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Donahue -Wold, Alexia K From: Mindham, Daren Sent: Tuesday, January 24, 2012 2:19 PM To: Donahue -Wold, Alexia K Subject: FW: Pole Barn 12085 River Rd (#11100008-9 V) Review Comments Her response below. I have not received anything. Daren Mindham Urban n Forester City of Carmel Department of Community Services One Civic Square Carmel, Indiana 46032 Office: 317 -571 -2283 From: Kimberly Wise mailto :kwise @tamultihousing.com] Sent: Thursday, January 19, 2012 10:27 AM To: Mndham, Daren Subject: RE: Pole Barn 12085 River Rd #11100008 -9 V) Review Comments Thanks Darren, I'll get together with the end -user and get this taken care of I appreciate your help! Kimberly Wise TIKIJI N ASSOCMTES 7, 578-M88 phone www.TAmultihousinq.com From: Mindham, Daren [mailto:dmindhammcarmel.in.Qov] Sent: Thursday, January 19, 2012 9:59 AM To: 'Kimberly Wise' Subject Pole Barn 12085 River Rd #11100008 -9 V) Review Comments Kimberly, Daren Mindham The following email represents comments for this project specifically addressing the area of landscaping. I have reviewed the attached landscape plan and offer the following comments: URBAN FORESTRY REVIEW COMMENTS The addition of trees is great, especially if some of the front perimeter may be removed. As for that, I still require: notation on the plan that will show the property lines a tree preservation cloud around the perimeter that will be saved /untouched like the attachment the detail attached added, to show that fencing will be placed when needed a listing of more detailed information about the trees and shrubs to be planted. If specifics are not know then at least add sizes. Evergreens should be 5 -6' and the shrubs should be at least 24" in height. Urban Forester City of Carmel Department of Community Services One Civic Square Carmel, Indiana 46032 Office: 317 -571 -2283 From: Conn, Angelina V Sent: Tuesday, October 18, 2011 2:57 PM To: Boone, Rachel M.; Blanchard, Jim E; Donahue -Wold, Alexia K; Hancock, Ramona B; Hollibaugh, Mike P; Keeling, Adrienne M; Littlejohn, David W; Martin, Candy; Mindham, Daren; Stewart, Lisa M; Tingley, Connie S; Mishler, Nicholas F; Duncan, Gary R; Maki, Sue; 'GARY DOXTATER'; Thomas, John G; Barnes, David R Cc: 'Kimberly Wise' Subject: RE: Docket No. Assignment: (V) Pole Barn 12085 River Rd #11100008 -9 V) Please note that the address is 12085 River Rd, and not 10895.,. -Angie Conn, Planning Administrator From: Conn, Angelina V Sent: Tuesday, October 18, 2011 2:54 PM To: Boone, Rachel M.; Blanchard, Jim E; Donahue -Wold, Alexia K; Hancock, Ramona B; Hollibaugh, Mike P; Keeling, Adrienne M; Littlejohn, David W; Martin, Candy; Mindham, Daren; Stewart, Lisa M; Tingley, Connie S; Mishler, Nicholas F; Duncan, Gary R; Maki, Sue; 'GARY DOXTATER'; Thomas, John G; Barnes, David R Cc: 'Kimberly Wise' Subject: Docket No. Assignment: (V) Pole Barn 12085 River Rd #11100008 -9 V) I have updated the file. I have contacted the petitioner and issued the necessary Docket Numbers for (V) 12085 River Rd Pole Barn. It will be the following: (V) 10895 River Rd Pole Barn The applicant seeks the following development standards variance approvals for: Docket No. 11100008 V ZO Ch. 25.01.01.A accessory building only, with no principal building Docket No. 11100009 V ZO Ch. 25.01.01.6.5 maximum ground floor area The site is located at 12085 River Rd. It is zoned S -1 /Residence, within the Flood Hazard District. Filed by Kimberly Wise, owner. Kimberly can be contacted at 317 748 1760. Filing Fees: 1 Variance $291.80 2" Variance $89.90 Total Fee: $381.80 Petitioner, please note the following: 1. This Item does not need to be on an agenda of the Technical Advisory Committee. 2. Mailed and Published Public Notice needs to occur no later than Nov. 3. Published notice is required within the Indianapolis Star. Note: in addition to certified mailings to neighbors and public notice ad, the placement of a public hearing sign on the property is also required by the BZA Rules of Procedure, Article VI, Section 6 (see application). Make sure the public notice meeting time to the newspaper and neighbors reads 6 PM and the location reads City Hall Council Chambers. It is suggested to send the notice to the Indianapolis Star newspaper by Noon, two days prior to the printing deadline (317- 444 -7163 or email: publicnotices@indvstar.com). 3. The Proof of Notice will need to be received by this Department no later than noon, Friday, Nov. 25. Failure to submit Proof of Notice by this time will result in the tabling of the petition. 4. The Filing Fee and Nine (9) Informational Packets must be delivered to BZA Secretary Connie Tingley no later than NOON. Friday, Nov. 18. Failure to submit Informational Packets by this time will result in the automatic tabling of the petition. 2 5. This Item will appear on the Nov. 28 agenda of the Board of Zoning Appeals Regular Meeting under Public Hearings. 6. The petitioner will need to provide a fully filled -out Findings -of -Fact sheet for each petition the night of the meeting for the Board's use (Sheet 8). On Ballot sheets, only fill out docket number, petitioner, and date (Sheet 7). Ballot sheets must be collated. 7. Either the Petitioner or someone representing the Petitioner must be present at the meetings for the item to be heard. If no one appears, it will be tabled. 