HomeMy WebLinkAboutFortune Property Commitment Modification (Trillium)FaegreBD.com
Steven D. Hardin
Partner
steven.hardin @FaegreBD.com
Direct +1 317 569 4833
July 5, 2012
VIA HAND DELIVERY
Council Members
Carmel City Hall
One Civic Square
Carmel, Indiana 46032
Dear Council Members:
BDDB01 9339480v1
REGRE BAKER
L'NIELS
Re: West Village at the Village of West Clay (Phase 2)
Commitment Modification (Ordinance D- 2097 -12)
USA °UK °CHINA
Faegre Baker Daniels LLP
600 East 96 Street Suite 600
Indianapolis Indiana 46240 -3789
Phone +1 317 569 9600
Fax +1 317 569 4800
Pulte Homes of Indiana, LLC "Pulte is pleased to propose phase 2 of its West Village
at WestClay development. West Village is part of the Village of WestClay and is located west of
Towne Road on the north side of 126 Street (please see the attached aerial location map). Pulte
began development of West Village in early fall of 2010 and began building homes in the
neighborhood in late 2010.
Along the west side of Towne Road lies the Village of WestClay mixed -use area that
includes commercial uses, townhomes and village homes. In between West Village and the
Village of WestClay mixed -use area lies the Fortune property (please see the attached aerial
location map). Earlier this year, Pulte entered discussions with Brenwick about adding the
Fortune property into the Village of WestClay as phase 2 of West Village. Pulte now has
reached that agreement with Brenwick. By doing so, the Fortune property now will be subject to
the architectural requirements of the Village of WestClay.
In order to move forward with phase 2 of West Village, Pulte respectfully requests a
modification to the commitments made by Adams Marshall Homes, Inc. in 2007 when that
builder planned to develop the Fortune property. No zoning or density change is being sought;
rather, the modified commitments (attached hereto) will incorporate the Village of WestClay
architectural standards for the homes, allow 2 -story homes and not require 1st floor brick wrap
on all homes. Pulte believes that this proposal represents:
Higher quality homes with Village of WestClay enhanced architectural standards (plus
facade variety code);
-2- July 5, 2012
Better planning by including the site into the Village of West Clay (better "fit" with the
style and development patterns of the parcels on either side of the property); and
Improved site plan (better connectivity, elimination of north/south "race track" street,
more open space (11.76 acres vs. 10 acres), less public streets to maintain, enhanced view
vistas, east homes fronting on Village of WestClay street instead of backing up to it).
If approved, then Pulte plans to begin development work this year.
Thank you for your consideration.
Very truly yours,
Steven D. Hardin
Attachments
BDDB01 9339480v1
1 SPONSOR(S): Councilor Sharp
2 Councilor Rider
3
4
5
6 ORDINANCE D- 2097 -12
7
8 AN ORDINANCE OF THE COMMON COUNCIL OF THE
9 CITY OF CARMEL, INDIANA, AUTHORIZING AN
10 AMENDMENT TO COMMITMENTS CONCERNING THE USE
11 AND DEVELOPMENT OF REAL ESTATE
12
13 WHEREAS, the Common Council of the City of Carmel, Indiana (the "City
14 previously approved certain Commitments Concerning the Use and Development of Real
15 Estate, dated as of May 22, 2007, and executed by Adams Marshall Homes, Inc.,
16 which Commitments were recorded in the Office of the Recorder of Hamilton County,
17 Indiana as Instrument No. 2007028298; and
18
19 WHEREAS, Pulte Homes of Indiana, LLC, an Indiana limited liability company
20 desires to modify the Commitments;
21
22 WHEREAS, the Commitments provide that they may be modified by a decision
23 of the City Council at a public hearing; and
24
25 WHEREAS, the City desires to permit the amendment of the Commitments.
26
27 NOW, THEREFORE, BE IT ORDAINED by the Common Council of the City
28 of Carmel, Indiana, as follows:
29
30 SECTION I. The Commitments are hereby permitted to be modified and replaced in
31 their entirety by the "Modified Commitments Concerning the Use and Development of
32 Real Estate attached hereto and incorporated herein by reference as Exhibit A.
33
34 SECTION II. All prior ordinances or parts thereof inconsistent with any provision of
35 this Ordinance are hereby repealed.
36
37 SECTION III. This Ordinance shall be in full force and effect from and after its passage
38 and signing by the Mayor.
39
40
41
Vcrson IA 07.05.12
Ordinance D- 2097 -12 P a g c 1
42 PASSED by the Common Council of the City of Carmel, Indiana, this day
43 of 2012, by a vote of ayes and nays.
44
45 COMMON COUNCIL FOR THE CITY OF CARMEL
46
47
48
49 Presiding Officer Kevin D. Rider
50
51
52
53 Richard L. Sharp, President Pro Tempore Carol Schleif
54
55
56
57 Ronald E. Carter W. Eric Seidensticker
58
59
60
61 Sue Finkam Luci Snyder
62
63 ATTEST
64
65
66 Diana L. Cordray, IAMC, Clerk Treasurer
67
68 Presented by me to the Mayor of the City of Carmel, Indiana this day of
69 2012, at .M.
70
71
72 Diana L. Cordray, IAMC, Clerk Treasurer
73
74
75 Approved by me, Mayor of the City of Carmel, Indiana this day of
76 2012, at .M.
77
78
79
80 James Brainard, Mayor
81
82 ATTEST
83
84
85 Diana L. Cordray, IAMC, Clerk Treasurer
86
87 This Instrument prepared by: Steven D. Hardin, Esq., Faegre Baker Daniels, LLP,
88 600 East 96th Street, Suite 600, Indianapolis, Indiana 46240.
Vcrson IA 07.05.12
Ordinance D- 2097 -12 P a g c 2
89
90
91
92
93
94
95
Vcrson IA 07.05.12
EXHIBIT A
MODIFIED COMMITMENTS
[Remainder of page intentionally left blank;
Modified Commitments on following pages.]
Ordinance D- 2097 -12 P a g c 3
1 MODIFIED COMMITMENTS
2 CONCERNING THE USE AND DEVELOPMENT OF REAL ESTATE
3
4 J)ocuinent Cross Reference No. 2007028298
5
6 Adams Marshall Homes, Inc. (the "Developer") makes the following commitments to
7 the Carmel City Council (the "Council") regarding the use and development of the following
8 describ d real estate (the "Real Estate") located in Hamilton County, Indiana:
9
10 On May 23, 2007, Commitments Concerning the Use and Development of]lcn| Estate
11 were recorded as instrument No, 2007028298 in the Office of the IRecorder ofHamilton County,
12 ludinun (the "Commitments"), in connection with the real estate described on the attached
13 Exhibit (the "Real Estate"),
14
15 Pulte Homes ofludinun, LLC (the "Developer") now has petitioned to modify the
10 Commitments, The Common Council of the City of Cannel (the "Council") held a public
17 hearing on this petition on July 16, 2012, and, following the public hearing, the Council
approved Ordinance [)-2U97-|2, authorizing this Modified Commitments Concerning the Use
19 and Development of Real Estate ("Modified Commitments"), which shall modify and replace the
20 Commitments in their entirety:
21
22 Section 1. Description of Real Estate:
23
24 See attached Exhibit A.
25
26 Section 2. Petition: 06100023 Z
27
28 Section 32. Statement of Commitments:
29
30 These commitments shall run with the land, be binding on the Developer of the Real
31 Estate, subsequent owners of the Real Estate and other persons acquiring an interest
32 therein.
33
34 A. Only single-family detached residential dwellings and residential accessory
35 structures, as permitted by the S-2/Residence zoning district of the Carmel Zoning
36 Ordinance, shall be permitted.
37 B. The number of homes on the Real Estate shall not exceed fifty-seven (57).
38 C. Lots shall have a minimum lot width of seventy (70) feet and lots adjacent to the
39 Enhanced Buffer Area, as defined herein, shall have a minimum lot width of eight
40 (80) feet (collectively, Area 4"), Lots immediately adjacent to the West Village
41 Townhomes and Village Homes areas shall have a minimum lot width ofninety (90)
42 feet ("ArcnE|"
43 D. The Real Estate shall be developed in substantial compliance with the site plan (the
44 "Site Plan") attached hereto as Exhibit B
Version AV7.05l2 Pue‘c
1 E. Homes built on the Real Estate shall comply with the architectural standards
2 attached hereto as Exhibit C and shall be substantially similar in quality and
3 character as the Illustrative Home Elevations attached hereto as Exhibit D. In
4 addition, homes within Area A shall comply with the standards and procedures set
5 forth in the "Village of Vestclay Building Guidelines and. Requirements for
6 Residential Construction in Sections 10010 -A and 10010 -B as amended, attached.
7 hereto as Exhibit;[ and homes within Area B shall comply with the standards and
8 procedures applicable to the "Secondary Area as set forth in the "Village of
9 Vestclay Building Guidelines and. Requirements for Residential Constriction as
10 amended, and attached hereto as F,xftibit J.
11 F. Homes built on the Real Estate shall include a first floor masonry wrap. No vinyl
12 siding shall be permitted.
13 G. The Real Estate shall comply with the Perimeter Buffering standards of the Carmel
14 Zoning Ordinance (Chapter 26.04). Perimeter Buffering planting shall be located
15 within a common area, as shown on the Site Plan, and shall be installed and
16 maintained by the Real Estate's Homeowners' Association.
17 H. An increased number of Perimeter Buffering plantings shall be installed along the
18 perimeter of the Real Estate at the location identified as "Enhanced Buffer Area" on
19 the Concept Plan. The Enhanced Buffer Area shall include a minimum of twenty
20 six (26) trees per one hundred lineal feet (100'), including a minimum of three (3)
21 shade, three (3) ornamental and twenty (20) evergreen trees planted in a double
22 staggered row. Evergreen trees shall be a minimum of eight feet (8') tall at planting.
23 The Developer shall work with the Herbisons in the selection and final placement of
24 said buffering plantings.
25 I. The Real Estate shall comply with the open space standards of the Carmel
26 Subdivision Control Ordinance (Chapter 7). At a minimum, the existing woodlands
27 identified on the Tree Preservation Exhibit, attached hereto as Exhibit E, shall be
28 designated as open space in the Open Space Conservation Plan submitted with the
29 primary plat.
30 J. All homes shall be one, ef-one and one -half or two- story.
31 K. All lots shall have a minimum lot landscaping package as shown on the Trillium
32 Typical Lot Landscaping exhibit, attached hereto as Exhibit F. The minimum
33 number of plantings shall be as shown; however, the location of the plantings shall
34 be permitted to vary.
35 L. Street signs and streetlight poles and fixtures utilized on the Real Estate shall
36 complement the quality and style of those illustrated by the attached Exhibit G.
37 Street lights shall have optical controls that limit the distribution of light in a
38 primarily downward direction to prevent excessive skyward lighting. An example of
39 an optical control alternative are acorn cutoffs (caps) shown in Exhibit G.
Version A07.05.12 Page �2
1
2
M. Wood fencing shall be prohibited adjacent to the Herbisons' property, located to the
west of the Real Estate.
3 N. Developer agrees to install a mounding and /or landscaping screening at the 131
4 Street entrance to minimize car headlight spill onto the Herbisons' property, located
5 to the west of the Real Estate.
6 O. Developer agrees to provide any excess dirt from the Real Estate to the Herbisons at
7 no charge, including hauling and spreading.
8 P. Drainage. The Real Estate shall be developed so that there will be no general sheet
9 drainage on to lands adjoining the Real Estate. All storm water runoff shall be
10 treated as required by law. The drainage plan proposed for the Real Estate, once
11 developed, will be designed in furtherance of the objective that, while accepting
12 storm water runoff from adjoining properties, the Real Estate, once developed, will
13 not sheet -drain on adjoining properties as it currently does and, as such, there will be
14 no general sheet drainage onto properties adjoining the Real Estate.
15 Section 43. Modification of Commitments
16
17 These commitments may be modified or terminated only by a decision made by the
18 Carmel City Council at a public hearing after notice has been given in accordance with
19 the City Council's Rules of Procedures.
20
21 Section S4. Effective Date
22
23 The commitments contained herein shall be effective upon the Council's approval of
24 Ordinance D- 2097- 12Petition 06100023 Z and shall continue in effect until modified or
25 terminated by the Carmel City Council.
26
27 Section 65. Recording
28
29 The undersigned hereby authorizes the Developer or the Secretary of the Council to
30 record these commitments in the Office of the Recorder of Hamilton County, Indiana,
31 upon approval by the Council of Ordinance D- 2097- 12Pctition 06100023 Z.
32
33 Section ;6. Enforcement
34
35 These commitments may be enforced by the Common Council of the City of Carmel,
36 Hamilton County, Indiana.
37
38
39
Version A07.05.12 Page �3
1
2 IN WITNESS WHEREOF, Adams Marshall Homes, Inc.Pulte Homes of Indiana,
3 I,L,C:, an Indiana limited liability company, has caused this mitmcnt Modification of
4 Commitments Concerning the Use and. Development of Real Estate to be executed as of the
5 day of 20072012.
6
7
8
9 By:
10 Its:
11
12 STATE OF INDIANA
13 SS:
14 COUNTY OF HAMILTON
15
16 Before me the undersigned, a Notary Public in and for said County and State, personally
17 appeared who having been duly sworn acknowledged the execution
18 of the foregoing Commitments.
19
20 Witness my hand and Notarial Seal this day of 20072012.
21
22
HC)MES C) INDIAN
23
24 My Commission Expires: Notary Public
25
26 Printed
(Title)ManagerPresiden
27 Residing in County
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49 I affirm, under the penalties for perjury, that I have taken reasonable care to redact each Social Security number in this document,
50 unless required by law: Steven D. Hardin.
51
52 This document was prepared by Steven D. Hardin, Attorney at Law, F'aegre Baker &-Daniels, LLP,
53 600 East 96 Street, Suite 600, Indianapolis, Indiana 46240, (317) 569 -9600.
54
Version A07.05.12 Page �4
1 EXHIBIT A
2 REAL ESTATE
3
4 Part of the Southeast Quarter of Section 29, Township 18 North, Range 3 East in Clay
5 Township, Hamilton County, Indiana, described as follows:
6
7 Beginning on the South line of the Southeast Quarter of Section 29, Township 18 North,
8 Range 3 East 1351.40 feet South 89 degrees 03 minutes 05 seconds West (assumed
9 bearing) from the Southeast corner of said Southeast Quarter; thence North 00 degrees
10 56 minutes 55 seconds West 8.00 feet; thence North 52 degrees 42 minutes 19 seconds
11 East 14.45 feet; thence North 23 degrees 04 minutes 39 seconds East 27.27 feet; thence
12 North 00 degrees 24 minutes 31 seconds West 1453.10 feet; thence South 89 degrees 25
13 minutes 00 seconds West parallel with the North line of said Southeast Quarter 107.69
14 feet; thence North 00 degrees 11 minutes 13 seconds East 1138.58 feet to a point on the
15 North line of said Southeast Quarter which is 1443.58 feet South 89 degrees 25 minutes
16 00 seconds West of the Northeast corner of said Southeast Quarter; thence South 89
17 degrees 25 minutes 00 seconds West on said North line 393.42 feet; thence South 00
18 degrees 07 minutes 05 seconds West 1193.76 feet; thence South 88 degrees 41 minutes
19 35 seconds West 153.46 feet; thence South 00 degrees 34 minutes 29 seconds East
20 1441.57 feet to the South line of said Southeast Quarter; thence North 89 degrees 03
21 minutes 05 seconds East on said South line 627.20 feet to the place of beginning,
22 containing 32.447 acres, more or less.
