HomeMy WebLinkAboutBPW 080212 for webpageBoard of Public Works and Safety Special Meeting
AGENDA
Wednesday, August 2, 2012 -10:30 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED To ORDER
1.. MINUTES
a. Minutes from the July 18, 2012 Regular Meeting
2. BID/QUOTES OPENINGS AND AWARDS
a. Quote Award for 96th and Towne Water Main; TPI Construction; ($96,250.00);
This was the lowest and most responsive quote received; John DuffY, Director ofthe
Department ofUtilities
3. PERFORMANCE RELEASES
a. Resolution No. BPW-08-01-12-01; One One Six Apartments; Water Line
Installation; John DuffY, Director ofthe Department ofUtilities
b. Resolution No. BPW-08-01-12-02; College Park Church Parking Expansion;
Erosion/Sediment Control; Michelle Garcia, Weihe Construction
4. CONTRACTS
a. Request for Purchase of Goods and Services; Change Order #6; Central
Engineering; (decrease $17,853.27); 106th Drainage Project; Mike McBride, City
Engineer
b. Report of Contract Final Inspection and Recommendation for Acceptance; 106th
Street Drainage Project; Mike McBride, City Engineer
c. Request for Purchase of Goods and Services; Change Order #1; Morphey
Construction; (decrease $7,472.50); Intersection Street Lighting; Mike McBride,
City Engineer
d. Report of Contract Final Inspection and Recommendation for Acceptance;
Intersection Street Lighting and Signage Improvements; Mike McBride, City
Engineer
e. Request for Purchase of Goods and Services; Change Order #7; Schutt-Lookabill;
(increase $3,231.21); Monon Bridge over Carmel Drive; Mike McBride, City
Engineer
f. Request for Purchase of Goods and Services; Letter of Engagement; Roberts Legal
Group; Doug Haney, City Attorney
g. Request for Purchase of Goods and Services; Additional Services #1; Clark Dietz;
($67,800.00); Retail Parkway Extension; Mike McBride, City Engineer
h. Request for Memorandum of Understanding; City of Carmel and F.B.I.; Use of
Weapons Range; Chief Tim Green, Carmel Police Department
1. Request for Purchase of Goods and Services; Additional Services #10; American
Structurepoint; ($77,820.00); Traffic Analysis Phase I & II/106tb and 116tb at US
31; Mike McBride, City Engineer
5. USE OF CITY FACILITIES/STREET
a. Request to Use City Streets; Grand Opening; Saturday, August 4, 2012; 10:00 a.m.
to 3:00 p.m.; Midwest School ofVoice
b. Request to Use Gazebo; Concert; Thursday, August 9,2012; 5:00 p.m. to 9:00
p.m.; The Dickens
c. Request to Use City Streets; Block Party -Art and Design; Various Dates; 9:00
a.m. to Midnight; Detours an American Grille
d. Request to Use City Streets; Homecoming Parade; Friday, September 21,2012; 1:50
p.m. to 2:30 p.m.; Amy Skeens-Benton, Carmel High School
e. Request to Use City Streets; 5K Walk/Run; Saturday, October 13,2012; 6:30 a.m.
to 11 :30 a.m.; Creekside Middle School
6. OTHER
a. TABLED: Request for Dedication of Streets; Traditions on the Monon; Robert
Potokar, HOA Traditions on the Monon
b. Continued: Appeal hearing Dr. Thomas and Mrs. JoAnn Trancik -14300
Oakbrook Court
c. Request for Mutual Reservation of Rights -Partial Payment Request; Eagle
Valley; ($89,047.89); Mike McBride, City Engineer
d. List of Events Scheduled for the Carmel Lion's Club; Per Lease Agreement; Rick
Dossey, Secretary, Carmel Lions Club
e. Request for Secondary Plat Approval; West Carmel Commons; Roger Ward, Roger
Ward Engineering
f. Request for Lane Restriction; Open Pavement Cut; Edgewood Subdivision -Tara
Court; Installation of Sanitary Sewer; Ryan Hartman, Clay Township Regional
Waste
g. Request for Variance; 4" Private Drainage Tile in Easement; 12443 Pebblepointe
Pass; John/Mary Dawn Krege
7. ADJOURNMENT
Johnson, Sandy M
From: Duffy, John M
Sent: Wednesday, July 25,20122:56 PM
To: Johnson, Sandy M
Subject: 96th and Town
Sandy,
For the August 1st BPW meeting we wish to award the 96th and Town Road water main work to TPI Construction in the'
amount of $96,250. This was the project that we took quotes for about one month ago.
Thanks Sandy.
John Duffy
Director
City of Carmel Utilities
760 Third Ave. SW
Carmel, IN 46032
317-571-2451
=;:rlJrmel Utilities
1
CITY OF CARMEL
WATER..WASTEWATER UTILITIES 760 3RD AVENUE S.W., STE. 110 • CARMEL, INDIANA 46032
(317) 571-2443 • FAX (317) 571-2265
To: Sandy Johnson, Clerk-Treasurer's Office
From: John DuffyI~
cc:
Date: 7/24/12
Re: Board of Public and Safety Agenda
Please add the following items to the Board of Public Works and Safety Agenda for the August 1,2012
meeting.
PERFORMANCE RELEASE APPROVAL REQUEST
One One Six Apartments
Water line Installation Letter of Credit No. S321666 $17,511.03
If you have any questions, please feel free to contact me.
To: Board of Public Works Date: July 23, 2012
and Safety
City of Carmel, Indiana
Principal: One One Six Apartments
JC Hart Co
From: John Duffy, Carmel Utilities
Resolution No. 08 01-12-01
Surety: Keybank National Association
Board Members:
Carmel Utilities have conducted final inspection of One One Six at College
Apartments (116 th Centre Apartments) water line Project for the following
improvements:
ITEM Bond Number ~O~T
Installation of Water Letter of Credit S321666 $ 17,511.03
The above improvements have been completed and are acceptable to the City
of Carmel. I recommend acceptance of said improvements, subject to the
following conditions:
1. Maintenance Guarantees in the amount of 10% of the Performance amount,
for waterline and sanitary sewer improvements (minimum $100.00), be
filed with Carmel Utilit ,said Guarantees to run for a period of
(3) years.
Approved:
, Utility Director
Be it resolved by the Board of Public Works and Safety, City of Carmel,
Indiana on this 1st day of August 20 12 , that the Performance__~L-______________
bonds for One One Six College Apartments LLC Waterline
Project as listed above are hereby released and said improvements accepted by
the City of Carmel, Indiana, subject to the listed conditions above. The
effective date of the Maintenance bonds shall be the same date as this
resolution.
CITY OF CARMEL, INDIANA
BY ITS BOARD OF PUBLIC WORKS
AND SAFETY
James Brainard, Presiding Officer
Date:
Mary Ann Burke, Member
Date:
Lori Watson, Member
Date:
ATTEST:
Diana L. Cordray, IAMC Clerk-Treasurer
--------
STATE OF INDIANA
SS:
COUNTY OF
Before me, a Notary Public in and for said County and State, personally appeared James Brainard, Mary Ann
Burke, and Lori Watson, by me known to be the Members of the City of Carmel Board of Public Works and Safety, and
Diana L. Cordray, Clerk-Treasure of the City of Carmel, who acknowledged the execution of the foregoing
"Agreement" on behalf of the City of Carmel, Indiana.
Witness my hand and Notarial Seal s day of
2012.
NOTARY PUBLIC
My Commission Expires: Printed Name
My County of Residence:
Date:
I
To: Board of Public Works
and Safety
City of Carmel, Indiana
Date: August 1,2012
Resolution No: BPW-08-01-12-02
Principal: WEIHE CONSTRUCTION, INC.
From: City Engineer
Surety: WESTERN SURETY COMPANY
Board Members:
have conducted final inspection of COLLEGE PARK CHURCH PARKING EXPANSION
Project, for the following improvements:
ITEM Bond Number AMOUNT
Erosion/Sediment Control 929532699 $45,905.00
The above improvements have been completed and are acceptable to the City
of Carmel. I recommend acceptance of said improvements, subject to the
following conditions:
1. Maintenance Guarantees in the amount of 10% of the Performance amount, for
erosion/sediment control (minimum $100.00), be filed with the city of Carmel,
said Guarantees to run for a period of (3) years. This maintenance guarantee
amount required will be for $4,591.00.
Approved: ~1#14J6
City Engineer
Be it resolved by the Board of Public Works and Safety, City of Carmel,
Indiana on this 1st day of August, 2012, that the Performance
Bonds for the COLLEGE PARK CHURCH PARKING EXPANSION Project as listed above are
hereby released and said improvements accepted by the City of Carmel, Indiana
subject to the listed conditions above.
Signed: __________________________________ (Presiding Officer)
(Member)
(Member)
Board of Public Works and Safety
CITY OF CARMEL
TO: City of Carmel CONTRACT CHANGE ORDER NO.: Final, #6
Engineering Dept. DATE: 7/18/2012
Orie Civic Square PROJECT NAME: 10'-06 106th St. Drainage
Carmel, IN 46032 CITY .REO. NO.:
CITY PO NO.: 27453
CITY PO DATE: 1Oi61201 0
1. You are directed to make the following changes in this Contract:
See Exhibit A attached
SCHEDULED ADJUSl'ME~N'
ITEM AMOUNT (+)OR(-)DAYS ~~
See Change Order Table (attached) ($17.853.27) IJCtfo.
II. The following referenced Docwnents further describe the changes outlined in Paragraph I,
and are to be considered a part ofthis Change Order: R.F.P.: N/AW.D.C. NO.: N/A
Other:. __________.,...--_..,..--,-_
The changes result in the following adjustment ofContract Price and Contract Time:
Contract Price prior to this ~~rmw$' . $845,022.83.
Contract Price will be~by 'this Change Order ($17.853.27)
New Contract Price including this Change Order $827,169.56
Contract Time prior to this Change Order 0 Days Completion Date
Net increased/decreased resulting from this Change Order O· Days
Current Contract Time including. this Change Order _._Days Completion Date
This Change Orderis for full and final settlement oiall direct, indirect, impact costs and time
extensions incurred at any time resulting from the performance ofthe changed work.
The Above Changes Are The Above Changes. Are Approved
Recommended Accepted
CROSSROAD ENGINEERS Central Engineering & Const. __________
ENGINEER CONTRACTOR
3417 Sherman Drive 3862 N Commercial.Pkwy
Address Address
Beech Grove, IN 461 07 Greenfield,. IN 46140
City/Statc/Zip City/State/Zip Mary Ann Burke; Member
By: C£A. -s:,\.tv.·~\JJ..u...LoriWatson, MemberBY~~Ph ~~J«)..1555 Phone: 317..894-1990 ATTEST: .
Dale: .=t llct\ zol z... Diana Cordray, Clerk-TreasureroMe----tjL1/1t>/2
Dale'.----------------
CITY OF CARMEL
10-06 106th Street Drainage Improvements
CHANGE ORDER TABLE
ITEM NO. DESCRIPTION
I Mobilizalion I Demobilization
2 Mainlenance ofTraffic
3 Clearin~ Righi ofWav
4
6
8
9
10
11
12
13
14
15
16
17
IS
19
20
21
22
23
24
25
26
27
2S
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
'45
'46
'47
'49
'50
Sanitary Lateral, Replace
Undistributed)
Guardrail, Remove and Replace
Linear Ditch Grading
Manhole, Type C
Manhole, TVpe J
Manhole, Tvpe K
Manhole, Tvpe M
12" RCP
15" RCP
IS" RCP
IS" HDPE
30" RCP
43" x 6S" Elliotical RCP
29" x 45" Elliptical RCP I
Reinforced Concrele Box -4' X 14' I
Reinforced Concrele Box -4' X 13'
Reinforced Concrele Box -4' X II'
Reinforced Concrele Box -4' X 10'
Reinforced Concrele Box -4' X 8'
Mechanically Core Siructure
Reinforced Concrete Headwall
Handrail
Flowable Fill
Rip Rap, Class 2
Geolexliles
HMA Surface, 9.5 mm
HMA Intennediate, 19.0 mm
PCCP, 12 IN.
PCCP for Driveways, 6 IN.
Compacted Agv. No. 53, Base
Concrete, Roll Curb
Concrete Sidewalk, 4 IN.
Nursery Sodding
Erosion Control Measures
Topsoil (Undistributed)
Topsoil (Undistributed)
Temporary Pumparound
Road Closure Sign Assembly
Delour Route Marker Assembly
Conslruction Sign, A
Barricade, III-B
Field Order #2
Hydro Excavatin~
Undercut
Mulched Seeding
Additional Mobilizalions
Sanitary Relocate/Repair Siruciure 12
Field Engineered Culvert depthirelay .