8. Please refer to your instruction sheet for more details. Department's Review Comments; petitioner, please complete the following: a) Make sure the public notice meeting time to the newspaper and neighbors reads 6:00 PM. It is suggested to send the notice to the Indianapolis Star newspaper by Noon, two days prior to the printing deadline (317 -444 -7163 or email: publicnotices @indystar.com). b) Please make checks payable to the City of Carmel. c) Please provide filled out and notarized placement of public notice sign affidavit. d) Please provide proof of notice from the Indy Star. e) Please provide green signed return receipts from the certified mailings. f) Please provide a copy any proposed landscape plan. Please work with Daren Mindham of the Forestry Dept. (571- 2417). g) Road right of way might need to be dedicated to the City, per the Thoroughfare Plan. Please work with Gary Duncan in the Engineering Dept. on how much r/w is required, if any. (271- 2441.) h) Please work with David Littlejohn, Alternative Transportation Systems Coordinator, on whether or not path /sidewalk installation is required. (571 2417). i) Please provide details on the driveway location, parking area, lighting, pole barn design, height, location, etc. Thank you, Angie Conn, Planning Administrator City of Carmel Planning Zoning Division Dept. of Community Services 1 Civic Square, 3rd Fir, Carmel, IN 46032 O: 317- 571 -2417 I F: 317 571 -2426 I aconni carrnel.in.gov_ W: www.cal°m ltloes.ccm Please consider the environment before printing this a -maif Conn, Angelina V From: Conn, Angelina V Sent: Friday, January 20, 2012 4:01 PM To: Kimberly Wise; Duncan, Gary R Subject: RE: River Road Hi, Kim- (1 have been out of the office for 2 weeks and will be back on monday.) i was a little surprised by the staff report, too, but i think the dept. is erring more on the side of caution with this one, especially with the landscape business aspect being a part of it. (i did hint at one of our meetings where you and joe attended, that this was a slight concern.) Yes, this is a use variance request, and so, the burden of proof is put on you, the petitioner, to state your case to the BZA, so just be prepared with a good argument. that is all i can suggest at this point... Since i will not be in until monday, if you want, feel free to speak with the Planning Director, Mike Hollibaugh, about this. his number is 5712417 and his email is mhollibaugh(acarmel.in.gov -Angie From: Kimberly Wise [kwise @tamultihous €ng.com] Sent: Friday, January 20, 2012 2:50 PM To: Duncan, Gary R Cc: Conn, Angelina V Subject: River Road Any help either of you can suggest would be much appreciated. Thank you. Kimberly Wise MANAGING DIRECTOR TIKIJIAN ASSOCIATES MULTIHOUSING INVESTMENT ADVISORS 3755 E. 82nd St., Suite 265 Indianapolis, IN 46240 (317) 578 -0088 phone (317) 570 -3677 fax kwise @TAmultihousinq.com w .TAmultihousing.com 1 Hi Gary and Angie, I just received the report from the BZA Department that recommends negative action in regards to our request for variance. Is it possible to combat this PRIOR to the meeting? Angie, during our meeting, I was under the impression your department would recommend favorable voting as long as we addressed the issues we discussed, which I believe we did. The report states: 1. it is not consistent with the zoning or the existing land usus surrounding the site" Really? Isn't that why we're requesting the variance? Also, it's adjacent to a 65 -acre water treatment facility and 6 acre vacant lot. There will be trees planted so the ppl in the subdivision won't be able to see it 2. "this site will not function as a single family residential site" well, it won't function as a business...it is merely storage, how does the adversely affect the neighbors? 3. "a single family home could be constructed on this parcel" well, no, because of what the City has done, no one wants to use the and IN A FLOOD PLAIN and now even closer to the water treatment plant to build a home that will have to have flood insurance AND can't have a basement Conn, Angelina V From: Kimberly Wise [kwise @tamultihousing.com] Sent: Friday, January 06, 2012 3:56 PM To: Blanchard, Jim E; Duncan, Gary R; Conn, Angelina V; CWise @celadontrucking.com Subject: Fwd: Docket No. Assignment: (V) Pole Barn 12085 River Rd #11100008 -9 V) Hi Jim and Gary, Jim, you and I met back in 2007 when you helped my husband and me get a variance passed allowing the land to be built upon. I saw that you've been copied on the more recent emails as well. While going through the tile, I saw that Gary Duncan suggested I speak with someone at Building and Code, and see that you are with that department. We are on the agenda for the January 24th meeting. Will you please give your thoughts on the subject as far as your department is concerned? This way we can address any issues in the meeting. Gary, I just left you a voicemail in regards to your latest email. Basically, the purchaser will do whatever he needs to do to have the project be allowable, so we're really looking for guidance here. This is the first I've heard of a "1/4 acre threshold" so I am not sure what this means. Also, when we got the variance to build the house, a concrete driveway was included in the plan and was not considered as taking away from the flood plain., so I'm confused why it would come into play now. Please respond as soon as possible so we can get the plans adjusted. I have to have the 9 packets to the BZA by January 13th. Thank you both. Kimberly Wise MANAGING DIRECTOR. 