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Coots Henke heeler 1Ifo,'N/ SCl/ Ill. /'C.` E. DAVLS Cools' JAMES K. WIIEELE.R JAY CUR IS JAMES D. (;RCM JEFFREY S, Zfl i.S ELI /Al1I's I'll 1. VAN '1' VSSE I \I VI'I'uE.w 1... 111S:.h;LE- DANIEL h. CO .YIti 13R:\NDI A. GIE4'l(N JILLIAN C. KEATING BLAKE N. SHE I. RI JOHN V. NIAC ROY ICI (:A7`I IY M. BRON'r.SON ERIKA L. NELSON CERTIFIED MEDIA UDR Or Cot \.SEL Si'EVE:N H. HENKE. RYAN 1-1 C:A.SSsIA' 255 East Carmel Drive Carmel, Indiana 46932-?689 317 -844 -4693 1 AX: 317- 573 -5385 www.clw. law.com Nick Mishler City of Carmel Building Permit Dept. City Hall One Civic Square Carmel, IN 46032 Jim Blanchard City of Carmel Building Commissioner City Hall One Civic Square Carmel, IN 46032 Gary Duncan City of Carmel Engineer's Office City Hall One Civic Square Carmel, IN 46032 Gentlemen: RE: The Barrington of Carmel Our File No.: 17940 January 26, 2012 John Duffy City of Carmel Utilities 760 Third Avenue S.W. Carmel, IN 46032 Ryan Hartman Clay Township Regional Waste District 10701 N. College Ave., Ste. A Indianapolis, IN 46280 Mike Hollibaugh Department of Community Services City of Carmel City Hall One Civic Square Carmel, IN 46032 This letter is to confirm the various conversations I have had with various officials responsible for issuing permits or utility availability as it pertains to The Barrington located at 116 St. and Guilford Ave., Carmel, Indiana. The State has approved The Barrington construction drawings and Clay Township Regional Waste District has approved our utility plans and will issue its permit upon payment of the applicable availability and permit fees. Carmel Utilities have stated they will defer collection of availability and connection fees until permits have been issued by the City of Carmel and the applicant will keep the utilities department informed as to the progress of its funding for purposes of making payment of such fees. Jim Blanchard and Nick Mishler have agreed to review our plans once submitted and will issue appropriate permits once the plans are reviewed and the applicable permit fees are paid. Finally, Jim Blanchard suggests a meeting with the City engineer's department prior to commencement of site work that can occur prior to the issuance of permits so long as the work does not involve permanent structures (foundation, utilities, etc.). Construction drawings are being sent to Nick Mishler January 26, 2012 and once those plans are approved, I will request a pre- construction meeting with the City Engineer's office and notice the rest of the recipients of this letter who may choose to attend the meeting when scheduled by the City Engineer's office. If I have incorrectly summarized the status of permitting, please let me know by return correspondence or email at dcoots @chwlaw.com. Thank you very much for your attention to this matter. /jrj Enclosure cc: Mark Shegan K \GREYSTONE \17940.001 \Ltr to City Very truly yours, CO! TS, HENKE WHEELER, P.C. E. Davis Coots ConnAngelina V From: Sent: To: Cc: Subject: Attachments: Dave, Attached is a letter to Mr. R Goodman, regarding the status of Barrington of Carmel. The original Ietter has been sent via mail, via 1"` Class postage. Please let me know if you have any further questions or concerns. Sincerely, Mike Hollibaugh From: Dave Coots [mailto: zonn Sent: Thursday January 12, 2012 11:46 AM To: Hollibaugh, Mike P Cc: Conn, Angelina V Subject: FW: Greystone Mike, attached is a letter I spoke with Angie about asking you as department chair to confirm to The Barrington and its bond underwriters that once required project bonds are provided and permit fees paid, construction permits would be issued by Carmel. (I am told the permit fees will exceed $1.2 million and thus cannot be paid until the economic development bonds are funded). It seems the bond purchasers want an "all done" Ietter 50 they know when they purchase an EDC bond that the project will be built and no further approvals are required except the permitting process. As you know, Mark Shegon was told that the permit fees had to be paid before "approvals(permits) could be issued. Utilities agreed to wait for awhile for its fees tobe paid, but [RVVDxvou|dn't.VVe think this letter will satisfvthe bond underwriter and its counsel and thus the request for you to put this letter onDOCS letterhead and your signature. If you would then mail it and perhaps email a signed copy to me, I would appreciate it. If you have any issues, please caII or email. Thanks. From: Joy Jackson Sent: Thursday, January 12, 2012 11:31 AM To: Dave Coots Subject: Greystone Hollibaugh, Mike P Tuesday, January 24, 2012 6:06 PM 'Dave Coots' Conn, Angelina V RE: G Conn, Angelina V From: Sent: To: Cc: Subject: Attachments: From: Joy Jackson Sent: Thursday, January 12, 2012 11:31 AM To: Dave Coots Subject: Greystone Dave Coots [DCoots @chwlaw.com] Thursday, January 12, 2012 11:46 AM Hollibaugh, Mike P Conn, Angelina V FW: Greystone (Barrington CCRC) 120111 Ltr to Goodman.docx Mike, attached is a letter I spoke with Angie about asking you as department chair to confirm to The Barrington and its bond underwriters that once required project bonds are provided and permit fees paid, construction permits would be issued by Carmel. (I am told the permit fees will exceed $1.2 million and thus cannot be paid until the economic development bonds are funded). It seems the bond purchasers want an "all done" letter so they know when they purchase an EDC bond that the project will be built and no further approvals are required except the permitting process. As you know, Mark Shegon was told that the permit fees had to be paid before "approvals(permits) could be issued. Utilities agreed to wait for awhile for its fees to be paid, but CRWD wouldn't. We think this letter will satisfy the bond underwriter and its counsel and thus the request for you to put this letter on DOCS letterhead and your signature. If you would then mail it and perhaps email a signed copy to me, I would appreciate it. If you have any issues, please call or email. Thanks. Raymond J. Goodman CEO Chairman Mayflowers Cornmunities, inc. 22OO Ross Avu., Suite 220A Dallas, TX 75201 RE: Barringion of Carmel Our File No.: 17940 Dear Mr. Goodman: January 12, 2012 The construction documents for the subject property delivered July 12, 20ll; August 2,20ll; and October 4,20ll were received hy the Carmel Department of Community Services for architectural design, lighting, landscaping and signage and developrnent plan review. The drawings have been reviewed by the Carmel Plan Commission. the Technical Advisory Comrniuee and the Departrnent of Cornrnunity Services and are found to be in conformance with applicable codes and ordinances and have been approved. Upon the providing required bonds with the City of Carmel and the payment of the applicable permit fees, the City of Carmel will issue a building permit to enable construction of the project. Please feel free to contact me if you have questions. Very truly yours, Mike Hollibuueh Director of Corrimunity Services Conn Angelina V From: Conn, Angelina V Sent: Wednesday, January 04, 2012 12:34 PM To: 'Dave Coots' Cc: 'Mark Shegon' Subject: FW: Grace period for Project Fees for Barrington of Carmel? Hi, Dave prior to our 3pm conference call today, here is the last email we sent to Mark on 10/27/2011, with additional review comments from Mike Hollibaugh. We are still waiting for a response to these comments, and then we should be ready to issue a Letter of Grant. Thanks, -Angie Conn, Planning Administrator From: Conn, Angelina V Sent: Thursday, October 27, 2011 11:34 AM To: 'Mark Shegon' Cc: Hollibaugh, Mike P Subject: RE: Grace period for Project Fees for Barrington of Carmel? Good morning, Mark Thanks for the update on the timing. I have some additional review comments from Mike Hollibaugh. Please look these over and address them. Please let me know if you have any questions. Thank you. 1. The original plan for Park Place showed "rock faced masonry veneer" and ground faced masonry quoining" in areas where Greystone is proposing cultured stone or EIFS. I am ok with use of the alternate material, but believe the distribution/ juxtaposition of the finishes should be near to what was approved by the plan commission, as close as we can be. That would include use of cultured stone on the first level, up to the first control joint. 