23
Version A07.05.12 Page �5
;IWX:MPPEKI--EX;IWXGPE]
GEVQIPMRHMERE
WESTCLAY
UPTOWN
STRATFORD
OF WESTCLAY
WEST VILLAGE
TOWNHOMES
WEST VILLAGEWEST VILLAGE
AT WESTCLAYVILLAGE HOMES
N
PREPARED BY:
783)44)0;)68,
E
W
Exhibit B
SJG )EWXXL7XVIIX
JE\ *MWLIVW-RHMERE
[[[WXSITTIP[IVXLGSQ
S
1 EXHIBIT C
2 ARCHITECTURAL STANDARDS
3
4 STRUCTURE AND DESIGN STANDARDS AND PROVISIONS
5 Buildings shall maintain a consistent architectural style, in both form and trim, throughout. The
6 trim shall be present on all sides of the building, as appropriate. Appropriateness shall be defined
7 as utilizing features and forms that are considered typical to the chosen architectural style, and
8 shall be determined by staff review. All building elements are subject to the most current edition
9 ofthe Indiana Building Code.
10
11 A. WINDOWS
12 Front and rear facades shall include a minimum of four (4) windows and each side facade
13 shall include a minimum of one (1) window,At least two (2) windows shall bc present on
14 fa9ade, and each occupied level. One (1) window shall be permitted on haif stories.
15 in counting windows, a double hung window shall count as one window and each
10 casement window where the glass is enclosed by vinyl, vinyl clad, aluminum clad or
17 wood material frame shall count as one (1) window,
18 2. All windows, on all sides of the house, shall have trim as architecturally appropriate.
19 2, Windows shall be wood, aluminum clad, vinyl or vinyl clad,
20 3, Glass shall be clear and free of color except that frosted glass is permissible if not visible
21 from a public viewshed, Glass blocks are not permitted, Tinted glass may be used in
22 solariums if not 'visible from a public vicvvshcd,
23 4, Shutters shall meet the standards set forth in the applicable Village of Westclay Building
24 Guidelines and Requirements for Residential Construction,
25
26 B. ENTRYWAYS
27 1. Entryways shallhc clearly visible and shall be the dominant feature of the front facade, or
28 the side facade.
29 2. Porches shall be a minimum of six feet deep, and shall be provided where architecturally
30 appropriate.
31
32 C. CHIMNEYS
33 1. Chimneys shall extend fully to the ground, and above the eaves, if external.
34 2. Chimneys shall be made of masonry or stucco material or panels, or material with a
35 similar, durable uppourunco. Interior fireplaces protruding through the roof not on an
36 exterior facade are not required to be masonry but must be decorative in nature using
37 masonry, stucco ozE,LF,S, materials,
38 3. "Shed-style" or bump-out chimneys shall not be permitted.
39
40 D. GARAGES
41 1. If off-set or side-loading (courtyard loading), the facade facing the street shall have at
42 least two (2) windows.
43 2, All homes shall have a minimum of two-car attached garage,
44 3, in Area A, garage doors which face the street shall be architecturally treated (both the
45 garage door and the surrounding trim), such as shown on the attached LxhibiLD,
Version AV7.05l2 Pue‘c
1 4, In Area A, if the garage door faces the street, then it shall not protrude more than three
2 (3) feet from the front foundation of the :home, including any covered porches,
3 5, In Area B, the garage may protrude in front of the front facade and porch foundation of a
4 :home provided the garage :roof is on a separate plane from the main roofline of the :home,
5
6 E. ROOFLINES
7 1. Roofs shall have minimum twelve-inch (12") overhangs, on all sides of the structure, if
8 architecturally appropriate except where :masonry :meets any overhang in which case the
9 minimum overhang shall be eight (8) inches.
10 2, Generally, :roofs should be simply and symmetrically pitched and only in the
11 configuration of gables and hips, with pitches ranging from 6:12 to 14:12, Ancillary
12 :roofs such as porches, bays or walkways may be less than the minimum :requirement,
13 Roofs should be clad in wood shingles, slate, diamond tab, dimensional shingles or other
14 quality asphalt shingles or metal,
15 4, A11 vents, attic ventilators, turbines, flues and other :roof penetrations must be to the rear
16 or side of the home to reduce visibility from the street,
17
18 F. MATERIALS
19 1. If more than one material or color is used, the transition between materials and/or colors
20 shall be logical, i.e. to highlight an architectural feature. Aluminum and vinyl siding
21 shall not be used.
22 2. Natural :materials are encouraged; aluminum, vinyl siding and T-111 is prohibited,
23 Acceptable :masonry :materials include the :Following: brick, limestone, natural stone and
24 cultured stone, Acceptable siding :materials include the :Following: wood, LP siding, fiber
25 cement siding e,g, Hardiplank) or similar composite siding :materials, Stucco and
26 are permitted,
27
28 G. MINIMUM SIZE OF RESIDENCE
29 1, Area A:
30 a, One-story :home: 2,000 square feet
31 b, Two-story :home: 2,000 square feet
32 2, Area B
33 a, :Main :floor of Two Story: 1,500 square feet
34 a, One Story/All Floors (Two Story): 2,400 square feet
35
36 H. SIDEWALKS
37 1, All sidewalks shall comply with current City of Carmel standards, To encourage the
38 pedestrian nature of the development, sidewalks shall be constructed from the front door
39 to the public sidewalk,
40
41 I. FACADE VARIETY CODE
42 1, All homes shall comply with the provisions set forth in Lxj thc Facade Variety
43 Code,
44
Vcrsion A 07.05.12 Pat4c
XVIITVIWIVZEXMSRI\LMFMX
;IWX:MPPEKI--EX;IWXGPE]
GEVQIPMRHMERE
2011AERIALPHOTO
N
E
W
S
SAO
TREEPREERVTINKEY
SOCOS/S
TREETNERVEPREERVE
SOAAOCOS/S
TREETFURTHEREVLUTETNERVEPREERVE
ORPOSSIBLETRARASPLAATONSITE
NANA
R
(
FURTHEREVALUATIONWILLOCCURFORTHEOPENSPACECONSERVATIONPLAANA
)
ASPARTOFTHEPRIMARYPLATPENDINGATREEINVENTORYAADSTAKESURVEY
NA
46)4%6)(&=
783)44)0;)68,
hibi
EE
t
SJG )EWXXL7XVIIX
x
JE\ *MWLIVW-RHMERE
[[[WXSITTIP[IVXLGSQ
1 EXHIBIT I
2 AREA A: VILLAGE. OF WESTCI...,AY BIJILDING GIADELINES
3 AND REQI...JIREMENTS FOR RESIDENT:1AI_, CONSTRUCTION
4
Vcrsion A 07.05.12 Pat4c 119
VILLAGE OF WESTCLAY
BUILDING GUIDELINES AND
REQUIREMENTS FOR
RESIDENTIAL CONSTRUCTION
IN SECTIONS 10010-A AND 10010-B
Building Design
Exterior Coors and Materials
BUILDING REQUIREMENTS
The architectural design of i11 improvements be located on the lot is subject to the rior
approval of the Review Board.
Exterior facade and roof colors and materials must be approved by the Review Board prior to
commencement of construction. Natural materials are encouraged; aluminum and vinyl siding are
not permitted. T-111 is prohibited. Acceptable masonry materials include the following: brick,
limestone, natural stone and cultured stone. Acceptable siding materials include the following:
wood, LP siding, fiber cement siding (e.g. Hardiplank) or similar composite siding materials. Stucco
and E1FS arc permitted.
An exterior colors and materials sheet is included in Design Review Fonn B, hereto included
in Appendix B, and must be submitted to the Review Board as part of Final Design Review
Application.
Building Standards
Minimum front yard: 20 feet
Minimum side yard: 5 feet
Side yard aggregate: 15 feet
Minim im rear yard: 20 feet
Maximum building coverage: 50%
Maximum building height: 30 feet
Garaes
Minimum size of a residence: One-story home: 2000 sf
Two-story home: 2000 sf
All homes must have a minimum of a two-car attached garage. Garage doors which face the
street shall be architecturally neated (both the garage door and the surrounding trim).
Windows
Windows shall be wood, aluminum clad, vinyl or vinyl clad. Glass shall be clear and free of
color except that frosted glass is permissible if not visible from a public viewshed. Glass blocks are
not permitted. Tinted glass may be used in solariums if not visible from a public viewshed.
Front and rear facades shall include a minimum of four (4) windows and each side facade
shall include a minimum of one (1) window. In counting windows, a double hung shall count as one
(1) window and each easement window where the glass is enclosed by vinyl, vinyl clad, aluminum
clad or wood material frame shall count as one (1) window,
Shutters may be of any material approved by the Review Board. Where shutters are an
optional feature, they shall be applied to all or none of the typical windows on any given elevation.
Shutters shall be shaped, sized and proportioned to the windows they serve. Shutters shall be fully
functional with all necessary hardware or shall be provided with adequate hardware to make
them appear functional and shall be mounted as if hinged to the window sash.
Roofs
Generally, roofs should be simply and symmetrically pitched and only in the configuration of
gables and hips, with pitches ranging from 6:12 to 14:12. Ancillary roofs such as porches, hays or
walkways may be less than the minimum requirement.
Roofs should be clad in wood shingles, slate, diamond tab or other quality asphalt shingles or
metal. Roofs shall have a minimum overhang of twelve (12) inches except where rnasonry meets
any overhang in which case the minimum overhang shall be eight (8) inches.
All vents, attic ventilators, turbines, flues and other roof penetrations must he to the rear or
side of the home to reduce visibility from the street and shall be painted to match the color of the
roof or flat black except those made of metal which may be left natural.
Metal gutters and downspouts shall he painted or galvanized except copper which must be
left to age naturally. Copper anodized aluminum gutters and downspouts are not permitted.
Chimneys
Chimneys are required on all detached single-family dwellings. Al! fireplaces located on the
exterior facade of a home must be Constructed of masonry. Interior fireplaces protruding through the
roof not on an exterior facade; are not required to be masonry but must be decorative in nature using
masonry, stucco or EIFS materials.
Driveways
Installation of driveways are subject to the following Building Requirements:
(a) Prior to commencing any Building Activity on the lot, a builder
or owner shall excavate and install a temporary stone driveway
on the lot. Such driveway shall consist of all #53 stone or a
combination of fabric, #2 stone and #53 stone. The purpose of the
temporary entrance is to prevent the tracking of mud and debris onto
the streets.
Sidewalks
(b) Upon completion of the construction, the temporary stone driveway
shall be surfaced with a dust-free approved surface to a depth of at
least 4 inches. At no time shall the driveway material be placed
within the flow line of the curb.
(c)
Public sidewalks must be installed within 30 days following substantial completion of the
home at the locations on the lot specified on the Lot Development Plan. All sidewalks shall comply
with current City of Carmel standards. To encourage the pedestrian nature of the Village of
WesiClay, builders are required to construct a sidewalk from the front door to the public sidewalk.
Yard Lights
Each Owner must install and maintain in operable condition a lamp and lamp post of a
height, type, style, color and manufacture approved by the Review Board which is equipped with a
photo electric cell for automatic dusk-to-dawn illumination. The yard light is intended to illuminate
the sidewalk from the residence to the public sidewalk and shall be located in accordance with
Appendix D. Power to the light must be provided by the electrical system of the home located on the
lot. The yard light will be the maintenance responsibility of the lot owner who must replace burned
out bulbs immediately upon noticing failure of the yard light to illuminate properly.
Pre nises identification
The width of the finished drive shall be no more than 16 feet at the
sidewalk with maximum five-foot tapers between the sidewalk and
the curb.
Each home must display a uniform street address plaque on the front facade at a location
approved by the Review Board. Such plaque shall be of a size, style, color and material specified by
the Review Board.
-4
Mail Boxes
All mail boxes must be of uniform size, type and color approved by the Review Board.
Location of mail box must be approved by the United States Postal Service. Newspaper boxes or
receptacles are incorporated into the mail box. No other boxes are allowed.
Fencing
All fences require approval by the Review Board prior to installation. No chain link,
stockade or split rail fencing is permitted. All proposed fences and walls must have a decorative
design. The design of all walls and fences arc subject to approval by the Review Board. Fences are
limited to wood picket in various configurations or wrought iron (or its aluminum equivalent).
Fences are to be painted; the color of paint must be approved by the Review Board.
Fences are not permitted forward of the rear corners of the home.
Fences shall not exceed 72 inches in height.
Perimeter fences must be located on line with fences on adjacent lots and must tie to adjacent
fences at lot corners.
Only masonry walls not exceeding pet flitted fence heights may be installed.
All fence and wall heights are measured front grade level.
All fencing must be purchased from and installed by an approved fence installer.
For approval of fencing, the following must be submitted to the Review Board:
Form F Changes to Existing Structures
plot plan
dimensions and placement of structure
photograph or brochure picture
color
vendor of fence and fence installer
Accessory Structures and Appurtenanc
Any and all improvements made to a homesite (including pools, swing sets, decks, gazebos,
satellite dishes, etc.) must receive prior approval by the Review Board. Concrete pads for basketball
goals must not be placed within plotted drainage, utility, or pipeline easements located on any lot.
No mini barns, satellite dishes greater than 24 inches in diameter, above ground pools, window air
conditioners or storage sheds will be approved. Free standing flagpoles are not permitted.
-5-
The following items may not be located in front yards, side yards facing a street, sidewalk or
path (unless totally concealed by an approved fence or wall or visually impervious landscaping), nor
be visibly obtrusive from nearby streets: clothes drying apparatus, air conditioner equipment,
electrical or gas meters, solar panels, antennas, satellite dishes, garbage cans, bird baths or statuary
(except that of museum quality which may be located in front and side yards), synthetic fauna and
flora, permanent grills, in-ground swimming pools, firewood (except on porches), rock gardens and
vegetable gardens, recreation and play equipment (except approved basketball goal), doghouses and
dog runs, hot tubs and spas, etc.
Flagpoles less than 6 feet long may be mounted at an angle to porch columns or posts and
building walls.