3755 E„ 82nd St, kwise@TAmultihoesing.com www.TAmulti:bousing.com Forwarded message From: Duncan, Gary R <gduncan@carmel.in.gov> Date: Tue. Dec 20, 2011 at 2:52 PM Subject: RE: Docket No. Assignment: (V) Pole Barn 12085 River Rd (#11100008-9 V) To: "Conn, Angelina V" <Aconn @carmel.in.gov "Boone, Rachel M." <rboone @carmel.in.gov "Blanchard, Jim E" <JBlanchard @carmel.in.gov "Donahue -Wold, Alexia K" awold(' carmel.in.gov "Hancock, Ramona B" <RHancock @carmel.in.gov "Hollibaugh, Mike P" <MHollibaugh @carmel.in.gov "Keeling, Adrienne M" <AKeeling @carmel.in.gov "Littlejohn. David W <dlittlejohn @carmel.in.gov "Martin, Candy" <cmartin @carmel.in.gov "Mindham, Daren <dmindham @carmel.in.gov "Stewart, Lisa M" <lstewart @carmel.in.gov "Tingley. Connie S" <CTingley @carmel.in.gov "Mishler, Nicholas F" <nmishler @carmel.in.gov "Maki, Sue" <smaki @carmel.in.gov GARY DOXTATER <doxtgc @sbcglobal.net "Thomas, John G" <jthomas @carmel.in.gov "Barnes, David R" <dbarnes @carmel.in.gov> 1 Cc: Kimberly Wise <kwise@tamultihousing.com> The property received a variance for fill in the floodplain back in 2007. Assuming the pole barn will be constructed at grade, the enclosed (as I understand the structure to be) 40x50 footprint will result in a loss of approximately 6,000 -cf of floodplain which is well below what the variance allowed. Will any additional grading on -site be proposed? Additional fill brought onto the property? Will a driveway be installed from the roadway to the structure? The petitioner should check with Building and Code as to any floodproofing requirements. From: Conn, Angelina V Sent: Tuesday, December 13, 2011 9:44 AM To: Boone, Rachel M.; Blanchard, Jim E; Donahue -Wold, Alexia K; Hancock. Ramona B; Hollibaugh, Mike P; Keeling, Adrienne M; Littlejohn, David W; Martin, Candy; Mindham, Daren; Stewart, Lisa M; Tingley, Connie S; Mishler, Nicholas F; Duncan, Gary R; Maki, Sue; 'GARY DOXTATER'; Thomas, John G; Barnes, David R Cc: 'Kimberly Wise' Subject: RE: Docket No. Assignment: (V) Pole Barn 12085 River Rd (#11100008-9 V) Good morning This docket is back in play. New filing dates and deadlines are below; changes are made in BOLD and/ or highlighted. -Angie Conn, Planning Administrator From: Conn, Angelina V Sent: Tuesday, October 18, 2011 2:54 PM To: Boone, Rachel M.; Blanchard, Jim E; Donahue -Wold, Alexia K; Hancock, Ramona B; Hollibaugh, Mike P; Keeling, Adrienne M; Littlejohn, David W; Martin, Candy; Mindham, Daren; Stewart, Lisa M; Tingley, Connie S; Mishler, Nicholas F; Duncan, Gary R; Maki, Sue; 'GARY DOXTATER'; Thomas, John G, Barnes, David R Cc: 'Kimberly Wise' Subject: Docket No. Assignment: (V) Pole Barn 12085 River Rd #11100008 -9 V) I have updated the file. I have contacted the petitioner and issued the necessary Docket Numbers for (V) 12085 River Rd Pole Barn. It will be the following: (V) 10895 River Rd Pole Barn The applicant seeks the following development standards variance approvals for: Docket No. 11100008 V ZO Ch. 25.01.01.A accessory building only, with no principal building 2 Conn, Angelina V From: Duncan, Gary R Sent: Friday, January 06, 2012 2:58 PM To: Kimberly Wise Cc: Conn, Angelina V; Thomas, John G Subject: RE: Docket No. Assignment: (V) Pole Barn 12085 River Rd (#11100008-9 V) Good afternoon Ms. Wise. Engineering will focus on review of the total amount of land disturbance (to ensure that you are not above the -acre threshold) and the amount of fill in the floodplain. Are detailed plans being developed? It is looking like these might be required so we can fully evaluate the proposal. The -acre of disturbance is not something we have discussed in the past. City standards require stormwater detention and treatment if more than this amount of acreage is "disturbed" with improvements. This is for all land disturbance (not just increase in impervious area). Depending on the location of the structure and the length of the driveway, you might be over this threshold. I am bringing John Thomas into this discussion as he will be involved in approval also. Thanks so much, Gary From: Kimberly Wise [mailto:kwise @tamultihousing.com] Sent: Wednesday, December 21, 2011 5:56 PM To: Duncan, Gary R Cc: Conn, Angelina V Subject: RE: Docket No. Assignment: (V) Pole Barn 12085 River Rd #11100008 -9 V) Hi Gary, I hope you're doing well! The potential buyer of the land (Joe Claypool) and I met with Angie Conn yesterday to discuss the proposed variances. He owns a small landscaping company and would like to put up a pole barn for storage of equipment only. The size of pole barn he would like is 45' x 56'. He does plan to have an asphalt drive, probably a horseshoe that will actually go through the building and so there will be two entrances to the street. He would also like to have a concrete pad adjacent to the building, but behind it, for parking and outdoor storage of mulch, rock, etc. There will be no office, no signage, no transactions taking place and no customers this is solely for storage of lawn -care equipment. This being said, the plan is to apply for two development standard variances: one to build a pole barn with no primary structure and the second to build a pole barn of such size. We're in the process of completing the packets now. In the meeting yesterday, Angie suggested you and I speak again to make sure everything is okay with this being in the flood plain. I am wondering if the structure needs to be built up at all...1 say this because when we planned to build a house, we were going to raise the living space, but the garage was allowed to be at the existing ground level. Please let me know what your thoughts are about the flood plain and the variance that we already have in place, as well as if you (the Engineering Department) would have issues or objections with this. Thank you greatly for your help! Merry Christmas! (but I hope to hear from you before then! (D) Kimberly Wise TIKIJIAN ASSOCIATES (317) 578 -0088 phone www.TAmultihousing.com From: Duncan, Gary R f mailto:gduncanOcarmel.in.aovl Sent: Tuesday, December 20, 2011 2:53 PM To: Conn, Angelina V; Boone, Rachel M.; Blanchard, Jim E; Donahue -Wold, Alexia K; Hancock, Ramona B; Hollibaugh, Mike P; Keeling, Adrienne M; Littlejohn, David W; Martin, Candy; Mindham, Daren; Stewart, Lisa M; Tingley, Connie S; 1 Mishler, Nicholas F; Maki, Sue; GARY DOXTATER; Thomas, John G; Barnes, David R Cc: Kimberly