2. The larger windows are very nice, but question the use of scored EIFS trim. My preference is a more traditional window detail like they are using in other parts of the construction. Do we have a color renderings for the new elevations? That may help. The use of the scored EIFS seems odd in areas of cultured stone -would prefer the Zook of more traditional trim. 3. The original building used cultured stone lintels and sills for many of the windows -use of EIFS seems like a step back, would like them to explain the rationale for the alternative. 4. The original design called for concrete patios rather than the framed decks now proposed. The undersides of those need to be finished somehow, preferably with a finished ceiling. 5. Would prefer a full masonry Zook for the chimneys (with copper tops). Angie Conn, Planning Administrator City of Carmel Planning Zoning Division Dept. of Community Services 1 Civic Square, 3rd Flr. Carmel, IN 46032 0: 317 571 -2417 l F: 317 571 -2426 l E: aconnCa carmel.in.gov Check out our new website: www,carmeldocs.com Please consider the environment before printing this e-mail From: Mark Shegon mailto: msheaon (aareystonecommunities.com] Sent: Friday, October 21, 2011 1:08 PM To: Conn, Angelina V 1 RE: The Barrington development to use your tax money now and forever Dear friend; The City of Carmel (i.e.: the taxpayers) is being asked to provide The Barrington developm subsidies: both low property taxes and taxpayer subsidized financing. These costs will come out of all of our pockets. Our tax money is being used to subsidize a Developer and their consultants whom will take out most of their profits up front from a bond issue (leaving a non profit shell). Our tax money is being used by a so called "non- profit" which is building and selling healthcare and retirement housing to the wealthy. The Developer has asked the City's taxpayers to allow it to issue $130 million of bonds to fund a 134 independent living units (i.e.: apartments for the wealthy) and 127 healthcare units (none of which are for the poor). This is more than $500,000 per unit! Tax Free financing for development was meant to finance public purposes. As the tax free rate is a subsidy of the interest rate by ALL taxpayers as the investor does not have to pay as much tax as the rest of us would on any of our investments. Do you think it is right to provide a subsidy for an entity serving the wealthy? And for such subsidy to allow the Developers and their consultants to take out large cash flow profits up front? The Developer has stated they will create jobs. Are you getting money from other taxpayers for the jobs you create? And if the jobs are truly supportable why is our tax money needed for them? In addition, the Developer has obtained an agreement from the City (i.e.: us) to only have to pay $300,000 in an annual fee instead of having to pay property taxes. Note: you and I would pay about $1.2 million in property taxes on a development which costs $130 million. In other words: we are being asked to subsidize both: 1, upfront profits to this Developer to build homes for the wealthy; and 2, to continue to subsidize the wealthy to live there as they will pay less in property taxes than you and L And their annual fee in lieu of property taxes is a fixed amount. Is your property tax rate fixed on your ($500,000) home? Or will it go up? If you think this is unfair, and a foolish use of our tax money, then call the Mayor and the City Council and let them know you are opposed to the use of our tax money to fund Developer consultant profits and housing for the wealthy. The Barrington might be a good development. The Developer should obtain non subsidized financing and pay the same property taxes as the rest of us have to do. PS: My spouse and I should have signed this but 1 of us has to continue to work with 1 of the entities making so much money off of the Barrington development. Conn, Angelina V From: Conn, Angelina V Sent: Thursday, October 27, 2011 11:34 AM To: 'Mark Shegon' Cc: Hollibaugh, Mike P Subject: RE: Grace period for Project Fees for Barrington of Carmel? Good morning, Mark Thanks for the update on the timing. I have some additional review comments from Mike Hollibaugh. Please look these over and address them. Please let me know if you have any questions. Thank you. 1. The original plan for Park Place showed "rock faced masonry veneer" and ground faced masonry quoining" in areas where Greystone is proposing cultured stone or EIFS. I am ok with use of the alternate material, but believe the distribution/ juxtaposition of the finishes should be near to what was approved by the plan commission, as close as we can be. That would include use of cultured stone on the first level, up to the first control joint. 2. The larger windows are very nice, but question the use of scored EIFS trim. My preference is a more traditional window detail like they are using in other parts of the construction. Do we have a color renderings for the new elevations? That may help. The use of the scored EIFS seems odd in areas of cultured stone -would prefer the look of more traditional trim. 3. The original building used cultured stone lintels and sills for many of the windows -use of EIFS seems like a step back, would like them to explain the rationale for the alternative. 4. The original design called for concrete patios rather than the framed decks now proposed. The undersides of those need to be finished somehow, preferably with a finished ceiling. 5. Would prefer a full masonry look for the chimneys (with copper tops). Angie Conn, Planning Administrator City of Carmel. Planning Zoning Division Dept. of Community Services 1 Civic Square, 3rd Fir. Carmel, IN 46032 0: 317 571 -2417 I F: 317 -571 -2426 I E: aconn @carmeh.in.gov Check out our new website: www.carmeldocs.com Please consider the environment before printing this e-mail From: Mark Shegon mailto: mshegon @greystonecommunities.com] Sent: Friday, October 21, 2011 1:08 PM To: Conn, Angelina V Cc: Duncan, Gary R; Mishler, Nicholas F Subject: RE: Grace period for Project Fees for Barrington of Carmel? Angie, I have our planning and finance guys working on the letter and doing some projections on the timing now. They were at a big national conference all this week. One of our big projects in Florida is financing at the end of this month, then I think we only have one more in front of the Barrington. The capital markets continue to be a major roller coaster ride too, so that may continue to cause some timing shifts. Once we get the Florida project financed we can give you a better estimate of the timing for this project. I have also gone thru Gary Duncan's comments and I don't think there are any issues here. As a matter of fact I think we have completed a few of these requirements already. I will be providing some feedback to him early next week. 1 Lastly, I wanted to check and see if there were any design related ADLS items we needed to discuss. I have not heard anything back since the last e-mail you sent me indicating that you and Mike were going to review my comments on the elevations. I am available today after 2:00 or most anytime Tuesday afternoon if you or Mike have any questions. Thanks again for all your help getting thru this process. Mark Shegon Vice President Development Greystone Communities, Inc. 222 W. Las Colinas Blvd. Suite 2100 Irving TX 75039 From: Conn, Angelina V [mailto:Aconn @carmel.in.gov] Sent: Friday, October 14, 2011 8:10 AM To: Mark Shegon Cc: Mishler, Nicholas F; Hollibaugh, Mike P Subject: FW: Grace period for Project Fees for Barrington of Carmel? HI, Mark what date to you anticipate you would be able to pay the fees? Can we get something in writing about that, like a commitment on when the fees would be paid? That way, we know when to expect payment and can track it and /or enforce it. Thanks, and have a nice weekend, -Angie Conn, Planning Administrator From: Mishler, Nicholas F Sent: Thursday, October 13, 2011 4:32 PM To: Conn, Angelina V Subject: RE: Grace period for Project Fees for Barrington of Carmel? Angie, is Mike H. ok with the building permit payment being delayed? I just need to know how we should handle this once the plans are reviewed. Thanks, Nick Mishler Administrative Assistant Building Code Services (317) 571 -2489 j Please consider U Mark t before nlint this tail From: Conn, Angelina V Sent: Thursday, October 13, 2011 4:16 PM To: 'Mark Shegon' Cc: McBride, Mike T; Duncan, Gary R; Mishler, Nicholas F Subject: FW: Grace period for Project Fees for Barrington of Carmel? 