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Home My WebLink AboutBPW 06-06-12 V •i C ity f Carme ,e.„,,,,, G 6. 0 /.1,m'0 Office of the Clerk Treasurer 7 1..,: NOTICE BOARD OF PUBLIC WORKS AND SAFETY WEDNESDAY, JUNE 6, 2012 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A SPECIAL MEETING ON WEDNESDAY, JUNE 6, 2012 AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE THE PURPOSE OF THE MEETING IS CITY BUSINESS ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414 14 1 3 CitY Office of the Clerk Treasurer Board of Public Works and Safety Meeting AGENDA Wednesday, June 6, 2012 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED To ORDER 1. MINUTES a. Minutes from the May 16, 2012 Regular Meeting 2. PERFORMANCE RELEASES a. Resolution No. BPW- 06- 06- 12 -01; Northview Christian Life; Erosion Control; Alan Moore, S &B Construction 3. CONTRACTS a. Request for Purchase of Goods and Services; RedZone; ($10,000.00); Utilities Assessment; John Duffy, Director of the Department of Utilities b. Request for Purchase of Goods and Services; Melrose Pyrotechnics; ($25,000.00); Carmelfest Fireworks; Steve Engelking, Director of the Department of Administration c. Request for Purchase of Goods and Services; Sixth Amendment to Lease; Carmel Utilites and Pedcor; ($196,401.43); Office Space Rent Annually; John Duffy, Director of the Department of Utilities d. Request for Purchase of Goods and Services; Change Order #1; Salsberry Brothers; (Increase S6,171.63); Roundabout Landscape; Parks Pifer, Street Department e. Request for Purchase of Goods and Services; Change Order #9; Harvey Construction; (Increase 5836.48); Seeding Cool Creek Trails; Mike McBride, City Engineer 4. USE OF CITY FACILITIES /STREETS a. Request to Use Center Green; party; Firday, June 15, 2012; 5:00 pm to 10:00 pm; Margaret Lehtinen b. Request to Use Center Green; Party; June 20, 2012; Noon to 4:00 p.m.; Margaret Lehtinen ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/371 -2414 c. Request to Use City Streets; Party; 2 Avenue Nw; Thursday, September 6 -8, 2012; 6:00 pm to 11:59 pm; Megan McVicker, B d. Request to Use City Streets; Concert; Eight Dates and Times; Detour American Grille e. Request to Limit Access to Crooked Stick Neighborhood; September 1 -9, 2012; 8:00 a.m. to 10:00 p.m.; PGA Tour Event f. Request to Use Gazebo and Common Area; Wedding; Saturday, July 21, 2012; 4:15 pm to 5:15 pm; Virginia Murray 5. OTHER a. Remains tabled 2/15/12; TABLED 2/16/11; Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, HOA Traditions on the Monon b. CONTINUED; Appeal hearing Dr. Thomas and Mrs. JoAnn Trancik —14300 Oakbrook Court c. Request for Replat Approval; Lot 23 and part of Lot 24; Winterwood; Sam Hunter, Weihe Engineers d. Uniform Conflict of Interest Statement; Michael Zeller e. Request for Easement Agreement; 96 Street; Branigan, Evan/Heather; John Duffy, Director of the Department of Utilities f. Request for Easement Agreement; 116 Street; Steckley, James/Virginia; John Duffy, Director of the Department of Utilities g. Request for Street Dedication; Monon Farms Condominiums; Mike McBride, City Engineer h. Request for Variance; Fence in Easement; 13125 Dumbarton Street, Village of West Clay; Bolla, Sridhar/Prashanthi i. Request for Variance; Right of Way Improvements; 2201 E. 106 King of Glory Lutheran Church; Pastor Paul Swartz 6. ADJOURNMENT BOARD OF PUBLIC WORKS SAFETY MEETING 1 MINUTES WEDNESDAY, JUNE 6, 2012 —10:00 A.M. COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor Brainard called the meeting to order at 10:02 a.m. MEMBERS PRESENT Mayor James Brainard, Board Members; Lori Watson and Mary Ann Burke, Deputy Clerk; Sandy Johnson MINUTES Minutes for the May 16, 2011 Regular Meeting approved 3 0. PERFORMANCE RELEASES Resolution No. BPW- 06- 06- 12 -01; Northview Christian Life; Erosion Control; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. CONTRACTS Request for Purchase of Goods and Services; RedZone; ($10, 