HomeMy WebLinkAbout210227 07/02/2012 CITY OF CARMEL, INDIANA VENDOR: 065950 Page 1 of 1
ONE CIVIC SQUARE DIANA CORDRAY
CARMEL, INDIANA 46032 11843 STONEY BAY CIRCLE CHECK AMOUNT: $655.71
CARMEL IN 46033 -9501 CHECK NUMBER: 210227
CHECK DATE: 712/2012
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
101 5023990 447.14 SBA SCHOOL
1701 4343004 208.57 ILMCT SCHOOL
OF CA
3 CITY OF CARREL Expense Deport (required for all travel expenses)
EXHIBIT A
EMPLOYEE NAME: t.+ rrlr�f DEPARTURE DATE: _f TIME: AM PM
DEPARTMENT: T RETURN DATE:, �1 TIME: D AM M)
REASON FOR TRAVEL: DESTINATION CITY:
EXPENSES ARE FOR (check all that apply): TRAVEL ADVANCE TRAVEL REIMBURSEMENT TRAVEL PER DIEM
Date Transportation Gas /Tolls/ Lodging Meals
Tips Luggage parkin Misc. Total
Taxi Ti s Lu a e g g Breakfast Lunch Dinner Snacks Per Diem
�e g r6
17, I o�
Total zn x:
DIRECTOR'S STATEM7: I hereby affirm that all expenses listed conform to the City's travel policy and are within my department's appropriated budget.
1
Director Signature: Date:
City of Carmel Form ER06 Revision Date 3/18/2009 Pagel
Y®
For the first time in ILMCT history, Annual Conference
�IN US IN DOWNTOWN IND
'JOIN
an Y I N D I A N A P O L I S 2 0 1 7
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Board of Accounts School will be held in downtown
Irfdianapolis at tKe Hyatt Regency (One South Capitol Avenue,
Indianapolis,rlN 46204). ILMCT President Kay Brown will convene
the annual'business sessions and bring you the latest ILMCT f
information. You will hear presentations from the State Board
of Accounts, the Department of Local Government Finance and t x
other agenc o r estate age c es. In addition, the State Board of Accounts will
resent information on newly enacted 2012 laws affecting ities
and towns. There is also an educational session to obta 9 IAMC 76TH ANNUAL CONFERENCE
CMC or MMC and CPFA certification credits. STATE BOARD OF ACCOUNTS SCHOOL
r
Two downtown landmarks, Monument Circle and Indiana War Treasuring the Past I Tr the Future
Memorial Plaza, are among America's great urban spaces. The
Circle centers the city and furnishes its "Circle City" calling card. Reception will be held at the Indianapolis Artsgarden. This seven
The Circle City has it all. Visit the Canal Walk... cutting through story-tall glass enclosed structure offers a spectacular view of the
the heart of downtown, this 1.5 -mile stretch of the Central Canal city. Built in 1995, the Artsgarden stands 17 feet above the inter
offers sweeping views of downtown on a designated path. section of Washington and Illinois streets. Indianapolis comes
Connected by skywalk to the Hyatt Regency, the Welcome alive after dark with hundreds of places for good times.
TRANSFORMIN" THE FUT u%E
M 10 1 1 0141 L) k. 'N!
111 '011111 a
TI-Inyultil-I E
M
DAY
Monday, y6u will have the opportunity to earn credit towards your continuing education and certifications by attending these
classes.
CHOOSE FROM ONE OF TWO CLASSES FROM 9 A.M. TO NOON
For newer Clerk- Treasurers For veteran Clerks, Clerk Treasurers Deputies
Building Budgets (IIMC Category 1) Excelling as Manager or Supervisor (IIMC Category II)
3 hours 3 hours
This session will provide an overview of the bud- We will take a look at the role of the supervisor as a coach and how to
get process and the related statutory deadlines. Par- create a climate of success for those you lead. Participants will learn how to
ticipants will be introduced to basic budget terminol- build trust and rapport by identifying behaviors that help foster a support-
ogy and the steps necessary to complete a budget. ive work environment, even using challenges that arise in the workplace as
The class will also include a demonstration on how to opportunities to develop employees' strengths. You will learn how to build
complete the prescribed budget documents. collaborative relationships among team members to excel as a leader.
COMBINED SESSION FOR EVERYONE: 1:00 4:00 P.M.
Handling Negative Attitudes in the Workplace (IIMC Category II)
3 hours
Negative people. They're like human black holes which suddenly come out of nowhere and can just suck the life out of you. You try
to stay positive and remain strong, but their negativity ends up just completely draining you; you feel exhausted, and you may start to
feel depressed, too. This session will focus on how you can deal with these negative attitudes, both internally and externally. You may
not be able to change them, but you can certainly learn how to keep your focus positive and healthy.