2 Conn, Angelina V From: Mark Shegon Sent: To: Conn, Angelina V Subject: RE: Project: Barrington CCRC File Transfer 071101 The Barrington Angie, Thanks so much for sending over these preliminary comments. 1 have Iooked thru them and have the Architect working on numbers 1, 4 and 5 for you. As for numbers 2 and 3 we can add more stone if we need to. For those areas you highlighted the thinking was that using stone there probably wouldn't be the best choice. For sheet AS501 elevations 2,3,4 and 5 are the enclosed interior courtyard at the Skilled Nursing building, and it is heavily Iandscaped that with no views in from the public way. This was done intentionally to protect the privacy of the residents. We felt that the landscaping would eventually grow up and screen out/cover up the stone in that area. Elevation number 1 also has a good bit of landscaping in front of it to screen it from the service and delivery road directly adjacent to it. For sheet AC502 we had the same situation as mentioned above with a nicely landscaped, private, enclosed interior court yard. For sheet AC503elevations 3, 4 and 5 are behind the dumpster and emergency generator enclosure and you really can't see them. The way the elevations are drawn is a Iittle misleading. There is also a big stand of evergreens that screens the service and delivery drive and these elevations from the rest of the community so the residents can't see it. The service and delivery drives sees a good bit of use for cleaning and maintenance and repair the EIFS seemed like the right choice here I will forward the approved landscape plans so you can see what I am talking about in these areas. 1 think that if you look at both sets of drawings together it will help clarify most of these spaces. 1 will touch base with you in the morning to review any questions you may have. You should also receive the application fee check tomorrow morning by Fed Ex. Please let me know if you don't get it. Thanks again for all of your help. W1ark3heQon Vice President Development Greystone Communities, Inc. Z23VV. Las Colinas Blvd. Suite I1O0 Irving TX 75039 From: Conn V[maUto:AConn@carnlelJn.00vl Sent: Sen Th October 06 3011 10:05 AM To: David Trinkner Subject: RE: Project: Barrington CCRC PUeTnanSNer 071101 The Barrington Hi, David here are a few preliminary review comments on the architectural elevations, and 1 hope to have the Planning Director look at the building elevations today or tomorrow: 1 Conn, An elina V From: Conn, Angelina V Sent: Thursday, October 06, 2011 11:05 AM To: 'David Trinkner' Cc: 'Mark 8hegon';HNUbaugh. Mike P Subject: RE: Project: Barrington CCRC File Transfer 'O711O1 The Buni Barrington Attachments: a1505 west elevation 6.pdf; ai504 west elevation 5.pdf;uc6O3' elevation bldg middle 4pdt as501 ne elevation 2.pdf; ac502 elevation bldg middle 3.pdf Hi, David here are a few preliminary review comment on the architectural elevations, and 1 hope to have the Planning Director look at the building elevations today or tomorrow: 1. Please work with Rachel Boone in our office to secure a sign permit. That application is online at: htt o://xvvvxv.carnme|.|n.gov/nnodu|es/shom/docunnent.aspx?docunnentid=392 2. On sheet AS5051 there needs to be more stone along the building base. Right now it is all eifs. 3. On sheets AC502 AC503, on those walls, there is too much eifs; please add more stone. 4. Will all of the hvac unit vent colors be the same as the eifs color, or will they be a slightly darker shade? S. What is that structure on the roof ridge for? It was not part of the original approval in 2009. An example is on sheets Ai505 A1504. Thanks, -Angie Conn, Planning Administrator From: David Trinkner [nnaUto:datrnPaqarch.coml Sent: Tuesday, October 04, 2011 2:10 PM To: Conn, Angelina V Subject: Project: Barrington CCRC File Transfer 071101 The Barrington IMPORTANT: Click a link below to access files associated with this transmittal that came in through the AG Click here to download associated files Project Barrington CCRC Name: Project 071101 Number: From: David Trinkrier (AG Architecture) To: Aconncarmel.in.gov CC: Subject: 071101 The Barrington Sent via: Info Exchange Expiration 10/18/2011 Date: Remarks: Please find a link to digital copies of our Plan Submittal. Please contact me if you have any questions, or need anything additional. Thank you. Transferred Files Name m*oc Date A200.pdf ruFne 4:52 PM 354 KB A2uL 1 Conn, An';elina V From: Mark Shegon mshegon @greystonecommunities.comj Sent: Sunday, October 09, 2011 4:25 PM To: Conn, Angelina V Cc: Hollibaugh, Mike P; David Trinkner (datrin @agarch.com) Subject: FW: Project: Barrington CCRC File Transfer 071101 The Barrington Angie, With respect to items 1, 4 and 5 we have reviewed them and here is what I know. Item 1 the sign permit We will begin working on this Monday. Is it required for issuance of the Grant and the Approval notification to Nick? Item 4 the HVAC vents These will be painted to match the building exterior. Item 5 roof structure This is a mechanical unit screen wall. We changed the roof design so that there would be a flat section across the top to house the mechanical units. Previously we had the project designed with a roof well. The roof trusses were actually notched out to form a u- shaped well about 4 feet deep that housed the condensing units for the apartments, so that they would not be scattered on the ground around the building. Over the past year or so we changed the design based on some experiences with other projects. Those roof well type spaces require internal drainage systems that lead back thru the building and when they get clogged up (which will happen from time to time no matter how well they are maintained) the mechanical well can turn into a "bath tub" and hold a lot of water which can lead to leaks, damage to the apartments and potentially mold problems. It can also cause problems with the electrical and mechanical system located on the roof. Additionally, during periods of heavy snow, the wind can cause large concentrated accumulations in one part of the well which can bury equipment and restrict the required ventilation of the mechanical units. If the screens are a problem I can talk with the architect to see if there is anything we can do to lessen their impact. I will try to touch base with you Monday afternoon and see if there is anything else we need to be working on. Thanks again for your help. Mark Shegon Vice President Development Greystone Communities, Inc. 222 W. Las Colinas Blvd. Suite 2100 Irving TX 75039 From: Mark Shegon Sent: Thursday, October 06, 2011 6:04 PM To: 'Conn, Angelina V' Subject: RE: Project: Barrington CCRC File Transfer 071101 The Barrington Angie, Conn, Angelina V From: Sent: To: Cc: Subject: Conn, Angelina V Monday, October 10, 2011 12:13 PM Duffy, John M; 'Ryan Hartman'; Hollibaugh, Mike P; McBride, Mike T Duncan, Gary R; Mishler, Nicholas F; Blanchard, Jim E Grace period for Project Fees for Barrington of Carmel? Gentlemen below is the additional info that Mark Shegon wanted me to pass along to you, as he is asking for a grace period to get all these fees and payments done, while still being able to move forward with the building permitting process. Below he explains the time period for the closing a municipal bond funded project like the Barrington. Feel free to email Mark with any questions or letting him know what you need from him to get this slight delay in payments done. Thanks! Angie Conn, Planning Administrator City of Carmel Planning Zoning Division Dept. of Community Services 1 Civic Square, 3rd Flr. Carmel, IN 46032 0: 317-571-2417 I F: 317 571 -2426 I E: aconn @carmel.in.gov W: www.carmeldocs.com Please consider the environment before printing this e-mail From: Mark Shegon fmailto:msheaoni arevstonecommunities.coml Sent: Sunday, October 09, 2011 6:12 PM To: Conn, Angelina V Subject: Project Fees Angie, I was wrong the other day when I quoted $500,000- 600,000 for fees, the current estimate for fees for the Barrington is actually $1.1M. and that number will go up slightly when I add in the increase to the