliant 5. Capital Bank and Trust Co. Compliant 6. Dealer Services Corporation Compliant 7. Dormir, LLC Non Compliant (CF -1 not received) 8. Flywheel Healthcare, LLC Compliant 9. GEMMS, Inc. Compliant 10. KAR Auction Services, Inc. Compliant 11. Meridian Medical Partners, LLC Compliant 4 1 1 1 12. Midwest Independent Transmission System Operator (MISO) Compliant 13. Pharmakon Long Term Care Pharmacy/Pharmakon Compounding Pharmacy Non Compliant (CF -1 not received) 14. Seven Corners, Inc /303 Group LLC, SRI Inc. Compliant ABATEMENT COMPLETED 15. The Capital Group Companies Compliant Council President Sharp read the list and informed the Council the two companies that were non compliant would be contacted. ANNOUNCEMENTS There were none. EXECUTION OF DOCUMENTS ADJOURNMENT Mayor Brainard adjourned the meeting at 6:30 p.m. Respectfully submitted, ATTEST: Diana L. Cordray, IAMC, Clerk- Treasurer 06/04/12 CC Meeting Minutes 5 Approved, Clerk Treasurer Diana L. Cordra', IAMC fines Brainard, Mayor CRC Meetings CARMEL REDEVELOPMENT COMMISSION June 4, 2012 CITY COUNCIL REPORT (Prepared for David Bowers and Brad Meyer 5/23/12) Upcoming Meetings: o Monday, June 4, 2012 at 8:00 a.m. Special Meeting o Wednesday, June 20, 2012 at 6:30 p.m. Regular Meeting Financial Matters: The end of month April CRC Non Operating and Operating balance is $190,187 CRC Public/Private Partnerships: 1. City Center CRC/Pedcor LLC (Parcel #5) a. The Motor Court west wall construction work is 95% complete. The limestone wall signage is complete and the balance of the work associated with the display cases facing the Monon Trail is in progress. The anticipated completion of this project is the end of May. b. Signature Construction has started writing scopes of work for Parcel #5 Building D. Drawings and MEP design build information should be complete by the middle of May. c. Pedcor Phase II project agreement was reviewed at the May 3, 2012 special meeting. The CRC approved the project, subject to City Council approval of the proposed financing. 2. The Palladium (Parcel #7 A) a. CRC continues to acquire quotes for miscellaneous equipment for the Palladium. This information will come to the Commission's attention as well as the Finance sub- committee. Palladium staff has issued a list of specific equipment needed. This list was submitted by "priority of need." b. The landscape drawings for the Palladium Landscape bid package have been reviewed by the Construction Manager and they have recommended that all bids be rejected due to incomplete submittals and the fact that parts of the bids exceeded the budget estimate. Bid package #14 and #15 will be revised to include a scope of work that will be within the funding available for the work. c. The CRC has received bids for Parcel #77, the limestone stairs and retaining walls at City Center Drive down to the Monon Trail (the Palladium's east lobby entrance). At the May 16, 2012 meeting, the CRC approved awarding construction contracts in the amount of $428,000. This completes the streetscape on the south side of City Center Drive work from 3 Avenue SW east to Rangeline Road. 1 3. Energy Center Piping Extensions to City Buildings (Parcel #7 -C) a. Contract work at all buildings is complete. Communications software between the Energy Center and each building has been installed and is being activated. Activation is 80% complete. The City of Carmel, through Barb Lamb and John Duffy are developing a job description and setting parameters to hire an "Energy Center Plant Manager(s)" to monitor Energy Center operations as well as the City Buildings connected to the hot and chilled water system. b. The CRC authorized the Project Agreement and related documents with regard to the conveyance and redevelopment of the Monon Parcel 7C Lofts and Third Avenue Parcel 7C Office Building with Anderson Birkla. 4. Arts District Lofts Shoppes CRC /Keystone Development (Parcel #47) a. Work on the first phase of the west side of the Monon Trail between Main Street and 1 St NW is complete. The second phase drawings are being finalized and will be bid out by one of the CRC's construction managers. b. The CRC staff is working with the Plan Review Panel sub committee to come up with a final design of the courtyard, based on Rundell Ernstberger's two design concepts. Keystone Construction, developer of the project, has been involved in the process. 5. Miscellaneous Projects a. The Grain Tower demolition is going to resume after the CRC develops a "work plan" with August Mack to remove the remaining debris from the site. This plan will be reviewed and approved by IDEM. 2