TUIESDAY W E D INIE S D AY
State Board of Accounts School
State Board of Accounts School is a "called meeting In- meeting may not be denied by the body responsible for the ap-
diana law (IC 5- 11 -14 -1) allows for city and town officials who proval of the claim if the claim complies with IC 5- 11- 10 -1.6 and IC
attend called meetings to pay for registration or be reimbursed 5- 11 -14 -1.
for travel expenses from the General Fund from any money not For officials who are unable to attend the full conference, State
otherwise appropriated. Further, the law specifies that a claim for Board of Accounts School is an opportunity to focus on education
registration and travel expenses incurred while attending a called by attending events on Tuesday and Wednesday or Wednesday.
REGISTER
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SCHEDULE OF EVENTS
4:00 p.m. 6:00 p.m. Conference Registration 7:00 a.m. 8:45 a.m. Conference Registration
4.00 p.m. 8:00 p.m. Executive Committee Events 7:30 a.m. 4:00 p.m. Exhibit Hall
I
s� 7:30 a.m. 8:45 a.m. Continental Breakfast
in Exhibit Hall
7:00 a.m. 5:00 p.m. Conference Registration f
9:00 a.m. 11:30 a.m. State Board of
8:00 a.m. 9:00 a.m. Institute /Academy Accounts School
Class Registration i
J r 10.15 a.m. 10:45 a.m. Break in Exhibit Hall
9:00 a.m. 4:00 o.m. Institute /Academy Class
111.30 a.m. 12 45 p.m. Lunch with Exhibitors
Noon 1 s Lunch..... I
f�1:00 p.m. 3.00 p.m State Board of
6:00 p.m. 8:00 p.m. Welcome Reception at the I Accounts School
Indianapolis Artsgarden
3:00 p.m. 3:45 p.m Break in Exhibit Hall Prizes
6:00 p.m. Midnight Pres Reception
I
7:00 a.m. 5:00 p.m. Conference Registration Banquet
7.30 a.m. 8:45 a.m. State Board of Accounts�+>
School Continental Breakfast
8:30 a.m. 10:00 a.m Closing Business Session j
9:00 a.m. 12:00 p.m. State Board of Accounts
Breakfast Buffet I
School 1....
L Noon 1:15 p. m. Lunch
.m. 3:00 p.m. Opening Business Session
mWTEL RE5
Reservation Deadline: Monday, Aloe 4 �I
The Hyatt Regency (One South Capitol Avenue, Indianapolis, IN 46204) is
the host hotel. Entirely renovated for the 2012 Super Bowl, each guestroomi�
features a sophisticated decor with comfortable seating and one king or two lI d�h;i �)I' "d4
double grand beds. Stay productive and connected at an oversized work I+
desk with Wi -Fi and high -speed Internet access,. data port and two phones
with voicemail. Additional amenities include an in -room refrigerator and cof-
fee maker. Except for the Welcome Reception, all conference events are held
gu i.
at the Hyatt Regency.
Co rente attendees should contact the hotel directly, by June 4, for' y
r rvations at 888 421 -1442. Re nest the ILMCT block to receive the s ecial
q p
c ference.rate. Check in t pae. -is 3:00�p m. and check out time is 12:00 p.m. �Ii�tt e
Parking is ava1l'ab"le to the garage located beneath the Hyatt Regency. Self-
parking fees are $24.00 per 24 hours and valet parking is $30.00 per 24 hours
for standard sized vehicle.
Room Rates:
Single or double occupancy $129.00 tt� m+" II•I i
Triple or quadruple occupancy $149.00
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REGISTRATION FORM I N D 1 N P -i L I S C 1!
PRE REGISTRATION DEADLINE: MONDAY, JUNE 4
Indiana League of Municipal Clerks and Treasurers 76th Annual Conference and State f yt
Board of Accounts School
Hyatt Regency I Indianapolis 7(T H ANNUAL CONFERENCE o
June 24 28, 2012 Sit AT BC)ARI ,r Aa NrS SCH�o�
V On/
Your Information Registration Fees Before After Enter
June June Amount
Name Full Registration ILMCT Members $400 $450
Please check applicable designations: Includes entry and meals to all confer-
IAMC (Indiana Accredited Municipal Clerk) ence events Monday through Thursday,
MMC (Master Municipal Clerk) including Institute /Academy class, Wel-
CMC (Certified Municipal Clerk) come Reception, State Board of Accounts
CPFA (Certified Public Finance Administrator) School, Opening Business Session, Ex-
hibit Hall, President's Reception, Annual
Preferred Name for Badge Banquet, and Closing Business Session.
Municipality /Company Full Registration Nonmembers of ILMCT $500 $550
Includes same as above.