water fee for the irrigation water (we just got that finalized a week or so ago). That does not include any tap or connection fees for other utilities like electrical or gas, we are trying to finalize that now. The breakout estimate for the city related items is as follows. Water Sewer Parks and Recreation Road Impact Building permit Total $378,134 $302,935 $195,567 $120,000 $110,000 $1,106,636 As 1 mentioned funding a municipal bond project is way different than a conventional bank transaction. The 3 basic steps for closing a municipal bond funded project like the Barrington are; -Issue the Preliminary Official Statement or "POS "(6 to 8 weeks) this is basically the offer to the bond investors, it contains all the details and financial terms of the project. In order to issue this document (which is subject to Securities and Exchange Commission rules) I have to have basically everything ready to go, all approvals, all permits, all contracts executed and the construction contract done and awaiting execution by the owner. If there is anything that is not complete the investors may consider it a "risk item" and decide to ask for higher interest rates, which is bad. In a situation like this one, where extremely large impact fees are involved the bond investors will typically accept letters from the city /utilities stating that everything is in order and all that needs to happen to secure building permits is for the 1 fees to be paid. So, that is why 1 am asking for the "all done" letters and for the various city entities to make an exception regarding when their fees are due. We have targeted the week of the 17` of October to issue the POS, but that may slip by a week or so based on capital market requirements, there is at least one other project ahead of this one. -Issue the Official Statement Pricing the Bonds or "OS "(2 to 4 weeks) —After the bond investors have reviewed the POS, any changes that are required are made to the POS and it is reissued as the Official Statement and the bond investors commit to purchasing certain amounts of bonds to fund the project. During this period the bond investor place orders and purchase the bonds. The money goes into an account and awaits transfer to the trustee at closing Closing and Financing (2 to 3 days) All the documents are executed over a 2 -3 day period after final review by the attorneys and the bond proceeds are sent to the account controlled by a trustee. At closing all the various groups that have deferred fees are paid via wire transfer that day. Typically, the next day the contractor will show up and request the building permit and start work. Again 1 will be happy to talk thru any questions you or Mike or any of the other city staff may have. Thanks so much for your help. Mark Shegon Vice President Development Greystone Communities, Inc. 222 W. Las Colinas Blvd. Suite 2100 Irving TX 75039 sdely Ice; the addressee, [f you DATE: 9/26/2011 JOB NO. G D C.001 ATTN: ANGIE CONN RE THE BARRINGTON OF CARMEL FAX 571 -2426 D.4:0 TO: DEPT. OF COMMUNITY SERVICES 1 CIVIC SQUARE, 3rd FLOOR CARMEL, IN 46032 PHONE 571 -2417 WE ARE SENDING YOU: X Attached REMARKS: C.C. For approval For your use Angie, ROGER WARD ENGINEERING I NI T E D DEVELOPMENT CONSULTANTS 7474 Noel Road Indianapolis, IN 46278 317 251 -1738 Fax: 251 -1923 K enclosures are not as noted, kindly notify us at once Faxed X As requested Please contact me with any questions. TRANSMITTAL For review and comment Total pages, including cover sheet CIVIL ENGINEERS LAND PLANNERS NO. 2 DESCRIPTION COPIES OF ARCHITECTURAL PLANS, SITE LIGHTING PLANS AND SITE PLANS Other Thank you, BEN DEICHMANN Conn Angelina V From: Ric D'Amico rdamico @greystonecommunities.com] Sent: Friday, September 23, 2011 1:58 PM To: Conn, Angelina V Subject: RE: The Barrington of Carmel Ric D'Amico Senior Manager Development Services Greystone Communities, Inc. 222 West Las Colinas Blvd. 1 Suite 2100 1 Irving, Texas 75039 972.402.3669 o 1 972.402.3724 f 1 214.907.6907 c Original Message From: Conn, Angelina V [mailto:Aconn @carmel.in.gov) Sent: Friday, September 23, 2011 12:45 PM To: Ric D'Amico Subject: Re: The Barrington of Carmel Sent from my Verizon Wireless Phone Hi Angie, We appreciate your help thanks, Thank you for the quick response and clarification. We are getting the application with check ready to send you next week. Ric, $301, to be due within a week or 2 after you officially file the adls amend app. with our dept. This is unique in that it will be an administrative review /approval. Thanks! Reply message From: "Ric D'Amico" rdamico @greystonecommunities.com> Date: Fri, Sep 23, 2011 12:42 pm Subject: The Barrington of Carmel To: "Aconn @carmel.in.gov" <Aconn @carmel.in.gov> Cc: "kkp@landarkkt.com" <kkp@landarkkt.com>, "Ben Deichmann" BDeichmann @rw- engineering.com>, "Mark Shegon" mshegon @greystonecommunities.com>, "David Trinkner" <datrin @agarch.com> I am working with Mark Shegon (Greystone Communities) and Ben Deichmann (Roger Ward Engineering) to complete the ADLS Amendment application, for the Barrington of Carmel project. In an email below, you wrote that the filing fee will be around $301.00, but in review of the actual application, I saw fees starting at $601 (building /site), plus 59.50, per acre. I'm not sure if we should anticipate the amount noted in your e-mail or use the formula on the application. May we get the anticipated amount due and timing for when you think payment will be due? Ric D'Amico Senior Manager Development Services Greystone Communities, Inc. 222 West Las Colinas Blvd. 1 Suite 2100 1 Irving, Texas 75039 --Original Message From: Conn, Angelina V [maiIto:4zonn@carmel'in.gov] Sent: Tuesday, September 20, 2011 12:10 PM To: Ben Deichmann Cc: Hollibaugh, Mike P; Dave Coots Subject: RE: The Barrington of Carmel Hi, Ben We just ask that you submit copies of all correspondence TAC members have had with you. As far as the tweaks in the architectural building elevations, site plan, and landscaping go, you will have to submit a filled out ADLS amendment application to DOCS, along with the latest versions of the architectural building elevations, floor plan, site plan, lighting plan, landscape plan, etc. But, we will just do administrative review/approval with that, as long as the project substantially complies with what was previously approved by the plan commission, and as long as it meets the Park Place PUD ordinance development standards/regulations. Most likely, that filing fee will be $301.00. The adls amend application is online at: 2 Conn, A From: Sent: To: Cc: Subject: Hi, Ben elina V 0: 317-571-I417 1 F: 317-571-24I6 W: www.carmeldocs.com Conn, Angelina V Tuesday, September 2O.2O1112:10PM 'Ben Deichmann' Hollibaugh, Mike P; 'Dave Coots' RE: The Barrington of Carmel We just ask that you submit copies of all correspondence T4[ members have had with you. As far as the tweaks in the architectural building elevations, site plan, and landscaping go, will have ave to submit a filled out ADLS amendment application to DOCS, along with the latest site of the architectural building elevations, floor plan, ite plan lighting landscape just an��cape plan, etc. But, we will 'ust do administrative review/approval with that, hat long as the project substantially complies with what was previously approved the b« he an' a commission, and as long as it meets the Park Place PUD ordinance development plan p"' Most likely, that filing fee will be $301.00. The adls amend application is online at: http:/ www car mel'in.eov/modules/showdocument'aspx?documentid=3OJ Thanks, Angie Conn, Planning Administrator City of Carmel Planning Zoning Division Dept. of Community Services 1 Civic Square, 3rd Flr. Carmel, IN 4603I E: aconnOcarmel.in.gov Please consider the environment before printing this e-mail Original Message From: Conn, Angelina V Sent: Tuesday, September 13, 2011 8:40 PM To: Ben Deichmann Cc: Hollibaugh, Mike P Subject: RE: The Barrington of Carmel Ben- i am out of the office this week, but i do not think that planning/zoning had any issues with the plan''.'i can let you know for sure by early next week. Original Message From: Ben Deichmann [mailto:BDeichmannOrw-engineerinq.coml Sent: Tue 9/23/2011 2:37 PM To: Conn, Angelina V Subject: RE: The Barrington of Carmel Angie, I don't think that I ever received any comments from you and I 'ust wanted to make sure that there wasn't anything I needed to be aware of. Please contact me at your earliest convenience. 