HomeMy WebLinkAboutCRC-05-16-12 CRC Meeting, May 16, 2012
CARMEL REDEVELOPMENT COMMISSION Meeting, Wednesday,
May 16, 2012
President Bill Hammer called the meeting to order at 6:48 p.m. Commission members
Carolyn Anker, Dave Bowers, Greg Phillips and Jeff Worrell were present, constituting a
quorum. Also present were Les Olds, Ryan Wilmering, Michael Lee, Don Cleveland and
Matt Worthley.
Others present:
Jim Higgins and Jim Mullet
The Pledge of Allegiance was said.
Approval of Minutes
April 18, 2012: Moved for approval by Ms. Anker, seconded by Mr. Worrell and
unanimously approved.
Due to a lack of the quorum that was in attendance at the May 3, 2012 meeting, approval of
those minutes was tabled until the next regular meeting.
Financial Matters
Mr. Higgins stated the April 2012 end of month balance was $190,187.
Mr. Hammer questioned if the timing regarding TIF distributions had been determined. Mr.
Higgins said nothing has been determined regarding timing, but he would expect those to be
received within the next two weeks.
Mr. Higgins requested the Commission's approval of operating expenses in the amount of
$274,269.80. Mr. Higgins noted there was a reclassification of operating and non operating
funds, so this amount requested for approval differed from what was distributed in the
monthly Commissioners' Notes. Mr. Worrell rnoved to approve operating expenses in the
amount of $274,269.80, seconded by Ms. Anker. Unanimously approved.
Mr. Higgins requested the Commission approve non operating expenses in the amount of
$478,884.95. Ms. Anker rnoved to approve expenditures in the amount of $478,884.95,
seconded by Mr. Bowers. Passed unanimously.
Mr. Higgins requested approval of PAC construction fund claims in the amount of
$56,759.24. Ms. Anker moved approval of PAC construction fund claims in the amount of
$56,759.24, seconded by Mr. Bowers. Unanimously approved.
Approval of Change Orders
There were no change orders to come before the Commission this month.
Committee Reports
Ms. Anker stated the Finance Committee met on May 14, 2012 at 8:00 a.m. Ms. Anker
stated the Committee is considering refinancing options and is meeting with some of its
professional consultants toward that goal in order to take advantage of favorable rates.
1
CRC Meeting, May 16, 2012
Mr. Olds stated a meeting was held with City Council President Rick Sharp and City Council
Finance Committee Chair Luci Snyder to outline the procedures that the Council expected
the CRC to follow per the new ordinance that was set in place. Mr. Olds stated an e -mail was
sent to the Commissioners that outlined their requests and that the information was relayed to
Mr. Higgins who will help develop the format for the submittals.
Mr. Worrell stated the Design Review Committee met on the afternoon of May 16, 2012 to
review the interior design for the courtyard at Parcel #47. Mr. Worrell stated the committee
is reviewing two design formats and will take them under advisement, make changes and
recommendations and send back for further review. The committee also considered and
approved the addition of awnings on the 3` floor of the Lurie Building that will be taken care
of at the building owner's expense.
There was no update from the Administrative Committee.
Update on Properties
There were no questions regarding updates on properties.
Old Business
Review of Low -Bid Contract for Parcel #77 Stairs and Limestone
Mr. Olds gave background on this project and outlined the recommendation from the
Construction Manager.
Discussion ensued regarding scope of work, timing of the work and budget.
Mr. Bowers moved to approve Parcel #77 stairs and limestone retaining wall in the amount of
$428,505, payable from the lines of credit available. Seconded by Ms. Anker and unanimously
approved.
Palladium Landscape Bids #14 #15
Mr. Olds stated that, in reviewing the bids received from various contractors, there were a number
of issues and discrepancies that caused concern. Mr. Olds stated that, after a great deal of
discussion with the Construction Manager and legal counsel, the staff recommends that the
Commission reject the bids for Parcel #14 and Parcel #15 with the understanding that the project
will be modified and then sent out again for public bidding.
Ms. Anker moved to reject all of the bids for Parcel #7 landscape bids, specifically packages #14
and #15. Seconded by Mr. Bowers and passed unanimously.
Parcel #7C Anderson Birkla Project Agreement
Mr. Olds requested the CRC authorize a project agreement and related documents with
regard to conveyance and redevelopment of the Monon Parcel and Third Avenue Parcel. Mr.
Olds recommended the Commission approve the project agreement, including the
conveyance of the Parcel, to Carmel Development I, LLC, an affiliate of Anderson Birkla
Investment Partners, LLC "CDI
Discussion ensued.
Mr. Worrell moved to approve the contract as written. Seconded by Ms. Anker and passed
unanimously.
2
CRC Meeting, May 16, 2012
New Business
None at this time.
Other Business
None at this time.
Announcements
None at this time.
Adjournment
Ms. Anker moved the meeting be adjourned subject to the execution of documents and
seconded by Mr. Worrell. The meeting was adjourned at 7:09 p.m.
The next regularly scheduled meeting is Wednesday, June 20 at 6:30 p.m.
An executive session was held directly prior to the public meeting in which pending litigation
and the purchase or lease of real property were discussed. The Commission hereby certifies
that no subject matter was discussed in the executive session other than the subject matter
specified in the public notice.
3