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Home My WebLink About209860 06/18/2012 CITY OF CARMEL, INDIANA VENDOR: 359604 Page 1 of 1 Q� ONE CIVIC SQUARE VERMONT SYSTEMS INC CARMEL, INDIANA 46032 12 MARKET PLACE CHECK AMOUNT: $2,639.24 ESSEX JUNCTION VT 05452 CHECK NUMBER: 209860 CHECK DATE: 6/18/2012 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1081 4341955 36150 1,319.62 INFO SYS MAINT /CONTRA 1091 4341955 36150 1,319.62 INFO SYS MAINT /CONTRA Vermont INVOICE 36150 *_�A INVOICE Recreation Parks Software Vermont Systems Inc. Customer No. IN- CARMEL CL 12 Market Place Essex Junction, VT 05452 802 879 -6993 Bill To: Ship To: Carmel Clay Parks Recreation Carmel Clay Parks Recreation Michael Klitzing, CPRP Administrative Offices Administrative Offices 1411 East 116th Street 1411 East 116th Street Carmel, IN 46032 Carmel, IN 46032 05/17/12` Ground Origin Net 30 SALESPERSON 30615 04/09/12. 29401 AMO DESCRIPTION 2.000 2.000 X -S- TNG -01 Installation/Training Muni 700.00 1400.00 On- Site /Day. CONLIS /OCONLIS 1.000 1.000 X -S- TNG -09 Travel Time 350.00 350.00 1.000 1.000.', X -X -EXP Services Other Expenses 889.24 889.24 SEE ATTACHED FOR DETAILS Invoice subtotal 2639.24 Invoice total 2639.24 Thank you for your order. a Purchase Tr a i�� Description I'� fYo1l n Lrl2 't a4Tvj P.O. 306 u5 P 01V MAY 21 2012 G.L. 1 02i1 -qq 4.41 q Ffj_� 13►q .�02 Line Descr l U I '4 4 q 131G .Lo Purchaser Date I�1 Date c Approval Date-5 eCTrac MainTrac Q offTrac" T eleTrac VV ebTrac R «realion T.c4 SaFn vra Ir hm, s.r.a G.H Coune ibim of Sala Sd—. I1eg d TeIepl.i Sdn Iar,a d I—. S.F— Vermont Systems, Inc. Customer Support Time /Materials Report Customer: (Municipal, Effective 10/1/11, Version 2) Carmel Clay, IN Departure Date: 05106112 Time: 7:00 AM Return Date: 05109112 Time: 7:20 AM VSI Representative(s): Zach Malloch Users Trained: Audrey Kostrzewa, others SERVICE TYPE: Consulting CONUS/OCONUS On -Site Consulting /Hour" [X -S -CSL -01 0 Hours 130 Per hour plus expenses On -Site Consulting /Day* [X- S- CSL -02] 0 Day 1,040 Per day plus expenses Programming Programming -Flat Fee /Hour [X- S- PGM -01 0 Hours 130 Per hour plus expenses Programming -Flat Fee /Program [X -S- PGM -10] 0 Program Per Program (enter quoted amount) Testing /Hour [X- S- PGM -02] 0 Hours 100 Per hour plus expenses Custom Standard Report/Report [X- S- PGM -03] 0 Report 500 Per Standard Report Installation/Training On Site CONUS/OCONUS On- Site /Day*' [X- S- TNG -01] 2 Day 700 Per day plus expenses 1,400.00 On- Site /Hour" [X- S- TNG -02] 0 Hours 100 Per hour plus expenses Non- Standard Hours Training /Hour"' [X- S- TNG -12] 0 Hours 150 Per hour plus expenses Weekend Training /Day"' [X- S- TNG -05] 0 Day 1,040 Per day plus expenses Weekend Stay Over No Training /Day" [X -S- TNG -16] 0 Day S 250 Per day plus expenses S Travel /Day [X- S- TNG -09] 1 Day 350 Per day plus expenses 350.00 Installation/Training/lNebEx at VSI: Up to 2 Trainees at VSI /Day*' [X- S- TNG -01 -V] 0 Day 700 Per day, up to 2 trainees Each Additional Trainee at VSI /Day' [X- S- TNG- 0I -VA] 0 Trainee /Day $150 Per trainee over two Telephone/Webex:Setup or Training CONUS/OCONUS Standard Hours at VSI" [X- S- TNP -01] 0 Hours 100 Per hour (min 15 minutes /$25) Non- Standard Hours [X- S- TNG -12] 0 Hours 150 Per hour (min 15 minutes /$75) Other: Mileage [X- X -EXP] 0 Miles 0.555 Per mile Pager Support CONUS OCONUS Pager Std Extended Hrs MIN FEE (if less than 1 hr)"'* [X- S- PGR -08] 0 Call 50 Per Call ($50 minimum Fee) Standard Extended Hrs [X- S- PGR -01] 0 Hours 100 Per hour ($50 minimum /call) Non- Standard Extended Hrs STAND- BY [X- S- PGR -03] 0 