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HomeMy WebLinkAboutCCPR-06-26-12 Carmel /Clay Board of Parks and Recreation Park Board Meeting 6:00 p.m. Tuesday, June 26, 2012 Monon Community Center East 1235 Central Park Drive East Carmel, IN 46032 The Carmel /Clay Board of Parks and Recreation will govern in a proactive manner as it applies to providing safe and well maintained parks, recreation facilities and programs in a fiduciary and responsible manner. The Board is a policy governing board, fulfilling its duties as mandated by state statute, putting the welfare of the citizens of Carmel and Clay Township first, and enabling staff to manage the park and recreation system in a manner that reflects the vision and mission. Our promise to our citizens is that we will leave the parks and recreation system better than we found it. TENTATIVE AGENDA I. Roll CaII II. Call to Order Pledge of Allegiance 111. Public Comments IV. Staff Reports V. Action Items A. Minutes Richard Leirer 1. June 12, 2012 Park Board Meeting B. Financial Report Richard F. Taylor III 1. City of Carmel Financial Report C. Claims Richard F. Taylor III 1. Claim Sheet June 26, 2012; and 0 2. Clay Township Claim Sheet June 26, 2012. I Discussion items /Board Comments VII. Adjournment (Approved: 0 CARMEL /CLAY BOARD OF PARKS AND RECREATION BOARD MEETING MINUTES Regular Meeting June 26, 2012, 6:00 P.M. Monon Community Center East 1235 Central Park Drive East CARMEL, IN 46032 MEMBER ATTENDEES MEMBER ABSENTEES OTHERS D Cihak Hansen J Kirsh M Westermeier (arrived 6:10) J Engledow R Taylor' M Klitzing W Franklin (arrived 6:15) b A Kostrzewa P Knowles a D Grisham J Kristunas WFYI Crew R Leirer 4 L Rude 1i I. ROLL CALL �a The regular board meeting of the Carmel /Clay Bot of Parks and Recreation wa ard snvened at approximately 6:00 p.m. on June 26, 2012 pursuant to notice. Preside,V asked Secretary,R Leirer to call the roll. Leirer weree Members present other than J Engledow and R Lei D Cihak Hansen, P Knowles Kristunas and L Rude. W Franklin arrived after the roll call as noted above JdKirsh'and R Taylor were absent. Others in attendance are noted above. 'vs II. CALL TO ORDER And PLEDGE OF ALLEGIANCE k Having confirmed the presence of a quorum, Presiden E called�the meeting to order after the Pledge 0 of Allegiance. /,4 1 NOTE: Hereinafter these minutes willpstate the motion followed parenthetically by the name of the one who made the motion (listed first) and then.the one whoks�econded it For =example the motion would read, It was moved to approve the minutes...etc (Taylor, Kirsh). When a motion is carried but not unanimously, the results of the vote will be listed i.e (Taylor Kirsh) „6 to 2, with one abstaining). When the motion was carried unanimously a ,C =.Un will be addedy: e x (Taylor Kirsh' C -Un).” III. PUBLIC COMMENTS None i IV. STAFF REPORTS Michael referenced the standard reports included in the June 26, 2012 Board Packet which due to timing ssues, were not in uded in the fi rst monthly meeting packet and offered to answer any questions regarding the saHe next noted that throu last Sunday, attendance was up approximately 20,000 for the year resulting in inc eased revenuesof,more than $200,000.00. He reported that many of the guests which included a surf professional, had beenconsistently complementary about the lifeguards at the FlowRider(R). Michael addressed the following inquiries with the following comments: a) while there were no complaints about the broken timer at the Flo w Rider(R) staff was pursuing its fix and b) while the extra 80 spaces available in the temporary overflow parking area 3 handlin park needs most of the time, the planned future permanent parking Y P 9 9 P P P P 9 with an additional 40 spots should address parking needs on the busiest days. V. ACTION ITEMS A. Minutes Richard Leirer 1. June 12, 2012 Regular Park Board Meeting Minutes were approved as presented. (Leirer, Cihak Hansen C -Un.) B. Financial Reports Richard Leirer for Richard F. Taylor, III 1. City of Carmel Financial Report Receipt of the Pentamation report was acknowledged as presented (Leirer, Kristunas C -Un) after which Michael responded to J Engledow's question about the Budget with the following comments: a) numbers are meeting expectations b) expenses are expected to creep up during the next several months c) costs are as anticipated though the FlowRider's (R) impact on electrical costs will be clear later, noting minor impact on water and chemical use and d) the FlowRider(R) has been operating well with the exception of an end of day occurrence involving a warrantied electrical issue which, 1 due to the prompt action by Brandt Construction, was fixed prior to the start of swim lessons on the following day. C. Claims Richard Leirer for Richard F. Taylor III III 1. Claim Sheet June 12, 2012 was approved as presented (Leirer, Kristunas C -Un) with Michael's response to a couple inquiries: a) the summer camp bus transportation costs were structured to be paid in installments per the services contract and b) refunds are triggered for various reasons which include cancellation of classes or programs due to low enrollment, people with changed situations and the 100% satisfaction guarantee. 2. Clay Township Claim Sheet June 12, 2012 was approved as presented (Leirer, Cihak Hansen C -Un) with confirmation that the new plantings have a 1 year warranty period. VI. DISCUSSION ITEMS /BOARD COMMENTS /t A. R Leirer suggested that the Park Department host a family da for t he military for which he thought sponsors could be found. B. J Kristunas clarified that the military should enjoy free adission m such a family day. C. R Leirer asked why army recruiters were denied a table atthe Waterpark to which Michael said that he would look into the answer as he was expecting the,eq but had not seen it come across his desk. VII. ADJOURNMENT t The Meeting adjourned at approximately 6:20 p.m. Leirer Kristunas, without o bjection fir \e Signature: D ate Signature: ;4w Date III 4.:,,,,,,, ,,,v..._,:,.: \e„,:, v.,..' N-.,.... j J' q e a W r a`. "V,"::', s.: w r 4 t f i. E y a ow 4� e L g w tiC. i t III 2