For approval of accessory structures and appurtenances, the following must be submitted to
the Review Board:
Form F Changes to Existing Structures
plot plan
dimensions and placement of structure
photograph or brochure picture
color
Decks
Decks should be confined to the rear yard, should be visually unobtrusive from public
viewsheds and should be sealed proportionately to the principal structure and the lot. The undercron
of decks visible from a public viewshcd should be skirted by wood or lattice with not greater than 1-
1/2 inch spaces between the boards.
Decks and stairs may be built of pressure treated wood. If visible from a public viewshed,
they must be painted with the exception of the floor and the treads, which may he painted, stained or
left unfinished.
Lot Maintenance Durin Building Activity
Each Owner is responsible for assuring that contractors maintain the building site in a clean
and orderly manner. Lots must be kept clean and mowed. Trash must not be deposited on other lots.
An on-site trash dumpster is required and must be emptied on a regular basis.
During periods of construction on a lot, the builder or Owner shall provide adequate
physical barriers such as erosion silt fencing, straw bales, etc. along the entire street frontage
of a lot to prevent mud and debris from washing from the lot onto the streets and eventually
into the storm sewer system. Similar methods shall be used to prevent silt from entering and
clogging drainage ways. If these measures are not in place 10 days after the start of construction on
-6-
the lot, the Developer or Owners Association has the right to install required erosion measures and
place a lien On the lot to recover the amount of funds expended to perform the work. Temporary
seeding of all disturbed areas of a lot must be done to preserve topsoil prior to final grading and
seed i ng.
Lots may contain compacted fill materials. This soil, although it has been assumed to be
properly compacted, may not contain similar engineering properties of undisturbed soils for the
purpose of foundation construction. Each lot purchaser should consult the construction plans or the
development plans on his/her lot prior to commencement of construction.
When the basement and/or foundation of the residence is constructed, stone shall be
installed over the path of the driveway as shown on the approved building plans, and shall be
level with the curb at the lot line to avoid curb break-up.
The surface and sub-surface drainage system shall not be altered in any way from the
conditions specified in the development plan for WestClay and in the approved building plans for
thc lot.
Construction on the lot shall be undertaken in such a manner as to preclude debris entering or
blocking the storm sewer inlets.
Vehicles are not to be driven across other lots and trash is not to be deposited on adjoining
lots. Mud tracked onto the streets must be scraped off in a timely manner. Whenever possible,
vehicles should be parked on one side of the street to insure that traffic can flow through the area
smoothly.
Landscaping
A landscaping plan must be included with Form D Landscape Design Review Plan, hereto
included in Appendix 13, for landscape design review. Each landscaping plan will be reviewed by
landscape design consultants who will recommend to the Review Board whether such plan should be
approved, approved subject to conditions or disapproved. Landscaping must be installed within
3(1 days following substantial completion of the residence if such completion occurs between
April 1" and October 15` otherwise prior to May 1. Minimum landscaping standards, as set
forth on Appendix C, apply to landscape installation in the front yard only.
The Development Plan for WestClay contemplates that Street Trees will be planted at 30 to
40 foot intervals in tree lawns abutting all streets in WestClay. The required Street Trees must be
installed with the lot landscaping. Builder shall make a reasonable attempt to equally space street
trees between driveways.
Landscaping plans must include, in addition to the minimum landscaping requirements
described on Appendix C and any required Street Trees, two flowering trees from the following list,
which trees must he placed on the lot so that they are visible from the street:
FLOWERING TREES
Crabapple (and varieties)
Hawthorne (and varieties)
Aristocrat Pear
Redbud
Dogwood (and varieties)
Magnolia
Serviceberry
Amur Maple
[fan Owner elects to plant shade trees, the species and location of such additional shade trees
must be shown on the Landscaping Plan and approved by the Review Board. Trees must be at least
a two inch caliper.
Ten days are required to review landscaping plans. Sizes and names of all plant material
must be specified. Landscaping Plans must be approved before any landscaping materials are
instal led.
Appendix A
The Village of West Clay
PLOT PLAN CHECK LIST
NOTE: PLAN IS TO BE A CONSTRUCTION D
GUIDELINE.
I NC NOT MERELY A
Proposed house shown on plan.
Setback dimensions from front property line, side lines and rear lines.
Driveway: location size, type of material, and existing and proposed elevations.
4. All existing improvements: Public street, storm sewer, sanitary sewer, water mains, sub-
surface drain hook-up, etc.
5. Proposed improvements: walks (public and private), patios, fences, pools, etc.
6. Proposed hook-up to: sanitary, water and sump pump.
7. Proposed and existing grades: at corners of house, lot corriers, side lines, and within 20'
of house.
Proposed floor elevations for lsi floor, basement, and garage.
9„ All easements and setback lines shown on recorded plat.
10. All bearings and dimensions shown on recorded plat.
11. Flood protection grade if it applies. pond elevation (noimal pool 00 year flood
elevation) if applicable,
1 Erosion control notes.
13. If water services is on the other side of street, a statement statemerit that the area of tap will be
restored to original condition.
1 4. Exterior lighting (type and 1( eatic. including required front yard light and/or lane light.
Appendix B
The Village of Westelay
APPLICABLE DESIGN REVIEW FORMS
Lot
Street Address:
Owner Name:
Owner Address:
Agent:
Builder:
Architect:
Landscaper:
other:
Design Review Process
WESTCLAY
WESTCLAY ARCHITECTURAL REVIEW BOARD
0 Orientation Meeting Date:
Ei Preliminary Design Review Date:
0 Final Design Review Date:
0 Stakeout Review Date:
El Landscape Design Review Date:
0 Design Changes to Approved Plans Date:
0 Alterations to Existing Structures Date:
Other Information
FILE INFORMATION SHEET
Result:
Result:
Result:
Result:
FILE NUMBER
DATE FILE OPENED:
Result:
Result:
Street At re s: Lot Number:
El ]lease indicate who shouhl rcccive nmmruoofmfnnm the Arc c ura|Rovinw Boar(
Address:
Phone:
Builder:
Address:
Phone:
Designer D
Landscape Designer
Address:
Sales Agent:
Person Submitting Application: 0 ()Wrier 0 Builder 0 Architect/Designer
SUBMITIALRF UIREMENTS
Please check that the following items are included with this application for design review. All drawi should be Icg
drawn to the scale indicated and properly noted. Refer 10 Section IV of The Village of WnuKClny Summary of
Architectural Review Process manual for the infonnation required with each item or drawing. 2 COPIES OF EACH
OF THEE FOLLOWING ARE REQUIRED:
WESTCLAY ARCHITECTURAL
PRELIMINARY DESIGN REVIEW APPLICATION
FORM A
ADD File Number:
References. Sources, Prototypes
Proposed Site Plan (Minimum Scale: l''-90)
Proposed Floor Plans (Minimum Scale; |A'`- l'-V")
Proposed Elevations (Minimum Scale: l/4"~|�8")
Building Sections (Minimum Scale: 1/4"-- P-0")
'Typical Wall Section (Minimum Scale: 3/4" l'0")
Fax
Fax:
Lnud,myc,
Fax
Date: ARR File Number:
Street Address: Lot Number:
A. Required Changes:
13. Suggested Refinentents:
C. General Comments:
Action Taken:
ARB
initials:
Date:
WESTCLAY ARCHITECTURAL REVIEW BOARD
PRELIMINARY DESIGN REVIEW
o Forwarded for final review
0 Forwarded for final review as noted
0 Revise as noted and resubmit
Owner/Owner Representative initials:
Date:
Date:
Street Address:
Phone:
Builder;
Address:
Phone:
Designer:
Address:
Phone:
Landscape Designer: 0
Addiess
WESTCLAY ARCHITECTURAL REVIEW BOARD
FINAL DESIGN REVIEW APPLICATION
FORM B
ARB File Number
Lot Nunther:
RI Please indicate who should receive comments from the Architectural Review Board
Owner: 0
Address;
Fax:
Fax:
Fax:
Landscaper: D
Phone', Fax:
N o te:
The ARR. will not review any
submittals that are
i iiCOfli p tete. Please check that
all items are included.
Sales Agent: 0
Person Submitting Application: D Owner LI Builder Archaect/Designer 0 Other
SUBMITTAL R.. UIREMENTS
Please check that the following items are included \Yith this application for design review. All drawings should be legibly drawn to
Ausoabiudicn*dnudpmpuJyuo|cd,Kofer/oScctiuo|YofThe9iUageofx/o/C|oySomumryuf&r Process
manual for the information required with each item or drawing. 2 COPES OF EACH OF THE FOLLOWING ARE
BEOUIRED:
PRODUCT AM) MATERIAL SAMPLES
Identify all materials and colors for the elements listed aelow; SAMPLES MUST BE PROVIDED,
Balcony/Porch/Loggia Ceilings
P|vnr111&s
Brick
Door-Entry
Door-Other
Gutters
Lighting
Roofing
Shutters
Siding
Stucco
Trim— Exterior
Windows
Sidewalk to !louse
Proposed Site Plan (Minimum Scale:
Proposed Floor Plans (Minimum Scale: 1#
Proposed Elevations (Minimum Scale: 1/4"�1u}°)
Building Sections (Minimum Scale: 1/4'- P-0")
Typical Wall Sections (Minimum Scale: 3/1~~/u0">
Typical Porch Sections (Minimum Scale: 3M"=l''O^)
Exterior Details: (Minimum Scale 1/2^-|-0r)
Fences and Gardco Walis Elevations and Details (Minimum Scale 3N'`~|'0°)
Conccp Landscape Plan (Minimum Scale i0''�|Y')
Products tr id Materials I,ist (see below)
Exterior Element
Color/Finish Mvomkctu,wrMx,c,i[xivm
Date:
A. Required Changes:
B. Suggested Refinements:
C. General Comments:
WESTCLAY ARCHITECTURAL REVIEW BOARD
FINAL DESIGN REVIEW
Action Taken:
0 Approved
O Approved as noted
O Revise as noted and resubmit
O Not Approved
ARB File Number:
Street Address: Lot Number:
ARB initials: Owner/Owner Representative initials:
Date: Date:
Date:
Street Address:
Estimated Date. of Construction Start:
Estimated Date of Landscape Installation:
Estimated Date of Construction Completion:
WESTC AY ARCHITECTURAL REVIEW BOARD
REQUEST FOR STAKEOUT REVIEW
FORM C
Lot Number:
ARB rile Number:
Building Permit
IZ Please indicate who should receive comments from the Architectural Review Board
Owner: 0
Address:
Buildes
Address:
Phone..
Person Submitting Application: El Owner 0 Builder 0 ArchiteetiDesigner 0 Other
Requested date(s) for Stakeout Review:
NOTE: Inspections are Monday mornings. Form needs to be received by 3PM on the previous Wednesday
The owner will attend the Stakeout Review:
Yes 0 No 0
Confirmation of Stake-out Review
Date of Stake-out Inspection:: Approx. Tnnc of Inspection:
LI Stake-out is Approved
Stake-out is Approved with the following comments:
_J Stake-out is Not Approved please call Kevin Krulik il Firenwick, 574-3400
inspected Dy: Date:
oi 1
Fax:
Fax:
Owner:
Address
Phone,
Builder:
Address
Phone
Landscape Designer; 0
Address:
WESTCLAY ARCHITECTURAL REVIEW BOAR I)
LANDSCAPE DESIGN REVIEW APPLICATION
FORM D
Date: ARB File Number:
Street Address: Lot Number:
Estimated Date of C,onstruction Completion:
Estimated Date of Landscape Completion:
El Please indicate who should reccivc col lts from the Arctiitcctural Review Boar
0
ta 2
Fax:
Fax:
Person Submitting Application: 0 Owner 0 Builder 0 Architect/Designer 0 Other
Landscaper: 0
Phone: Fax:
Sales Agent: 0
SUBMITTAL REQUIREMENTS
Please check that the following items are included with this application for design review. All drawings should be legibly
drawn to the scale indicated and properly noted. 2 COPIES OF EACH OF THE FOLLOWING ARE
REQUIRED:
L,andscape Plan (Minimum Scale: 1/8-1'0")
Showing:
location, species, spacing and planting SIZE AND QUANTITIES of landscape materials
driveways, walks, landscape areas, hardscape areas
fences and gates with dimensions, heights, materials painted or stained
location and coverage of irrigation system
pool and pool enclosures
FIVAC equipment, propane tank, Lrash and recyclable containers
existing trees
Date:
Street Address:
A. Required Change:
B. Suggested Refinem ents:
C. General Comments:
Action Taken:
WESTCLAY ARCHITECTURAL REV JEW BOARD
LANDSCAPE DESIGN REVIEW
Approved
D Approved as noted
O Revise as noted and resubmit
Not Approved
Date: Date:
2 ot 2
ARB File Number:
Lot Number:
ARB initials: Owner/Owner Representative initials:
Date:
Street Address:
A. Required Changes:
13. Suggested Refinements:
C. General Comments:
Action Ta ken:
Date:
WESTC AY ARCHITECTURAL REVIEW BOARD
HARDSCAPE DESIGN REVIEW
0 Approved
0 Approved as noted
O Revise as noted and resubniit
0 Not Approved
ARB initials: Owner/Owner Represcnlative initials:
Date:
2 o[2
Lot Number:
ARB File Number:
Date:
Street Address:
Pi Please indicate who should receive comments from thc Architectural Review Board
Owner:
Address;
Phone:
Builder:
Address:
Phone:
Designer:
Address:
WESTCLAY ARCHITECTURAL REVIEW BOARD
CI IANGES TO APPROVED DESIGN
FORM E
Phone: Fax:
Person Submitting Application: 0 Owner 0 Builder D Architect/Designer 0 Other
Reasons for Design Changes to Approved Design
(attach appropriate drawings or other information to fully communicate intended Design Change)
1 of 2
ARB File Number:
Lot Number:
Fax;
Fax:
Date:
Street Address:
A. Required Changes:
B. Suggested Refinements:
Action Taken:
WEST CLAY ARCHITECTURAL REVIEW BOARD
CHANGES TO APPROVED DESIGN
AR13 File Number:
Lot Number:
C. General Comments:
I: Approved
LI Approved as noted
O Revise as noted and resubmit
0 Not Approved
ARB initials: Owner/Owner Representative initials:
Date: Date:
WESTCLAY ARCHITECTURAL REVIEW BOARD
CHANGES TO EXISTING STRUCTURES
FORM F
Date: ARB File Number:
Street Address: Lot Number:
El Please indicate who is to be receive comineiits from the Arebitectural Review Board
Owner:
Address:
Phone:
Builder:
Address:
Phone;
Designer:
Address;
Phone:
Fax:
Person Submitting Application: 0 Owner 0 Builder 0 Architect/Designer 0 Other
Fax:
Fax:
Reasons for Design Changes to Approved Design
(attach appropriate drawings or other information to fully communicate intended Design Change).
ot 2
Date:
Street Address:
A. Required Changes:
B. Suggested Refinements:
C. General Comments:
Action Taken:
ARB initials:
Date:
WESTC AY ARCHITECTURAL REVIEW BOARD
CHANGES TO EXISTING sTRucTuREs
0 Approved
o Approved as noted
o Revise as noted and resubmit
D Not Approved
Date:
ARB File Number:
Lot Number:
Owner/Owner Representative initials:
Appendix C
The Village of WestClay
MINI•U LANDSCAPING REQUIREMENT'S
NOTE: LANDSCAPE BUDGET IS FOR THE PURCHASE OF' PLANT
MATERIAL ONLY (DOES NOT INCLUDE INSTALLATION, GRASS,
STREET TREES, OR WATERING SYSTEMS).