1 Sincerely, Ben Deichmann PE, LEED AP Roger Ward Engineering, Inc' (ph) 317-I51-1738 eut'I05 www'rw-enRineering.cmn From: Conn, Angelina V [mailto:Aconnkarmel'in'gov] Sent: Tuesday, July 12, 2011 2:37 PM To: Ben Deichmann Cc: Mark Shegon Subject: RE: The Barrington of Carmel Hi, Ben 36" Please provide paper copies of these 2 sheets to our office, at or close to 24" x 36 size. We will provide review comments, if any, very soon. Thank you, Angie Conn, Planning Administrator From: Ben Deichmann [mailto:BDeichmannOrw-engineering'cmn] Sent: Tuesday, July 12, I011 8:I4 AM To: Conn, Angelina V; Thomas, John G; gree.hovesOhamiltoncnuntv'in'oov; Duncan, Gary R; Duff John M; Ellison, Christopher M; Krueskamp, Theresa A; Kirkman, Jason C.; McNamee, Gary S' ilclark@vectren.com; davenportOaes'rnm; dan shirlev hunter�duke-ener�y'cnm� c amee, a Steve Ryan Hartman; sk4986@att'com; Cook, eve L Pace, Paul V Cc: Mark Shegon Subject: The Barrington of Carmel Dear Carmel TAC member, As you may or may not know, the developer for the Barrington of Carmel project is ready to resume permitting. We met with Carmel Planning and Engineering staff and they have indicated that we can proceed under our initial TAC filing back in 2008. I have attached a copy of the current site plan for your reference. The purpose of this email is to serve as both a notice of the project resumption and to see if there are any outstanding items in regards to your prior review. Please let me know if you have any questions and we look forward to working with you. Sincerely, Ben Deichmann PE, LEED AP Roger Ward Engineering, Inc. 2 Conn, An elina V From: Jonathan Guard Sent: Tuesday, August 281131QP�W To: K0nd 02, �am.Daron Co: Conn, Angelina V Subject: RE: Barrington of Carmel Plans Attachments: �rn�c�emtm/ L1.81'888211.pc#;L1.02 00211 .pdf;L 1 03- 088211.pdf;L1.84'088211 poV;L1 85'080211 pdt Daren, Attached are revised PDF files for the Barringtor, of Carmel Landscape We have reduced th of proposed K4ap/oaonah them site down variety total number have also added the tree pnotoohonfence on Sheet L1O2 »«aPP»»«ed|�st We o» P�asolet usknow�you ha««anyhu�herquosionaorcommenta. Thank you, Jonathan Guard LANDSCAPE ARCHITECT KEVIN K. PA u12 WEST /cT* STREET, SUITE A INDIANAPOLIS. /w4s2o2 PH: 317.e55.e155 x:a17.yoo.y45o °mb:*mw.la"u,,ukcm" cm Kevin, Sincerely, From: Mindham,Daren[nnaUto:dmindhann¢bcarme.in.uuvl Sent: Monday, August 01, 2011 3:26 PM To: WpOlamdarkkt.com Cc: Conn, Angelina V Subject: RE: Barringto of Carmel Landscape Plans The follow email represents comments for th,s p ro j ect s pecifka| ddressin�theareaofurbanforestry have remevxedthe drawings and offer the foUvv following comments: specifically forestry. URBAN FORESTRY REVIEW COMMENTS 1) )an�o� �su/cif]em� finally missing -'-_,catching it, but mo Sheet L1U3 shouldn't there beT ree Protection Fencing notated Jike sheet UD5 around the wooded rea to be preserved? 2) Also, with the advent of more invasive critters (PressRelease ht t�'//vvwwaQhisusda�ov/ne /Z81 m/sroorn l/OG/pdfiadu/t detection ALBpdf) on pesonnem/projectstonearzero Could you please reviem/the maple and substitute the mnap/esfor different 0enus'? For example, r seedless s eet Japanese rnap e p»pu|atio» Ye||owm/»od'to»a/neafem/ A attached. However w Qurn' Ze/kova' few. weverrnanyyoucanchan0ewi//beappreciated but in this project, not expected at this point of the an e Please illustrate how these comments will be addressed by letter or revised plan. If you have any questions, feel free to Conn, An elina V From: Sent: To: Co: Subject: Attachments: Kevin, The entire &ccr genus is affected among other genus' My concern for the future is that diversity is about all m/e can do, end rve h. eec over 20% maples in the city aiready. Most cities have the same probiern„ Mil be playing itby ear for now, but it would be wise for ail cities tolimit the maple popu|ation asbestastheycom(nevvinvasivebugornot), itjust makes sense„ This is no different than the emerald ash borer, we |immitcd ash for years before it hit Carmwci Limiting new ash has saved time and money when the ash population was reaching 15%. At the same time the city has e|innimated mmap|cp|antingaswcN,except. for some engineering ztrcetcapeprojects. Ail cities shou|dNmmit any gemusto1U9 it's just good management. P|ammimg and zoning plans are just one way for nmcto manage diversity asam Urban Forester„ P|ease don't. misunderstand, ern not requiring maple rcp|accmwcmton this project (omiy reques imgT, but on future Carmel projects it may be addressed. have attached our new recommended street tree list, I hope thiis helps, know it was a little wordy. But unfortunately, exotic, invasive bugs are the future and asacommunity it needs to be rna rriaged ceith diversity. USDA ALB Dared: Ohio's .quarantine map is this weblink httpi sas, idhioigov/TopNe. s asia beetle. „B isiLiara ine map.pdf rnadonsite is Beetle Busters httB: /'vv��beedehusiersjnhz/ Dare in indha �,bac ro,eser O Ca 1 c.e�tmentufCmmmun OneOeic ��uare CamoeL |nd/ana Othce 3l 7 571-Z283 Mindham, Daren Tuesday, August 02, 2011 12:00 PM 'kkp@landarkkt.com' Conn, Angelina V; 'Jonathan Guard'; 'Mark Shegon'; 'Stephen Has Barrington of Carmel Landscape Plans Street Tree List.pdf From: Kevin K. Parsons Sent: Tuesday, August 02, 2011 9:14 AM To: Mindham, Daren Cc: Conn, Angelina V; 'Jonathan Guard'; 'Mark Shegon'; 'Stephen Hastings' Subject: RE: Barrington of Carmel Landscape Plans Conn, An From: Sent: To: Cc: Subject: Danen: We will respond and resaive all issues for approval. Atthb�mne|ann not sure of your concern for the k�ao�x This is an isolated event and the APHIS News Release does not spedfvxxh|chmnap|eshave been af�cted. |sth/s8oi going to be your policy on all approvals for the time being? Thanks, Kevin From: M/ndhann Daren [maUto:dmindham@carmeiin.qov7 Sent: Monday, August 01, 2011 3:26 PM To: kit.- lmdarkktcom Cc: Conn, Angelina V Subject: RE: Barrington of Carmel Landscape Plans Kevin, elina V The followng email represents comments for this project ject specifically addressing the area of urban forestry. have reviewed the drawings and offer the following comments: URBAN FORESTRY REVIEW COMMENTS 1) 1 am not sure if 1 am missing something or finally catching it, but on Sheet L102, shouldn't there be Tree Protection Fencing notated like sheet L106 around the wooded area to be preserved? 2) Atso, with the advent of more invasive critters (Press Release w,a h/».usda newscoVnn/ZOI1/O6 df adult de ion ALB df) am newly cornmitted on limiting the number of maples on new projects to near zero. Could you please review the maple population and substitute the mapies for different genus'? For example, seedless sweetgum, Japanese Zelkova, yellowwood, to name a few. A tree list is also attached. However many you can change will be appreciated, but in this project, not expected at this point of the garne. Please illustrate how these comments will be addressed by letter or revised plan. If you have any questions, fee free to contact me. Thanks. Sincerely, Daren Mindham Urban Forester City of Carmel Depar of Community Services One Civic Square Carmel, Indiana 460]2 Kevin K. Parson [kkpillamdarkktzmm] Tuesday, August 02, 2011 9:14 AM Mindham, Daren Conn, Angelina V; Jonathan Guard'; Mark Shegon; Stephen Hastings RE: Barrington of Carmel Landscape Plans Conn, An From: Sent: To: Cc: Subject: Attachments: Kevin, elina V The following email represents comments for this p ject specifically addressing the area of urban forestry. have reviewed the drawings and offer the following comments: URBAN FORESTRY REVIEW COMMENTS 1) 1 am not sure if 1 am missing something or finally catching it, but on Sheet L102, shouldn't there be Tree Protection Fencing notated like sheet L106 around the wooded area to be preserved? 2) Also, with the advent of more invasive critters (Press Release h11p://xvwvv.aph)s.usda.gov/newsroonn/2011/86/Qdf/adu|1 detection ALBpdf) 1 am newly comm itted on limiting the number of maples on new projects to near zero. Could you please review the maple population and substitute the maples for different genus'? For example, seedless sweetgum, Japanese Zelkova, yellowwood, to name a few. A tree list is also attached. However many you can change will be appreciated, but in this project, not expected at this point of the game. Please illustrate how these comments will be addressed by letter or revised plan. If you have any questions, feel free to contact me. Thanks. Sincerely, Daren Mindham Urban Forester City of Carmel Department o Co cnm," One Civic 5q are [anneL�dian 32 Office. 