'51 costs
'52 Headwall #8 Gibraltar
'53 Millin~
'54 Seeding Mob-Demob
:T',oTAll\Q ,(¢t.lANGr:lC·RIlla
ORIGINAL
UNIT PRICE QUANTITY
$30680.00 1
$5,000.00 1
$38,000.00 1
$120.00 30
$2,900.00
$4.00 1248
$1,610.00
$5 SOO.OO
$3,800.00 2
$6,500.00
$49.00 95
$52.00 8
$67.00 5
$64.00 26
$9S.00 390
$210.00 95
$138.00 220
$S50.00 100
$S20.00 121
$645.00 71
$600.00 55
$460.00 104
$1,500.00
$60,000.00
$140.00 284
$69.00 781
$25.00 485
$1.25 314
$220.00 41
$600.00 3.5
$41.00 466
$28.00 43
$S6.00 20
$22.00 188
$18.00 43
$5.00 3,600
$5,541.00
$0.50 2,825
$20.00 570
$12160.00
$470.00 10
$250.00 16
$250.00
$25.00 248
$5 188.34
$15,176.19
$4,568.85
$1.84 3600
$3,366.37
$2,414.18
$1,826.53 1
$1,171.23 0
$19,355.00 0
S71S.00 1
ORIGINAL FINAL
AMOUNT QUANTITY
$30,680.00 1
$5,000.00 1.00
$38,000.00 1.00
$3,600.00
$2,900.00
$4,992.00
$1,610.00
$23,200.00
$7,600.00
$6,500.00
$4,655.00
$416.00
$335.00
$1,664.00
$38,220.00
$19,950.00
$30,360.00
$85,000.00
$99,220.00
$45,795.00
$33,000.00
$47,840.00
$3,000.00
$60,000.00
$39,760.00
$53,889.00
S12,125.00
$392.50
$9,020.00
$2,100.00
$19,106.00
$1,204.00
$1,120.00
$4,136.00
$774.00
$18,000.00
$5,541.00
$1,412.50
$11,400.00
$12,160.00
$4,700.00
$4,000.00
$1,250.00
$6,150.00
$5,188.34
$15,176.19
$4,568.85
$6,624.00
$6,732.74
$2,414.18
$1,826.53
SO.OO
$0.00
$715.00
115102il
8.00
0.50
573.00
1.00
4.00
2.00
1.00
94.00
31.00
5.00
6.00
389.00
78.00
211.80
100.00
121.00
71.00
55.00
104.00
4.00
1.00
245.75
434.00
434.10
559.01
122.43
5.97
452.83
28.26
37.99
279.30
120.70
0.00
1.00
0.00
170.00
1.00
8.00
16.00
16.00
316.00
1.00
1.00
1.00
4081.68
. 2.00
1.00
1.00
1.00
1.00
2.00
FINAL
AMOUNT OVERIUNDER
$30,680.00 $0.00
$5,000.00 $0.00
$38,000.00 $0.00
$960.00
$1,450.00
$2,292.00
$1,610.00
$23,200.00
$7,600.00
$6,500.00
$4,606.00
$1,612.00
S335.00
$384.00
$38,122.00
$16,380.00
$29,228.40
$85,000.00
$99,220.00
$45,795.00
$33,000.00
$47,840.00
$6,000.00
$60,000.00
$34,405.00
$29,946.00
$10,852.50
$698.76
$28,934.60
$3,582.00
$18,566.03
$791.28
$2,127.44
$6,144.60
$2,172.60
$0.00
$5,541.00
$0.00
$3,400.00
$12,160.00
$3,760.00
$4,000.00
$4,000.00
$7,900.00
$5,188.34
$15,176.19
$4,568.85
$7,510.29
$6,732.74
$2,414.18
$1,826.53
$1,171.23
$19,355.00
$1 430.00
523340.00
$1,450.00
$2."100.00
$0.00
$0.00
$0.00
$0.00
$48.00
$1,196.00
$0.00
$1.260.00
$98.00
$3.570.00
$1,131.60
$0.00
$0.00
$0.00
$0.00
$0.00
$3,000.00
$0.00
$5.:<55.00
$23.943.00
$1.272.50
$306.26
$17,914.60
$1,482.00
$530.97
$412.72
$1,007.44
$2,008.60
$1,398.60
$18.000.00
$0.00
$\.412.50
$0,000.00
$0.00
$940.00
$0.00
$2,750.00
$1,750.00
$0.00
$0.00
$0.00
$886.29
$0.00
$0.00
$0.00
$1,171.23
$19,355.00
$715.00
,11, 8~1R:7:
TOTAL ORIGINAL CONTRACT PLUS CHANGE ORDER ITEMS
ORIGINAL CONTRACT PRICE $801,777.00
CHANGE ORDER #1 $5,188.34
CHANGE ORDER #2 $15,176.19
CHANGE ORDER #3 $4,568.85
CHANGE ORDER #4 $7,339.00
CHANGE ORDER #5 $10,973.45
FINAL CHANGE ORDER #6 -$17,853.27
NEW CONTRACT AMOUNT INCLUDING APPROVED CHANGE ORDERS $827,169.56
• IndiCflI~5 additional ilem added to the contract.
CITY OF CARMEL
REPORT OF CONTRACT FINAL INSPECTION
AND RECOMMENDATION FOR ACCEPTANCE
Contract: 10-06. 10.06 Project: I061h Street Drainage1mprovements
# Date Construction Substantially Complete: May 15th, 2012
(The date all items were completed, except punch list and removal of traffic control devices.)
Intermediate Completion Date: NIA
Preliminary Inspection made by:
Lance Stahley, CrossRoad
Engineers, P.c.
Date: May 30.2012
# Date Punch List Items Completed: May 30.2012
Sod Maintenance Expired on: n/a
# Date Sod Repaired, if necessary: NIA
# Date Failed Material Replaced:n/a
Final Inspection made by:
Lance Stahley, CrossRoad Engineers
on May 30,2012 and all work was found to be
satisfactory from Station Entire project to Station
# Date Construction Signs and Temporary Traffic Control Devices Removed: May 15, 2012
Pavement Smoothness does comply with Specifications.
Pavement Markings (have not) been placed in accordance with the IMUTCD manual or as directed by the
District Traffic Engineer.
Carmel Street Department
has been tasked with this
responsibility.
Right-of-Way (is) clear of all encroachments.
Date of Last Work May 30, 2012
~~DACCEPTANCE
City ofCarmel, Hamilton County
Project Representative LOCAL PUBLIC AGENCY
C,k,sJ2iMJ IiP"/~ ~C. * By:
* By:
* By: ---------------_._
By: -2z.Z~
City of Carmel Engineer
City of Carmel Engineering Dept. Representative
----------------
CITY OF CARMEL
TO:. City of Carmel Engineering CONTRACT CHANGE ORDER NO.: #1. Final
One Civic Square DATE: 7/18/2012
Carmel, IN 46032 PROJECT NAME: 11·10, Intersection Street Lighting
Mr. Gary Duncan. P.E. CITY REO. NO.: 2201·50080,2200-2000.203·509
CITY PO NO.: 25838
CITY PO DATE: 1/18/2012
1. You are directed to make the following changes in this Contract:
See Change Order Table attached
SCHEDULED ADJUSTMENT
ITEM AMOUNT (+)OR(-)DAYS
See Change Order Table (attached) ($7,472.50)
II. The following referenced Documents further describe the changes outlined in Paragraph I,
and are to be considered a part of this Change Order: R.F.P.: N/A W.D.C. NO.:~
Other:
------------------------~
The changes result in the following adjustment ofContract Price and Contract Time:
Contract Price prior to this Change Order $148.496.00
Contract Price will be decreased by this Change Order ($7,472.50)
New Contract Price including this Change Order $141.023.50
Contract Time prior to this Change Order 60 Days 5/30/2012 Completion Date
Net increased resulting from this Change Order 0 Days
Current Contract Time including this Change Order 60 Days 5/30/2012 Completion Date
This Change Order is for full and final settlement of all direct, indirect, impact costs and time
extensions incurred at any time resulting from the performance of the changed work.
The Above Changes Are The Above Changes Are Approved
Recommended Accepted
CROSSROAD ENGINEERS Morphey Construction. Inc
ENGINEER CONTRACTOR
3417 Sherman Drive 1499 N. Sherman Drive
Address Address
Beech Grove, IN 46107 Indianapolis, IN 46201
City/State/Zip City/State/Zip Mary Ann Burke, Member
:~ By: ~ Lori Watson, Member
317-356-9250 ATTEST: .
7/11/14lz.... Date: 7/ f '1 JI 'J... Diana Cordray, Clerk·Treasurer Date: .. I I , I
Date:
Page 1oflWindows Live Hotmail Print Message
Emailing: EWA Trail Signs 8-27185
From: Coby Bain (coby@morpheyconstruction.com)
Sent: Tue 6/30/09 7:45 AM
To: ehkennedy@hotmail.com
Attachments:
EWA Trail Signs B-27185.pdf (197.6 KB)
Ted,
Attached is my price for the extra trail signs needed on this project per
Chris Miller. Please email me when price is approved so I can get signs
ordered. Abou~ 3 three to four week lead time for the signs. Let me know if
you need anything or have any questions.
Thanks,
Coby Baln
Morphey Construction
The message-is ready to be sent with the followi-ng file or link attachrnents:
EWA Trail Signs B-27185
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sending or receiving certain types of file attachments. Check your e-mail
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http://col06w.coll06.mail.live.comlmaillPrintShell.aspx?type=message&cpids=be176ee5-... 6/30/2009
I I..rlA...r....c
CITY OF CARMEL
l'II.I'TC.""CI'"'T,rnllJ STREET LIGHTING AND SIGNAGE IMPROVEMENTS Project
and ALTERNATE 810 PROJECT NO. 11-10
ORDER TABLE
TOTAL ORIGINAL CONTRACT PLUS CHANGE ORDER ITEMS
ORIGINAL CONTRACT PRICE $148,496.00
CHANGE ORDER,#1, Final -$7.472.50
NEW CONTRACT AMOUNT INCLUDING APPROVED CHANGE ORDERS $141.023.50
-------------------------------------
MORPHEY CONSTRUCTION, INC.
EXTRA WORK AGREEMENT DETAIL
PAGE 1 OF2
OkTE: 29-Jun"()9 .
CONTRACT: B-27185 Monon Pedeslrian Brid.oe
FORCE ACCOUNT/EXTRAWORK FOR: Replacement TraiiSignage, 3 ea. Per Convers-ations wI Gtlris
Miller.
LABOR 109.04(8) WEEK ENDING:
EMPLOYEE CRAFT HOURS RATE TOTAL
Rysn Davis la.borer a. 29.00 2;32.00
Tim Jones laborer B 29.85 23B.80
Leo Flores lab9rer 8 21.92 175.36
." J
I
TOTAL LABOR:
FICA:_--=-=7'c.:-7 % x LINE (1):
646.16 (1)
49.75 (2).
FRINGES
LABORERS
OPERATORS
CARPENTERS
TEAMSTERS
.24 HRS
HRS
HRS
HRS
HRS
x
x
x
x
x
10.41 =
"" ::
= =
249.84
TOTAL FRINGES: 249.84 (3)
WORKMENS COMPENSATION:
BODILY INJURY INSURAN'CE:
PROPERTY DAMAGE INS.:
STATE UNEMPLOYMENT: .
FEDERAL UNEMPLOYMENT:
4.2
6.5
6.5
4.2
0.08
% X UNE(1)
% x UNE (1)
% X LINE (1)
% X UNE(1)
% x LIME (1)
10,49 (4.)
16.24 (5)
16.24 (6)
1'0.49 m
2;00 (8)
TRAVEL ALLOWANCE OR SUBSISTENCE (NOTE #3): 0 (9)
TOTAL LINES 1;2,3,4,5.6,1,8, & 9 :------.-10~O~1~.22~(10)
. 20% xLINE (10): 200.24 (11)
GRANO TOTAL LABOR LINES (10) + (11): 1201.46 (12)
~TEFUALS f09.():4 ( c )
MATERIALS WEEK ENDING: SI;E AnACHEO DETAIL (ATIACH COPIES OF INVO~'C::-:E~S:-:-)--"=,.;.,;.;..;.;..;.;'-'-=;:;....;;..;;;..;.;...;;.;:;...------
TOTAL MATERIALS: 1·230.00 (18)
12% x LINE (18): 147.60 (19)
GRAND TOTAL MATERIALS LINE (18) + (19): 1377.60 (20)
.. t
CITY OF CARMEL
REPORT OF CONTRACT FINAL INSPECTION
AND RECOMMENDATION FOR ACCEPTANCE
INTERSECTION STREET LIGHTINGContract: #2201-50080, 2200-2000.203-509, P.O. Project:
AND SIGNAGE IMPROVEMENTS#25838 ll:lQ
# Date Construction Substantially Complete: May 301h, 2012
(The date all items were completed, except punch I ist and removal of traffic control devices.)