Secondary Area:
150" Wide Lots $6,000
120 Wide Lots $6,000
100' Wide Lots $4,000
90' Wide Lots $4,000
80 Wide Lots $4,000
70' Wide Lots $3,000
Appc dix
THE VLLAGE OF WESTCLAY
SECONDARY AREA
POST LOCAT1
LAMP POST
RESIDENCE
BUILDING LINE
SIDEWALK
TREE LAWN
CURB
1 EXHIBIT
2 AREA B: VILLAGE. OF WESTC1...„NY BIJILDING GUIDELINES
3 AND REQ1...JIREMENTS FOR RESIDENTIAL CONSTRUCTION
4 IN SECTIONS 10010-A AND 10010-B
Vcrsion A 07.05.12 Pat4c 120
VILLAGE OF WESTCLAY
BUILDING GUIDELINES AND
REQUIREMENTS
FOR
RESIDENTIAL CONSTRUCTION
Draft: 0SI18/99
Revised: 08/14/00
Revised: 04/18/01
Revised: 06/26/01
Revised: 04/01/05
Revised: 07/20/11
INTRODUCTION
The Village of WestClay "WestClay is a planned community consisting of two regulatory
areas: (1) a Primary Area and (2) a Secondary Area. These areas are demarcated on the WestClay
Development Plan.
Construction of (i) any building, fence, wall, swimming pool, tennis court, patio, parking area
or other structure on a lot, (ii) installation of any plantings or exterior lighting on a lot, (iii)
installation or alteration of any signage on a lot, (iv) the removal of any tree having a caliper in
excess of 8 inches, or (v) any other activity subject to Paragraph 20(c) of the Declaration of
Covenants and Restrictions for WestClay (the "Declaration (all or any of the activities specified in
the preceding clauses (i) (v) being referred to herein as "Building Activity require the prior
written approval of the WestClay Architectural Review Board (the "Review Board and must be
undertaken in compliance with the provisions of the WestClay Village Planned Unit District Zoning
Ordinance (the "Zoning Ordinance Paragraph 20 of the Declaration and the rules, regulations and
guidelines adopted by the Review Board (the Zoning Ordinance, Paragraph 20 of the Declaration and
such rules, regulations and guidelines being together referred to as the "Building Requirements
Building Requirements generally fall into three categories: (1) those applicable only to
Building Activity in the Primary Area, (2) those applicable only to Building Activity in the
Secondary Area and (3) those applicable to Building Activity in all areas of WestClay.
BRENWICK in its absolute discretion may elect to apply the Building Requirements
applicable to the Primary Area to designated lots in the Secondary Area. In such event the Building
Requirements for the Primary Area will apply to such designated lots except to the extent in conflict
with the requirements of the Zoning Ordinance.
THESE BUILDING REQUIREMENTS MAY BE MODIFIED BY BRENWICK OR THE
REVIEW BOARD AT ANY TIME.
ARCHITECTURAL REVIEW BOARD
The Review Board is established pursuant to Paragraph 20 of the Declaration. The purpose
of the Review Board is to regulate the design, appearance, use, location and maintenance of the land
and residential buildings in WestClay in such a manner as to preserve and enhance values, maintain a
harmonious relationship among structures, improvements and the natural environment, to implement
the development standards and guidelines set forth in the Zoning Ordinance and to assure
compliance with the architectural style and massing recommendations, building detail guidelines,
listing of acceptable materials and colors, and landscape and streetscape details adopted by the
Developer.
LOT DEVELOPMENT PLAN
A "Lot Development Plan" consists of (i) a site plan prepared and stamped by a licensed
surveyor, engineer or architect, (ii) foundation plan and proposed finished floor elevations, (iii)
building plans, including elevation of all facades and floor plans, (iv) material plans and
specifications, (v) landscaping plan, (vi) exterior lighting plan, (vii) tree preservation plan, and (viii)
all other data or information that the Review Board may request with respect to any Building
Activity.
No construction may commence in WestClay without the prior written approval by the
Review Board of a Lot Development Plan. Lot Development Plans must be submitted in
duplicate. The site plan included therewith must include each of the items specified on the Plot Plan
Checklist attached as. Appendix A. Faxed copies of site plans are not acceptable.
Lot Development Plans may be approved, disapproved, or approved subject to conditions. If
approved, evidence of approval will be stamped on each copy of the Lot Development Plan and one
copy will be returned to the Owner or builder. If disapproved, written reasons for such disapproval
will be furnished the Owner or builder upon request. Lot Development Plans may be approved
subject to conditions noted on the Lot Development Plan. Owners and their builders are responsible
for making any changes specified in the conditional approval or otherwise taking such action as may
be necessary to satisfy the conditions to approval, and, if requested by the Review Board,
resubmitting the plans for further review. Failure to do so shall render invalid the approval of the
Lot Development Plan. Refer to the Summary of the Design Review Process attached hereto as
Appendix B for a more detailed explanation of the design approval process.
All Building Activity must be undertaken in strict compliance with the approved Lot
Development Plan. Substantial penalties may be incurred by an Owner for failure to so comply,
including but not limited to a lienable Architectural Control Assessment in the amount of $500 per
day for each day the Owner is not in compliance. Owners are responsible for the Building Activities
of all contractors and subcontractors engaged by them or on their behalf.
Owners, prospective purchasers and their builders are required to submit preliminary
building plans to the WestClay staff architect for review prior to submitting such plans for
final design review by the Review Board.
Lot Development Plans should be delivered in duplicate to BRENWICK at its offices at
12775 Horseferry Road, Suite 230, Carmel, Indiana 46032. Ten to fourteen days are generally
required for review of a Lot Development Plan.
ZONING ORDINANCE
The Zoning Ordinance includes specific Building Requirements that are not included in these
Guidelines. EACH OWNER IS EXPECTED TO REVIEW CAREFULLY THE PROVISIONS
OF THE ZONING ORDINANCE AND IS REQUIRED TO COMPLY IN ALL RESPECTS
THEREWITH.
-2-
These Guidelines impose certain Building Requirements that are more stringent than required
by the Zoning Ordinance. In all such circumstances, the requirements of these Guidelines shall
prevail.
Building Design
BUILDING REQUIREMENTS APPLICABLE TO ALL LOTS
The architectural design of all improvements to be located on the lot is subject to the prior
approval of the Review Board. Only architectural styles designated by BRENWICK as appropriate
for the area in which the lot is located will be approved.
Pre Design Meeting
To expedite the approval of plans by the Review Board and to insure the architectural
integrity of The Village of WestClay, each owner/builder is required to meet with the WestClay staff
architect prior to commencing design of the home. The purpose of this meeting is to review the
procedures for Lot Development Plan submittal, the specific design requirements of the Village of
WestClay, and these Guidelines.
Exterior Colors and Materials
Exterior facade and roof colors and materials must be approved by the Review Board prior to
commencement of construction. Chimneys must be finished with masonry including "cultured
stone" type materials or synthetic stucco. Natural materials are encouraged; aluminum and vinyl
siding are not permitted. T -111 is prohibited. Windows of all vinyl construction are prohibited.
An exterior colors and materials sheet is included in Design Review Form B, hereto included
in Appendix B, and must be submitted to the Review Board as part of Final Design Review
Application.
Tree Preservation
Tree preservation plans must identify each tree on the lot which has a caliper in excess of 8
inches measured at 4 to 5 feet above grade "Significant Tree and indicate which Significant Trees,
if any, are proposed to be removed in connection with Building Activity.
During Building Activity, adequate protective measures must be taken to minimize damage
to existing trees and other vegetation to be retained in accordance with the Tree Preservation and
Landscaping Plans. The builder shall make every reasonable effort to protect and retain existing
trees and shrubbery not actually lying in building foundation and driveway sites and a construction
activity area equal to 20 feet around the building foundation and driveway. No Significant Tree may
be removed from the lot except for those shown on the Tree Preservation Plan as intended for
removal and which have been approved for removal by the Review Board.
-3-
BRENWICK has planted large maturing shade trees "Street Trees in tree lawns abutting
streets and in the common areas throughout WestClay. Street Trees will be maintained by the
WestClay Owners Association, but each Owner is responsible for replacement of any Street Tree(s)
damaged as a consequence of Building Activity on the Owner's lot. If the Owner fails promptly to
replace a damaged Street Tree with a comparable one as directed by BRENWICK, then BRENWICK
will do so and the lot will be subject to a lien for all costs and expenses incurred in connection with
such replacement.
The following measures shall be followed by the builder to protect existing trees to be
retained on a lot, including Street Trees installed by BRENWICK:
(a) Prior to construction, tree protective barriers shall be placed
around all trees to be saved and their root protection area(s), to
prevent damage to them. These barricades shall be installed
prior to grading, construction, or other land disturbing activity.
The barricades shall be constructed from material substantial enough
to protect the roots, trunk, and crown on the tree, such as 2" x 4"
standards and 1" x 4" rails, silt fencing or orange safety fencing,
minimum 4' in height on metal posts. The barricade shall be placed at
a distance from the trunk, equal to the farthest drip line of the tree and
should include the total area beneath the tree's canopy. Alternative
tree protection measures proposed by the builder will be considered in
order to assure maximum preservation on specific lots.
(b)
No soil disturbance or compaction, stock piling of soil or other
construction materials, vehicular traffic, or storage of heavy
equipment are allowed in the areas designated for protection.
(c) Root pruning shall be kept to an absolute minimum.
(d) Pruning of existing trees shall be done according to accepted
horticultural standards in a manner that preserves the character of the
crown.
(e)
Grading must not encroach on a tree's root zone in ways that threaten
the survival of the tree. Root cuts and fills must be limited to 1/4 of
the area within the drip line of the tree. Any cuts must be clean and
painted promptly with a tree paint.
(f) No ropes, signs, wires, unprotected electrical installation or other
device or material shall be secured or fastened around or through a
tree or shrub.
-4-
Landscaping
A landscaping plan must be included with Form D Landscape Design Review Plan, hereto
included in Appendix B, for landscape design review. Each landscaping plan will be reviewed by
landscape design consultants who will recommend to the Review Board whether such plan should be
approved, approved subject to conditions or disapproved. Landscaping must be installed within
30 days following substantial completion of the residence. Minimum landscaping standards apply
to landscape installation in the front yard only. Minimum landscaping requirements have been
established for each area in WestClay. Such minimum requirements are set forth on Appendix C.
The Development Plan for WestClay contemplates that Street Trees will be planted at 30 to
40 foot intervals in tree lawns abutting all streets in WestClay. Required Street Trees shall be
installed by Owner as soon as weather permits, but in any event within one hundred twenty (120)
days following installation of the lot sidewalks. Such Street Trees shall be of a size and species
designated by the Review Board and shall be planted at locations specified on a landscape plan to be
submitted by Owner and approved by the Review Board.
Ten days are required to review landscaping plans. Sizes and names of all plant material
must be specified. Landscaping Plans must be approved before any landscaping materials are
installed.
Driveways
(g) A Lot Development Plan shall not be approved prior to approval of a
Tree Preservation Plan.
Installation of driveways are subject to the following Building Requirements:
(a) Prior to commencing any Building Activity on the lot, a builder
or owner shall excavate and install a temporary stone driveway
on the lot. Such driveway shall consist of all #53 stone or a
combination of fabric, #2 stone and #53 stone. The purpose of the
temporary entrance is to prevent the tracking of mud and debris onto
the streets.
(b)
Upon completion of the construction, the temporary stone driveway
shall be surfaced with a dust -free approved surface to a depth of at
least 4 inches. At no time shall the driveway material be placed
within the flow line of the curb.
(c) The width of the finished drive shall be no more than 12 feet at the
sidewalk with maximum five -foot tapers between the sidewalk and
the curb.
(d) Under no circumstances shall a driveway's entrance be constructed or
placed behind or over a street inlet casting or manhole.
(e)
(f)
Driveways which cross sanitary or storm sewer lines must do so at a
90 degree angle.
All curb cuts are to be saw cuts performed by a Brenwick approved
contactor.
Lot Maintenance During Building Activity
Each Owner is responsible for assuring that contractors maintain the building site in a clean
and orderly manner. Lots must be kept clean and mowed. Trash must not be deposited on other lots.
An on -site trash dumpster is required and must be emptied on a regular basis.
During periods of construction on a lot, the builder or Owner shall provide adequate
physical barriers such as erosion silt fencing, straw bales, etc. along the entire street frontage
of a lot to prevent mud and debris from washing from the lot onto the streets and eventually
into the storm sewer system. Similar methods shall be used to prevent silt from entering and
clogging drainage ways. If these measures are not in place 10 days after the start of construction on
the lot, the Developer or Owners Association has the right to install required erosion measures and
place a lien on the lot to recover the amount of funds expended to perform the work. Temporary
seeding of all disturbed areas of a lot must be done to preserve topsoil prior to final grading and
seeding.
Lots may contain compacted fill materials. This soil, although it has been assumed to be
properly compacted, may not contain similar engineering properties of undisturbed soils for the
purpose of foundation construction. Each lot purchaser should consult the construction plans or the
development plans on his/her lot prior to commencement of construction.
When the basement and/or foundation of the residence is constructed, stone shall be
installed over the path of the driveway as shown on the approved building plans, and shall be
level with the curb at the lot line to avoid curb break -up.
The surface and sub surface drainage system shall not be altered in any way from the
conditions specified in the development plan for WestClay and in the approved building plans for the
lot.
Construction on the lot shall be undertaken in such a manner as to preclude debris entering or
blocking the storm sewer inlets.
Water service cuts shall not undermine the curbs or alter the sub surface drainage system.
Any excavated area which adjoins the curb will be backfilled with granular fill to within 10 inches of
the top curb.
-6-
Vehicles are not to be driven across other lots and trash is not to be deposited on adjoining
lots. Mud tracked onto the streets must be scraped off in a timely manner. Whenever possible,
vehicles should be parked on one side of the street to insure that traffic can flow through the area
smoothly.
Mail Boxes
All mail boxes must be of uniform size, type and color. An approved mailbox is included in
the lot purchase. For installation call BRENWICK. Location of mail box must be approved by
Brenwick as controlled by the United States Postal Service.
Newspaper Boxes
Newspaper boxes or receptacles are incorporated into the mail box. No other boxes are
allowed.