317-57 '2283 From: Kevin K. Parsons imailto:kkpftlandarkkt.com] Sent: Th July 28, 2011 4:03 PM To: Mindham, Daren; Conn, Angelina V Subject: Barrington of Carmel Landscape Plans Daren and Angelina: Thanks, tyS eruc Mindham, Daren Monday, August 01, 2011 3:26 PM 'kkp@|endarkkLoVm' Conn, Angelina V RE: Barrington of Carmel Landscape Plans L1.01'080111.pdf;L1.02'080111.pdf;L1.02'888111.pdf;L1.04'080111.pdf;L1.05'080111.pdf; Attached are the latest and hopefully final landscape plans for the Barrington of Carmel. These will replace the plans you had on file, and are for your review and approval. Please call or email to discuss or to answer questions. 1 Conn, Angelina V From: Sent: To: Subject: Attachments: Daren and Angelina: Kevin K. Parsons [kkp@landarkkt.com] Thursday, July 28, 2011 4:03 PM Mindham, Daren; Conn, Angelina V Barrington of Carmel Landscape Plans L1 .01- 0801 1 1.pdf; L1.02- 080111.pdf; L1.03- 080111.pdf; L1.04- 080111.pdf; L1.05- 080111.pdf; L1.06- 080111.pdf; L1.07- 080111.pdf; L1.08- 080111.pdf Attached are the latest and hopefully final landscape plans for the Barrington of Carmel. These will replace the plans you had on file, and are for your review and approval. Please call or email to discuss or to answer questions. Thanks, Kevin Kevin K. Parsons ASLA Kevin K. Parsons Associates, Inc. Landscape Architecture Urban Design Land Planning 212 W. 10th Street, Suite A -290 Indianapolis, IN 46202 PH: 317.955.9155 FX: 317.955.9455 email: kkra@landarkkt.com web: www.Iandarkkt.com Conn, An elina V From: Greg Ilko [gilko@crossroadengineers.com] Sent: Friday, July 22, 2011 9:02 AM To: 'Ben Deichmann' Cc: Conn, Angelina V; Duncan, Gary R; 'Greg R. Hoyes'; 'Roger Ward' Subject: RE: The Barrington of Carmel (Park Place PUD) I unfortunately have experienced the same thing with architects. Although they may wish to dictate what plan date they put on their CDs, they cannot relieve us of our responsibilities in tracking and recording revisions throughout the submittal process. Besides good practice, it is also Carmel Ordinance (Section 102.02). Unless Gary states otherwise, I will move forward with the review on your assurance. Thanks for the explanations on the current changes. Thanks, G Gregory J. Ilko CrossRoad Engineers, PC 3417 Sherman Dave Beech Grove, IN 46107 Office: 317.780.1555 ext. 112 Mobile: 317.408.3609 Fax: 317.780.6525 www.crossroadengineers.com From: Ben Deichmann [ma Ito, BDeichmann@rw- engineering.com]H Sent: Thursday, July 21, 2011 11:13 AM To: Greg Ilko Cc: Conn Angelina V, Duncan, Gary R; Greg R. Hoyes; Roger Ward Subj RE: The nngton of Carmel (Park Place PUD) Greg, Thanks for the email In regards to the plans, I assure you that the set we sent you is the current set of plans and corresponds to the revised drainage calculations The reason for the 2008 date is due to the tact that the architect has not yet determined a date to place on the plans for bidding purposes. Since these new plans will be issued for bid/construction, a 2011 date be forthcoming once the arc'; tect determines when they will be release them We typically show revisions; on our p; iins after they a.a ae bee,a issued ior b rf/constructnon, As f.; r the 4o the f Fns: 6 We modified the location of the stomi run from s,r .ctuies 210 to 219 due to southern (calf of building being reconfigured. We modified the alignment of the storm run tram structures 108 to 110 due to drove revision. I hope this answers your questions and we look forward to receiving tinal approval, Thank yo Ben Dechmann PE, LEER AP Roger Ward Engineering, inc. ph 317- 251 -1738 ext,205 ww.rw ens, Beerine.corn Conn, Angelina V From: Ben Deichmann [BDeichmann@rw-engineering.com] Sent: Thursday, July 21, 2011 11:13 AM To: Greg Ilko Cc: Conn, Angelina V; Duncan, Gary R; Greg R. Hoyes; Roger Ward Subject: RE: The Barrington of Carmel (Park Place PUD) Greg, Thanks for the email. In regards to the plans, I assure you that the set we sent you is the current set of plans and corresponds to the revised drainage calculations. The reason for the 2008 date is due to the fact that the architect has not yet determined a date to place on the plans for bidding purposes. Since these new plans will be issued for bid /construction, a 2011 date will be forthcoming once the architect determines when they will be release them. We typically show revisions on our plans after they have been issued for bid /construction. As for the changes to the plans: We modified the location of the storm run from structures 210 to 219 due to southern half of building being reconfigured. We modified the alignment of the storm run from structures 108 to 110 due to drive revision. I hope this answers your questions and we look forward to receiving final approval. Thank you, Ben Deichmann PE, LEED AP Roger Ward Engineering, Inc. (ph) 317- 251 -1738 ext.205 www.rw- engineering.com From: Greg Ilko mailto :gilko @crossroadengineers.com] Sent: Wednesday, July 20, 2011 4:04 PM To: Ben Deichmann Cc: Conn, Angelina 'Duncan, Gary R Greg R. Hoyes Subject: RE: The Barrington of Carmel (Park Place PUD) Ben, I received the plans and calculations.. The calculations are identified as being revised an 07 -13 -11 with a previous revision date of 02-18-09. This is consistent with our original review; however, the construction plans that were submitted do not have any revision date identified at al. They are labeled as 95% review set with a plan date of 05- 16 -08. These appear to be the original set we reviewed and don't even ncorporate revisions from the approved plans with a revision date of 02- Please forward me the most current plan set for review. Again, if you could identify on the plans or supply me with a letter detailing the specific items that have been modified (pipe runs, drainage areas, etc.) it will make our review much quicker. Thanks, Gregory J. Ilko CrossRoad Engineers, PC 3417 Sherman Drive Beech Grove, IN 46107 Office: 317.780.1555 ext. 112 Mobile: 317.408.3609 Fax: 317.780.6525 www.crossroadengineers.com Conn, Angelina V From: Greg Ilko [gilko @crossroadengineers.com) Sent: Wednesday, July 20, 2011 4:04 PM To: 'Ben Deichmann' Cc: Conn, Angelina V; Duncan, Gary R; 'Greg R. Noyes' Subject: RE: The Barrington of Carmel (Park Place PUD) Ben, I received the plans and calculations. The calculations are identified as being revised on 07 -13 -11 with a previous revision date of 02- 18 -09. This is consistent with our original review; however, the construction plans that were submitted do not have any revision date identified at all. They are labeled as 95% review set with a plan date of 05- 16 -08. These appear to be the original set we reviewed and don't even incorporate revisions from the approved plans with a revision date of 02- 18 -09. Please forward me the most current plan set for review. Again, if you could identify on the plans or supply me with a letter detailing the specific items that have been modified (pipe runs, drainage areas, etc.) it will make our review much quicker. Thanks, Gregory J. Ilko CrossRoad Engineers, PC 3417 Sherman Drive Beech Grove, iN 46107 Office: 317.780.1555 ext. 112 Mobile: 317.408.3609 Fax: 317.780.6525 www.crossroadengineers.com Greg, Thanks, Ben Deichmann PE, LEED AP Roger Ward Engineering, Inc. (ph) 317 251 -1738 ext.205 www.rw-enoineerind.com Ben, From: Ben Deichmann mailto:BDeichmann rw ngineerinc.comj Sent: Tuesday, July 12, 2011 3:04 PM To: Greg Ilko Cc: Conn, Angelina V; Duncan, Gary R; Greg R. Noyes Subject: RE: The Barrington of Carmel (Park Place PUD) There were slight modifications to the building and site, mainly to the south of the development. We are updating the plans and drainage calculations to reflect these minor changes, but the storm sewer and detention follows the same pars as the previous plans. Please let me know what documentation you need and we will be happy to get it in your hands. From: Greg Ilko ailto:ailko aClcrossroacfengineers.com1 Sent: Tuesday, July 12, 2011 2:04 PM To: Ben Deichmann Cc: 'Conn, Angelina V; 'Duncan, Gary R 'Greg