Wise Subject: RE: Docket No. Assignment: (V) Pole Barn 12085 River Rd #11100008 -9 V) The property received a variance for fill in the floodplain back in 2007. Assuming the pole barn will be constructed at grade, the enclosed (as I understand the structure to be) 40x50 footprint will result in a loss of approximately 6,000 -cf of floodplain which is well below what the variance allowed. Will any additional grading on -site be proposed? Additional fill brought onto the property? Will a driveway be installed from the roadway to the structure? The petitioner should check with Building and Code as to any floodproofing requirements. From: Conn, Angelina V Sent: Tuesday, December 13, 2011 9:44 AM To: Boone, Rachel M.; Blanchard, Jim E; Donahue -Wold, Alexia K; Hancock, Ramona B; Hollibaugh, Mike P; Keeling, Adrienne M; Littlejohn, David W; Martin, Candy; Mindham, Daren; Stewart, Lisa M; Tingley, Connie S; Mishler, Nicholas F; Duncan, Gary R; Maki, Sue; 'GARY DOXTATER'; Thomas, John G; Barnes, David R Cc: 'Kimberly Wise' Subject: RE: Docket No. Assignment: (V) Pole Barn 12085 River Rd #11100008 -9 V) Good morning This docket is back in play. New filing dates and deadlines are below; changes are made in BOLD and/ or highlighted. -Angie Conn, Planning Administrator From: Conn, Angelina V Sent: Tuesday, October 18, 2011 2:54 PM To: Boone, Rachel M.; Blanchard, Jim E; Donahue -Wold, Alexia K; Hancock, Ramona B; Hollibaugh, Mike P; Keeling, Adrienne M; Littlejohn, David W; Martin, Candy; Mindham, Daren; Stewart, Lisa M; Tingley, Connie S; Mishler, Nicholas F; Duncan, Gary R; Maki, Sue; 'GARY DOXTATER'; Thomas, John G; Barnes, David R Cc: 'Kimberly Wise' Subject: Docket No. Assignment: (V) Pole Barn 12085 River Rd #11100008 -9 V) I have updated the file. 1 have contacted the petitioner and issued the necessary Docket Numbers for (V) 12085 River Rd Pole Barn. It will be the following: (V) 10895 River Rd Pole Barn The applicant seeks the following development standards variance approvals for: Docket No. 11100008 V ZO Ch. 25.01.01.A accessory building only, with no principal building Docket No. 11100009 V ZO Ch. 25.01.01.B.5 maximum ground floor area The site is located at 12085 River Rd. It is zoned S -1 /Residence, within the Flood Hazard District. Filed by Kimberly Wise, owner. Kimberly can be contacted at 317 748 -1760. Filing Fees: 1 Variance $291.80 2 Variance $89.90 Total Fee: $381.80 Petitioner, please note the following: 1. This Item does not need to be on an agenda of the Technical Advisory Committee. 2. Mailed and Published Public Notice needs to occur no later than DEC. 29. Published notice is required within the Indianapolis Star. Note: in addition to certified mailings to neighbors and public notice ad, the placement of a public hearing sign on the property is also required by the BZA Rules of Procedure, Article VI, Section 6 (see application). Make sure the public notice meeting time to the newspaper and neighbors reads 6 PM and the location 2 Conn, An elina V From: Sent: To: Cc: Subject: Kimberly Wise [kwise©tamultihousing.com] Wednesday, December 21, 2011 5:56 PM Duncan, Gary R Conn, Angelina V RE: Docket No. Assignment: (V) Pole Barn 12085 River Rd (#11100008-9 V) Hi Gary, I hope you're doing well! The potential buyer of the land (Joe Claypool) and I met with Angie Conn yesterday to discuss the proposed variances. He owns a small landscaping company and would like to put up a pole barn for storage of equipment only. The size of pole barn he would like is 45' x 56'. He does plan to have an asphalt drive, probably a horseshoe that will actually go through the building and so there will be two entrances to the street. He would also like to have a concrete pad adjacent to the building, but behind it, for parking and outdoor storage of mulch, rock, etc. There will be no office, no signage, no transactions taking place and no customers this is solely for storage of lawn -care equipment. This being said, the plan is to apply for two development standard variances: one to build a pole barn with no primary structure and the second to build a pole barn of such size. We're in the process of completing the packets now. In the meeting yesterday, Angie suggested you and I speak again to make sure everything is okay with this being in the flood plain. I am wondering if the structure needs to be built up at all...1 say this because when we planned to build a house, we were going to raise the living space, but the garage was allowed to be at the existing ground level. Please let me know what your thoughts are about the flood plain and the variance that we already have in place, as well as if you (the Engineering Department) would have issues or objections with this. Thank you greatly for your help! Merry Christmas! (but I hope to hear from you before then! O) Kimberly Wise TIKIJIAN ASSOCIATES (317) 578 -0088 phone www.TAmultihousinq.com From: Duncan, Gary R [mailto:gduncanOcarmel.in.govl Sent: Tuesday, December 20, 2011 2:53 PM To: Conn, Angelina V; Boone, Rachel M.; Blanchard, Jim E; Donahue -Wold, Alexia K; Hancock, Ramona B; Hollibaugh, Mike P; Keeling, Adrienne M; Littlejohn, David W; Martin, Candy; Mindham, Daren; Stewart, Lisa M; Tingley, Connie S; Mishler, Nicholas F; Maki, Sue; GARY DOXTATER; Thomas, John G; Barnes, David R Cc: Kimberly Wise Subject: RE: Docket No. Assignment: (V) Pole Barn 12085 River Rd #11100008 -9 V) The property received a variance for fill in the floodplain back in 2007. Assuming the pole barn will be constructed at grade, the enclosed (as I understand the structure to be) 40x50 footprint will result in a loss of approximately 6,000 -cf of floodplain which is well below what the variance allowed. Will any additional grading on -site be proposed? Additional