Intermediate Completion Date: N/A
Preliminary Inspection made by:
Lance Stahley, CrossRoad
Engineers, P.c.
Date: Mal' 30.2012
# Date Punch List Items Completed: Ma)! 30,2012
Sod Maintenance Expired on: n/a
# Date Sod Repaired, if necessary: N/A
# Date Failed Material Replaced:n/a
Final Inspection made by:
Lance Stahley, CrossRoad Engineers
on May30,2012 and all work was found to be
satisfactory from Station Entire project to Station
# Date Construction Signs and Temporary Traffic Control Devices Removed: May 30,2012
Pavement Smoothness NIA comply with Specifications.
Pavement Markings N/A been placed in accordance with the IMUTeD manual or as directed by the
District Traffic Engineer.
Right-of-Way (is) clear of all encroachments.
Date of Last Work May 30, 2012
RECOMMEND ACCEPTANCE
Ci~1' (~rCarmel, Hamiltoll COUIl~"
Project Representative LOCAL PUBLIC AGENCY
CrossRoad Engineers, P.c. * By:
* By:
* By:
By /It~
City of Carmel Engineer
City of Carmel Engineering Dept. Representative
Contract No:S';27185 Change Order No.: 007
IN DIANA..:DepartmentofTranspoJ:1:ation
'Construction Change',O,rder'and'Tlme1:xtension'Summary. ,.,.' P1~~
Contract Information
Dlstrlct:GREENFIEL:DDISTRICT
Chan,geOrder Information
Date Generated: 02/17/201.2
Contract NO.:'B·-:27185
AE:Goldner, Rob
Change Order No.: 007
Date Approved: 00/00/0000
Reason Code: CHANGED COND, Construction Related
Description: Monon Trail Signs
Original Contract Amount
Current Change Order Amount
Total Previous Approved Changes
Total ChangeTo ..Date
Modified Contract Amount
~nme :Extension 'Info'rmafion
:Date Initiated :0010010000
.Original ContractTime
Time.ElemenfDescription:
Current Time :Extension
Previousiime Approved
"Revised ContractTime
$ 3,246,858:18
:$ 3,231.21
:$100,644.04
$ 103,875.25
,$:3 ,350;733A3
Oate Completed 00/00/0000
~
)Letting Date:05/14/2008
" PElS:Miller, Christopher Status:Draft
:EWA; Y or Force Acct: N
'Percent: 0,100 %
Percent: 3:100%
Percent: 3.200 %
8S Completion Date OOIOOIOOODor S8 CalendarlWork Days 0
SP.Date 00100/0000 or 8P Days
(88 = Standard Specificatjon,~P::: SpecialProvision)
SS Days OSP Days .0 SP:Days Value~$ 0.00
:SS Days.by-AE::.....-..--:...DCE':-,__SCE:___DDCM:,-_
SS Days_____ 8P'Days Value '$ ______
'SS Completion Date 00/G01000Dor S8 CalendarJWorkDays 0
SS:Date 00/00/0000 or SPD~ys 0
Contract No:B ~27185 Change Order No,: 007
:fNDI~NA Department ofTransportation :Page:..2
Construction·.Chan.ge .Order .and Tlm.e .Extension :S.ummar.y .,.
:Review'and ·Approvallnformatlon
"Required Approval 'Authority
($ per Change Order)
(Day.s;per Contract)
Verbal Approval Required?
r Total Change-To-Date>"~%?. \,
Scope/Design Recommendation
Required?
Approval Authority Concurs with PM?
LPA Signatures:Required?
FHWA Signatures Required?
AE:I DCE: '* D.DCM: .*
(-LE $ 250K-) (-LE $750K-) (--LE $2 M--) (--GT $.2·M-)
( 50 SS days ) ( 100 SS days) ( 200 SSDays ) ( GT:200 SS days)
Y / N If Y, by_____Date Issued_...--___
Y / N IfY I Copy to Program Budget Manager_____-
Y /@llfY, Referred io'Project Manager(PM) _______
Date to PM . ' Date Returned_'____
Y / N 1f Y, ·Concurrence
If N,Resolutlon: Approved
Resolved by
cQ)/ N If Y, .Date to
.oate.____....:.
Disapproved _____
'Oate____
Returned ----:-___
y ~lfy,:DateioFHWA,--____.oate Returned,____
..., Field :Engineer Recommendation ('Required for SGE or DDCIVl Approval)
Field 'Englneer____--,-_____ 'Oate _____
Comments: ________________________
Contract No:B -:27185 INDIANA Date:02/171201.2
Change 'Order No:007 Department ofTransportation Page: '3
Contract: B -27185
Project: 0300059 -State:9929036
Change Order'Nbr: 007
Change OrderDescription: Monon Trail Signs
'Reason Code: CHANGED COND, Construction Related
CLNf':-":'--''''''''''''''l<P;;;';Ci''iN=-=''':j5';:O:L''f'Nl'''-'''''''''\';l~de Unlr=Unf?ir'e:p;":ri~:="""'''.. n''f't==-=""=.... --=c~O~Q~t'''''y.....:.=':llC,..o=m''''m'''e... ....-"1AF.:m=o::u:!n~t~c1'Eh::a=ng:::'~:""""""'==""""""""'=""
0106 0300059 0112802·04250 EACH 1,077.070 3.000 C Amount:$ 3,231.21
Item'Descriptlon: SIGN TRAIL INFORMATION
Supplemental Dasc:rlptlon1:
Supplemental Desc:rlp!lon2:
Total Valueior Change Order 007 '" $ 3,231.21
Whereas,·the'Standard Specifications for this contract provides for such work·to be periormed,the following change Is recommended.
General orSlandaro Change Order EXplanation
DUring'the INDDT FeR review It was discovered that 3 trail signs that were added to project were not paid for.'his change Order adds the
approptelte Trail Signage Item. During Construction ofthe Monon Trail It was determined that the exlsting.slgns were not In good enough shape
.to reinstellthem. New signs were ordered'at the request of the LPA. Please find the cost bneakdown associated with this work attached. .
ChangeOrdet.Explanation for Specific Line Item
~.UUi;~U"'*Ji"'U"oUt""i:"U.""""""U.""'U.'.UUU;'''olU:t'.A'''l••'It''''1k#....d ...u .... ' ......UlAU:UUAU......,........
It Is·the intent of the parties that this change order is full and complete compensatlon for the work describe above.
Notification and consent to this change order Is hereby acknowledged.
Contractor: 'Schutt -La 0 ~ctbc l\ ,CoJ lW\.G
Date: P..J,t'!oId.I'¥ 11 j !2..0 t'l,..
·,,-' ......, ................'*UUU.........iU"' ...U,."'U ...U:UU.U•• , ....."'U ...................UU ••••l; .....................,,* .......... "'u......'"
NOTE: Other requlned Steteand FHWA signatunes will be obtained electronically through the SlteManager system.
Contract No:B-:27185 INDIANA Date:02/17/2012
Change Order No:007 Department'ofTransportation Page: A
APPROVED FOR LOCAL PUBLIC AGENCY
?$Z?l~ t ny fulklJ.J~U
(SIGNATURE) (TITLE)
(SIGNATURE) (TITLE) (DATE)
SUBMIITED FOR CONSIDERATION
PE/S~~
.,.. UH...."..........." ..................,....,•• iliA' " .. IUA'*"'.... ,;,.u******'******...~**..*****A" •• *....Ii" • ..........,......., iiL' ..........."'*1r*#.
APPROVED FOR INDIANADEPARTMENT OFTRANSPORATION
Approval. Level Status
SCHU'lT-LOOKABlLL CO., INC.
CONTRACTORS
4050 WEST ROCKVILLE ROAD
INDfANAPOLlS, INDlANA 46222
(17) 484-1500
June 30, 2009
Mr. Chris Miller
Project Supervisor
United Consulting Engineers & Architects
1625 N. Post Road
Indianapolis, Indiana 46219
RE: INDOT Contract B-2718S-A, Pedestrian Bridge on Monon Trail over Carmel Drive,
City ofCarmel, Hamilton Co., Indiana.
Pursuant to your request, we are pleased to submit the following quote for extra work on
the referenced project.
Trail Signage Replacements--------------------------------$1,077 .07lEach
The above item of work was required by the City ofCannel to replace previously
existing signs: There are a total ofthree signs that will be installed. You will find
enclosed a complete cost breakdown ofthe above unit price for your review and
approval. The work will be performed by our subcontractor, Morphey Construction, Inc.
P1ease notify our office if you have any questions or ifyou need any further information.
SCHUTT-LOOKABILL CO., INC.
L:-eJ~4 .J
TED KENNEDY
1 e
'J.Io--
President
cc: File 2809
AN EQUAl. OPPORTUNITY EMPl.OYER
Date _&.i-1_3_Q.=:../_a_~__SCHIfIT-LOOKABILL CO., INC.
Page ___of.___CONTRACTORS
Project ----'e.'--~_2._1_r6_Z;-__M._I)_vt_I'!)_"_.l..,;.&t;;"-';...;;;(£~'t?-=-r;,_M_ltt_"'_1-,&'_'_'c_L...JZ:.2:?=.:::;,."____________
Item #._..:.....f1e.,.,~...:..I~~__=__=__.;:.......__Ti!._v-_t!i_.:r/:....:.(__C_l71:..:..':.,:..-t.:....-~=,-<..=-.___~_~_!l...-_________
-I. r;'01,..7......,;::._.
4050 Rockville Road Indianapolis, IN 46222 (317) 484-1500 Fax (317) 484·1561
EQUIPMENT 109.04 ( d ) PAGE 20F2
...
CONTRACTOR OWNED EQUIPMENT TOTAL BLUE BOOKRA ADJUSTED RATE EXTENSION
MODEL AND YEAR HOURS MONTHLY/176 AGE AND REGION
Ford F350 utility truck 8 15.00 120;00
line Truck 0 20.00 0.00
Air compressor 0 15.00 D.OO
TOTAL CGNTRACTOR OWNED EQUIPMENT:. 120.00 (2.1)
RENTED EQUIPMENT (ATTACH DAILY COPIES OF INVOICES): _-----:,.....".."..",..(22)
FUEL, LUBRICANTS. AND TRANSPORTATION COSTS: 200.00 (23)
TOTAL LINES (21) + (22) + (23) : 320;00 {24)
12%)( I..INE (24): 38.40 (25.)
GRAND TOTAL EQUIPMENT LINES (24) + (25): 356.40 (26\
SLlBCONTRACTS 109.04 ( f )
SUBCONTRACTS WEEK ENDING: --"__________________
DESCRIPTION AMOUNT
None I
TOTAL SUBCONTRACT WEEK ENDING: 0 (27)
TOTAL SUBCONTRACT TO DATE: 0 (26)
10%)( LINE (28) $3000.00 OR LESS: 0 (29)
7% x LINE (28) 0VEI't 3000.00: 0 (30)
GRAND TOTAL SUBCONTRACT LINES (28) + (29) + (30): 0 (31)
TOTAL LINES (12). (17). (20), (26). & (81): 2937.46 (32)
__%:..:...:;:O;.,.FBOND RATE BASED UPON L:1NE 32: NA (33)
10% x LINE (33) 0 (34)
TOTAL EXTRA WORK LINES (32) + (33) + (34): 2937.46 (35)
$979.15 ea
...,
CONTRACT #
ITEM #
EWA
MATERIAL
oeSCRIPTION
8-271.65
DeSCRIPTION
Trail Signage
Trail Signs
Concrete
QTY.
3.00
12ea
BID DATE
Q7Y, UIM
3ea
UNlTPRfCE
39B.OO
3.00
TOTAL
1194.00
36.00
Total 1230.00
..
. . ..
. EXPENSE
UNIT MA TERIAL=
LABOR
UNIT EXPENSE=
MEN x
..
DAYS = MAN/HOURS )( =
UNITLABOR=
.J
151 N. DELAWARE STREET, SUITE 1810
INDIANAPOLIS, IN 46204
317-759-5650' ROBERTSLEGALGROUPl.LC.COM
July 6, 2012
Via email: dhaney@carmel.in.gov
Douglas C. Haney
City Attorney
One Civic Square, Third Floor
Carmel, IN 46032
RE: Engagement Letter
City of Carmel
Dear Mr. Haney:
The purpose of this letter is to confirm that the City of Carmel and Roberts Legal Group, LLC
have agreed that Roberts Legal Group, LLC will provide legal services to the City on matters as
assigned by your office. The scope of work will be defined and determined on a case-by-case
basis for each assignment or request for legal services. In this regard, each assignment and
request for legal services will be evaluated to determine whether representation is appropriate in
accordance with the Indiana Rules of Professional Conduct. If a conflict exists or if Roberts
Legal Group, LLC is unable to provide the services requested in a specific matter, I will contact
you immediately to discuss the concerns an'd/or limitations.