Fencing
All fences require approval by the Review Board prior to installation. No chain link,
stockade or split rail fencing is permitted. Specific requirements applicable in the Primary and
Secondary Areas are set forth in subsequent sections of these Guidelines. For approval of
fencing, the following must be submitted to the Review Board:
Form F Changes to Existing Structures
plot plan
dimensions and placement of structure
photograph or brochure picture
color
vendor of fence and fence installer
Exterior Lighting
An exterior lighting plan must be included as part of the Lot Development Plan and must
show the proposed location on the lot of the required front yard light and/or lane light and identify
the type(s) and location(s) of all other exterior lighting proposed for installation on the lot. Specific
requirements applicable in the Primary and Secondary Areas are set forth in subsequent sections of
these Guidelines.
Accessory Structures and Appurtenances
Any and all improvements made to a homesite (including pools, swing sets, decks, gazebos,
satellite dishes, etc.) must receive prior approval by the Review Board. Concrete pads for basketball
goals must not be placed within plotted drainage, utility, or pipeline easements located on any lot.
No mini barns, satellite dishes greater than 18 inches in diameter, above ground pools, window air
conditioners or storage sheds will be approved. Free standing flagpoles are not permitted.
-7-
The following items may not be located in front yards, side yards facing a street, sidewalk or
path (unless totally concealed by an approved fence or wall or visually impervious landscaping), nor
be visibly obtrusive from nearby streets: clothes drying apparatus, air conditioner equipment,
electrical or gas meters, solar panels, antennas, satellite dishes, garbage cans, bird baths or statuary
(except that of museum quality which may be located in front and side yards), synthetic fauna and
flora, permanent grills, in- ground swimming pools, firewood (except on porches), rock gardens and
vegetable gardens, recreation and play equipment (except approved basketball goal), doghouses and
dog runs, hot tubs and spas, etc.
Flagpoles less than 6 feet long may be mounted at an angle to porch columns or posts and
building walls.
For approval of accessory structures and appurtenances, the following must be submitted to
the Review Board:
Form F Changes to Existing Structures
plot plan
dimensions and placement of structure
photograph or brochure picture
color
Accessory Dwellings
Accessory dwellings require the same approvals as principal dwellings and are subject to the
same Building Requirements.
Accessory dwellings are limited to 1,000 square feet in floor area. A detached accessory
dwelling may be housed in a building containing only the dwelling or in a building which contains a
garage, workshop, studio, home -based office or other similar permitted use.
There may not be more than one accessory dwelling located on the lot in addition to the
single family dwelling. An attached accessory dwelling must be subordinate to the principal
structure characterized at minimum by a lower ridge line. The maximum building height is less than
that permitted for the principal dwelling and the Zoning Ordinance should be consulted for the
maximum permitted height.
BUILDING REQUIREMENTS APPLICABLE IN THE SECONDARY AREA
Architectural Style
Residences in the Secondary Area are to be designed in an approved revival style or in such
other pre -1940 architectural style as BRENWICK may from time to time approve, such as the
bungalow and prairie styles. Approved revival styles include colonial, classical, tudor and gothic.
BRENWICK may restrict certain approved styles to designated lots or areas.
-8-
While greater design flexibility will be permitted in the Secondary Area than in the Primary
Area, design details should be consistent with and faithful to the basic style of the structure. In this
respect, the General Design Principles applicable to the Primary Area should be adhered to in the
Secondary Area.
Building Standards
Minimum standards for residences in the Secondary Area are as follows:
Minimum front yard: 20 feet
Minimum side yard:
Side yard aggregate:
Minimum rear yard:
20 feet
Maximum building coverage: 50%
Maximum building height:
(to the eve line)
Minimum size of a two story
residence in finished square
feet, if located on a lot having
a width at the building line of:
less than 90'
90'
100'
110'
120'
in excess of 120'
8% of the width of the lot at the building line or 5
feet, whichever is greater
18% of the width of the lot at the building line or 15
feet, whichever is greater
30 feet on lots less than 100 feet in width at the
building line; 35 feet on lots 100 feet or greater in
width at the building line
Main Floor
of Two Story
1,200
1,500
1,600
1,800
2,000
2,200
Side elevations on corner lots: Must wrap to match the front facade
BRENWICK MAY ADJUST THE MINIMUM SIZE REQUIREMENTS APPLICABLE TO
VARIOUS PARTS OF THE SECONDARY AREA.
See Appendix D for an illustration of applicable area and bulk regulations applicable in the
Secondary Area.
-9-
One Story/
All Floors (Two Story)
2,000
2,400
2,800
3,000
3,200
3,400
Garaies
To encourage the pedestrian nature of the Village of WestClay, garages should be secondary
to the main house and preferably, should be located to the rear of the house. The massing of the
garage should be distinguishable from the massing of the house. Garage doors should not front the
street if side or rear entry is feasible on the lot.
Building Materials
Masonite is not permitted. Tru- divided lite windows are not required except on designated
lots. Rough -sawn trim is permitted except on designated lots. BRENWICK encourages alternate
construction materials and techniques compatible with custom housing and will review proposals on
an individual basis.
Landscaping
Landscaping plans must include, in addition to the minimum landscaping requirements
described on Appendix C and any required Street Trees, two flowering trees from the following list,
which trees must be placed on the lot so that they are visible from the street:
If an Owner elects to plant shade trees, the species and location of such additional shade trees must
be shown on the Landscaping Plan and approved by the Review Board. Trees must be at least a
two inch caliper.
Driveways
FLOWERING TREES
Crabapple (and varieties)
Hawthorne (and varieties)
Aristocrat Pear
Redbud
Dogwood (and varieties)
Magnolia
Serviceberry
Amur Maple
Installation of driveways are subject to the following further building requirements:
(a) The paved surface of the finished drive must be positioned so that it is
no closer to any Street Tree than 5 feet. If the location of existing
Street Trees does not make this feasible, then existing Street Trees
shall be relocated in the tree lawn by the Owner at his/her expense to
effect the required spacing. The proposed site for a relocated Street
Tree must be approved by BRENWICK prior to the relocation.
-10-
(b)
Sidewalks
Public sidewalks must be installed within 30 days following substantial completion of the
home, or within one year following purchase of the lot, whichever occurs first, at the locations on the
lot specified on the Lot Development Plan. Sidewalks along Broad Street, Horseferry Road, 131st
Street, Towne Road and Meeting House Road must be five feet wide; sidewalks elsewhere in the
Secondary Area must be four feet wide. All sidewalks shall otherwise comply with current City of
Carmel standards. To encourage the pedestrian nature of the Village of WestClay, builders are
required to construct a sidewalk from the front door to the public sidewalk.
Yard Lights
Except on lots fronting streets with street lights placed mid- block, each Owner must install
and maintain in operable condition a lamp and lamp post of a height, type, style, color and
manufacture approved by the Review Board which is equipped with a photo electric cell for
automatic dusk -to -dawn illumination. An approved lamp and lamp post is included in the lot
purchase. The yard light is intended to illuminate the sidewalk from the residence to the public
sidewalk and shall be located in accordance with Appendix G. Power to the Light must be provided
by the electrical system of the home located on the lot. The yard light will be the maintenance
responsibility of the lot owner who must replace burned out bulbs immediately upon noticing failure
of the yard light to illuminate properly.
Premises Identification
Each home must display a uniform street address plaque on the front facade at a location
approved by the Review Board. Such plaque shall be of a size, style, color and material specified by
the Review Board. An approved address plaque is included in the lot purchase and may be obtained
from BRENWICK.
Fencing
Driveways should generally be located no closer than 2 feet to the lot
line. However, turnaround areas for side loading garages only may be
placed within 6 inches of the lot line as long as the driveway is built
to grade. For such turnaround areas, it is suggested that a curb or
bumper be installed to prevent tires from damaging the lawn of
adjoining lots, as well as to direct storm water drainage from the
adjoining lot. Turnaround areas not built at grade must be located an
additional one foot away from the lot line for each vertical foot above
or below grade; i.e., a one to one slope.
All proposed fences and walls must be located on the site plan. The design of all walls and
fences are subject to approval by the Review Board. Fences are limited to wood picket in various
configurations or wrought iron (or its aluminum equivalent) not exceeding 42 inches in height,
except as follows:
(a) A 6 foot fence may be constructed along any rear or side lot line.
(b) For purposes of affording privacy to a patio or deck area, a fence not
exceeding 8 feet in height may be located in the permitted building
area of the lot.
Fences are to be painted; the color of paint must be approved by the Review Board.
Perimeter fences must be located on line with fences on adjacent lots and must tie to adjacent
fences at lot corners.
No wall or fence may be constructed along the bank of any lake or pond, whether or not such
lake or pond is located partially upon, or adjacent to, the lot.
Only masonry walls not exceeding permitted fence heights may be installed.
All fence and wall heights are measured from grade level.
All fencing must be purchased from and installed by an approved fence installer.
BUILDING REQUIREMENTS APPLICABLE IN THE PRIMARY AREA
Thematic Character
The Primary Area of WestClay will be unified by a common design theme reflective of the
vernacular architectural styles found in an Indiana community which evolved over a period from
1810 to 1885. Residential structures are to be predominantly Federal, Greek Revival, Italianate and
Gothic Revival in style, although later Victorian residential styles common in nineteenth century
Indiana towns are encouraged.
Structures are not required to be imitative, but must incorporate the salient features of the
approved architectural style. Diversity of style and design elements is essential to avoid monotonous
repetition. The design goal is to capture a moment of time which is convincingly reflective of the
natural growth of a community over a 75 -year period.
Illustrations of approved architectural styles can be found in the Federal (Adams), Greek
Revival, Gothic Revival, Italianate, and Victorian chapters of the book "THE FIELD GUIDE TO
AMERICAN HOUSES" by Virginia and Lee McAlester. Other illustrations are available in the
design library maintained in the Information Center.
General Design Principles
1. Buildings shall define the streetscape through the use of established setbacks along the build
to line for each block. The streetscape shall be reinforced by lines of shade trees, and may be
further reinforced by walls, hedges, or fences which define front yards.
2. Buildings shall be designed to be compatible with the height and massing of adjacent
buildings, as well as in relation to the human scale.
3. Buildings shall be located to front towards and relate to the street, both functionally and
visually.
4. The architectural treatment of the front facade should be continued in its major features
around all visibly exposed sides of a building.
5. All materials, colors, and architectural details used on the exterior of a building shall be
compatible with the building's style, and with each other. A building designed of an
architectural style that normally includes certain integral materials, colors, and/or details shall
incorporate such into its design.
Public Viewsbed
As used in these Guidelines, "public viewshed" means that which is reasonably visible, under
average conditions, to the average observer from a street, civic space or open space.
Development Plan
As used in these Guidelines, a Village Development Plan means the plan prepared by
BRENWICK establishing with respect to a lot the build -to and build -up lines and the massing and
street orientation of buildings.
Massing
Building massing (height, width and depth) is controlled largely by lot size, build -to line and
build -up line, but must be appropriate to the style of the building. Diversity in massing is
encouraged to provide variety to the streetscape.
Generally, buildings in the Primary Area will range from 2 to 3 stories in height.
For detached single- family homes, building coverage is between 50% and 60 see
Ordinance for specific requirements. The building coverage of attached residential structures in the
Primary Area will generally range from 60% to 70
Residential structures in the Primary Area typically sit back 5 to 20 feet from the curb along
an established build -to line set forth on the Village Development Plan. A percentage of buildings
along the street (not exceeding 30 may set back from the build -to line no further than 75% of the
-13-
distance from the curb to the established build -to line. At the discretion of the Review Board, houses
may extend forward of the build -to line by a maximum of 25% of the distance between the
established build -to line and the curb.
For single family detached dwellings set back from the sidewalk, balconies, bay windows and
awnings may extend beyond the build -to line a maximum of 3' with ARB approval. Front porches
and stoops should generally extend beyond the build -to line, but may not encroach on the sidewalk.
Threshold elements composing 51% or more of the width of the dwelling shall be considered to form
the major mass of the dwelling and as such, will be positioned at the build -to -line.
For buildings set up to the sidewalk, balconies and upper level bay windows may encroach up
to 6 feet beyond the frontage line but, if they encroach by more than 27 inches, must be at least 8 feet
above sidewalk grade. Stoops may encroach beyond the frontage line, but a minimum 3 feet width
of sidewalk must remain unobstructed between the stoop and the curb.
Building height is regulated by a build -up line set forth in the Village Development Plan
ranging from 25 to 40 feet measured from the street to the cornice line or to the roof edge line.
Dissimilar cornice or roof lines among buildings on the same block is encouraged. Structures in a
block may vary from the established build -up line, although no ridge line may be lower than the
build -up line.
See Appendix E for illustrations of applicable area and bulk regulations applicable to
various lot types in the primary Area.
Roofs
The pitch, shape and form of the roof are critical elements in rendering faithfully an
architectural style, establishing appropriate massing and creating a pleasing streetscape. The style,
color and texture of the roofing material must be appropriate to the building style and should vary
among structures of the same style.
Roof pitches must be consistent with the style of the structure. Generally, roofs should be
simply and symmetrically pitched and only in the configuration of gables and hips, with pitches
ranging from 6:12 to 14:12. Shed roofs (which pitch in one direction) are permitted only when the
ridge is attached to an exterior wall of a building, in which instance the pitch shall be between 4:12
and 14:12. Flat roofs, if necessary to the historic style of the structure, are permitted if edged by a
railing or parapet. The railing pattern must be consistent with the style of the structure.
Roofs should be clad in wood shingles, slate, diamond tab or other quality asphalt shingles or
metal and should have an architecturally correct overhang if appropriate to the style.
All vents, attic ventilators, turbines, flues and other roof penetrations must be painted to
match the color of the roof or flat black except those made of metal which may be left natural.
Gutters and downspouts should be appropriate to the style of the structure. Gutters built of
wood shall be oiled or oiled on the interior and painted on the exterior. Metal gutters and
downspouts shall be painted or galvanized except copper which must be left to age naturally.
Copper anodized aluminum gutters and downspouts are not permitted.
Facades
Facades must have a defined base or foundation, a middle or modulated wall and a top
formed by a pitched roof or articulated cornice, in each instance appropriate to the building style. All
buildings, except when handicapped access requirements must be accommodated, must be raised
above the sidewalk grade, generally by a minimum of 30 inches.
Approved facade materials include: smooth cut cedar shingles (4 -5" exposed to the
weather); wood clapboard (4 -5" exposed to the weather); wood beaded siding (7" exposed to the
weather); brick; stone; stucco with smooth finish; and dryvit or equivalent with smooth finish.
Exposed foundation walls must be built of brick, local fieldstone, parged block, smooth
finished poured concrete, or painted brick -form poured concrete. Foundation walls of poured
concrete which are visible from a public viewshed may be exposed no more than 12 inches above
grade. No concrete block may be exposed.
Building facades of wood shall have all openings trimmed in wood boards 2 to 4 inch
nominal width and corners trimmed in wood boards of 4 to 6 inch nominal width (except where the
style requires a wider width). Doors may have wider trim. No rough sawn trim is permitted.