Title
Address State Board of Accounts School Only $355 $405
(Tuesday and Wednesday)
City/Town Includes entry and meals to Welcome Re-
ception (Monday evening), State Board of
State Accounts School, Opening Business Ses-
sion, Exhibit Hall, President's Reception,
Zip Annual Banquet, and Closing Business
Phone Session (Thursday morning).
Email State Board of Accounts School Only $210 $260
(Wednesday)
If applicable, please check one: Includes entry and meals to State
Guest Board of Accounts School, Exhibit Hall,
❑First Time Attendee President's Reception, Annual Banquet,
Past President and Closing Business Session (Thursday
morning).
Name of Spouse /Guest (if attending)
Special Needs and Dietary Restrictions President's Reception /Annual Banquet Only $75 $90
(Wednesday evening)
Guest $250 $300
The guest registration fee must accom-
pany a full registration and is restricted to
those who are not municipal officials and
who have no professional interest at the
Conference Events conference. The fee includes admission
to all conference events and meals.
Please check the events you plan to attend. This is for planning purposes
only. No e f ees apply.
Monday Lunch (Institute /Academy Class) Total Amount Due:
Monday Welcome Reception
Tuesday Continental Breakfast (State Board of Accounts School) Mail completed registration form with check
Tuesday Lunch (State Board of Accounts School) made payable to ILMCT
ILMCT 200 S. Meridian St., Ste. 340/ Indianapolis, IN 46225
Wednesday Continental Breakfast (Exhibit Hall)
Wednesday Lunch (State Board of Accounts School and Exhibit Hall) Cancellation Policy
Written cancellations received on or before Wednesday, June 13 will be re-
Wednesday President's Reception and Banquet funded less a $50 administrative fee. Cancellations should be faxed to (317)
Thursday Breakfast Buffet (Closing Business Session) 237 -6206, or sent to ladcock @citiesandtowns.org. No refunds after June 13.
ILMCT is not responsible for hotel reservations or cancellations.
Conference Attire
Except for the Annual Banquet, business casual attire is suggested for conference events. For the Annual Banquet, business dressy or cocktail attire is sug-
gested. Event room temperature may vary beyond ILMCT control; please wear layers of clothing for your comfort.
Special Needs
ILMCT will make all conference events accessible to you. If you require special arrangements, or a special diet, please notify ILMCT on your registration form.
ILMCT may not be able to accommodate such requests the day of the event.
L
The Westin Indianapolis
50 South Capitol Avenue
Indianapolis, IN 46204
United States
Tel: 3172628100 Fax: 3172313928
Diana Cordray Page Number 1 Invoice Nbr: 144528
Setcccr Guest Number: 913058 Arrive Date: 25- JUN -12 11:46
11843 Stoney Bay Cir Folio ID A Depart Date: 28- JUN -12
Carmel, IN 46033 -9501 No. Of Guest: 1
Room Number 1428
Email: Room Rate 121.00
Club Account: SPG A549316366
Information Invoice
Westin Indianapolis 27- JUN -12 20:20 ANTHRIC2
Date Time Reference Description Amount
25- JUN -12 03:03 RT1428 Room Chrg Government 121.00
25- JUN -12 03:03 RT1428 Sales Tax 8.47
25- JUN -12 03:03 RT1428 County Innkeeper's Tax 12.10 c yZ� A
26- JUN -12 03:20 RT1428 Room Chrg Government 121.00
26- JUN -12 03:20 RT1428 Sales Tax 8.47
26- JUN -12 03:20 RT1428 County Innkeeper's Tax 12.10
27- JUN -12 20:20 RT1428 Room Chrg Government 121.00
27- JUN -12 20:20 RT1428 Sales Tax 8.47
27- JUN -12 20:20 RT1428 County Innkeeper's Tax 12.10
27- JUN -12 20:20 424.71
Balance 0.00
For your convenience, we have prepared this zero balance folio Please be
advised that any charges not reflected on this folio will be charged to the
credit card on file with the hotel. While this folio reflects a zero
balance, some charges may not be applied until "after your departure and will
be ultimately responsible for paying all of your folio charges in full.
Continued on the next page
Prescribed by State Board of Accounts ACCOUNTS PAYABLE VOUCHER City Form No. 201 (Rev. 1995)
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
rf
L- 1. 7
C..)
Total
I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6.
20
Clerk- Treasurer
VOUCHER NO. WARRANT NO.
ALLOWED 20
IN M F
SU O
ON ACCOUNT OF APPROPRIATION FOR
t7 6ea cu'a
Board Members
PO# or INVOICE NO. ACCT #/TITLE AMOUNT
DEPT. I hereby certify that the attached invoice(s), or
i hl L4 IL4 bill(s) is (are) true and correct and that the
0A materials or services itemized thereon for
which charge is made were ordered and
received except
20
A.
Si nature
Cost distribution ledger classification if Title
claim paid motor vehicle highway fund