R. Hoyes' Subject: RE: The Barrington of Carmel (Park Place PUD) Conn, An elina V From: Sent: To: Cc: Subject: Angela and Daren: Kevin K. Parsons [kkp@landarkkt.com] Thursday, July 14, 2011 9:38 AM Conn, Angelina V; Mindham, Daren 'Ben Deichmann'; 'Mark Shegon' Barrington of Carmel Landscape Plan Please accept this email as a clarification of the latest revisions for the Barrington of Carmel Landscape Architecture design. We are in progress of developing a new landscape plan for the project. The new plan will be submitted for your review and comment soon. This new plan is based on project revisions discussed in a meeting with Mike Hollibaugh, Angela and others on June 1, 2011 in the DOCS conference room. Although the new plan is revised and different from the recently approved plan you sent to Ben Deichmann on July 13, 2001, the intent, the quality, and the PUD commitments remain. Thank you, and I look forward to any questions or comments you may have once we submit the new pl Kevin Kevin K. Parsons ASLA Kevin K. Parsons Associates, Inc. Landscape Architecture Urban Design Land Planning 212 W. 10th Street, Suite A -290 Indianapolis, IN 46202 PH: 317.955.9155 FX: 317.955.9455 email: kko@landarkkt.com tandarkkt.com web: www.landarkkt.com Conn, An elina V From: Sent: To: Cc: Subject: Attachments: Conn, Angelina V Wednesday, July 13, 2011 5:16 PM 'Ben Deichmann' 'Mark Shegon'; Mindham, Daren FW: The Barrington of Carmel (Park Place PUD) Barrington Landscape Plan- 08120013.pdf Ben Passing this along to you. Please read email below and see attached .PDF. Is this landscape plan the one you guys are referring to today? -Angie Conn, Planning Administrator From: Mindham, Daren Sent: Wednesday, July 13, 2011 5:13 PM To: Conn, Angelina V Subject: RE: The Barrington of Carmel (Park Place PUD) There was not a final landscape plan in the DOCS file, so I found this attached version in the forestry file. I had it scanned and I stamped it (no date just signed though). A copy was sent to Connie to add to LaserFiche Online. Could you forward this version to the appropriate people so that the project persons have an electronic version with an 'Approved' stamp? Just in case they might use an older version, unfortunately it happens, hence the stamp. Since Scott never stamped a plan, I assume this is the latest version. So it would be great to know that the developers are using the same plan. *The PDF is a scan of a scan so some of the building lines did not make this p 4f but roost '.f the landscaping details are shown. Daren Mindham Urban Forester City of Carmel Department of Community Services One Civic Square Carmel, Indiana 46032 Office: 317- 571 -2283 FYI 1 From: Conn, Angelina V Sent: Tuesday, July 12, 2011 1:49 PM To: Akers, William P; Blanchard, Jim E; 'Brooke Gajownik'; 'David Lucas'; Duffy, John M; Duncan, Gary R; Ellison, Christopher M; 'Greg Ilko'; Hohlt, William G; Huffman, David; 'Jason Kirkman'; 'Jason LeMaster'; 'Joel Thurman'; Krueskamp, Theresa A; Redden, Nick; 'Ron Farrand'; 'Ryan Hartman'; 'Shirley Hunter'; Westermeier, Mark; 'Gary.McNamee @duke- energy.com'; 'Yackle, Troy 'jlclark @vectren.com'; Thomas, John G; Duane .whiting @veoliawaterna.com'; Greg .Hoyes @hamiltoncounty.in.gov'; Robert. Thompson @hamiltoncounty.in.gov'; 'dan.davenport@aes.com'; 'doland.w.wise @usps.gov'; Mindham, Daren; Littlejohn, David W; 'KREBS, STEVEN J (ATTINB)'; 'Larry Beard'; Green, Timothy 3 Cc: Donahue -Wold, Alexia K; Hollibaugh, Mike P Subject: FW: The Barrington of Carmel (Park Place PUD) Conn, An #elina V From: Ryan Hartman [Ryan.Hartman @CTRWD.ORG] Sent: Wednesday, July 13, 2011 8:15 AM To: Conn, Angelina V; Akers, William P; Blanchard, Jim E; Brooke Gajownik; David Lucas: Duffy, John M; Duncan, Gary R; Ellison, Christopher M; Greg Ilko; Hohlt, William G; Huffman, David; Jason Kirkman; Jason LeMaster; Joel Thurman; Krueskamp, Theresa A; Redden, Nick; Ron Farrand; Shirley Hunter; Westermeier, Mark; Gary.McNamee @duke energy.com; Yackle, Troy jlclark @vectren.com; Thomas, John G; Duane .whiting @veoliawaterna.com; Greg .Hoyes @hamiltoncounty.in.gov; Robert. Thompson @hamiltoncounty.in.gov; dan.davenport @aes.com; doland.w.wise @usps.gov; Mindham, Daren; Littlejohn, David W; KREBS, STEVEN J (ATTINB); Larry Beard; Green, TimothyJ Cc: Donahue -Wold, Alexia K; Hollibaugh, Mike P Subject: RE: The Barrington of Carmel (Park Place PUD) Angie, CTRWD still has a few outstanding issues on this project. I will work with Mr. Deichmann to resolve those items. FYI Cook, Steve L; Pace, Paul V Cc: Mark Shegon Subject: The Barrington of Carmel Ryan Hartman, District Engineer Clay Township Regional Waste District 10701 N. College Avenue, Suite A Indianapolis, Indiana 46280 Phone 317 -844 -9200 Fax 317-844-9203 Website www.ctrwd.orq :E "mail ryan.hartman(&ctrwd.orq From: Conn, Angelina V (maiito:Aconn@ carmel.in.govl Sent: Tuesday, July 12, 2011 1:49 PM To: Akers, William P; Blanchard, Jim E; Brooke Gajownik; David Lucas; Duffy, John M; Duncan, Gary R; Ellison, Christopher M; Greg Ilko; Hohlt, William G; Huffman, David; Jason Kirkman; Jason LeMaster; Joel Thurman; Krueskamp, Theresa A; Redden, Nick; Ron Farrand; Ryan Hartman; Shirley Hunter; Westermeier, Mark; Gary,McNamee()duke- eneray.com Yackle, Troy ilclark53veetren.com; Thomas, John G; Duane .whitino(@veoliawaterna.com; Greo.HoyesPhamiItoncounty.in.gov; Robert.Thom sons' 'hamiltoncoun r.in.wov dan.daven,.ort aes.com; dolartd,w.w t cloy; M ndham, Duerr; Littlejohn, David W; KREBS, STEVEN J t ATTINB); Larry Beard; Green, Timothy J Cc: Donahue -Wold, Alexia K; Hollibaugh, Mike P Subject: FW: The Barrington of Carmel (Park Place PUD) From Ben Deichmann Berg Tu,. y, .luly 12 201:1 8:24 AM To Conn, Angelina V; Duncan, Gary R, Duffy, 3 El n, Christopher M; Krueskamp, Theresa A; Kirkman, Jason C.; shirley .hunter @duke energy: r.com; McNamee, Gary 5; ilclark vectren.com; dan.davenport@aes.com; duane.whitin veoliawaterna.comW Ryan Hartman; sk4986; att.com; Dear Carmel TAC member, As you may or may not know, the developer for the Barrington of Carmel project is ready to resume permitting. We met with Carmel Planning and Engineering staff and they have indicated that we can proceed under our initial TAC tiling back in 2008. I have attached a copy of the current site plan for your reference. July 13. 2011 Ben Deichmann PE, LIED AP Roger Ward Engineering, Inc. 7474 Noel Road Indianapolis, I N 46278 Respectfully. CriiineI PeliCe Department a,f 7 CetrATA CAV.11: C rncL ][2ti1ia•nti 4 1)0 2 RE: The Barrington of Carmel Dear Mr. Deichnfantu I have received and reviewed the information for the above-mentioned project. A the present time. 1 see nothing in the plans that would hamper law enforcement efforts. If we can be of any further turther assisance to you. please contact us. Timo Green Chief ofPolice TJG:vb cc Dept of ('fAtrirnurrily Serciccs A Nationaily Accredited Law Enforcement Agency N1131.7) 571-2512 Conn, Angelina V From: Ron Farrand [RFarrand@ccs.kl2.in.us] Sent: Tuesday, July 12, 2011 4:31 PM To: Conn, Angelina V Subject: RE: The Barrington of Carmel (Park Place PUD) No comments. Thank you. Ron r arrancl Director, Facilities ancl Transportation Cannel Clay Schools 3 17 -8 15 -3962 Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message. From: Conn, Angelina V [mailto:Aconn aC carmel.in.govl Sent: Tuesday, July 12, 2011 1:49 PM To: Akers, William P; Blanchard, Jim E; Brooke Gajownik; David Lucas; Duffy, John M; Duncan, Gary R; Ellison, Christopher M; Greg Ilko; Hohlt, William G; Huffman, David; Jason Kirkman; Jason LeMaster; Joel Thurman; Krueskamp, Theresa A; Redden, Nick; Ron Farrand; Ryan Hartman; Shirley Hunter; Westermeier, Mark; Gary.McNamee(ciaduke- energy.com; Yackle, Troy jlclarkftvectren.com; Thomas, John G; Duane .whitingOveoliawaterna.com; Greg. Hoyes(ahamiltoncounty.in.gov; Robert. ThompsonOhamiltoncounty.in.gov; dan.davenportOaes.com; doland.w.wiseOusps.gov; Mindham, Daren; Littlejohn, David W; KREBS, STEVEN J (ATTINB); Larry Beard; Green, Timothy J Cc: Donahue -Wold, Alexia K; Hollibaugh, Mike P Subject: FW: The Barrington of Carmel (Park Place PUD) FYI From Ben Dertfimann [maiito: ichmannOrw- engineerina.coml Sent: Tuesday, July 12 2011 8:24 AM To: Conn, Angelina V; Thomas, John G; greg .hoyesOhamiltoncounty.in.gov; Duncan, Gary R; Duffy, John M; Ellison, Christopher M; Krueskamp, Theresa A; Kirkman, Jason