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Home My WebLink AboutBPW-05-16-12 F ,CA A`, A ii Y C 40�� +1 Office of the Clerk Treasurer MEETING N IcE BOARD OF PUBLIC WORKS AND SAFETY WEDNESDAY, MAY 16, 2012 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A SPECIAL MEETING ON WEDNESDAY, MAY 16, 2012 AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE THE PURPOSE OF THE MEETING 1S CITY BUSINESS ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414 ittew City of Carmel Office of the Clerk- Treasurer Board of Public Works and Safety Meeting AGENDA Wednesday, May 16, 2012 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED To ORDER 1. MINUTES a. Minutes from the May 2, 2012 Regular Meeting 2. BID /QUOTES OPENING AND AWARDS a. Bid Rejection; 2012 Roundabout Landscape; Parks Pifer, Street Department 3. PERFORMANCE RELEASES a. Resolution BPW -05- 016- 12 -01; Village of West Clay, Section 6001; Common Sidewalks; Milford Street; Asphalt Pavement; Section V02 -B; Common Sidewalks and Asphalt Paths; Keith Lash, Brenwick 4. CONTRACTS a. Request for Purchase of Goods and Services; Additional Service #1; Physio Control; ($409,770.60); Ambulance Equipment; Chief Keith Smith, Carmel Fire Department b. Request for Purchase of Goods and Services; JMI Mechanical; ($4,428.00); HVAC Maintenance; Steve Engelking, Director of Administration c. Request for Purchase of Goods and Services; Additional Service #6; A &F Engineering; ($91,000.00); 111 /Pennsylvania Roundabout Design; Mike McBride, City Engineer d. Request for Purchase of Goods and Services; Additional Service #7; A &F Engineering; ($190,809.16); 116 /Gray Road Roundabout Design; Mike McBride, City Engineer e. Request for Purchase of Goods and Services; Yardberry Landscaping; ($21,500.00); Demolition of Kirk Property Illinois Street Project; Mike McBride, City Engineer ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571.2414 f. Request for Purchase of Goods and Services; JMI Mechanical; ($6,256.00); HVAC Maintenance Contract; Chief Tim Green, Carmel Police Department g. Request for Purchase of Goods and Services; Contech Engineered Solutions; ($208,850.00); River Road over Elizabeth Warren Drain; Materials; Mike McBride, City Engineer 5. USE OF CITY FACILITIES /STREETS a. Request to Use Gazebo and Common Areas; Memorial; Wednesday, May 1, 2013; 3:00 p.m. to 8:30 p.m.; Ann Gallagher, Carmel Police Department b. Request to Use City Streets; Festival; Saturday, July 14, 2012; 10:00 a.m. to Midnight; Megan McVicker, Carmel Redevelopment Commission c. Request to Use Fountain Area; Hoosier Burn Camp Ride; Wednesday, May 30, 2012; 7:00 a.m. to 9:00 a.m.; David Martin, Carmel Fire Department d. Request to Use City Streets; Neighborhood Social; Sunday, June 10, 2012; Noon to 9:00 p.m.; Village of West Clay 6. OTHER a. Remains tabled 2/15/12; TABLED 2/16/11; Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, HOA Traditions on the Monon b. CONTINUED: Appeal hearing Dr. Thomas and Mrs. JoAnn Trancik —14300 Oakbrook Court c. Request for Replat Approval; The Woods at Lions Creek; Lots 15,16,24,31,32; Jay Evans, Weihe Engineers d. Request for Temporary Access; Laurel Ridge Subdivision; Temporary entrance off 106 Street; Mark Zukerman, Zukerman Associates e. Request for Lane Closure; Clay Terrace Blvd; Alen Fetahagic, American Structurepoint f. Request for Two (2) Additional Curb Cuts; 13821 Foxdale Lake Drive, Woods at Williams Creek; Robert Steele, Steele Property Group 7. ADJOURNMENT BOARD OF PUBLIC WORKS SAFETY MEETING II MINUTES WEDNESDAY, MAY 16, 2012 —10:00 A.M. COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor Brainard called the meeting to order at 10:02 a.m. MEMBERS PRESENT Mayor James Brainard, Board Members; Lori Watson and Mary Ann Burke, Deputy Clerk; Sandy Johnson MINUTES Minutes for the May 2, 2011 Regular Meeting approved 3 0. BID /QUOTE OPENINGS AND AWARDS Bid Rejection for the 2012 Roundabout Landscape; Board Member Burke moved to approve. Board Member Watson seconded. There was brief discussion. Request approved 3 -0. PERFORMANCE RELEASES Resolution BPW- 05- 16- 12 -01; Village of West Clay, Section 6001; Common Sidewalks; Milford Street; Asphalt Pavement; Section V02 -B; Common Sidewalks and Asphalt