000.00); Utilities Assessment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Melrose Pyrotechnics; ($25, 000.00); Carnielfest Fireworks; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Sixth Amendment to Lease; Carmel Utilities and Pedcor; ($196, 401.43); Office Space Rent Annually; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Change Order #1; Salsberry Brothers; (increase $6,171.63); Roundabout Landscape Project; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Change Order #9; Harvey Construction; (Increase $836.48); Seeding; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. USE OF CITY FACILITIES /STREETS I Request to Center Green; Party; Friday, June 15, 2012; 5:00 p.m. to 10:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request to Center Green; Party; Wednesday, June 20, 2012; 12:00 p.m. to 4:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request to Use City Streets; 2 Ave NW; Party; Thursday, September 6 through Saturday, September 8, 2012; 6:00 p. m. to 11:59 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request to Use City Streets; Concert; Eight Dates (see attachment); Various Times; Detour An American Grille; Board Member Burke move to deny. Board Member Watson seconded. Request Denied 3 -0. Request to Limit Access to Crooked Stick Neighborhoods; September 1 -9, 2012; 8:00 a.m. to 10:00 p.m.; PGA Tour Event; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request to Use Gazebo and Common Areas; Wedding; Saturday, July 21, 2012; 4:15 p.m. to 5:15 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3- 0. OTHER REMAINS TABLED: Request for Dedication of Streets; Traditions on the Monon Continued: Appeal hearing Dr. Thomas and Mrs. JoAnn Trancik —14300 Oakbrook Court; The hearing started at 10:28 a.m.; Testimony began. A Court Reporter was present to record proceedings. Appeal Hearing ended at 11:15 a.m. No conclusion was reached. To be continued at a later date Request for Replat Approval; Lot 23 and part of Lot 24 Winterwood; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Uniform Conflict of Interest; Michael Zeller, Carmel Fire Department Request for Easement Agreement; 96`" Street; Branigan, Evans /Heather; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Easement Agreement; 116`" Street; Steckley, James /Virginia; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. I Request for Street Dedication; Monon Farms Condominiums; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Variance; Fence in Easement; 13125 Dumbarton Street, Village of West Clay; Board I Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Variance; Right of Way Improvements; 2201 E. 106 Street; King of Glory Lutheran Church; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. ADD ON Request for Add -On: Request for Bid Award/ Paving Program: Board Member Burke moved to add the item. Board Member Watson seconded. Item added 3 -0. Board Member Burke moved to approve. Board Member Watson seconded. There was brief discussion. Request approved 3 -0. Request for Purchase of Goods and Services; E &B Paving; Illinois Street; 83,846,602.01; this was the lowest most responsive bid; Board Member Burke moved to add the item. Board Member Watson seconded. Item added 3 -0. Board Member Burke moved to approve. Board Member Watson seconded. There was brief discussion. Request approved 3 -0. Request for Purchase of Goods and Services; American Structurepoint; Illinois Street Inspection; Board Member Burke moved to add the item. Board Member Watson seconded. Item added 3 -0. I Board Member Burke moved to approve. Board Member Watson seconded. There was brief discussion. Request approved 3 -0. Judy Hester, Attorney spoke to the board regarding 5(b) Appeal hearing Dr. Thomas and Mrs. JoAnn Trancik. There was discussion. No action taken. ADJOURNMENT Mayor Brainard adjourned the meeting at 10:23 a.m. iana L. Cordr y, IAMC Clerk Treasurer Approved O or James Brainard ATTEST: D ana L. Cordra AMC Clerk Treasurer