Facades constructed of more than one material shall only change material along a horizontal
line (not a vertical or diagonal line). The heaver material shall always be placed beneath the lighter
material.
The front and side facades of all buildings shall be of the same materials and similarly
detailed except where inappropriate to the historic style of the structure.
Gables atop brick walls may be finished in stucco or wood if appropriate to the historic style
of the structure; otherwise, the gables should be finished in brick.
Brick shall be laid and stone set in a pattern appropriate to the architectural style of the
building. Butt joints between wood siding pieces may be caulked or covered, but must be painted.
Entrances
All entrances to a building should be defined and articulated by architectural elements such as
lintels, pediments, pilasters, columns, porticoes, porches, overhangs, railings, balustrades, and other
design elements appropriate to the architectural style. Any such element utilized shall be
architecturally compatible with the style, materials, colors, and details of the building as a whole.
-15-
The location, orientation, proportion and style of doors must faithfully reflect the style of the
structure. Sidelights, trim and transoms appropriate to the style must be incorporated in entries.
Doors may be of wood or fiberglass with a wood veneer. "Sliding" or "patio" doors are
permitted if not visible from a public viewshed. Storm doors and screen doors shall be full view
without decorative trim. Double doors should not exceed 5'4" in overall width unless divided by a 4
inch minimum width post.
Doors shall have glass, raised panels, or both. Storm doors and screen doors shall be finished
to match the door they serve or the trim around it.
Stoops shall be made of materials compatible with the architectural style of the structure. If
made of wood, stoops shall be painted a color approved by the Review Board.
Windows
Fenestration shall be architecturally compatible with the style, materials, colors and details of
the building.
Window design is an integral feature of an architectural style. The number of panes, the way
it opens, the trim around it and whether it is embellished with shutters must be consistent with the
style of the structure. Variation in window size, configuration, spacing and number of panes can
distinguish structures and contribute to a pleasing mix of compatible facades. Windows should be
vertically proportioned with upper story windows vertically aligned with the location of windows
and doors on the ground level, unless inconsistent with the architectural style.
Windows shall be built of wood and may be clad in vinyl or metal. Glass shall be clear and
free of color except where stained or art glass is appropriate to the historic style of the structure and
except that frosted glass is permissible if not visible from a public viewshed. Glass blocks are not
permitted. Tinted glass may be used in solariums if not visible from a public viewshed.
Single glass panes shall be no larger than 20 square feet and total fenestration on the front
facade shall not exceed 30% of the total surface area unless otherwise required to render faithfully
the historic style of the structure. Two or more windows in the same rough opening and visible from
a public viewshed shall be separated by a post a minimum of 4 inches wide. Generally, windows on
street elevations should be no closer than 2 feet to the corners of the building.
Shutters may be of any material approved by the Review Board. Shutters shall be
incorporated on all structures the historic design of which included shutters. Where shutters are an
optional feature, they shall be applied to all or none of the typical windows on any given elevation.
Shutters shall be shaped, sized and proportioned to the windows they serve. Shutters shall be fully
functional with all necessary hardware or shall be provided with adequate hardware to make
them appear functional and shall be mounted as if hinged to the window sash.
Windows on elevations visible from a public viewshed shall have true divided lites or
have the appearance of true divided lites.
Porches
If consistent with the architectural style, a detached housing structure should have a porch
with a minimum depth of 8 feet which extends 40% or more along the front or side elevation, or a
portico. Side porches are permitted only if appropriate to the style of the home. No screen porches
are permitted beyond the build -to line. Porches may have exposed beams or rafters or a finished
ceiling, as appropriate to the house style. Porticos, rather than porches, are most appropriate for the
Greek Revival style.
Porches shall be made of wood, or concrete faced on three sides with brick or stone. Posts,
columns and balustrades shall be wood; railings shall be wood or wrought iron. Wood posts shall be
no less than 6 inches nominal width or depth and chamfered at the corners. Generally balusters
should not exceed 3-1/2 inches on center.
The undercroft of wood porches visible from a public viewshed shall be skirted by wood or
lattice with not greater than 1 -1/2 inch spaces between the boards.
black.
Trim
Wood porches, stoops, railings, etc. shall be painted. Wrought iron railings shall be painted
Eaves, corner boards, gable and eave boards, pediments, friezes, lintels, pilasters, sills,
quoins, bargeboards, belt courses, balustrades, brackets, hood molds and other trim features are
defining characteristics of various approved architectural styles and must be included in the design of
the structure. The absence of essential detail detracts from the integrity of the design and destroys
the character of the facade. The entablature is a defining design element in Greek Revival
architecture and should receive careful attention. With Gothic Revival designs, special attention
must be given to gable -ends. No rough sawn wood may be used.
Columns and pilasters shall be of an order appropriate to the architectural style of the
structure. Where appropriate to the style of the structure, lintels shall extend horizontally beyond the
window opening an appropriate distance.
Dormers, Gables, Bays and Towers
Dormers are frequently found on houses designed in the Federal style, particularly in those
structures reflecting the transition from the Georgian style. The proportion of dormers is critical to
the successful articulation of the roof line. Attention to window detailing of dormers is as important
as that to be given the primary facade windows. Dormers shall be roofed with a symmetrical gable,
hip or barrel roof.
-17-
Gothic Revival is characterized by acute angled gables enriched with bargeboards which hang
from the projecting end of a roof, cover the gables and are often carved and ornamented. Other
Gothic details include swags attached to the verge of the cave, extending only part way down the
rake of the gable, a triangle (peak decoration) which fills the void at the peak of the gable and gable
end ventilators. Appropriate detailing of such features is essential to effect a correct design.
High -style Italianate homes often included towers and bays protruding from and above the
main block of the house. The location and scale of such features is important. Protruding towers are
characteristic of Queen Ann structures.
Piers and Arches
Piers and arches shall be constructed of brick or block with a stucco finish. Masonry arches
shall not be less than eight inches in thickness. Keystones in masonry arches shall be centered on the
arch and have sides radial to the arch.
Other Decorative Elements
Belvederes, copulas and pergolas are permitted if appropriate to the style, well proportioned
and fully detailed.
Chimneys
Awnings
Piers of masonry shall be no less than 12 inches in width and 8 inches in depth.
Chimneys are required on all detached single family residences and must be located
appropriately for the style of the home. Exposed surfaces of all chimneys must be brick, stone,
including "cultured stone" type material or stucco, with chimney caps if appropriate. Flues must be
tile or metal_
Fixed or retractable awnings are permitted if they complement abuilding's architectural style,
materials, colors, and details; do not conceal architectural features, such as cornices, columns,
pilasters, or decorative details; do not impair facade composition; and are designed as an integral part
of the facade. Canvas is the preferred material, although other water proofed fabrics may be used;
metal or aluminum awnings are prohibited. Awning style, color and material are subject to approval
by the Review Board.
Light Fixtures
Light fixtures attached to the exterior of a building shall be architecturally compatible with
the style, materials, colors, and details of the building.
Protruding Elements
All air conditioning units, HVAC systems, exhaust pipes or stacks, elevator housing, and (to
the extent permitted by federal law) satellite dishes and other telecommunications receiving devices
shall be screened from view from the public right -of -way and from adjacent properties by using
walls, fencing, roof elements, penthouse -type screening devices, or landscaping. No satellite dishes
greater than 18 inches in width are permitted on a lot and no satellite dish may be located within 6
feet of the front facade.
Skylights shall be flat in profile. Skylights, solar panels, vent stacks and other roof
protrusions shall not be placed on a roof facing a street nor shall they be visibly obtrusive from
public viewsheds.
Front Yards
Front yards should be defined by fences, walls, hedges or a combination of such items.
Fences should not be less than 30 inches high, normally should not exceed 42 inches in height, and
should be constructed of wood pickets, wood lattice, wood board, or wrought iron. Where the yard
is at a higher elevation than the sidewalk, walls are recommended. Walls may be of brick, stone or
block covered with stucco and painted, if compatible with the design of the residence. Concrete
walls are not permitted. The entranceway and lot corners shall be articulated with larger (taller and
fatter) posts or other embellishments.
Rear and Side Yards
Back yards of lots fronting on lanes and lots less than 65 feet in width should be defined by
the wall of the garage, fencing or other appropriate screening. Similar screening of side yards behind
the build -to line is recommended for smaller lots. Walls and fences may not exceed 6 feet in height
along the side yard lines and 42 inches along the rear yard line if adjacent to a lane. BRENWICK
may specify location, height and style of fences adjacent to lanes.
Each single family dwelling (except accessory dwellings) should have a private yard or patio
in the rear and/or side yard enclosed by a wall, fence, trellis, or lattice, evergreen hedge, vines or
some combination thereof. The height of a yard enclosure may not exceed 6 feet. The height of a
patio enclosure if located within the permitted building area of the lot may not exceed a height of 8
feet; if not so located, the maximum height is 6 feet. A yard or patio enclosure must be suitable to
provide privacy and screen views of neighboring uses.
Colors
Base colors and complementary or contrast colors should be compatible with the style of the
structure. All exterior colors are subject to Review Board approval.
Driveways
Driveways are generally not permitted on lots served by lanes. Driveways may be
occasionally permitted across the side yard on a corner lot if the side yard fronts on a secondary
street. Driveways may also be permitted on lots having a width of not less than 65 feet if an adverse
effect on the streetscape will not result.
Driveways may not exceed 12 feet in width between the frontage line and garage apron, nor
exceed 12 feet in width between the frontage line and the curb. Driveways may not be located front
of the building facade closer than 2 feet to the lot line unless a shared driveway, nor further than 5
feet unless incorporated into a covered porte cochere. Curb cut may not exceed radius of 3 feet. A
maximum angle of 60% is permitted for the driveway apron between the frontage line and the build
to line. Shared driveways on the common lot line are permitted with appropriate cross- easement. If
feasible, the driveway should be located along the side yard line most distant from the driveway on
the adjacent lot.
Turnaround areas for side loading garages only may be placed within 6 inches of the lot line
as long as the driveway is built to grade. For such turnaround areas, it is suggested that a curb or
bumper be installed to prevent tires from damaging the lawn of adjoining lots, as well as to direct
storm water drainage from the adjoining lot. Turnaround areas not built at grade must be located an
additional one foot away from the lot line for each vertical foot above or below grade; i.e., a one to
one slope.
Driveways between the curb and the rear facade of the principal structure on the lot must be
of textured or scrolled concrete, preferably colored, asphalt, or brick or stone pavers. If asphalt is
used, the public sidewalk and apron to the public street shall be concrete.
Street Trees may not be disturbed by driveway curb cut. The Review Board may require the
owner to relocate existing Street Trees at the owner's expense to accommodate installation of a
driveway.
Garages
See Appendix F for illustrations of driveway placement.
Detached garages should be located in the rear yard, set back not less than 12 feet from the
edge of the lane pavement when doors are facing the alley and should have the appearance of a
traditional outbuilding. A 3 -foot side yard to provide access for maintenance should be maintained
between the garage and the side yard line unless a maintenance easement exists on the adjoining lot.
Garage doors may be directly perpendicular to or parallel with the lane, although parallel access is
not feasible for lots less than 50 feet wide.
Where lot size and house design are conducive to an attached garage, design considerations
assume great importance. Garages should be recessed from the front facade of the house by a
minimum of 20 feet and visually designed to form a secondary building volume. Generally, garage
-20-
doors should not be visible from the street. If visible, two car garages shall be designed with two
single doors for consistency of visual proportion. All garages with more than two cars shall be
turned such that the bays are not visible from the street. The garage may not be a dominant visual
element of the viewshed from the street.
Garage doors shall be built of wood, embossed hardboard, embossed steel or fiberglass with a
wood veneer and shall have glass, raised panels, or both. Garage doors shall not exceed 8 feet in
height or 9 feet in width if the garage is accessed from a street or 18 feet in width if it is accessed
from a lane.
Each owner of a lot abutting a lane is required to install a pole light adequate to illuminate the
adjacent lane. Such light shall conform to the requirements for yard lights applicable to structures in
the Secondary Area. An approved pole light is included in the lot purchase. For installation, call
BRENWICK.
Sidewalks
Sidewalks must be installed within 30 days following substantial completion of principal
structure on the lot, or within one year following purchase of the lot, whichever first occurs.
Sidewalks from the front entry of the building to the public sidewalk shall be constructed of
brick, slate or bluestone.
Public sidewalks in predominantly residential areas must be 5 feet in width and constructed
of textured or scrolled concrete or other approved pavement materials. Asphalt is not approved for
such purpose.
Sidewalks must be flush to the ground and constructed in accordance with the design
standards of the City of Carmel to the extent such standards are not inconsistent with the Zoning
Ordinance or these Guidelines.
Walls and Fences
Walls and fences shall be architecturally compatible with the style, materials, and colors of
the principal building on the same lot. Stone walls or brick walls with a stone or cast stone cap,
wood or wrought iron fences, masonry or stucco walls, and stone piers are encouraged. Solid wood
fences are permitted in rear and side yards only Fence locations and patterns are subject to the
approval of the Review Board.
Gates in fences shall be built of the fence material. Gates in garden walls may be of wood or
wrought iron.
Retaining walls not visible from a public viewshed may be constructed of brick, stone,
concrete or wood.
-21-
Fences built of wood shall be stained or painted a color approved by the Review Board.
Fences built of wrought iron shall be painted black.
Brick walls shall be no less than 8 inches wide and capped. The cap shall overhang the wall
no less than 2 inches on each side.
Garden walls of brick or stone shall be capped in a brick rowlock course of brick, cut brick or
dressed coping stone 1-1/2 to 3 inches thick.
Further specifications with respect to walls and fences are set forth above under the captions
"Front Yards" and "Rear and Side Yards
Decks
Fences along streets and paths on neighboring lots should be of different designs.
Decks should generally be confined to the rear yard, should be visually unobtrusive from
public viewsheds and should be scaled proportionately to the principal structure and the lot. The
undercroft of decks visible from a public viewshed should be skirted by wood or lattice with not
greater than 1-1/2 inch spaces between the boards.
Decks and stairs may be built of pressure treated wood. If visible from a public viewshed,
they must be painted with the exception of the floor and the treads, which may be painted, stained or
left unfinished.
Flower Boxes
Flower boxes on windows and railings are encouraged and shall be made of wood or wrought
iron. All designs must be approved by the ARB.
Premises Identification
Each residential structure shall display a uniform street address plaque on the front facade at a
location approved by the Review Board. Such plaque shall be of a size, style, color and material
specified by the Review Board. An approved address plaque is included in the lot purchase and may
be obtained from BRENWICK.
Signage
All signage is subject to the approval of the Review Board and shall comply with the
WestClay Sign Regulations.
Home -based Offices.