fill brought onto the property? Will a driveway be installed from the roadway to the structure? The petitioner should check with Building and Code as to any floodproofing requirements. From: Conn, Angelina V Sent: Tuesday, December 13, 2011 9:44 AM To: Boone, Rachel M.; Blanchard, Jim E; Donahue -Wold, Alexia K; Hancock, Ramona B; Hollibaugh, Mike P; Keeling, Adrienne M; Littlejohn, David W; Martin, Candy; Mindham, Daren; Stewart, Lisa M; Tingley, Connie S; Mishler, Nicholas F; Duncan, Gary R; Maki, Sue; 'GARY DOXTATER'; Thomas, John G; Barnes, David R Cc: 'Kimberly Wise' Subject: RE: Docket No. Assignment: (V) Pole Barn 12085 River Rd #11100008 -9 V) Conn, Angelina V From: Duncan, Gary R Sent: Tuesday, December 20, 2011 2:53 PM To: Conn, Angelina V; Boone, Rachel M.; Blanchard, Jim E; Donahue -Wold, Alexia K; Hancock, Ramona B; Hollibaugh, Mike P; Keeling, Adrienne M; Littlejohn, David W; Martin, Candy; Mindham, Daren; Stewart, Lisa M; Tingley, Connie S; Mishler, Nicholas F; Maki, Sue; 'GARY DOXTATER'; Thomas, John G; Barnes, David R Cc: 'Kimberly Wise' Subject: RE: Docket No. Assignment: (V) Pole Barn 12085 River Rd (#11100008-9 V) The property received a variance for fill in the floodplain back in 2007. Assuming the pole barn will be constructed at grade, the enclosed (as I understand the structure to be) 40x50 footprint will result in a Toss of approximately 6,000 -cf of floodplain which is well below what the variance allowed. Will any additional grading on -site be proposed? Additional fill brought onto the property? Will a driveway be installed from the roadway to the structure? The petitioner should check with Building and Code as to any floodproofing requirements. From: Conn, Angelina V Sent: Tuesday, December 13, 2011 9:44 AM To: Boone, Rachel M.; Blanchard, Jim E; Donahue -Wold, Alexia K; Hancock, Ramona B; Ho1libaugh, Mike P; Keeling, Adrienne M; Littlejohn, David W; Martin, Candy; Mindham, Daren; Stewart, Lisa M; Tingley, Connie S; Mishler, Nicholas F; Duncan, Gary R; Maki, Sue; 'GARY DOXTATER'; Thomas, John G; Barnes, David R Cc: 'Kimberly Wise' Subject: RE: Docket No. Assignment: (V) Pole Barn 12085 River Rd #11100008 -9 V) Good morning This docket is back in play. New filing dates and deadlines are below; changes are made in BOLD and/ or highlighted. -Angie Conn, Planning Administrator From: Conn, Angelina V Sent: Tuesday, October 18, 2011 2:54 PM To: Boone, Rachel M.; Blanchard, Jim E; Donahue -Wold, Alexia K; Hancock, Ramona B; Hollibaugh, Mike P; Keeling, Adrienne M; Littlejohn, David W; Martin, Candy; Mindham, Daren; Stewart, Lisa M; Tingley, Connie S; Mishler, Nicholas F; Duncan, Gary R; Maki, Sue; 'GARY DOXTATER; Thomas, John G; Barnes, David R Cc: 'Kimberly Wise' Subject: Docket No. Assignment: (V) Pole Barn 12085 River Rd #11100008 -9 V) I have updated the file. I have contacted the petitioner and issued the necessary Docket Numbers for (V) 12085 River Rd Pole Barn. It will be the following: (V) 10895 River Rd Pole Barn The applicant seeks the following development standards variance approvals for: Docket No. 11100008 V ZO Ch. 25.01.01.A accessory building only, with no principal building Docket No. 11100009 V ZO Ch. 25.01.01.B.5 maximum ground floor area The site is located at 12085 River Rd. It is zoned S -1 /Residence, within the Flood Hazard District. Filed by Kimberly Wise, owner. Kimberly can be contacted at 317 748 -1760. Filing Fees: 1 Variance $291.80 2" Variance $89.90 Total Fee: $381.80 Conn, Angelina V From: Sent: To: Cc: Subject: Attachments: Kimberly, I would fine with what was done on the example attached. A black felt tipped pen on paper is fine it doesn't have to be engineered. It should show property lines and areas of woodland to be saved by a simple cloud or bubble as shown on the example. An inventory is not necessary. Also maybe note where the drive will be. The plan will more or less show that the trees are to be preserved and not removed, which in turn will count toward the landscaping requirements. Daren Mindham Urban Forester City of Carmel Department of Community Services One Civic Square Carmel, Indiana 46032 Office: 317 -571 -2283 Mindham, Daren Thursday, December 15, 2011 3:26 PM 'Kimberly Wise' Conn, Angelina V RE: (V) Pole Barn 12085 River Rd (#11100008-9 V) Review Comments tree preservation.pdf; Tree Preservation Detail.pdf From: Kimberly Wise mailto :kwise @tamultihousing.com] Sent: Wednesday, December 14, 2011 3:24 PM To: Mindham, Daren Cc: Conn, Angelina V Subject: RE: (V) Pole Barn 12085 River Rd #11100008 -9 V) Review Comments Thank you Daren, The lot has trees that line the perimeter, so I don't believe any will be removed. There is a break in the tree -line already for a drive. Does this still need to be addressed? If so, does the tree survey need to be done by an engineering company? How about if trees will be added for privacy (perhaps along River Rd)...does a plan need to be done in that instance? I've attached a screen shot from Google Maps that is recent and shows trees currently on lot. Thank you greatly! Conn, Angelina V From: Sent: To: Cc: Subject: Attachments: Kim, URBAN FORESTRY REVIEW COMMENTS Sincerely, Daren Mindham ti i an Forester step` City of Carmel Department of Community Services One Civic Square Carmel, Indiana 46032 Office: 317 571 -2283 -Angie Conn, Planning Administrator Mindham, Daren Tuesday, December 13, 2011 10:17 AM 'kwise tam ultihous ing.com' Conn, Angelina V (V) Pole Barn 12085 River Rd (#11100008-9 V) Review Comments tree preservation.pdf; Tree Preservation Detail.pdf The following email represents comments for this project specifically addressing the area of urban forestry. I offer the following comments: Please show the proposed tree preservation and the proposed tree