My regular hourly rate is Two Hundred Seventy Five Dollars ($275.00) and my paralegal's
regular hourly rate is One Hundred Twenty Five Dollars ($125.00). However, as per our
agreement, I will provide legal services to the City of Carmel at a reduced rate of Two Hundred
Dollars ($200.00) per hour. Additionally, work performed by my paralegal will be invoiced at
the reduced rate of One Hundred Dollars ($100.00) per hour. The City will not be charged for
secretarial or clerical work. Roberts Legal Group, LLC will invoice the City of Carmel at these
rates unless a subsequent agreement is reached to change the rates. This hourly rate does not
include charges for such items as courier or messenger services, certified mailing fees, process
service fees, or costs of having a third party produce photocopies. In order to allocate these
expenses fairly to those clients and matters for which they are incurred, these items will be
separately itemized on all statements.
Roberts Legal Group, LLC will invoice the City of Carmel on a monthly basis for services
rendered and will provide an itemization for each activity to show the date performed, the
professional who preformed the work, the actual time spent on the task (in tenths of an hour),
and a description of the work performed.
Douglas C. Haney
City ofCarmel
July 6, 2012
Page 2 of2
Either party shall be free to terminate this agreement at any time. In such event, the City of
Carmel shall be responsible for all fees, expenses, and disbursements incurred through the date
of termination. If any matters are open or on-going at the time this agreement is terminated,
Roberts Legal Group, LLC will work with the City of Carmel to effect an orderly transition of all
such matters and files. Any termination of representation by Roberts Legal Group, LLC will be
consistent with the Indiana Rules of Professional Conduct.
Legal services will be rendered on the foregoing basis. If you believe this letter does not
correctly represent our agreement or if you have any questions, please do not hesitate to call me.
I highly regard your business and feel that all aspects of my representation are appropriate
subjects for discussion.
I look forward to continuing to work with the City of Carmel.
Sincerely,
ct:b~rJf~
Liberty L. Roberts
Liberty@RobertsLegaIGroupLLC.com
151 N. DELAWARE STREET, SUITE 1810' INDIANAPOLIS, IN 46204
317-759-5650
ROBERTSLEGALGROUpLLC.COM
Approved and Adopted this __day of ________ 20 ,
CITY OF CARMEL, INDIANA
By and through its Board of Public Works and Safety
BY:
James Brainard, Presiding Officer
Date: _________________
Mary Ann Burke, Member
Date: _________________
Lori S, Watson, Member
Date: _________________
ATTEST:
Diana Cordray, IMCA, Clerk-Treasurer
Date: _________________
Clark Dietz, Inc.
Engineering. -2012
Appropriation #202-401; P.O. #26540
COlltract Not To Exceed $67,800.00
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES
THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ("Agreement") entered into by and
between the City of Carmel and Clark Dietz, Inc. (the "Vendor"), as City Contract dated January 19, 2011 shall
amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the
Scope of Work attached hereto and incorporated herein as Exhibit "A". Furthermore, the terms of the Agreement
shall be amended to include the E-verify requirement as stated in Indiana Code § 22-5-1.7 et seq., which is attached
hereto and incorporated herein as Exhibit "a", as well as the required E-verify Affidavit. attached hereto and
incorporated herein as Exhibit "Cn• The terms and conditions of the Agreement shall not otherwise be affected by this
Additional Services Amendment and shall remain in full force and effect.
IN WITNESS WHEREOF, tlJe parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA CLARK DIETZ, INC.
by and through its Board of Public
Works and Safety
By:
James Brainard, Presiding Officer
Date: __________
Mary Ann Burke, Member
Date: __________
Lori S. Watson, Member
Date: __________
ATIEST:
Diana Cordray, IAMC, Clerk-Treasurer
Date: ____________
DoUG VALM()/l.l
Printed Name
TiUe
FIDfTlN: 37-I Z/2£>,sI
Last Four of SSN if Sole Proprietor: ---,N'-f-0,,-,'A,--
Date: _-.:...7_-/~F_-:..-1Z______
July 10,2012 JAMES BRAINARD, MAYOR
Mr. Doug Valmore, P.E.
Vice President
Clark Dietz, Inc.
8900 Keystone Crossing, Suite 900
Indianapolis, IN 46240
RE: Additional Service Amendment #1, PO # 26540
Dear Mr. Valmore:
As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current
contract with Clark Dietz, dated January 19,20 I I, I have requested and received from you the proposed scope of
services and fee estimates for the following work task:
Additional Service Amendment #1-Retail Parkway Extension
PIUlse J: Engineering Services
Not to Exceed: $67,800.00
Per our contract procedural requirements, I hereby approve these Additional Professional Services estimates, and
request that the Board of Public Works ratify the above referenced Contract Amendment.
PLEASE NOTE
Please be advised that "Additional Services" performed on City contracts must be billed separately from the original
contract and other additional services. More imp0l1antly, the invoice must reference the appropriate Additional
Service # and P.O. # shown above. Invoices received without the Additional Service # referenced will be returned
for proper identification. Thank you for your continued assistance in providing the City ofCarmel with your
professional, qual ity services. Ifyou should have any questions, please give me a call.
Sincerely,
Michael T. McBride, P.E.
City Engineer _..........
Exhibit·4
S. C. Engelkil g
DEPARTMENT OF ENGINEERING Director of Administration
ONE CIVIC SQUARE, CARMEL, IN 46032 OFFICE 317.571.2441 FA,V; 317.571.2439
E!lWL engineering@cannei.in.gov
July 9, 2012
Mike McBride, P.E.
Carmel City Engineer
One Civic Square
Carmel, IN 46032
Re: Retail Parkway Extension
Proposal for Engineering Services
Dear Mr. McBride:
We are transmitting to you with this letter our proposal to perform engineering services for
the design and construction observation of the Retail Parkway extension project, Phase I. In
this letter is summarized our understanding of the scope ofthe project as well as our
breakdown of proposed fees and schedule.
Project Description
Existing Retail Parkway intersects U.S. 421 (Michigan Road) north of 991h Street. This
intersection is signalized. The east leg serves a retail complex. The west leg is a commercial
drive which served a now-abandoned tool rental business.
The City of Carmel is interested in extending Retail Parkway west, connecting eventually to
991h Street, for the purposes of encouraging development, utilizing 100% local agency funds.
A portion ofthis roadway exists north of991h Street. This is in poor condition and will be
replaced. The proposed extension, shown on the attached sketch over aerial, will consist of a
curbed two-lane roadway with sidewalks on both sides.
Other components ofthe overall project include:
• New storm sewer system
• Storm water detention
o Signal modifications at U.S. 421 and at 991h Street
• Connection of the new roadway to the existing commercial roadway network
The extension design will be coordinated with the plans already created for prospective
developments at U.S. 421.
Based upon our preliminary research, we expect to connect a portion or all of the new storm
sewer system to an existing system which eventually drains via a 36-inch storm sewer across
U.S. 421 before outletting into Crooked Creek. Approvals will be required from the
Hamilton County Drainage Board.
Wi M Clark Dietz, Inc 8900 Kevstonc Crossing, Suite 900 Indianapolis, Indiana 46240 T 317.844.8900 F: 317.844.9158
Retail Parkway Extension
March 30,2012
Page 2
Project Phasing
The project will be split into a minimum of two phases. Phase 1 will extend from U.S. 421 to
the western boundary of the proposed 01 ive Garden site. This phase could potentially be
extended further west to the wooded fringe. Additional phases may connect this work to 99th
Street or extend further west.
Fee Proposal
Attached is a man-hour breakdown fee justification to perform engineering services related to
the Retail Parkway Extension, Phase J 011(11.
This fee proposal includes design, bidding assistance, abstracting, right-of-way engineering,
and construction observation. We have not included fees for right-of-way acquisition
services. We will develop these fees once we have a preliminary design, if it is determined
that right-of-way acquisition is required.
Schedule
We understand that this project will spur development and therefore needs to be completed as
soon as feasible. With this in mind we propose the following schedule:
Notice to Proceed July 16, 2012
Survey Complete August 10, 2012
Preliminmy Plan Submillal August 31,2012
Final Plan Submittal September 28, 2012
INDOT Permit Approval October 12, 2012
Complete Construe/ion December 2012
We appreciate the opportunity to provide these services for the City of Carmel.
Sincerely,
~;etz, Inc. Dou;4alm~
Vice President
E-mail Doug.Valmore@clarkdietz.com
cc: Gary Duncan, City of Carmel
cD
nftJE NOR'fH<
SCAL£: NTS
GENERAL NOTES: <
1. PROPERTY AREA: ±156,223 SF 3.59 ACRES
AREA WITHOUT RO.W. -131,198 SF I 3.01 ACRES
2. BUIlJ)ING AREA: 7,659 SF -P76 PROTO
3. PARKING: 156 SHARED SPACES
4. SIGNAGE PROPOSED: 1 BUILDING SIGN
1 MONUMENT SIGN
""""'""" AT mlS llME
Parkway Plaza I ,14110 Dallas Parkway Darden Job 110. 'Job 110. Date Sheet 110. ProjectSuite 300 SCHEME 6AC090423 3/14/12 OLIVE GARDEN MICHIGAN RDDallas Texas 75254IPh: (972) 239-8884 i· CARMEL, INREV 3/16/12Architecture I Development Fox: (972) 239-5054
---
ffi
\:tJ TRUE NOR1H
SCAli: 1"=80'-0'
GENERAL NOTES:
1. PROPERTY AREA: ±156,223 SF -3.59 ACRES
AREA WITHOUT R.O.W. -131,198 SF / 3.01 ACRES
2. BUILDING AREA: 7,659 SF -P76 PROTO
3. PARKING: 156 SHARED SPACES
4. SIGNAGE PROPOSED: 1 BUILDING SIGN
1 MONUMENT SIGN
5. OFF-SITE SIGNAGE: UNKNOWN AT THIS TIME
PLAN DONE PER SIR
SITE PLAN BASED ON SIR DATED 10/20/11
(\
\ \ ..\\
\,
\ I,
\
\ .,
\
\ \
\ \
\
-
Parkway Plaza I
14110 Dallas Par1<way
Imte!i Job No. Jab 110. Dab! Sbeel No. ProjectSuite 300 SCHEME 6C090423 3/14/12 OLIVE GARDEN MICHIGAN RDDallas Texas 75254
Ph: (972) 239-8884
Fa", (972) 239-5054
CARMEL, INREV 3/16/12Architecture / Development
Retail Parkway Extension
Carmel, IN
Fee Summary'
6121/2012
PHASE 1 PROJECT
Task Description Fee
Field Survey $ . 12,000.00
Preliminary Road Design $ 17,200.00
Final Road Design $ 17,300.00
Utility Coordination $ 3,600.00
Rule 5 Permit $ 3,900.00
Traffic Signal Design $ 9,900.00
[NDOT Permit $ 3,900.00
$ 67,800.00
RIGHT-OF-WAY ENGINEERING
Task' Quantity Unit Price Fee
Abstf(lcting 0 $ 425 $ -
Right-of-Way Drawings and Legal Descriptions 0 $ 1,700 $ -
Right-of-Way Staking (as needed) 0 $ 400 $ -
$
CONSTRUCTION
IConstruction Observation -Phase 1 Is 37,000.00 I
2 of IJ
Phase 1 -30%. Design of Phase I
CATEGORIES or WORK
IN
lz
III CADD Tech
Clark Die.z. Illc.
4 of I)
-
Clnrk Dietz. Inc
Ulilily C",,,,1rdinallon
Retail Parkwa
Clark I)ict~. Inc.
7 or 9
Clark DiclZ, Inc,
Extension, Cannel, IN
CADD Tech II
INDOT Perm;!
Retail Parkw Extension, Carmel, IN
.~ .
Clark Die;z: Inc.
CATEGORIES OF WORK
Retail Parkwa Extension,
Project
Residellt
Project
IN
Clark Dietz. In.:.
MEMORANDUM OF AGREEMENT
BETWEEN
THE FEDERAL BUREAU INVESTIGATION
AND
THE CITY OF CARMEL INDIANA
ACTING BY AND THROUGH ITS POLICE DIVISION
FOR
ACCESS AND USE OF THE CARMEL POLICE WEAPONS RANGE
GENERAL PROVISIONS
1. PURPOSE: The purpose of this Memorandum of Agreement (MOA) between the Federal
Bureau ofInvestigation (FBI) and the City of Carmel, Indiana, acting by and through its Police
Division (CPD), hereinafter referred to as the "parties", is to define the scope of work and
responsibilities of the parties with respect to use of the CPD Range located on parcel number 17
14-09-00-00-010,000, Carmel, Indiana. It sets forth the agreed upon procedures for .
management, accountability, direction, reporting, and execution of this MOA.