A home -based office is permitted on a residential lot located in the Village Center or the
Home -based Office Area if the office and the intended use thereof is approved by the Review Board
and is (a) located in or attached to a single family detached dwelling or (b) located in a detached
accessory building or garage typically associated with such a dwelling.
Detached home -based offices require the same approvals as principal dwellings and are
subject to the same Building Requirements.
A home -based office may not exceed 1,000 square feet or 30 percent of the total square
footage of the dwelling if attached to or incorporated in the dwelling. If located in an accessory
building, the home -based office may not exceed 1,000 square feet.
All exterior aspects of a home -based office must be consistent with the residential character
of the neighborhood where located.
Medical, dental and real estate offices are not permitted as home -based offices, nor is the
retail sale of goods permitted from such an office. In addition to the family occupying the dwelling
to which the use of the home -based office is accessory, there may not be more than three outside
employees in the home -based office.
Employees and clients of a home -based office operation must park in on- street curbside
parking spaces or in a rear or side yard parking area and may not park in the driveway forward of the
front facade of the dwelling. The Lot Development Plan must show all proposed on -site parking for
a home -based office.
One wall mounted sign with a sign area not exceeding 3 square feet is permitted if approved
by the Review Board and a sign permit is obtained from the City of Carmel.
SCHEDULE OF APPENDICES TO THE BUILDING GUIDELINES
AND REQUIREMENTS FOR THE VILLAGE OF WESTCLAY
A. Plot Plan Checklist
B. Summary of Design Review Process and applicable Design Review
Forms
C. Minimum Landscaping Requirements
D. Illustration of Applicable Area and Bulk Regulations in the
Secondary Area
E. Illustrations of Applicable Area and Bulk Regulations in the Primary
Area
F. Illustration of Driveway Placement in the Primary Area
G. Pole Lamp Location in Secondary Area
Appendix A
The Village of WestClay
PLOT PLAN CHECK LIST
NOTE: PLAN IS TO BE A CONSTRUCTION DRAWING NOT MERELY A
GUIDELINE.
1. Proposed house shown on plan.
2. Setback dimensions from front property line, side lines and rear lines.
3. Driveway: location size, type of material, and existing and proposed elevations.
4. All existing improvements: public streets, storm sewer, sanitary sewer, water mains, sub-
surface drain hook -up, etc.
5. Proposed improvements: walks (public and private), patios, fences, pools, etc.
6. Proposed hook -up to: sanitary, water, and sump pump.
7. Proposed and existing grades: at corners of house, lot corners, side lines, and within 20'
of house.
8. Proposed floor elevations for 1st floor, basement, and garage.
9. All easements and setback lines shown on recorded plat.
10. All bearings and dimensions shown on recorded plat.
11. Flood protection grade if it applies. Pond elevation (normal pool, 100 year flood
elevation) if applicable.
12. Erosion control notes.
13. If water services is on the other side of street, a statement that the area of tap will be
restored to original condition.
14. Exterior lighting (type and location) including required front yard light and/or lane light.
Appendix B
The Village of WestClay
SUMMARY OF DESIGN REVIEW PROCESS AND APPLICABLE DESIGN
REVIEW FORMS
Summary of Design Review Process
For Residential Construction
This document summarizes the architectural review procedure for residential construction
in The Village of WestClay. It is designed to assist the owner, architectldesiper and
builder throughout the design review process. Following these procedures from
conception to completion will insure that your home reflects the overall vision of The
Village of WestClay as set forth in the WestClay Village PUD Ordinance, The Building
Guidelines and Requirements for Residential Construction, the Declaration of Covenants
and Restrictions for The Village of WestClay and all supplements and amendments
thereto.
This document contains a general overview of the design review process as well as a
step -by -step outline of each review phase. All necessary forms for completing a design
review submittal are also included. In most cases your architect/designer or building
contractor will be responsible for submitting these forms. Written notification of the
results and findings of the review process will be provided to both the owner and the
building contractor or architect/designer.
The purpose of such a thorough and meticulous approach to traditional design is to assure
that it is appropriate and harmonious. The intent is to ensure that our efforts result in
homes, businesses, streets, and a neighborhood that will be enjoyed by all who live, work
and visit The Village of WestClay.
1
WESTCLAY ARCHITECTURAL REVIEW BOARD
DESIGN REVIEW PROCESS FOR RESIDENTIAL CONSTRUCTION
Table of Contents
SECTION I: Mission, Function, Powers and Duties
Mission and Function 3
Powers and Duties 4
Scope of Review 4
SECTION II: Design Review General Information
Review of Design Submissions 5
Use and Approval of Design Professionals 5
Design Variances 5
Additional Meetings with the Review Board..... 5
SECTION III: Design Review Process
Design Orientation Meeting 6
Preliminary Design Review 6
Final Design Review 7
Stakeout Review 7
Landscape Design Review 7
Changes to Approved Plans 8
Alterations to Existing Structures and Lot Improvements 8
SECTION IV: Design Review Requirements
Preliminary Design Review Requirements 9 10
Final Design Review Requirements 11 12
Landscape Design Review Requirements 13
SECTION V: Design Review Forms
Form A Preliminary Design Review Application
Forrn B Final Design Review Application
Form C Request for Stakeout Review
Form D Landscape Design Review Application
Form E Changes to Approved Design
Form F Changes to Existing Structures
2
SECTION I
MISSION, FUNCTION, POWERS DUTIES
1. Mission and Function
The Village of WestClay is built in the great tradition of architectural designs found in
Indiana in the 19` Century. Over time memorable streets and civic spaces are being built
within The Village of WestClay. Framing and lining these streets and spaces is a
collection of houses designed and constructed according to the principles of traditional
architecture. The end result will be neighborhoods, streetscapes, and houses that are
beautiful, timeless, and built for today as well as generations to come.
The purpose of the architectural review process at The Village of WestClay is to rekindle
an appreciation for an architecture and building philosophy rarely practiced today.
Reestablishing the building tradition of I9 Century architecture will facilitate the
development of an endearing and enduring place. Years from now, builders, architects
and homeowners will recognize the tradition established in this neighborhood, and
enthusiastically and capably continue to build on these traditions.
Brenwick TND Communities, LLC developed the WestClay Village PUD Ordinance, the
Village of WestClay Building Guidelines and Requirements for Residential Construction,
the Declaration of Covenants and Restrictions for The Village of WestClay and all
supplements and amendments thereto to be used as the design guidelines for all new
structures and subsequent alterations to existing structures within The Village of
WestClay. Additional lot specific guidelines are contained in the supplements for each
neighborhood. All property owners and applicants for design review approval are advised
to use these documents and/or appropriate historic precedents as tools and resources for
the site planning, design, detailing and Landscaping of any new structures or alterations to
existing structures.
Many different individuals design and build the houses in The Village of WestClay. In
order to work together to create a community, the design of each structure should respond
to the character of the street, park or common space it faces, This calls for a coordinated
approach to the design of the structures so they are harmonious with each other and form
civic spaces and streetscapes of the highest quality.
In order to facilitate the design of sensitive, harmonious and timeless architecture and to
protect the visual integrity and architectural spirit of The Village of WestClay, the
WestClay Architectural Review Board (the "Review Board has established the
architectural review procedures contained in this manual. In addition to these
requirements, all property owners are also bound by the provisions in the Declaration of
Covenants and Restrictions and the Ordinance of The Village of WestClay. No structure
within The Village of WestClay shall be erected or altered until the proposed site plan,
building plans, construction materials and colors have been approved in writing by the
WestClay Architectural Review Board.
3
2. Powers and Duties
The WestClay Architectural Review Board has been established to administer the design
review for new residential construction and proposed additions or modifications to
existing structures within The Village of WestClay. The Review Board is responsible for
establishing and providing the design guidelines, design review process, and design
review submission requirements.
3. Scope of Review
The Review Board reserves the right to review the plans, specifications, materials and
samples submitted to them by the applicant, to verify that the proposed structures and/or
alterations to existing structures conform to the WestClay Village PUD Ordinance, the
Village of WestClay Building Guidelines and Requirements for Residential Construction,
the Declaration of Covenants and Restrictions for The Village of WestClay and all
supplements and amendments thereto, and to approve the configuration of each lot, the
aesthetics of the proposed structure, and its appropriateness to the surrounding
neighborhood_
In reviewing each application and related submissions, the Review Board shall be guided
by the documents referred to above in italics, herein referred to as the Design Guidelines;
however, these documents shall not be the exclusive basis for its decisions. Compliance
with the Design Guidelines does not guarantee approval of any application. The Review
Board may consider any factor it deems relevant, including harmony of external design
with surrounding structures and environment and consistency with the visual themes
established for The Village of WestClay. Its decisions may be based purely on aesthetic
considerations. By accepting a deed to real property in The Village of WestClay, the
applicant acknowledges that determinations as to such matters may be subjective and
opinions may vary as to the desirability or attractiveness of any particular improvement.
4
SECTION II
DESIGN REVIEW GENERAL INFORMATION
1. Review of Design Submissions
The WestClay Architectural Review Board (ARB) has established the following
procedures for the review of residential architectural and landscape designs.
Homeowners, builders and architects are encouraged to fully and actively participate in
the architectural review process. In addition to the required design review steps, the
applicant for design review is encouraged to contact the ARB during the design review
process for clarification of the architectural guidelines for The Village of WestClay or
design review comments.
The ARB will review design submissions as they are received and attempt to respond to
them in a timely manner. After the plans have been reviewed, they will be returned to the
applicant with written comments from the ARB.
Submissions should be sent to:
WestClay Architectural Review Board
Attention: Marie Urick
12775 Horseferry Road, Suite 230
Carmel, IN 46032
(317) 574 -3400
2. Use and Approval of Design Professionals
All plans for new structures and additions to existing structures should be prepared by
licensed professionals or otherwise qualified architects, landscape architects, engineers or
other qualified designers. It is highly recommended that a team of qualified professionals
be used in the preparation of the plans.
3. Design Variances
The ARB may authorize variances from compliance with the Design Guidelines, or any
of its guidelines and procedures in relation to circumstances such as topography, natural
obstructions or architectural merit. The ARB can NOT issue a variance which violates
the WestClay Village PUD Ordinance. No variance shall be effective unless in writing
nor shall it bind the ARB to grant a variance in other circumstances.
4. Additional Meetings with the ARB
If an application for design approval has been denied, or the approval issued by the ARB
is subject to conditions which the applicant feels are unacceptable, the applicant may
request a meeting with the ARB and/or their designated agents to discuss the plans and
the ARB 's reasons for denial.
5
SECTION III
DESIGN REVIEW PROCESS
I. Design Orientation Meeting
The Design Orientation Meeting is an introductory meeting with the WestClay Staff
Architect. This meeting will cover the design guidelines, the design review process and
general information about building a house in The Village of WestClay. The applicant's
architect and builder, if selected, are encouraged to attend this meeting. This meeting
should take place within fifteen (15) days following execution of a Lot Purchase
Contract.
2. Preliminary Design Review
The Preliminary Design Review is the first review of the proposed plans for the
improvements. Form A and two (2) sets of the documents listed in Section IV -A,
Preliminary Design Review Requirements, should be submitted to the Review Board.
The Review board reserves the right to request additional information in order to review
the proposed plans. This review must take place not later than one hundred and twenty
(120) days following the purchase of a lot.
Upon reviewing the information received, the Review Board will provide written
comments to the applicant on the general design direction of the structure, issues to be
aware of as they move forward in the design review process, and potential opportunities
to explore in their design.
Upon completion of this stage of the design review process, the design will be forwarded
for final review, forwarded for final review with conditions in the form of notes on the
drawings made by the Review Board, or returned to the applicant with conditions. If the
design is returned to the applicant with conditions, the applicant should make the design
changes per the Review Board's recommendations, and resubmit the design for final
review. If the applicant does not agree to make the required changes, the plans shall be
considered rejected. If the plans are rejected, the applicant shall re- design and re- submit
the plans to the Review Board for consideration for approval.
6
3. Final Design Review
The Final Design Review has been established to ensure that the applicant's designs for
all improvements are in compliance with the Design Guidelines and to verify the
incorporation of recommendations made by the Review Board during the Preliminary
Design Review. Form B and two (2) sets of the documents listed in Section IV -B, Final
Design Review, should be submitted to the Review Board. The Review Board reserves
the right to request additional information in order to review the proposed plans
Upon completion of this stage of the design review process, the design will be approved,
approved with conditions, or not approved and returned to the applicant with conditions.
If the design is approved the applicant may proceed with the construction of the proposed
improvement. If the design is approved with conditions, the applicant may proceed with
the construction of the proposed improvements provided the required modifications
requested by the Review Board are made to the design. The applicant must also submit
any additional information requested by the Review Board. If the applicant does not
agree to make the required modifications, the plans shall be considered rejected.
If the plans are rejected, the applicant shall re- design and re- submit the plans to the
Review Board for consideration for approval.
4. Stakeout Review
The Stakeout Review has been established to verify that the placement of the house and
ancillary structures is consistent with the approved design. The applicant or the
applicant's builder is required to stake out the position and elevation of the house and
ancillary structures. All trees over 6" caliper to be removed shall be tagged and all
corners of any buildings should be clearly shown.
The applicant or the applicant's builder should request an appointment for the Stakeout
Review (Form C) with the WestClay Staff Architect at least seven (7) days prior to the
review. It is highly recommended that the homebuyer for whom the house is being built
attend the Stakeout Review. The approved builder is required to comply with the tree
preservation plan and erosion control plan referred to in the Design Guidelines.
5. Landscape Design Review
The Landscape Design Review has been established to ensure the applicant's landscape
design is in compliance with the established landscape guidelines.
Form D and two (2) sets of the documents specified on that form, should be submitted to
the Review Board prior to the commencement of the installation of any landscape
improvements. The Review Board reserves the right to request additional information in
order to review the proposed plans.
7
6. Changes to Approved Designs
Any changes, prior to or during construction, to the plans that were submitted and
approved, must receive written approval from the Review Board prior to execution. In the
event a change to the approved drawings is desired by the applicant, the applicant must
submit Form E and drawings of the proposed change. If changes are made without prior
written approval from the Review board, the Review Board has the right to require the
applicant to remove, revise and replace the unauthorized change at the applicant's
expense.
7. Alterations to Existing Structures and Lot Improvements
If an alteration to an existing structure and/or lot improvements is minor (including but
limited to, fences, modifications/additions to landscaping, pools) the applicant shall
submit Form F Changes to Existing Structures, and information fully describing the
intended improvements to the Review Board. The Review Board reserves the right to
request additional information in order to review the proposed plans.
If any alteration to any existing structure and/or improvements is major (including but not
limited to porches or other alterations visible from a street or common area, new wings or
other additions), the applicant must follow the same design review process applicable in
the case of initial construction of a residence.
The Review Board's approval, in writing, of the proposed alterations and/or
improvements is required before work on the alterations and/or improvement may
commence.