removal. if right of way is dedicated, that may reflect in the actual tree preservation of the property along River Rd. Ideally, a site plan showing that the existing woods may be all that is needed. I have attached an example. Please illustrate how these comments will be addressed by letter or revised plan. If you have any questions, feel free to contact me. Thanks. From: Conn, Angelina V Sent: Tuesday, October 18, 2011 2:57 PM To: Boone, Rachel M.; Blanchard, Jim E; Donahue -Wold, Alexia K; Hancock, Ramona B; Hollibaugh, Mike P; Keeling, Adrienne M; Littlejohn, David W; Martin, Candy; Mindham, Daren; Stewart, Lisa M; Tingley, Connie S; Mishier, Nicholas F; Duncan, Gary R; Maki, Sue; 'GARY DOXTATER'; Thomas, John G; Barnes, David R Cc: 'Kimberly Wise' Subject: RE: Docket No. Assignment: (V) Pole Barn 12085 River Rd #11100008 -9 V) Please note that the address is 12085 River Rd, and not 10895.. From: Conn, Angelina V Sent: Tuesday, October 18, 2011 2:54 PM To: Boone, Rachel M.; Blanchard, Jim E; Donahue -Wold, Alexia K; Hancock, Ramona B; Hollibaugh, Mike P; Keeling, Adrienne M; Littlejohn, David W; Martin, Candy; Mindham, Daren; Stewart, Lisa M; Tingley, Connie S; Mishler, Nicholas F; 1 Conn, Angelina V From: Kimberly Wise [kwise@tamultihousing.com] Sent: Friday, December 09, 2011 4:31 PM To: Conn, Angelina V Subject: Re: FW: Docket No. Assignment: (V) Pole Barn 12085 River Rd (#11100008-9 V) Hi Angie, Thanks again for all of your help and patience! Joe Claypool has returned and we've come to an agreement pending zoning approval for the construction of a poll bam for Joe to store his landscape equipment. Can we please give this another try? I would like to have this on the January agenda, if possible. Please let me know if you need anything additional from me at this time. Thanks again. Kim" Yy i NIANAGIN i "a ;:wise —r On Thu, Nov 3, 2011 at 11:04 AM, Conn, Angelina V Acot nC Hi, Kimberly I did not see your public notice in the IndyStar classifieds online. Does this mean that you are not moving forward with the variance, what was to be heard at the Nov. 28 BZA meeting'? FYI Jo e Claypool left me a voicernail River Road site, ks, Conn, Planning Administrator From: Conn, Angelina V Sent: Tuesday, October 18, 2011 2:54 PM "OR 240 24€ 677 fax ;317) 7-W-1760 ,mobile w.TAmultihousin2.coln oaring. aa nd I need to call lrirt larc.k about th Conn, An elina V Fronu, Sent: To: Subject: Okay, 1 can call Joe back today... -Angie Conn, Planning Administrator Conn, Angelina V Thursday, November 03, 2011 11:57 AM 'Kimberly Wise' RE: Docket No. Assignment: (V) Pole Barn 12O85 River Rd(#111OU008'SV) You could still try to do all the public notice, but then you would have to ask the BZA the night of the meeting on the 28 to suspend their rules of procedure, since you did not make the 25 day prior public notice... is that something you would want to try and do? If so, you would have to do it ASAP the newspaper public notice add, the certified mailings to adjoining properties, and posting the sign on the land. And, yes, the next BZA meeting is not until January 24, 2012. From: Kimberly Wise [mailto: kwise@tamultihousing.com] Sent: Thursday November 03, 3011 11:53 AM To: Conn, Angelina V Subject: RE: Docket No. Assignment: (V) Pole Barn 12085 River Rd (#11100008-9 V) Hi Angie. Joe went silent on me until a couple of days ago. I asked him to give you a call weeks ago because he's concerned that people will have a problem with the usage of the land even if the zoning variances get approved (he had a bad experrence with Fishers. told him that everything know about this issue has come from you so he should speak with you d/n*oUy. told him time was of the essence, but 1 just heard back from him and found out that he still hadn't called you. I think now he's trying to rush and it's too late for the Nov 28 meeting, correct? I believe the next meeting isn't for a couple of months? l'm sure the issue isn't over, so again, I thank you for all of your help. If you could speak with Joe, I'm hoping that will help alleviate some of his concern. Still though, I assume we will have to wait until the next Zoning Meeting? Thank you, Angie! Kimberly Wise TlwuAmASSOuATES (317>S78UO88phone wvmwJAmu|dhouainq.cnm From: Conn, Angelina V [nnaUto .in.govl Sent: Thursday November 03. 3011 11:05 AM To: Kimberly Wis Subject: FW: Docket No. Assignment: (V) Pole Barn 12085 River Rd (#11100008-9 V) Hi, Kimberly I did not see your public notice in the IndyStar classifieds online. Does this mean that you are not moving forward with the variance, what was to be heard at the Nov. 28 BZA meeting? Also, FYI Joe Claypool teft me a voicemail message this morning, and 1 need to call him back about this River Road site. Thanks, -Angie Conn, Planning Administrator Conn, Angelina V From: Sent: To: Subject: Attachments: Kimberly Wise [kwise@tamultihousing.com] Monday, October 17, 2011 3:31 PM Conn, Angelina V RE: 12085 River Road Floodplain 12085 River Rd App for Variance 11.14.11.PDF Thanks Angie, I could see that being a problem within Home Place. Gary Duncan was who helped me with the flood plain issue in the first place, and this pole barn would result in less loss of volume than the home I had approved, so that's good. I've already emailed him and we've had some dialogue about this. The variance that was granted allowed a loss of up to 11,500 cubic ft„ so I believe we already have approval from that side. I have completed first two pages of application and attached. Can you tell me if they are okay to be handwritten or if anything else is missing? Thank you again. Kimberly Wise T1KIJIAN ASSOCIATES (317) 578 -0088 phone www.TAmultihousinq.com From: Conn, Angelina V [mailto:Aconn focarunel.inm ov] Sent: Monday, October 17, 2011 1:35 