2. BACKGROUND: The FBI Indianapolis Division has requested permission to use the
Range, whichisowned/operated by the City of Carmel for use to conduct firearms training. The
terms and conditions for use of the Range by the FBI are set forth below.
3. AUTHORITY: The FBI is entering into this MOA under the authority provided by 28
U.S.c. § 533 and 28 C.F.R. § 0.85.
4. SCOPE: This MOA defines the terms and conditions for use of the Range as agreed upon by
the parties as follows:
· cpnand the FBI agree to cooperate and work together for the benefit ofall law
enforcement training activities conducted at the Range.
• The FBI agrees to abide by all CPD Range regulations which are attached and
incorporated by reference
• Only members ofthe FBI actively participating in training or qualitication will use the
Range during the allotted time unless prior written approval has been granted by the CPD
Range Officer.
• Requests to use the Range are to be directed to the Range Control Officer at (317)571
2599
• The FBI agrees to repair, replace or reimburse the CPD for any damage(s) inflicted by
the FBI to range equipment, targets, buildings, or range property, not to include normal
wear and tear.
• CPO agrees to grant the FBI priority access to the range at least 30 days a year, Times
and dates will be subject to mutual agreement of both parties,
• CPO agrees to maintain all shooting ranges used by the FBI to the bestofits ability and
agrees to assist the FBI with requests for additional and future range improvements,
maintenance, or special projects,
• CPD reserves the right to expel from its shooting ranges any FBI Agents, employees
and/or appointees who violate the established CPO range rules or range safety rules,
5. FUNDING:. All obligations of and expenditures by the parties will be subject to their
respective budgetary and fiscal processes and availability of funds pursuant to all laws,
regulations, and policies applicable thereto, The parties acknowledge that there is no intimation,
promise, or guarantee that funds will be available in future years,
The FBI hereby agrees to provide funding in an amount not to exceed one hundred twenty-five
thousand dollars ($125,000) as consideration for and in lieu of the FBI paying to the City of
Carmel a user fee on those days and dates that the FBI will conduct tirearms training at the
Premises, Specifically, the FBI intends this funding to be transferred to the City ofCarmel for
the sole purpose of the purchase and installation of a Outdoor Encapsulator Bloc Bullet Trap
System for the CPO Range located on parcel number 17-14-09-00-00-010,000, Carmel, Indiana,
The purchase and installation must be approved by both parties,
The CPO agrees to pay to maintain the bullet trap system and range in good wOl:king condition,
The CPD agrees to pay for those utilities that may be situated upon the Premises at the time that
the Premises is used pursuant to this MOA.
6. LIABILITY: The parties agree that each party is responsible for the negligent and wrongful
acts and omissions by its employees, In addition, the parties agree that should a claim arise
2
under the terms and conditions of the Federal Tort Claims Act (FTCA), Title 28, United States
Code, Sections 1346 and 2671 et seq., for the negligent and wrongful act and omission by an
FBI employee in the performance of assigned duties, the FBI shall be responsible for the
investigation and disposition of said claim. The CPD agrees to notify the FBI ofany
administrative claim arising out of an activity conducted pursuant to this MOA.Nothing in this
paragraph prevents any party from conducting an independent administrative review of the
incident giving rise to the claim; however, final disposition of the claim will be handled as
provided herein: Both parties agree to cooperate fully with one another in theevent of an
official investigation arising from alleged negligence or misconduct arising fronlacts related to
the use of the range. The FBI agrees, at all times, to repair or replace any damage to any real or
personal property of the CPD occurring while the Range is under the control and use of the FBI.
The CPO shall not be responsible tor any loss of any property or equipment, for any reason or
under any circumstances, belonging to the FBI. Nothing herein should be construed as
supplanting any'applicable statute, rule, or regulation. .
7. POINTS OF CONTACT: The FBI and the CPD will assign points of contact (POCs) for
this agreement. The POCs will address and resolve all issues related to this agreement. The
parties agree to coordinate safety issues, jurisdictional matters, and other issues through their
designated POC.
8. SETTLEMENT OF DISPUTES
Disagreements between the parties arising under or relating to this MOA will be resolved only
by consultation between the parties and will not be referred to a local, state, or federal court.
Nothing herein should be construed as supplanting any applicable statute,ru)e,or regulation.
9. AMENDMENT, TERMINATION, ENTRY INTO FORCE, AND DURATION
a. All activities of the parties under this MOA will be carried out in accordance with the
terms and conditions of this MOA.
b. Except as otherwise provided, this MOA may be amended by the mutual written
consent ofthe parties' authorized representatives.
10. FORCE AND EFFECT
This MOA, which consists of 10 Sections on 4 pages, will enter into effect upon
signature of all parties and will remain in effect for twenty years. It may be extended by mutual
written consent of the parties' authorized representatives.
This MOA is the complete and exclusive statement ofagreement between the parties
with respect to use of the CPD Range located on parcel number 17-14-09-00-00-010.000,
3
, ,
Carmel, Indiana and range renovations. This MOA supersedes aU written and oral proposals and
other communications between the parties. All activities of the parties under this MOA will be
carried out in accordance with the terms and conditions of this MOA. Nothing in this MOA is
intended to create, nor does it create, an enforceable legal right or private right of action. The
foregoing represents the understandings reached between the FBI and CPD upon the matters
referred to herein.
FOR THE CITY OF CARMEL, INDIANA
By:_~~=-:.(ICF~=--=-=____
n
Police
Date
City of Carmel Police Department
FOR THE FEDERAL BUREAU OF INVESTIGATION
By:--------------------------Robert A Jones
Special Agent in Charge,
Indianapolis Division
Date
By:---------------------------Maury V. Taylor
Contracting Officer
FBI Headquarters, Washington, DC
Date
4
," ,
Approved this ____ day of ______->.' 20__
City of Carmel, Indiana
By and through its Bioard of Public Works and Safety
BY:
James Brainard, Presiding Officer
Mary Ann Burke, Member
Date: ____________
. Lori S. Watson, Member
Date: ___--'--,..-_______
ATTEST:
Diana Cordray, IMCA, Clerk-Treasurer
Date: ___________
5
------------------
~~ri¢4f!I$'t-ifCtUt~pitfijt. Inc..
E1Jgm~r:jjjg.. 2JI1) ,
Appri:iprlilrif:}1r'!IJ.Q2r'lPI; .f.,o. '#2654l
(JoiltjiiPtNol T(j~(;;'iftNn.82Q.ao
ADDITioNAL SI:RVtGES AMENDMENT TO
AGREEMENT FOR.PURCHASE:,OF GoODS.ANt~'SERVICES,
THIS AMENDMENT'TO THE GOOO$MfD" SEgVJCES AGREEMENT {:~Agrl~E!menrJentered Into .byan(!
.between the· City of Oarm,elangAmeric.an 'Sfructu~~poiiit; IilC.{tbe "'Vendor"l. aJS OityContfaeLdated June 2, .2010
,shalla,mend theterm$ of'the )\~reemerit oy addln~ the additlomilservlces to be provIded by-Vendor-conslstent With
'fhe Sepp-e or Work attach:ed:fiereto ~rtd Incorporated herein·as ExIllbitj'A". Forttrell'ilot'ej the terms'at,the'Agreement'
·snall.beamenCletl'to;includEtthe E·verity requirementasstated In indlaoEi;Cooe §~22"5~1.7 et seq".w~Ic.h is. ~fta~bed
hereto arfdinoorporated neteln as EXhibltUB~, as Well as t/1e 'r:equi~ E~venfy A(lit:l~"it, ~{t§cbeg :hJ~~eto :and'
Incorpo~teqoornlJ1 ~:EXhlblt!lC": ThE} 1l:tmJs ~lld;GOI'!Qitip{l$ QftheAgre,ement $ball !lQtJjfu~r:wjs~be'·affected. by,this
M~.itipnal~~rvi~-Am.elldmeoh:md shalf.r~m£:linin.filll 'force .and.effeel;
CITY OF CARMEL, INDIANA AMERICANSTRUCTUREPOINT, INC.
by and'~btQugh jts:Soard ofPtiblic
Warns afidS(iWtY
By:
James Brainard.. Presiding Officer Al,IthOr!zq(j :Sign~t~ .
bale! ------------------Willis R. Conner
Printed Name
MaiyAno BLirK~~M$mber PresidentOate,.
Title
LQnS~ Wa~on, Member FIDmN: __35---1-12-7-31-7--------
Dat~: .___""--_____~
Last Four'ofSSN if SQI~p"ro.prietor. ______ _
ArrEST:
Date: . 7 / 2..3 It 7.....
Qialla ~rd.raYI lAMe, Clt:!rt-Treasurer
D.~te: '
JAMES BRAINARD, MAYOR
L
July 17, 2012
Mr. Willis R. Conner, PE, SE
Mr. Gregory L. Henneke, PE
American Structurepoint, Inc.
7260 ShadeIand Station
Indianapolis, IN 46256-3957
RE: Additional Sen/ice Amendment #10, PO # 26541
Dear Mssrs. Conner and Henneke:
As we discussed, the City ofCanlle] has a need for additional professional services and pursuant to our current
contract with American Structurepoint, Contract #06021 0.04, dated June 2, 20J 0, I have requested and received
from you the proposed scope of services and fee estimates for the following work task:
Additional Service Amendment #10-Traffic Analysis along 1061h and 116th at US 31
Pilases I tlml II
Not to Exceed: $77,820.00
Per our contract procedural requirements, 1 hereby approve these Additional Professional Services estimates, and
request that the Board of Public Works ratity the above referenced Contract Amendment.
PLEASE NOTE
Please be advised that "Additional Services" performed on City contracts must be billed separately from the original
contract and other additional services. More importantly, the invoice must reference the appropriate Additional
Sen'ice # and P.O. # shown above. Invoices received without the Additional Service # referenced will be returned
for proper identification. Thank you for your continued assistance in providing the City of Carmel with your
professional, quality services. If you should have any questions, please give me a call.
Sincerely,
City Engineer
Exhibit A-
f ~6
DEPARTMENT OF ENGINEERING
ONE CiVIC SQUARE, CARMEL, IN 46032 OFFICE 317.571.2441
El\wL engineering@c<lnneLin.gov
AMERIC.i\N
STRUCTUREPOINT, ' INC.
February 22,2012
Mr. Michael T. M~Bride. PE
~ity Engineer
One Civic Square
Carmel, Indiana46032
Re: F~e Proposal
Traffic Analysis along 1061h Street and 116th Street at US 31
Deai' Mr. McBride:
American Siructurepoint is pleased to provide the following proposal for the above-referenced
project. Jfapproved? we would perform these services under our agreement dated June 2, 2010.
PROJECT SCOPE
We~ill p~ovide the traffic service,S necessary to evaluate the roundabout oper~tions along
106th Street and 1 1 6th Street at US 31 in Carmel, Indiana.
Scopeitems include the fqllowing:
Traffic Analysis
I) The analysis includes six study intersections:
a) 106th Street and Pennsylvania Street
b) 1061h Street and US 31 N B Off Ramp
c) 1061h Street and US 31 SB Off Ramp
d) 1161h Street and Pennsylvania Street
e) 11611i Street and US 31 NB Off'Ramp
f) 1161h Street and US 31 SB Off Ramp
2) Review the traffic forecast at the study interseCtions from the US 31 project. Provide
professional opinions on how the traffic diyerslon (due to access cliange along US 31) and
the long-term tr~ffic growth were mo~eled.
IN20060S95
7260 Shadeiand Station Indianapolis. IN 46256·3957 TELSI.7.547.5s80 FAX'3i7..543.0270 www.stru!=turepoint.c::om 0
o AMERICAN STRUCTUREPOINT, INC.
Mr. Michael T; McBride, PE
February 22, 2012
Page 2
3) Review the previqus <;apacity· analysis for the roundabout options at the study intersections from
the US 31 project. Provide professional opinions on the applicability of the capacity models used in
the analysis.
4) Perform independent capaci,ty analysis of the roundabout option at the study intersections for year
2025 (intermediate year) and year 2035 (design year).
5) Developpropose9 roundabout intersection lane configurations for year 2025 and y.ear 2035 at the
study intersections. Identify the need' for any staged improvements between year 2025 and year
2035,
6) Provide professional opinioris on various topics on the roundabout operations at the study
intersections. These topics inay include:
a) The use oftriple-lane approaches at roundabouts
b) Potential weaving movements along J061h Slre'et ahd 1161h Street
c) Reduce the possibility of traffic backup onto US 31 through metering or other strategies
7) Provide a memorandum to the City to summarize the findings. Revise the memo based on City's
feedback, if nece'ssary:
Traffic Simulation
Perform traffic simulation with the roundabout option at the study intersections
I) Review roundabout layouts or develop roundabout layouts for sim.ulation
2) Create the model in VISSIM
3) Calibrate driver behaviors
4) Record 3D animation and compile performance measures
5) Summarize the finding~ in a memo
Roundabout Geometric Review
Perform a peer review of the rouhdaboutgeometry at 106111 Stre.ctand Pennsylvania Street Peer review
will include overall geometric elements, fastest path calculations, path overlap, apd pavement
markings and signage,
PROJECT DELIVERABLES
Deliverables are a memQrand4m and various attachments from the traffic analysis; a VISSIM
simulation, and a memorandutn from \he roundabout geometric review.