Paths; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. CONTRACTS Request for Purchase of Goods and Services; Additional Service #1; Physio Control; ($409, 770.60); Ambulance Equipment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; JMI Mechanical; (84,428.00); HVAC Maintenance; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Additional Service #6; A &F Engineering; (891,000.00); 111 th /Pennsylvania Roundabout Design; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Additional Service #7; A &F Engineering; ($190,809.16); 116` /Gray Road Roundabout Design; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Yardberry Landscaping; ($21,500.00); Demolition of Kirk Property Illinois Street Project; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; JMI Mechanical; ($6,256.00); HVAC Maintenance Contract; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Contech Engineered Solutions; ($208,850.00); River Road over Elizabeth Warren Drain; Materials; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. USE OF CITY FACILITIES /STREETS Request to Use Gazebo and Common Areas; Memorial; Wednesday, May 1, 2013; 3:00 p.m. to 8:30 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3- 0. Request to Use City Streets; Festival; Saturday, July 14, 2012; 10:00 a.m. to Midnight; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request to Use Fountain Area; Hoosier Burn Camp Ride; Wednesday, May 30, 2012; 7:00 a.m. to 9:00 a.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request to Use City Streets; Neighborhood Social; Sunday, June 10, 2012; Noon to 9:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. OTHER REMAINS TABLED: Request for Dedication of Streets; Traditions on the Monon Continued: Appeal hearing Dr. Thomas and Mrs. JoAnn Trancik 14300 Oakbrook Court; The hearing started at 10:28 a.m.; Testimony began. A Court Reporter was present to record proceedings. Appeal Hearing ended at 11:15 a.m. No conclusion was reached. To be continued at a later date Request for Replat Approval; The Woods at Lions Creek; Lots 15,16,24,31,32; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Temporary Access; Laurel Ridge Subdivision; Temporary entrance off 106 Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Lane Closure; Clay Terrace Blvd; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Two (2) Additional Curb Cuts; 13821 Foxdale Lake Drive, Woods at Williams Creek; Board Member Burke moved to approve. Board Member Watson seconded. There was brief discussion. Request approved 2 -1. (Board Member Watson Voted Nay) ADD -ON Request for Add -On: Request for Easement Agreement with Duke Energy; Mike McBride City Engineer requested the item be added to the Agenda. Board Member Burke moved to add the item. Board Member Watson seconded. Item added 3 -0. Board Member Burke moved to approve. Board Member Watson seconded. There was brief discussion. Request approved 3 -0. Request for Letter of Engagement with Crowe Horwath; Dave Huffman, Street Commissioner requested the item be added to the Agenda. Board Member Burke moved to add the item. Board Member Watson seconded. Item added 3 -0. Board Member Burke moved to approve. Board Member Watson seconded. There was brief discussion. Request approved 3 -0. Resolution No. BPW 05- 16- 12 -02; A Resolution of the City of Carmel Board of Public Works and Safety Ratifying the Mayor's Signature on Contract with Ford Motor Leasing; Steve Engelking, Director of the Department of Administration; Board Member Burke moved to add the item. Board Member Watson seconded. Item added 3 -0. Board Member Burke moved to approve. Board Member Watson seconded. There was brief discussion. Request approved 3 -0. Request to Use City Streets; 2 nd Street N. W.; Detour American Grill; Steve Engelking, Director of the Department of Administration; Board Member Burke moved to add the item. Board Member Watson seconded. Item added 3 -0. Board Member Burke moved to approve. Board Member Watson seconded. There was extensive discussion. Request approved with contingencies 3 -0. ADJOURNMENT Mayor Brainard adjourned the meeting at 10:42 a.m. 1 lAtayLAI e I iana L. Coriray, AMC Clerk 1 easurer Approved .4 James Brainard ATTEST: a l 4 y V.I. Ail AEA _IA I iana L. Cordray /I C Clerk Treasurer 1