C.; shirley.hunter(alduke- energy.com; McNamee, Gary S; jlclark©vectren.com; dan.davenport(aaes.com; duane.whiting(alveoliawaterna.com; Ryan Hartman; sk4986(@att.com; Cook, Steve L; Pace, Paul V Cc: Mark Shegon Subject: The Barrington of Carmel Dear Carmel TAC member, As you may or may not know, the developer for the Barrington of Carmel project is ready to resume permitting. We met with Carmel Planning and Engineering staff and they have indicated that we can proceed under our initial TAC filing back in 2008. I have attached a copy of the current site plan for your reference. Conn, An. elina V From: Sent: To: Cc: Subject: Ben O, May,e41, tie, exist, e rse Plan Reviewer Hamilton County Surveyor's Office Dear Carmel TAC member, Sincerely, Ben Deichmann PE, TEED AP Roger Ward Engineering., Inc. 7474 Noel Road Indianapolis, IN 46278 (ph) 317 251 -1738 ext.205 (fx) 317- 251 -1923 www.rw-enqineerinq.com Greg R. Noyes Greg .Hoyes ©hamiltoncounty.in.gov] Tuesday, July 12, 2011 3:18 PM 'Ben Deichmann' Mark Shegon; Duncan, Gary R; Thomas, John G; Conn, Angelina V; 'Greg Ilko' RE: The Barrington of Carmel I will need the same revised plans and drainage calculation you are sending to Greg Ilko and I also need permits that were listed in my 1 -14 -2009 comments letter. Other then that, I believe we had everything else worked out per my March 2009 e-mail. If you have any questions, please let me know. From: Ben Deichmann fmailto :BDeichmann @rw- engineering.com] Sent: Tuesday, July 12, 2011 8:24 AM To: Conn, Angelina V; jthomas @carmel.in.gov; Greg R. Noyes; Duncan, Gary R; Duffy, John M; Ellison, Christopher M; tkrueskamp @carmel.in.gov; Kirkman, Jason C.; shirley.hunter @duke- eneray.com; McNamee, Gary S; ilclark @vectren.com; dan.davenport@aes.com; duane .whiting @veoliawaterna.com; Ryan Hartman; sk4986 0att.com; Cook, Steve L; Pace, Paul V Cc: Mark Shegon Subject: The Barrington of Carmel As you may or may not know, the developer for the Barrington of Carmel project is read., to resume permit ling. We met with Carmel Planning and Engineering staff and they have indicated that we can proceed under our initial TAC filing back in 2008. I have attached a copy of the current site plan for your reference. The purpose of this email is to serve as both a notice of the project resumption and to see if there are any outstanding items in regards to your prior review. Please let me know if you have any questions and we look forward to working with you. Conn, An elina V From: Sent: To: Cc: Subject: Greg, There were slight modifications to the building and site, mainly to the south of the development. We are updating the plans and drainage calculations to reflect these minor changes, but the storm sewer and detention follows the same parameters as the previous plans. Please let me know what documentation you need and we will be happy to get it in your hands. Thanks, Ben Deichmann PE, LEED AP Roger Ward Engineering, Inc. (ph) 317 251 -1738 ext.205 www.rw- enaineerinq.com From: Greg Ilko f mailto :ailko crossroadenaineers.com] Sent: Tuesday, July 12, 2011 2:04 PM To: Ben Deichmann Cc: 'Conn, Angelina V'; 'Duncan, Gary R'; 'Greg R. Noyes' Subject: RE: The Barrington of Carmel (Park Place PUD) Ben, Thanks, Gregory J. Ilko CrossRoad Engineers, PC 3417 Sherman Drive Beech Grove, IN 46107 Office: 317.780.1555 ext. 112 Mobile: 317,408.3609 .Fax: 317 780 ,525 www.crossroadengineers.com sroadengineers.com Ben Deichmann [BDeichmann @rw- engineering.com] Tuesday, July 12, 2011 3:04 PM Greg Ilko Conn, Angelina V; Duncan, Gary R; Greg R. Hoyes RE: The Barrington of Carmel (Park Place PUD) Our approval letter dated March 24, 2009 references construction plans and drainage calculations dated February 18, 2009. Please confirm that no modifications of the plans or calculations have been implemented and that you are moving forward with the construction of the same. From: Conn, Angelina V [mailto:Aconn @carmel.in.govl Sent: Tuesday, July 12, 2011 1:49 PM To: Akers, William P; Blanchard, Jim E; Brooke Gajownik; David Lucas; Duffy, John M; Duncan, Gary R; Ellison, Christopher M; Greg Ilko; Hohlt, Witham G; Huffman, David; Jason Kirkman; Jason LeMaster; Joel Thurman; Krueskamp, Theresa A; Redden, Nick; Ron Farrand; Ryan Hartman; Shirley Hunter; Westermeier, Mark; Gary.McNamee@duke- energy.com; Yackle, Troy ilclark©vectren.com; Thomas, John G; Duane .whiting @veoliawaterna.com; Greg .Hoyesfthamiltoncounty.in.gov; Robert.Thompson©hamiltoncounty.in.gov; dan.davenport @aes.com; doland.w.wise @usps.gov; Mindham, Daren; Littlejohn, David W; KREBS, STEVEN J (ATTINB); Larry Beard; Green, Timothy J Cc: Donahue -Wold, Alexia K; Hollibaugh, Mike P Subject: FW: The Barrington of Carmel (Park Place PUD) Conn, Angelina V From: Sent: To: Cc: Subject: Attachments: Ben, Our approval letter dated March 24, 2009 references construction plans and drainage calculations dated February 18, 2009. Please confirm that no modifications of the plans or calculations have been implemented and that you are moving forward with the construction of the same. Thanks, Gregory J. Ilko CrossRoad Engineers, PC 3417 Sherman Drive Beech Grove, IN 46107 Office: 317.780.1555 ext. 112 Mobile: 317.408.3609 Fax: 317.780.6525 www.crossroadenaineers.com From: Conn, Angelina V fmailto:AconnOcarmel.in.govl Sent: Tuesday, July 12, 2011 1:49 PM To: Akers, William P; Blanchard, Jim E; Brooke Gajownik; David Lucas; Duffy, John M; Duncan, Gary R; Ellison, Christopher M; Greg Ilko; Hoht, William G; Huffman, David; Jason Kirkman; Jason LeMaster; Joel Thurman; Krueskamp, Theresa A; Redden, Nick; Ron Farrand; Ryan Hartman; Shirley Hunter; Westermeier, Mark; Garv.McNameet duke energy.com; Yackle, Troy ilclarkav en.com; Thomas, John G; Duane .whitina(aweoliawaterna.com; Greg.HoyeS hamiltoncounty.in.gov; Robert.ThompsonOhamiltoncounty .in.gov; dan.davenoort(aaes.com; doland.w.wise(@usps.gov; Mindham, Daren; Littlejohn, David W; KREBS, STEVEN J (ATTINB); Larry Beard; Green, Timothy J Cc: Donahue -Wold, Alexia K; Hollibaugh, Mike P Subject: FW: The Barrington of Carmel (Park Place PUD) FYI Greg Ilko [gilko@crossroadengineers.com] Tuesday, July 12, 2011 2:04 PM BDeichmann@rw-engineering.com Conn, Angelina V; Duncan, Gary R; 'Greg R. Noyes' RE: The Barrington of Carmel (Park Place PUD) approval letter 03- 24- 09.pdf From: hma °ri 1 itto mann s no. 1 Sent: Tuesday, July 12, 2011 8:24 AM To: Conn, Angelina V; Thomas, John G; area .hoves(ahamiltoncountv.in.aov; Duncan, Gary R; Duffy, John M; Ellison, Christopher en com dan davenport @aes.comn�duane.whiti t ng©veol awatema come Ryan Hartman; k4986(a�att.com; ticlark(a�vect Cook, Steve L; Pace, Paul V Cc: Mark Shegon Subject: The Barrington of Carmel Dear Carmel TAC member, As you may or may not know, the developer for the Barrington of Carmel project is ready to resume permitting. We met with Carmel Planning and Engineering staff and they have indicated that we can proceed under our initial TAC filing back in 2008. I have attached a copy of the current site plan for your reference. 1 The purpose of this email is to serve as both a notice of the project resumption and to see if there are any outstanding items in regards to your prior review. Please let me know if you have any questions and we look forward to working with you. Sincerely, Ben Deichmann PE, LEED AP Roger Ward Engineering, Inc. 7474 Noel Road Indianapolis, IN 46278 (ph) 317 251 -1738 ext.205 (fx) 317- 251 -1923 www.rw-enqineerinq.com March 24. 2009 Mr. Benjamin N. Deiehmann, Roger Ward Engincerinu. 5420 N. College Avenue Indianapolis. IN 46220 RE: The Barrington of Carmel Dear MI Deichmann: The construction plans and drainage calculations dated February 18, 2009, have sufficiently addressed the requirements of the City of Carmel Storm\ ate!" Technical Standards, There is no need for any additional drainage review h this office for this project unless the current plans 'MC revised. This letter does not eNonerate your firm from implementing changes with respect to any and a review COMillents from the City of Carniel and/or the Hamilton County Surveyor's Office 'Thank you. CrossRoat• meineers.P Ciregoi„' o. Project Manager cc: Gar) Duncan, City of Carmel ASSiStallt Fngincer Greg I lo-,' Couilvs Surve ors °flick! File 34W rman Lirlva ;a Beech Gravta, graNana 461137 a Tel 3r7v7f30&15SS ra Fax 307.7alla.6525 hir44064A4,461 „,44; AC