PM To: Kimberly Wise Subject: RE: 12085 River Road Floodplain Kim Yes, you still need to fill out the variance application, but you can just put the 2 variance requests on the same page, citing the 2 sections of the ordinance. I am not sure if Staff would want to put this on the hearing officer agenda. We had a similar petition a few months ago, for a site in Home Place, and there was a lot of remonstrance, mostly because the neighbors did not want the guy to store equipment relating to his business on the residentially zoned site. He cut down all the trees on the site, too. Also there seemed to be a fine line of people perceiving that he was going to run his business out of that pole barn. The petition was bumped up to be heard by the full Board and it was ultimately denied. ...It is a very similar request here. But I think what you list below is more in line with what it should be like on this residential site. I also like that he is willing to plant additional trees to help screen the view from the street. Also, if the building height can be kept to 18 -ft tall or less, that might help. (And when I say 18 -ft, I mean the height as measured halfway up the roof, between the ridge and eaves.) We can probably work with you on the fees if you feel like you would want to be heard by the Hearing Officer, but the Planning /Zoning Staff thinks you should be heard by the full Board. The 2'd hurdle is that floodplain issue. You will have to touch base with the Cif Engineering Dept. to see what regulations they have for building a pole barn in the floodplain, disturbing dirt,_ etc. A contact in that dept. is Gary Duncan or Mike McBride. Their number is 571 -2441. Gar 's email is duncan carmel.ine ov Good Luck! Angie From: Kimberly Wise jmaiIto:kwise@tamultihousinq.com Sent: Monday, October 17, 2011 11:28 AM To: Conn, Angelina V Subject: RE: 12085 River Road Thank you Angie, So is it possible to just be heard by the hearing officer and pay the lesser amount? Do I still need to complete the App for Development Standards Variance? If so, do I need to complete two of these? I would think that if I could get in front of someone it would be approved fairly easily. As I mentioned last week, this is the first offer on the land in 4 yrs. It sits adjacent to the water treatment plant and down the street from a stable, so this use seems to fit in. The basis on which I purchased the land was changed, rendering the land useless to me and causing a huge hardship, so any help is very much appreciated. As far as the potential for what Joe Claypool will build, here's what I know: He wants a closed -sided structure to store lawn equipment. He owns a small landscaping business and does quite a bit of work in Carmel. He just wants to get some of his equipment closer to the work sites. He will not be doing any business at this site, just simply storing equipment within the barn. The largest it would be is 40'x50' He's open to what it looks like and where it is placed, but says he anticipates putting it near the back of the lot and planting shrubs /trees along the front to block the view from the homes across the street. He anticipated putting in a paver driveway to the barn He doesn't have an Engineer or Architect at this point either, so I'm not sure what to enter there (on the paperwork). I have a plot plan, can he just draw in where the structure will go? (after we figure that out of course) Since he is so open as to what the structure looks like and where it is placed, I think we're looking for guidance as to what to do to have the best shot at making this happen. Thanks again. Kimberly Wise TIKPJIAN Assoc1Arr.s (317) 578-0086 phone www.TAmultihousinp.com From: Conn, Angelina V [mailto:Aconnt carmel.inogoy] Sent: Monday, October 17, 2011 10:48 AM To: Kimberly Wise Subject RE: 12085 River Road Hi Kimberly Yes, those would be the 2 variances at the very least, and those would be the filing fees. (There is also an option to be heard by a BZA hearing officer, and that meeting occurs about 30 minutes prior to the full BZA meeting. The public notice deadline for that is 10 days prior to the meeting, rather than 25 days prior. the filing fees for that are $151.50 and $89.90. but before we could put you on that agenda, we would need more detail on the proposed pole barn design, photo examples, proposed location of the structure on the the site, any parking areas, and if this is will be used just for storage of just personal equipment... things like that) Either you or the potential future land owner would pay for the variance fees and all associated fees with the public notice, etc. You would have to work that out with them. Cr maybe the sales contract would be contingent upon receiving variance approval. -Angie Conn, Planning Administrator From: Kimberly Wise lmailto:kvviseaPtamultihousin acorn Sent: Friday, October 14, 2011 4 :43 PM To: Conn, Angelina V Subject: RE: 12085 River Road Thank you Angie, 2 So do you think I'II need two variances one to build ONLY an accessory structure and another to build a structure larger than currently allowed? If I am looking at the forms correctly, the charge will be $1,156.50 plus $546.40 for that? I'm not quite sure how to handle this. Anyone who would purchase the lot is going to have to get some type of variance unless they build the exact house I had approved. And then who is going to pay for the variance? Right now, of course Joe Claypool (pole barn buyer) would want to know that he can put up a pole barn before purchasing the property. And he hasn't purchased the pole barn yet so it's difficult to have drawings done. Is there any way to find out if we would have the support of the City before submitting funds? I am really lost as to what to do here, so all of