We anticipate completing the draft traffic analysis memorandum within 14 calendar days of receiving
notice to proceed and the relevant information from the US.. 31 Hamilton County project. The final
IN2006089S
o AMERICAN STRUCTUREPOINT, INC.
Mr. Michael T. McBride, PE
February 22, 2012
Page 3
memorandum will be completed within 14 calendar days after receipt of comments on the draft
memorandum.
We anticipate completing the traffic simulati'on ,,,,ithin 30 calendar days of receiving notice to proceed.
We anticipate completing the draft roundabout geometry review within seven calendar days of
receiving the lritest.roundabout design drawings and calculations from [NDOT. The final memorandum
will be completed within seven calendar days of the receipt of the revised drawings aJid calculations.
COMPENSATION
Compensation for services rendered will be lump ~umand invoiced monthly on a percent-complete
basis'. Fuji payment of iiwoices is due within 45 days from invoice date. The fee amourits are as
follows:
Traffic Analysis ..•.·................................... , ..................... ; ................................. ; ................. $18,020
Traffic Simulation ............................................................................................................. $11,700
Rounclabout Geometric Review (1061h Street and Pennsylvania Street) ............................. $2,300
Scope and fe·e arc liegotiabJe based upon the City'S needs.
I f you have any questions, please contact me at (317) 547-5580.
Vcry truly yours,
Am'erican Stiucturepoirit, Inc.
-r~~( .
Ting Jk PE; PTOE, AICP
Traffic Project Manager
TW:mek
IN20060895
-.
~D
0111
oD•
AMERICAN
STRUCTUREPOINT
INC:
April 24, 2012
Mr. Michael T. McBride, PE
City Engineer
One Civic Square
Carmel, Indiana 46032
Re: Fee Proposal
Further Traffic Evaluation along 106tl1
Dear Mr. McBride:
Street and 1161h Street at US 31
American Structurepoint is pleased to provide the following proposal for the above-referenced project. If
approved, we would perform these services under our agreement dated June 2, 2010.
PROJECT SCOPE
We will provide the traffic services to assist the City to further evaluate the roundabout operations along
1061h Street and 1161h Street at US 31 in Carmel, Indiana.
Scope items include the following:
Traffic Forecast and Capacity Analysis
Perform traffic forecast and capacity analysis at the study intersections
1) The analysis includes six study intersections:
a) 1061h Street and Pennsylvania Street
b) 1061h Street and US 31 N B Off Ramp
c) 106th Street and US 31 SB Off Ramp
d) 1161h Street and Pennsylvania Street
e) 1161h Street and US 31 NB Off Ramp
f) 116th Street and US 31 SB Off Ramp
2) Develop the year 2035 traffic forecast for two study scenarios at the study intersections. The exact
definition of these two scenarios will be determined in coordination with the US 31 project team.
3) Perform independent capacity analysis of the roundabout option at the study intersections for year
2035.
I
,
~~#..
S/XJ(jcrUl'rM . ~cPOINr r. MIchael T. J
April 24, 2012 . MCBnde, PE
Page 2
')) lJ,'tveJOp nJj
f/j VPOsedroundabout in .
tersec/lon lane configurations for year 2035 at the st d . . 5) Provide a tram . u Y Illtersectlons.
IC analYSIS summary to the City.
6) Attend one coord" '.illatIon meetlllg with the City.
Roundabout Geometric Layouts
Develop roundabout geometr' I " . .
basic horizontal des' I IC ayouts 111 MlcroStatlon for the two study scenarios. The layouts will include
any vertical desl'g ,Jgn e ements such as curb, edge of pavement, and pavement marking but will not include
11 e ements. '
Traffic Simulation
Perform traffic simulation with the roundabout option at the study intersections for the two study scenarios:
I) Create the model in VISSI M based on the roundaboul geometric layouts
2) Calibrate driver behaviors
3) Compile performance measures
PROJECT DELIVERABLES
Deliverables are a traffic analysis summary with detail information on traffic forecast and capacity analysis,
roundabout geometric layouts (MicroStation *.dgn tiles) and traffic simulation (V1SSJM *.inp files).
We anticipate completing the above traffic services within seven calendar days after receiving notice to proceed.
COMPENSATION
Compensation for services rendered will be lump sum and invoiced monthly on a percent-complete basis. Full
payment of invoices is due within 45 days from invoice date. The fee amounts are as follows:
Traffic Analysis .............................................................................................................................. $15,600
Roundabout Geometric Layouts ..................................................................................................... $16,800
Traffic Simulation ........................................................................................................................... $13,400
Scope and fee are negotiable based upon the CilY's needs.
If you have any questions, please contact me at (3 17) 547-5580.
Very truly yours,
American Structurepoint, Inc.
Ting Wei, PE, PTOE, AICP
Traffic Project Manager
TW:mek
IN20060895
''''', ••••."."._1 • .", ........... "'''''
CITY OI? CARMEL Nancy HeckrtJ[l ;J$.~ 1-1/-)2
~'ACILITY USE REQUEST FOR~Lt. John Foster (CPD)OK~ 7-11-iu
Name/()rganization: ~~~'lei t;)V______
Point ofCont<Jct: ~~__~lAdv\.tL-
Address: 33f. 0 ttl. mair1 (it .._---------
City, State, Zip: -f1Lrlru.~ d.JJ)J' Y.1i 082
Home Phone:
Email Address:~l~Ot~./.tv\id\bM MiJthftftf~\lQj~.~~umbcr J.-(---t,.)___
For Profit Organi7..ation! ______ Non-Profit Organization: .~_Individual: ___
Time Requested: _J~./p.m. to: _ 3_a.me (This includes sct-up and dl'an-llp time.)
Rehearsal Date: ________ Timc:.___._ a.mJp.m. to ____a.m.lp.m.
City Facility Requested: Gazebo Fountain Arca_. Japanese Gardtm __
Center Green __ Caucus Room (1/3) _ (2/3)_ Council Chambt~rs __
Special Requests: Electricity ___ Fountain Restro~m __ Ot.her __ _ __.
Purpose: ~tOJ'ld-Q~LD~"__"-Numbo.. of PO"I'I. Expected: _ ...I0.,...O.,L..-.._
Vendors: Yes._ No __ (See Hem 5, City of Carmet FaciJity Usc Policy attached)
City Street Closing: (See Item 9, City of C.armel Facilit)' IJse Policy attached)
Large. or Race Events: ____.:......._______________________
Neighborhood Street Closing (Street(s), Address(es) Blocked) oD.lLJ1}. Y\'lflitL.Jt _OO~~c"-~-~~&L--~.~.' /i\1L.SuJ::j.-Mt---01i.c1 (,(J.t.• -¢,..~
3.... )t"-X ,\ \ C/ J~ ~jfL d:t· k ~(l.Vl.jJIThc~a\'mel I 0311 6\l)U~liC WorKs "~~atct~; reserves the right, in its sole discretion, to den~'
any facility use request andlor I~evoke an.Y previously granted request to use a City facility for
any lawful reason.
. -u) .,~.-.
Received this ! { .day of~'J* . ,201.2-.
Mayor's Office
Re"iscd: 04/Hi/2011
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH CITY FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Facility Use Policy and agree to be bound by all
the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to
pay for any damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Facility Use
Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
underStand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any
lawful reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all oUts
directors, officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not)
arising from or in connection with this Application for any damages, costs or expenses incurred directly or
indirectly as a result of my/our use of the City-owned facility and/or property.
Please sign below and deliver or mail the completed form to the City of Carmel. Attn: Lobby Reception Desk, One
Civic Square, Carmel, Indiana 46032.
Approved this __day of ______, 201_.
• CITY OF CARMEL, INDIANA '1\/\\ G\v1Jlo\: ~e&t et \JeitABy and Through its Board of Public Works and Safety
Name of 0 nizationlApplicant
G5iiWt'!d:J,llfle of Authorized Agent! James Brainard, Presiding Officer
Appli ant
Name and Title (If applicable) Mary Ann Burke, Member
~\(. at, Cs>M~~~ate:
33Lo UJ. V\1 ru V) &~.
Address of Organization/ AppWcant Lori Watson, Member
Date:___________________
Date: .,J \\ /l 'L
ATTEST:
Diana L. Cordray, IAMC, Clerk-Treasurer
Special Conditions:
CITY OF CARMEL Nancy HeckO\L NSH 1-2.(1l..
FACILITY USE REQUEST FORl\ Lt. John Foster (CPD)OK.:1F-7-1.-5-1'2.._
~a~e/~rganization: ~_~~~_~~~~~;_t_~~~_~~S~~~~~~~~~~~~~~
. Point of Contact:
Address:
City, State, Zip:
A\red
Ho~e Phone: (3\7) 5ts D-0"~ \q Cell Phone: (50) )..4)"-~ l..\ 0 \0
Email Address: tk.,i~\ flO>\ ({oJ ~ l \V?-.;\. Ul.... Fax Number l....{--L}____
For Profit Organization: ~on-Profit Organization: Individual: '':V(:sdA..y, AU!Jus+-q --
Day and Date Requested: f r \ 0\ iJ\ 1 ~~)l'U \ 1
Ti~e Requested: 5: 0 0a.~.e. to: ~: 0 0 a.~./~(This includes set-up and clean-up time.)
Rehearsal Date: 1\\ A Ti~e:~___ a.~./p.~. to ____a.~./p.~.
City Facility Requested: Gazebo / Fountain Area Japanese Garden __
Palladium Center Green _~Caucus Room (1/3) (2/3)_ Council Cha~bers
SpeciaJ Requests: Electricity ../ Fountain Restroom __ Other ~~~~~~_
Purpose: --'---'~-"--~:..--O_~_(_e._(_\-~~~_ ~u~ber of People Expected: __5_0_-_\_cr\)_'_
Vendors: Yes _ No j (See Item 5, City of Car~el Facility Use Policy attached)
City Street Closing: (See Item 9, City of Carmel Facility Use Policy attached)
Large or Race Events: _~_rJ~G_II\_~____~_____________
Neighborhood Street Closing (Street(s), Address(es) Blocked) __,.,J_o_"'_e_____
The Car~el Board of Public Works and Safety reserves the right, in its sole discretion, to deny
any facility use request and/or revoke any previously granted request to use a City facility for
any lawful reason.
Received this ,;<S~day of "::;-u J>' ,201 L..
Mayor's Office
Revised: 04/16/2011
Permissions / Date 1\ l,,(.l'" o.~
\ ,,1\'1 'l ~\ (\ ~ 1 (\~ ~(} ~ l) ~6 "c.:\ Nancy Heck}\iJ r ~6.~ 'o"tJ \<p .y
Lt. John Foster (CPD)Of{-7-1.S'-/2.. IFCITY OF CARMEL
FACILITY USE REQUEST FORM
Name/Organization: J) e.fou." An.! Ame.r/( o...d (1'11') I ~
Point of Contact:
Address:
Cn:y, state, ZIP:
I/D s·t.
Home Phone:
Email Address:
For P.'ofit Organization: X Non-Profit Organization: ___ Individual: ___
Day and Date Requested: '? LeJ\=S e.. ~~ J\-\-\:..A-ehe4.
Time Requested: q : OoB/p.m. to: "\?-·.~.Jp.m. (This includes set-up And clean-lip time.)
Rehearsal Date: ____ Time:____ a.m'/p.m. to a.m'/p.m,
City Facility Requested: Gazebo Fountain Area Japanese Gardeu
PaHadium Center Green __Caucus Room (1/3) _ (2/3)_ Council Chambers __
Special Requests! Electricity __ Fountain Restroom __ Other _______
,
Purpose: hf':ts ... I.>-<..s~w 'B4(..1L P,ltfh1 Number of People Expected: _ S00-,+__
Vendors: Yes _ No _ (See Item 5, City of Carmel Facility Use Policy attached)
City Street Closing: (See Item 9, City of Carmel Facility Use Policy attached)
Large or Race Events: _______________________
Neighborhood Street Closing (Stl'eet(s), Address(es) Blocked) ;). NOm It\.)<:. tV l0
The Carmel Board of Public Wor){s and Safety reserves the right, in its sole discretion, to deny
any facility usc request andlor revoke any )H'eviously granted .'equest to use a City facility for
any lawful reason.
Received this c2.5+'aay of Jv J'j ,201 '"'2--;
Mayor's Office
Revised: 04116/2011
E Ic .0 ·c o ~
Summer Concerts
Stage
9ft x 9 ft
o +:i ~ 11.. ...