Hours 50 Per hour ($50 minimum) EXPENSES: Mileage: Car: 199.13 Airfare: 603.20 Meals: 63.60 Lodging: Toll /Prk: Gas: 23.31 Other: EXPLANATION OF SERVICES: See Attached After Action Report Total Fees: 1,750.00 Cust.Support Rep Signature: +i Total Expenses: 889.24 Total Amount Due: 2,639.24 THIS IS FOR DETAIL PURPOSES ONLY. SEE ATTACHED INVOICE. *CO NUS= Continental US, OCONUS= Outside Continental US "Standard Support Hours Bam -5pm EST "'Non- Standard Hours 5pm -8am EST Mon -Fri. Sat /Sun. "Pager Standard Extended Hours 8pm -10pm EST Mon -Fri, 8am -5pm EST Sat /Sun ""Pager Non Standard Extended Hours Stand -by 10pm -8am EST Mon -Fri. 5pm -8@m EST Sat/Sun C:\ Users\ zachom.VSI.NET\Desktop\AfterTrip \Carmel Clay IN \Carmel Clay 0512 Time Report Template 10 -1 -11 Version 2.xis Vermont Systems, Inc. RECTRAC AFTER ACTION REPORT Customer Name: Carmel Clay Parks Rec (RecTrac Database) City: Carmel State: IN Zip: 46032 Dates: 05/06/2012- 05/09/2012 Arrival Time: 12:20P Departure Time: 12:OOP Primary Trainer: Zach Malloch Trip Purpose: Version update, summer season preparation Users Trained: Audrey Kostrzewa, others Modules: Primary Contact: Audrey Kostrzewa IT Contact: Scott LePere Monday: 05/07/201.2 8:30A 4:45P Users Trained: Audrey Kostrzewa, others Met with Marketing to go over brochure export, wrote up some enhancement requests and sent those over to Gary Met with ESE Child Care Tech Team and went over some of their reported issues Met with Monon Center Tech Team and went over their list of issues After lunch met with Business Staff, went over some credit card issues, etc Tuesday: 05/08/2012 9:OOA 4:30P Users Trained: Audrey Kostrzewa, others Met with aquatics to go over some reporting questions Met with Lorena (marketing) to set up ODBC to allow her other vendor access to database tables Met with Helen to activate Fraud Track 2 for PnP to avoid duplicate authorizations met with Recreation to go over set up requests and ideas after lunch met with Michael and Kurtis to go over Access Control tickets and their application for the water park. Met with Scott and went to the waterpark to verify that Access Control was functional after the winter close down worked with Jason from ORI to get WAN installs working Special Notes Open Issues Additional Info -n: Accounting Method: Activity Numbering Scheme: AR Brochure: Backup Software: Client OS /SPK: Credit Card Solution: Current Release Level: Custom Programs: Data /Tran Server CPU: Data /Tran Server IP: Data /Tran Server Name: Data /Tran Server OS /SPK: Email Solution: ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice of bill to be properly itemized must show; kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. 359604 Vermont Systems Inc. Terms 12 Market Place Essex Junction, VT 05452 Invoice Invoice Description Date Number (or note attached invoice(s) or bill(s)) PO Amount 5/17/12 36150 RecTrac training support 30615 1,319.62 5/17/12 36150 RecTrac training support 30615 1,319.62 Total 2,639.24 1 hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6 20_ Clerk- Treasurer Voucher No. Warrant No. 359604 Vermont Systems Inc. Allowed 20 12 Market Place Essex Junction, VT 05452 In Sum of 2,639.24 ON ACCOUNT OF APPROPRIATION FOR 108 ESE 109 Monon Center PO# or INVOICE NO. CCT #/TITLE AMOUNT Board Members Dept 1081 -99 36150 4341955 1,319.62 1 hereby certify that the attached invoice(s), or 1091 36150 4341955 1,319.62 bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except 14 -Jun 2012 ,bGkafn. i'n.Vc Signature 2,639.24 Accounts Payable Coordinator Cost distribution ledger classification if Title claim paid motor vehicle highway fund