your help is much appreciated. I will look the forms over and complete as much as possible this weekend and will call you on Monday. I hope you have a great weekend! Kimberly Wise TIKI IAN ASSOCIATES (317) 578 -O088 phone www.TAmultihousinq.com From: Conn, Angelina V [mailto:Aconn,@carmel.inov] Sent: Friday, October 14, 2011 4:20 PM To: Kimberly Wise Subject: RE: 12085 River Road Kim You can submit at least the first 2 pages of the agenda on Monday, in order to still meet the deadline. We're open mon- fri 8am -5pm. We will also need some preliminary site plans and photo examples of what the pole barn will look like. Another one of the first steps should be to contact the county auditor's office (transfer mapping) to get a list of adjacent property owners. -Angie Conn, Planning Administrator From: Kimberly Wise ilto:kwise t multihousing,coml Sent: Friday, October 14, 2011 4:11 PM To: Conn, Angelina V Subject: RE: 12085 River Road Yes, his name is Joe Claypool, 317 403 -6371. He doesn't have specifics yet, but said he'll put up whatever type and in whatever location Carmel wants him to. He said the largest it would be is 40'x50' so 2,000 sf. Do I need to get you one of (or a bunch of) the forms today to get on the agenda? He wants to move as quickly as possible, of course! O Thank you. Kimberly Wise TIKIJIAN ASSOCIATES (317) 578 -0088 phone www.TAmultihousing.com From Conn, Angelina V [mailto:Aconn earmeloin.gov] Sent: Friday, October 14, 2011 4:03 PM To: Kimberly Wise Subject: RE: 12085 River Road Okay. got it. Yes that variance application and all that stuff I just sent you will get you on the right track. Also, please send me the details of this pole barn height, square footage, location on the site, etc. and I will see what variances you will need, besides the variance to build a pole barn on this site first, without having a primary structure (house) on the site first. see chapter 25 that I sent you.) 3 May I ask who is the person's name that wants to build this pole barn? -Angie Conn, Planning Administrator From: Kimberly Wise ailto:kwise@tamultihousinq.comT Sent: Friday, October 14, 2011 3:58 PM To: Conn, Angelina V Subject: RE: 12085 River Road Hi Angie, I just left you a vm. This may be easier to talk about over the phone, but I'II give it a shot here! I originally bought the land to build a home. I researched through FEMA and had environmental testing done (to make sure the ground wasn't too wet) and learned the appropriate steps to get the structure removed from the SFHA, thus allowing me to build a home with a basement. However, when we went to get building permits, they were denied because Carmel had passed an ordinance prohibiting the building of structures in a flood plain. By the time everything was said and done, I was allowed to build a home but not allowed to ever get it removed from the SFHA, and thus not allowed to build on a basement...which ruined my hopes of building the home I had designed. So I put the land on the market. It's now been on the market for four years with zero offers! Every time someone is interested, they find out it's in a flood plain and lose interest. The gentleman who is interested now wants to put up a pole barn that is 40'x50' and that's all. He wants it to store lawn equipment in. I would like to get in whatever application I need to get in to get on the agenda for the meeting on 11/28 if possible. Is that one of the forms you sent to me? Thanks much, I truly appreciate your help! Kimberly Wise TIKIMAN A SSDCiATES (3 7) 578 -0088 phone www.TAmultihousim.com From: Conn, Angelina V [mailto:Aconngcarmain.gov] Sent: Friday, October 14, 2011 3:42 PM To: Kimberly Wise Cc: Donahue -Wold, Alexia K Subject: RE: 12085 River Road Have a nice weekend! Angie Conn, Planning Administrator City of Carmel Planning Zoning Division Dept. of Community Services 1 Civic Square, 3rd Flr. Carmel, IN 46032 0: 317- 571 -2417 1 F: 317 571 -2426 1 E. aconn« carrT e W: www.carmeldocs.com Hi Kim Oh, I see it was a variance from the city code standards via the board of public works. Is that structure going to be a house or an accessory building (pole barn)? In my voicemail message, I was referring more to a variance from the zoning ordinance standards, that would be heard by the board of zoning appeals (BZA). (you may or may not need a variance, depending on what you are trying to build). For the pole barn attached are the regulations for setbacks, maximum square footage, height, etc. for an accessory structure(zoning ordinance chapter 25) And, also attached are standards for building in a floodplain. (zoning ordinance chapter 22) After reading through these 2 pdfs, please let me know if you have any additional questions. g n,nov Please consider the environment before printing this e-mail From: Kimberly Wise (milt :kwisetamultihosinq.com` Sent: Friday, October 14, 2011 3:23 PM To: Conn, Angelina V Subject: 12085 River Road Hi Angie, Thank you for returning my call on the land at 12085 River Rd. I actually had to get a variance from the City back in 2007 to allow a home to be built on the land, so I'm somewhat familiar with the process. Also, in the granting of that variance, they allowed me to put up a structure that would cause a loss of floodplain volume no greater than 11,500 cubic feet, so I'm not sure what all we would need to still do as far as getting this variance granted. Please send me whatever information you have that may be helpful. Thank you greatly for your help. I've attached the request for variance that was granted. Kimberly Wise MANAGING DIRECTOR TIKI IIAN ASSOCIATES MULTIHOUSING INVESTMENT ADVISORS 3755 E. 82nd St,, Suite 265 Indianapolis, IN 46240 (317) 578 -0008 phone (317) 570-3677 fax kwise @TAmultihousing.com www.TAmultihousinq.com