:J B ell o
c
o ~
'C
ell E ell «=c·;:«0 ... :J B ell a
•..• Side W~II<Adjacentto Main Stree
ARTS" DESlliNDISTRICT BLOCK PA IT
SPONSORED BY
DETOUR ANAM£R[CAN6RJll£ d BUBSBUR6ERS
Schedule ofevents!
..
Fridav August 10th
5-7pm Sam King Acoustic / 7-10pm The Why Store
Fridav August 24th
5-7pm Dave Grodzki Acoustic/7-10pm Brooke Roe Band
(American Idol3rd rd.)
Mondav September 3rd (Labor Dav)
(In conjunction with BMW Championship)
4-7 My Yellow Rickshaw Duo /7-10 Zanna 000
Frida" September t h
5-7pm Dave Grodzki Acoustic / 7-10pm The Jennerators
*All concerts to be held outside on 2nd Ave! Music will end promptly at
10PM!
** Detour will work with local charities in conjunction with each
Concert date.
. _ .................... , .... I ..... U\.\,..
Nancy Heck @L JJSf./. 7-lg-IZCITY OF CARMEL . Lt, John Foster (CPD) DK-..::rF~ 1:11-/1,
FACILITY USE REQUEST FORl
Nam~O~anbation:~_~~l~~~~~~~-~.l~.~'~~·~~~;~~~~~_~~L=·~h~c~'0~\~~~~~~~
Point of Contact: A-v\tW s...::S KE.Lt'\5·-6e.rJ-t<Nl) AssT. PP-I rJCtPI1-L \
Address: ,5",,;)0 C. f\'l (Lv-~"\ :;{5f-r--e..e+
City, State, Zip:
Home Phone:
Email Address: a.sk..e:e~/)sb@ccs, kid ,10. uS Fax Number [(7) !§,-"7 1-tt";(5
For Profit Organbation: Non-Profit Organization: V Individual: ___
Day and Date Requested: _..:.~_(-_;_d,--a....:..._:{r'}r-...:::;~=-:;·;;;;;;;p-.....,b,---,-____
=' . ....;:""=~=..L.--j)--=c:l--=O=--'-,-I=d->--=
1 ' SQ:' p fV\ J "30 P IV'!Time Requested: ' a=m.lp.m. to: 3':'ft1./p.m. (This includes set-up and clean-up time,)
Rehearsal Date: I".... l ~ Time: f\(Lk-a.m.lp.m. to ____a.m.lp.m.
\
City Facility Requested: Gazebo Fountain Area Japanese Garden
Palladium Center Green __Caucus Room (1/3) (2/3)_ Council Chambers
Special Requests: Electricity __ Fountain Restroom __ Other _______
C 4 5 [) ..1 _ t' \ i (t"~vL~Purpose: 1"D,,~~ hi~ MO(vl..Q..L NumtJer of People Expected: ______
Vendors: Yes _. No v-(See Item 5, City of Carmel Facility Use Policy attached)
City Street Closing: (See Item 9, City of Carmel Facility Use Policy attached)
Large or Uace Events: __.._____________________
Neighborhood Street Closing (Street(s), Address(es) Blocked) -.::::-~-\-___-,,--_-=-__c_·, (\:CLi.-v'~ j
vJe.S+-+C £<0\"1 c J . 'J' tJC.I'{-'-H~ +-C' :StY"\ <.:
4 See le~
?'
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny
any facility use request and/or revoke any previously granted request to use a City facility for
any lawful reason.
Received this 17 -fA day of-..:::r;; I y ,201 2-.
Mayor's Office
Revised: 04116/2011
Principal
John Williams
Assistant
Principals
Doug Bird
Christopher Glander
Karen McDaniel
John Newlon
Joseph Schaller
Bradley Sever
Amy Skeens-Benton
Brooke Walkins
Athletic
Director
Jim Inskeep
Assistant
Athletic
Director
Bruce Woij'
CARMEL CLA Y SCHOOLS
CARMEL HIGH SCHOOL
520 EAST MAIN STREET
CARMEL. IN(}lANA 461132-221)9
TELEPHOr"I,: (317) 846-7721
FAX (317) 571-4066
Carmel Board of Public Works and Safety
1 Civic Square
Carmel, IN 46032
July 15, 2012
Dear Board Members:
On behalf of Carmel High School I would like to request
permission for our annual Homecoming parade. The parade is
scheduled to begin at 1: 50 p. m. on Friday, September 21,
2012, at Carmel High School. The parade will go West on
Main Streeti North on Rangelinei East on Smokey Row Rd. to
the stadium. The parade will consist of the high school
marching band, approximately 20 convertibles, 4 buses
carrying the football team, and the assorted floats and
other marching units. We will contact the Carmel Police
Department and the Carmel Fire Department requesting
assistance in directing traffic, blocking appropriate
streets, and requesting that a fire truck lead the parade.
We appreciate your assistance in this matter.
Sincerely yours,
~~~S-Benton
Assistant Principal
Cc: John Williams, Principal
,<' '~\.~'" ",~.''''<''.' -' _ :~;:~. \' "i,. -'> ; ,'" .' <,:0(, t~e"'-;:,~\ NG~B.:;~:a~iQ~~-,~p!ue RibbOll'Schoo)"~'/!SIiffifrf(il f~C;~g~yioii:(if(riradition ofexcellence"
, 1 "''':~''
'~'" ."~" ..~~, :j'; :"".
Nancy Heck {9IL N9i 1-13"-/2
Lt. John Foster (CPO) OK -"JF--"'~/1?-Iz..
CITY OF CARMEL
FACILITY USE REQUEST FORM
Name/Organization: ........;a....'..4.a~~~~.........J....
L~~iIU..L'D....u.:~"---!M~.l..I12DlL.l.~k.r::,.~--=~"'--=-''--I--U.JU....L_______
Point of Contact: ~rJVA MOrelllS /B~vu ~uhha
Address: :3525" /d. /2 t nl JJr
City, State, Zip: ~I /'" ~1)32
Home Phone: UtA /,U ~ U939 Cell Phone: f,3a /., %-/, 239
Email Address: derby 55({j)aolct.D:1? Fax Number ('~(1 ~t2-'I~YS-
.For Profit Organization: ___Non-Profit Organization: / Individual: ___
Day and Date Requested: _!ii=:~=-L7).s.c.IAUJIZ~P.~~.L\4-I"""')...--b{},..a......L..,~""dk~U.:.p.~...Lh.::..~,-;~,-,2c:;.....JoQ",L-i.2:....-__
d a.m. p.m.T. ime Rcqueste: V1;'.10 / to: 1I ;~ tJ A.m.lp.m. (Thi~ includn sct-IIP And (1I~1In·urt rime.)
Rehesrsal.Date: UI1 Time:____ a.m.lp.m. to ____a.m./p.m.
City Facility Requested: '"Ibazebo_ .Fountain ArCll_ Japanese Garden
Center Green Caucus Room (113) _ (2/3)_ Council Chambers __
Special Requests: Electricity __. Fountain Restroom __ Other ______
Purpose: 5Jt.. tJltuL /i2utJ Number of People Expected: SDO
I
Vendors: Yes No / (See Hem 5, City of Carmel Facility UsePolky attached)
City Street Closing: (See Item 9, City of Carmel FacHity U~e Policy attached)
LargeorRace~vents: 4",,JI(Jfc ON 7iirILS /~IS OF V:t-t..tJ./ar.. 0':= tJ, My
Neighborhood Street Closing (Street(s), Address(es) Blocked) U No r Ne~o;<..;.-I)",--_
S~~__~~b~__________________________________
The Cnrmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny
any facility use request and/or revoke any previously granted request to use a City facility for
any lawful reason.
Received this I S' t-/1 day of ~I Y ,201 :L
I
Mayor's Office
Revised: 04/)6/2011
1
'\J1
~ ~f "
l ....__...·w_-...J
).>
-,,", ~ ~ ".. .
r~~i!
JM1ES BRAINARD, MAYOR
July 23, 2012
Board of Public Works and Safety
One Civic Square
Carmel, Indiana 46032
RE: EAGLE VALLEY CHESTERTON PROJECT -MUTUAL RESERVATION OF RIGHTS -PARTIAL PAYMENT
Dear Board Members:
A "Mutual Reservation of Rights" (Reservation) to make a payment of $89,047.89 to Eagle Valley's
counsel is attached for Board of Public Works approval and signatures. This payment is being made as
compensation for work performed by Eagle Valley on the Chesterton Drainage Project. Although the
dispute over the final payment amount due to Eagle Valley continues, $89,047.89 is the minimum
amount that both sides agree remains due as final payment.
In order to allow this payment amount while maintaining the City's future legal rights, I am
recommending that the Board of Public Works and Safety Presiding Officer and Members sign and
execute this Reservation prior to presentation to the Eagle Valley Counsel.
The attached Reservation and Exhibit "An is presented to the Board for approval and signature.
s;ncere~~J;;4G62T.McBride, P.E.
City Engineer
Attachment: Reservation of Rights document and Exhibit "An
S:\BPW12\EAGlEVAllEYCHESTERTON.DOC
DEPARTMENT OF ENGINEERING
ONE CIVIC VV'c"'''L. CARMEL, IN 46032 OFFICE 317.571.2441 F'LX 317.571
EI\:1AlL engineering@carmcl.in.gc)v
MUTUAL RESERVATION OF RIGHTS
THIS MUTUAL RESERVATION OF RIGHTS ("Mutual Reservation") is entered into
this 15th day of June ,2012, by and between the City of Carmel, by and
through its Board of Public Works and Safety, One Civic Square, Carmel, Indiana 46032
("City") and Eagle Valley, Inc., 3401 North Raceway Road, Indianapolis, Indiana 46234
("Eagle Valley"); both are referred to herein collectively as (the "Parties"), upon the
following terms and conditions:
I. Recitals
1.1 Prior to August 18, 2010, the City advertised its Notice to Bidders for the
Chesterton Subdivision Drainage Improvements, City of Carmel Project 10-12 (the
Project").
1.2 On August 18,2010, Eagle Valley, in response to the City's advertised Notice
to Bidders submitted its Bidder's Itemized Proposal and Declarations for the Project ("Bid
Proposal").
1.3 Thereafter, on or about August 24,2010, Eagle Valley and the City executed
the Agreementfor Purchase of Goods and Services for the Project (the "Agreement").
1.4 On or about November 1, 2010, the City and Eagle Valley entered into
Change Order NO.1.
1.5 On or about July 20, 2011, the City issued Change Order No.2.
1.6 To date, the City and Eagle Valley agree that the City has made payments to
Eagle Valley totaling ($926,069.57).
1.7 On August 19, 2011, the City provided Progress Estimate No.3 (the "City's
Progess Estimate No.3") which includes:
Earned to Date: $1.015,117.46
Previous Payments: $947,584.34
Earnings this Estimate: $67,533.12
Retainage: ($21,514.77)
Amount Due Contractor: $89,047.89
1.9 On August 31, 2011, Eagle Valley provided its version of the final invoice
titled Progress Estimate NO.3 (the "Eagle Valley's Progress Estimate No.3"). That version
of the Progress Estimate No.3 included:
Original Contract Amount: $860,590.75
Change Order No.1: $362,998.50
Change Order NO.2: $43,230.18
209762118824·149
Current Contract Amount: $1,266,819.43
Earned to Date:
Previous Payments:
Earnings This Estimate:
Amount Due Contractor:
$1,266,819.43
($926,069.57)
$340,749.88
$340,749.88
1.10 The City rejected Eagle Valley's Progress Estimate NO.3.
1.11 The City has approved the Earned to Date amount of $1,015,117.46. Based
on the City's Progress Estimate No.3, the City has made Previous Payments to Eagle
Valley of $926,067.57, resulting in the Amount Due Contractor of $89,047.89.
1.12 The City has communicated its willingness to make payment of the amount of
$89,047.89 to Eagle V~lIey under this Mutual Reservation for the benefit of both parties
and in exchange for a Partial Waiver of Liens and Claims attached as Exhibit A.
1.13 The Parties disagree as to the total outstanding balance, if any, due and
owing from City to Eagle Valley for the Project (the "Dispute"). In order allow payment oJ
$89,047.89 to Eagle Valley, the Parties agree to the terms of this Mutual Reservation as
set forth below.
II. Terms
NOW, THEREFORE, in consideration of the payment, release and other terms,
covenants and conditions hereinafter set forth, The City and Eagle Valley agree as follows:
2.1 Paymentby The City to Eagle: The City agrees to pay and Eagle agrees to
accept the sum of $89,047.89 (the "Payment") pursuant to this Mutual. Reservation.