8
I. Form A
SECTION XV -A
PRELIMLNARY DESIGN REVIEW REQUIREMENTS
2. References, Sources, Prototypes
Collection of drawings, photographs, clippings, etc. that are being used for design
inspiration.
3. Preliminary Site Plan:
Minimum Scale F' =30'
Showing:
North arrow;
lot lines including distances;
all build -to- lines, building lines, easements, and rights -of -way per the recorded
secondary plat;
all buildings, structures, porches, patios, driveways, walks;
building footprint and distances to property lines;
4. Proposed Floor Plans
Minimum Scale 114 "=l.' -O"
Showing:
all rooms;
all windows and exterior doors with swings shown;
overhangs of floors and roofs shown as dashed lines.
5. Proposed Elevations
Minimum Scale 1 /4 =1' Showing:
openings, doors and windows;
principal materials identified and rendered;
all finish floors dimensioned in relation to the finished exterior grade;
eave and roof ridge(s) dimensioned in relation to the finished exterior grade;
roof pitch(es).
6. Building Sections (taken through major living areas)
Minimum Scale 114 =l' -O" Showing:
rooms labeled;
finished floor elevations in relation to exterior finished grade;
ceiling heights;
eave and roof ridge(s) dimensioned in relation to the finished exterior grade;
roof pitch(es).
7. Typical Wall Sections
Minimum Scale 3/4 "=1. Showing:
floor and ceiling heights;
wall, floor and roof structure;
9
window head and sill heights;
ease dimensioned in relation to the finished exterior grade;
roof pitches);
material designations labeled and dimensioned.
1. Form B
SECTION IV -B
FINAL DESIGN REVIEW
2. Proposed Site Plan:
Minimum Scale 1 =30'
Showing:
North arrow;
accurate lot lines including bearings, distances, and curve data;
all build -to- lines, building lines, easements, planting areas, commons, and
rights -of -way per the recorded secondary plat;
all buildings, structures, porches, patios, driveways, walks, landscape areas,
pools, fences, etc;
building footprint with dimensions and distances to property lines;
roof overhangs shown as dashed lines;
limits of construction activity (no construction, traffic or storage of material will
be permitted beyond these limits);
existing elevations as depicted on the development plan of the Village of
WestClay Construction Plans;
proposed elevations showing elevations of the driveway, house corners, where
needed to ensure positive drainage away from structure, floor elevations,
temporary benchmarks, normal pool pond elevations, 100 year pond elevations,
minimum top of bank elevations, building pad elevations.
lot drainage patterns and flowlines.
all appropriate erosion control measures depicted as necessary to comply with
all ordinances governing site erosion and sediment control;
water, sanitary sewer, storm sewer, subsurface drain, electrical, cable television,
telephone, and natural gas service and/or lateral Locations;
location of all external equipment, including, but not limited to, electric meter,
air conditioning condenser, pool equipment, etc.;
fences with dimensions, heights and materials;
exterior light Locations;
all existing trees 6" or greater in caliper measured 4 to 5 feet above grade with
notation as to those proposed for removal;
location of waste and recycling bins;
location of construction dumpster;
location of construction bathroom facilities;
3. Proposed Floor Plans
Minimum Scale 1/4 =1' -0" Showing:
all rooms;
all windows and exterior doors with swings shown;
overhangs of floors and roofs shown as dashed lines.
11
4. Proposed Elevations
Minimum Scale 114 =1' -0" Showing:
openings, doors and windows;
principle materials identified and rendered;
all finish floors dimensioned in relation to the finished exterior grade;
eave and roof ridge(s) dimensioned in relation to the finished exterior grade;
roof pitch(es).
5. Building Sections (taken through major living areas)
Minimum Scale 114 =1' -0" Showing:
rooms labeled;
finished floor elevations in relation to exterior finished grade;
ceiling heights;
eave and roof ridge(s) dimensioned in relation to the finished exterior grade;
roof pitch(es).
6. Typical Wall Sections
Minimum Scale 314 =1' -0" Showing:
floor and ceiling heights;
wall, floor and roof structure;
window head and sill heights;
eave dimensioned in relation to the finished exterior grade;
roof pitch(es);
material designations labeled and dimensioned.
7. Typical Porch Sections
Minimum Scale 314 =1' -0"
Fully dimensioned and noted_
8. Exterior Details
Minimum Scale 1 112 =1' -0"
Fully dimensioned and noted showing:
eave and cornice details;
chimney details;
column details;
porch and railing details;
window -head, jamb and sill details;
door and door frame details;
exterior siding details (corner boards, foundation, jointing, brick bonds, etc.;
material designations labeled and dimensioned.
12
9. Fences and Garden Walls
Minimum Scale 314" =1' -0"
Fully dimensioned and. noted;
Materials, specifications and details provided.
10. Conceptual Landscape Plan
Minimum Scale 118 =1' Showing:
location, species and planting size of landscape materials.
11. Product and Material Samples (only one copy required)
Photographs or cut sheets from manufacturers' catalogs of proposed windows,
doors, exterior lighting fixtures, etc. Materials listing and color samples for all
exterior elements.
If any of the materials or colors differ from what is shown on the approved
exterior materials list, samples must be provided to the Review Board.
13
Lot
Street Address:
Owner Name:
Owner Address:
Agent:
Builder:
Architect:
Landscaper:
Other:
Design Review Process
4EO x0U
WESTCLAY ARCHITECTURAL REVIEW BOARD
FILE INFORMATION SHEET
FILE NUMBER
DATE FILE OPENED:
Orientation Meeting Date:
Preliminary Design Review Date: Result:
Final Design Review Date: Result:
Stakeout Review Date: Result:
Landscape Design Review Date: Result:
Design Changes to Approved Plans Date: Result:
Alterations to Existing Structures Date: Result:
Other Information
WESTCLAY ARCHITECTURAL REVIEW BOARD
PRELIMINARY DESIGN REVIEW APPLICATION
FORM A
Date: ARE File Number:
Street Address: Lot Number:
Q Please indicate who should receive comments from the Architectural Review Board
Owner:
Address:
Phone:
Builder:
Address:
Phone:
Designer
Address:
Phone: Fax:
Fax:
Fax:
Landscape Designer Landscaper
Address:
Phone: Fax:
Sales Agent:
Person Submitting Application: Owner Builder Architect/Designer Other
SUBMITTAL REQUIREMENTS
Please check that the following items are included with this application for design review. All drawings should be
legibly drawn to the scale indicated and properly noted. Refer to Section IV of The Village of WestClay Summary
of Architectural Review Process manual for the information required with each item or drawing. 2 COPIES OF
EACH OF THE FOLLOWING ARE REQUIRED:
References, Sources, Prototypes
Proposed Site Plan (Minimum Scale: 1 =30)
Proposed Floor Plans (Minimum Scale: 114 l' 0
Proposed Elevations (Minimum Scale: 114 1' -0
Building Sections (Minimum Scale: 1/4 1' -0
Typical Wall Section (Minimum Scale: 314 =17)
1 of 2
Date: ARB File Number:
Street Address: Lot Number:
A. Required Changes:
B. Suggested Refinements:
C. General Comments:
Action Taken:
WESTCLAY ARCHITECTURAL REVIEW BOARD
PRELIMINARY DESIGN REVIEW
Forwarded for final review
Forwarded for final review as noted
Revise as noted and resubmit
ARB initials: Owner /Owner Representative initials:
Date: Date:
Date:
Street Address:
WESTCLAY ARCHITECTURAL REVIEW BOARD
FINAL DESIGN REVIEW APPLICATION
FORM B
0 Please indicate who should receive comments from the Architectural Review Board
Owner:
Address:
Phone: Fax:
Builder:
Address:
Phone: Fax:
Designer:
Address:
ARB File Number
Lot Number:
Phone: Fax:
Landscape Designer: Landscaper:
Address:
Phone: Fax:
Sales Agent:
Person Submitting Application: Owner Builder ArchitectiDesiger Other
Note:
The ARB will not review any
submittals that are
incomplete. Please check that
all items are included.
SUBMITTAL REQUIREMENTS
Please check that the following items are included with this application for design review. All drawings should be legibly drawn
to the scale indicated and properly noted. Refer to Section IV of The Village of WestClay Summary of Architectural Review
Process manual for the information required with each item or drawing. 2 COPES OF EACH OF THE FOLLOWING
ARE REQUIRED:
Proposed Site Plan (Minimum Scale: 1' =30')
Proposed Floor Plans (Minimum Scale: 114 I' -0")
Proposed Elevations (Minimum Scale: Z14 1' -0")
Building Sections (Minimum Scale: 114 1' -0
Typical Wall Sections (Minimum Scale: 314 1' -0
Typical Porch Sections (Minimum Scale: 314 1' -0
Exterior Details: (Minimum Scale 1 112 1' -0
Fences and Garden Walls Elevations and Details (Minimum Scale 314 =1'0
Conceptual Landscape Plan (Minimum Scale 118 =I
Products and Materials List (see below)
PRODUCT AND MATERIAL SAMPLES
Identify all materials and colors for the elements listed below; SAMPLES MIST BE PROVIDED.
Balcony/Porch/Loggia Ceilings
Balcony/Porch/Loggia Floorings
Brick
Chimney/Foundation
Door -Entry
Door -Other
Gutters
Lighting
Roofing
Shutters
Siding
Stucco
Trim Exterior
Windows
Exterior EIement
Color/Finish Manufacturer/Description
2 of 3
Date:
Street Address:
A. Required Changes:
B. Suggested Refinements:
C. General Comments:
WESTCLAY ARCHITECTURAL REVIEW BOARD
FINAL DESIGN REVIEW
Action Taken: Approved
0 Approved as noted
Revise as noted and resubmit
Not Approved
ARB File Number:
Lot Number:
ARB initials: Owner /Owner Representative initials:
Date: Date:
3 of 3
Date: ARB File Number:
Street Address: Lot Number:
Estimated Date of Construction Start: i
Estimated Date of Landscape Installation: Euflding Permit
Estimated Date of Construction Completion:
0 Please indicate who should receive comments from the Architectural Review Board
Owner:
Address:
Phone: Fax:
Builder:
Address:
Phone: Fax:
Person Submitting Application: Owner Builder Architect/Designer Other
Requested date(s) for Stakeout Review:
NOTE: Inspections are Monday mornings. Form needs to be received by 3PM on the previous Wednesday
The owner will attend the Stakeout Review: Yes No
Confirmation of Stake -out Review
WESTCLAY
WESTCLAY ARCHITECTURAL REVIEW BOARD
REQUEST FOR STAKEOUT REVIEW
FORM C
Date of Stake -out Inspection: Approx. Time of Inspection:
Stake -out is Approved
Stake -out is Approved with the following comments:
Stake -out is Not Approved please call Kevin Krulik at Brenwick, 574 -3400
Inspected By: Date:
1 of 1
Date:
Street Address:
Estimated Date of Construction Completion:
Estimated Date of Landscape Completion:
WESTCLAY ARCHITECTURAL REVIEW BOARD
LANDSCAPE DESIGN REVIEW APPLICATION
FORM D
Q Please indicate who should receive comments from the Architectural Review Board
Owner:
Address:
Phone: Fax:
Builder:
Address:
Phone: Fax:
Landscape Designer: Landscaper:
Address:
Phone: Fax:
Sales Agent:
Person Submitting Application: Owner Builder Architect/Designer Other
SUBMITTAL REQUIREMENTS
Please check that the following items are included with this application for design review. All drawings should be
legibly drawn to the scale indicated and properly noted. 2 COPIES OF EACH OF THE FOLLOWING
ARE REQUIRED:
Landscape Plan (Minimum Scale: 118 =1'0
Showing:
[ocation, species, spacing and planting SIZE AND QUANTITIES of landscape materials
driveways, walks, landscape areas, hardscape areas
fences and gates with dimensions, heights, materials painted or stained
location and coverage of irrigation system
pool and pool enclosures
HVAC equipment, propane tank, trash and recyclable containers
existing trees
1 of 2
ARB File Number:
Lot Number:
A. Required Changes:
Date: ARl3 File Number:
Street Address: Lot Number:
13. Suggested Refinements:
C. General Comments:
WESTCLAY ARCHITECTURAL REVIEW BOARD
LANDSCAPE DESIGN REVIEW
Action Taken: Approved
Approved as noted
Revise as noted and resubmit
Not Approved
ARB initials: Owner /Owner Representative initials:
Date: Date:
2 of 2
_(<1
WESTCLAY
WESTCLAY ARCHITECTURAL REVIEW BOARD
CHANGES TO APPROVED DESIGN
FORM E
Date: ARB File Number:
Street Address: Lot Number:
IT PIease indicate who should receive comments from the Architectural Review Board
Owner:
Address:
Phone: Fax:
Builder:
Address:
Phone: Fax:
Designer:
Address:
Phone: Fax:
Person Submitting Application: Owner Builder Architect/Designer Other
Reasons for Design Changes to Approved Design
(attach appropriate drawings or other information to fully communicate intended Design Change).
1 of 2
Date:
Street Address:
A. Required Changes:
B. Suggested Refinements:
C. General Comments:
Action Taken:
WESTCLAY ARCHITECTURAL REVIEW BOARD
CHANGES TO APPROVED DESIGN
Approved
Approved as noted
Revise as noted and resubmit
Not Approved
ARB File Number:
Lot Number:
ARB initials: Owner /Owner Representative initials:
Date: Date:
Date:
Street Address:
Q Please indicate who is to be receive comments from the Architectural Review Board
Owner:
Address:
Phone: Fax:
Builder:
WESTCLAY ARCHITECTURAL REVIEW BOARD
CHANGES TO EXISTING STRUCTURES
FORM F
Address:
Phone: Fax:
Designer:
Address:
Phone: Fax:
1 of 2
ARB File Number:
Lot Number:
Person Submitting Application: Owner Builder Architect/Designer Other
Reasons for Design Changes to Approved Design
(attach appropriate drawings or other information to fully communicate intended Design Change).
A. Required Changes:
B. Suggested Refinements:
C. General Comments:
Action Taken:
WESTCLAY ARCHITECTURAL REVIEW BOARD
CHANGES TO EXISTING STRUCTURES
Date: ARB File Number:
Street Address: Lot Number:
Approved
Approved as noted
Revise as noted and resubmit
Not Approved
ARB initials: Owner /Owner Representative initials:
Date: Date:
2 of 2
Appendix C
The Village of WestClay
MINIMUM LANDSCAPING REQUIREMENTS
NOTE: LANDSCAPE BUDGET IS FOR THE PURCHASE OF PLANT
MATERIAL ONLY (DOES NOT INCLUDE INSTALLATION, GRASS,
STREET TREES, OR WATERING SYSTEMS).
Secondary Area:
150' Wide Lots $6,000
120' Wide Lots $6,000
100' Wide Lots $4,000
90' Wide Lots $4,000
80' Wide Lots $4,000
Primary Area:
Landscape plans will be evaluated on an individual basis as to how well they enhance the site and
complement the design of the residence.