2.2 No Admission of Liability I Mutual Reservation: It is expressly understood
and agreed that the payment and acceptance of the above-stated Payment is not an
admission of liability by any Party hereto, related to the Dispute. The Parties reserve any
and all rights, remedies and defenses (whether in contract or in tort or by statute or equity)
that they may have against each other in relation to the Project and the Dispute, and Eagle
Valley specifically reserves the right to seek compens~tion above the Payment relating to
the Project up to the full amount of the Dispute through litigation and the acceptance of the
Payment by Eagle Valley is not an admission that Eagle Valley is not entitled to the full
amount under the Dispute or that the City acknowledges of admits that Eagle Valley is
entitled to additional funds above the Payment.
2.3 Authority: The undersigned representatives of the Parties hereto state that
they are the duly authorized representatives of their respective parties, and as such, have
authority to make the statements herein and to execute this Mutual Reservation for and on
behalf of the Parties. The Parties further represent that each of them has conducted all
investigations they deem appropriate to determine whether to enter into this Mutual
2097621/8824·149 2
Reservation, and that each party has relied upon no representations of fact or law by any
other party hereto or any other entity in deciding to enter into this Mutual Reservation.
2.4 Applicable Law: This Mutual Reservation shall be governed by and
interpreted in accordance with the laws of the State of Indiana.
2.5 Differing Dates of Execution: Notwithstanding differing dates of execution
hereof, this Mutual Reservation shall be deemed to have been mC:2lde and entered into on
the date specified hereinabove, and except as otherwise provided for herein with respect to
effective dates for specific obligations, if any, shall become binding and effective upon that
date.
2.6 Affidavit of Final Payment, Waiver of Lien and General Release of Claim:
After the Mutual Reservation is fully executed by the Parties, and prior to release of the
Payment by the City, in order to induce the Payment, Eagle provides the attached Partial
Waiver of Liens and Claims Affidavit to discharge a portion of the claim maintained by
Eagle Valley against the City. As documented in Exhibit A.
2.7 Email6r Telefax Execution: The Parties agree that the Mutual Reservation
may be executed in parts, each of which shall be deemed an original, but all of which
together shall represent one Mutual Reservation. The execution of an emailed, telecopied
or facsimiled form of this Mutual Reservation and/or transmission of an executed Mutual
Reservation by the above-referenced method of transmission shall be sufficient and
constitute a binding Mutual Reservation between the Parties.
CITY OF CARMEL, By AND THROUGH ITS BOARD EAGLE VALLEY, INC.
OF PUBLIC WORKS AND SAFETY
By:_____________
Printed: Printed : . ..:...;N:.=o-=--:rm-=--:=a:..:..n___-------------__..;;:;;C:..;..;h'-=ia~~=es=-=-H=-=--
_
Title:_____________ Title:___-=--p-'-re=--:i:.:..id=.;e::..:.n.:..:.t______
',~
By:____+--_'c...:-lQ»---_.___
209762118824·149 3
, "
CARMEL LIONS CLUB
141 East Main -P.O. Box 1021
Carmel, Indiana 46082-1021
July 16,2012
Carmel Police Department
Three Civic Square
Carmel, Indiana 46032
Gentlemen:
In accordance with the provisions of paragraph 4.2 of the lease agreement between the
City of Carmel and the Carmel Lions Club for the parking lot, the attached list of Club
events is furnished for the period July 2012 through June 2013.
Yours truly,
Rick Dossey
Secretary
Cc: Carnlel Board of Public Works and Safety
Letter (with attachment) delivered to City of Carmel, Board of Public Works
and Safety on July 16,2012:
Signed for by _~____________
Letter (with attachment) delivered to City of Carmel, Chief of Police on
July 16,2012:
Signed for by ____________
Carmel Lions Club Meeting Schedule
The regularly scheduled meetings of the Carmel Lions Club for the period July 2012
through June 2013 are as follows:
July 10,2012
July 24, 2012
August 28,2012
September 11,2012
September 25, 2012
October 9, 2012
October 23,2012
November 13, 2012
November 27,2012
December 11,2012
January 8, 2013
January 22, 2013
February 12,2013
February 26,2013
March 12,2013
March 26,2013
April 9,2013
April 23, 2013
May 14,2013
May 28,2013
June 11,2013
June 25,2013
In addition, the following special Club events will be held at the Carmel Lions Club
building during the period July 2010 through June 2012:
July 4, 2012 Strawberry Festival
August 17-18,2012 Fish Fry
October 27,2012 Fall Pancake Breakfast
December 7-8, 2012 Fruit Sale
April 13, 2013 Rummage Sale
April 27,2013 Spring Pancake Breakfast
JAMES BRAINARD, MAYOR
July 18, 2012
Board of Public Works and Safety
One Civic Square
Carmel, Indiana 46032
RE: WEST CARMEL COMMONS SECONDARY PLAT
Dear Board Members:
Mr. Roger Ward, President of Roger Ward Engineering, on behalf of parcel owners Carl B. and O. Lee
Terry, has requested the Secondary Plat of West Carmel Commons be placed on the Board of Public
Works and Safety agenda for approval and Board of Public Works and Safety certificate signatures.
The secondary plat has been reviewed and signed by the Department of Community Services and by the
Department of Engineering. Therefore, I recommend the Board approve and sign this secondary plat.
Sincerely,
Michael T. McBride, P.E.
City Engineer
MTM/drb
Attachment (Mylar Plat)
S:\BPW12\WESTCARMELCOMMONSPLAT.DOC
DEPARTMENT OF ENGINEERING
ONE CIVIC SQUARE, CARMEL, IN 46032 OFFICE 317.571.2441 Ff'uX 317.571.2439
EMAIL enginecring@carll1cl.in.gov
ROGER WARD
ENGINEERING
1 NC 0 RPO R AT,f': D
7474 Noel Road. Indianapolis, IN 46278 • 317-251-1738 • 317-251-1923
July 6,2012
Mr. Gary Duncan
Carmel Engineering Dept.
One Civic Square, 1st Floor
Carmel, IN 46032
RE: Board of Public Works Request -Secondary Plat Approval
West Carmel Commons
10220 N. Michigan Road; Carmel, Indiana
Dear Mr. Duncan:
Please consider this letter as our formal request to appear before the next available
Board of Public Works meeting, and request Board approval for the item listed below.
Our client is proposing a 3-lot commercial subdivision called West Carmel Commons to
be located at 10220 N. Michigan Road in Carmel, Indiana.
The following is our request:
1. Secondary Plat approval and signing by the Board of Public Works.
Please consider our request, and we look forward to appearing before the Board of
Public Works. In the meantime, if you have any questions or are in need of any
additional information, please do not hesitate to give me a call.
Sincerely,
ROGER WARD ENGINEERING, INC.
1d,. tllJ4
Roger C. Ward, Jr. PE, LEED AP
President
S:\jobsITTD\002IdocsIWest Carmel Commons BPW Plat Approval.doc
Page 1 of 1
WEST CARMEL COMMONS
SECONDARY PLAT
PN'!r «'"'"_114 «'1I!C1DI7-l't'1H1!1E a..u ltJIIINIH'
-''ll:Mcx:um.~
OWNER: DEVELOPER:
CARt. S_ &: o. LEE TERRY
10350 N. MfCH1CAN ROAD r;g~PlA~T ~~I~ g~~~r~5~J: k~;
CARU(L, INmANA 46032 CAmAEL. INOfANA 46033
--__ BtJII.ItHC~mAO:i.J'It
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o ~/8' IOu 10 9( $(1
G C()IQI[Tt~TTOf£stT (317) 872-2502 (317) 8'8-'755 ASSUMED NORTH
SCALE: '"=60'
60 0 ~
AREA MAP I
NOT 10 SCAI..E
\
\
\
ZONINC: 8~2. I~ LAND VS 421 OV(RLA y
DOCKET NO. 1n10029 OP/PP & 12060011 SP
SOURCe OF nit£,; lfotsm 187-42059, 18820718. ENGINEER: 18746031, ~ 1834351 ~f4~~
'~'.1IfOfl.1IQIID 1IC:lI~_oG'I1SHEET 1 OF 2 ..m~ l1D.cm pHl nMT;\4 t".r.,qnMm
DEVELOPER:OWNER: WEST CARMEL COMMONS THOMPSON THRIfT DEVELOPMENT, INC. CAR\. B. '" O. LEE TE""Y 2750 (AST 146TH smEET, SUITE ZOO103'0 M. UlCHIGAN ROM)
C~R~E.L. IN'OIANA 46032 CARMEl. INDiANA 46033SECONDARY PLAT (~17) 848~'755(~17) 872~2502 PAm OF lI£ _114 OF 1!EC1D17-'1'&'II-RlE
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flftdlllfUl.ftlJOOI'NctlCfI.tlft10'my~\t'I,,",,~f ~1i-y...tW!""."'Ih~__lMyct '2012
Th" plat Wit!. IIP~by thl Board ofPoblk:.Wt'I!rkJ and Safety 01' fie City of Cermet, Indllrt.ll. at
a IMtr'lifIQ held 0'1"1 1M_de, 0' , 2012
James BrltlMm
Meyor
Prin",d N8I'l'!e: Len wet-son Membe; .
Prln",d H"ame: Ma'Y Ann Bul'llf}
MemtMr
Ifnnted Nsme: 0'1._ L Cotd'my
C~f'ea'StI"mT
O£l)tCAl'ION CEmlFIC....TE:
lb. ",,.,.,.IgrI8d, OWM~ rA the ,.81 •••• Iho\lllt'1 IIJMJ Ufilleabld h."" _ (lKIcwdIKt In tttl
OfItetl aI,,. RIKIOfdlrof H.mllon County, ~ndl8iln, do h«aby<l1H't1y.,..... haw Itil:':k:lf!', plahltd
Md .ubdvlded _Id Nat ..tate I" .ecofd...:CI 'frltn Il.~"\)It!,
Thl:a PliIt """. be known III 11"4 Willi!.!: • .".! COmmon.., an a6:J!Ion-to fl. City ..f Clrm". k1 Hamfton County,lndlan.
1"heloCilUons .nd 6m-'0", of "e Lots, Sl1eets, end faMt'I"MiIflf1eN sh(yW1'I 11'1 luI: and dlci'nel
partltn.",rA. "I affirm. ~rthe pmaIties (or pajury. that [ hnt" taien ra.s~le elU"t! to ~each social
AI.'......M an.'P ,tI(yWn and not h.etQfQfe ct.dc.MI ..... l"4,.by d«llartald '011"4 public. K:Wnty tnl:mbcr in .bis document. unlas RquKed by law,~
--f;==/-'2012
Shlteof IncS.na
C....,lyol rL,jj",
ZONING: B-2, t~l. ANO US 421 OvtRLAY
DOCKET NO. 11120029 DP/pP I: 12060011 SP
SOURCE Of 11Tt£o IHSTR 187~42059, 18820718, 187450JI, &: #8J4J51
SURVEYOR:
SHEET 2 OF 2 Jl81Nn1lD.OO2
]AJVlES BRAINARD, MAYOR
July 19, 2012
Board of Public Works and Safety
One Civic Square
Carmel, Indiana 46032
RE: EDGEWOOD SUBDIVISION -LANE RESTRICTION & OPEN PAVEMENT CUTS -TARA COURT
Dear Board Members:
Mr. Ryan Hartman, District Engineer for Clay Township Regional Waste District, is requesting approval
for lane restriction and open pavement cuts for installation of sanitary sewer installation within the
Edgewood Subdivision. The proposed sanitary sewer system will serve 12 residential lots located on
Tara Court, which is located off of Shelborne Road south of 1415\ Street. (Location exhibit attached)
Open pavement cuts will be required to install sanitary sewer laterals to residences on both sides of Tara
Court. (Details attached) Lane restrictions will be required for these open pavement cuts.
Construction is scheduled to begin this fall and will be completed within approximately 90 days.
Restoration of the construction areas will follow during the Spring of 2013.
The Department of Engineering recommends that the Board approve the requested open pavement
cuts and lane restrictions contingent upon the following conditions:
• The project's contractor shall comply with the provisions of Carmel City Code 6-227(a)(1), 6
227(a)(8) and 6-227(b).
• Access to existing residences on Tara Court shall be maintained at all times by providing at least
11' of useable roadway within the subdivision.
• Any damage to the existing improvements within the right-of-way of Tara Court shall be
restored to the satisfaction of the City when the work is complete.
• Construction in dedicated City Right-of-way shall comply with all City codes and standards. The
open pavement cut shall be restored per City of Carmel Standard Drawing 10-21. If project
duration extends into a low temperature situation to place the asphalt bituminous surface coat,
the asphalt binder is to be placed flush with the existing surface for the duration of the
2012/2013 winter months. This binder is to be replaced during the spring of 2013 by milling out
1 Yz" of the binder and replacing with surface asphalt at that time.
DEPARTMENT OF ENGINEERING
ONE CIVIC SQUAI(E, CAfuVIEL, IN 46032 OFFICE 317.571.2441 FA;, 317.571.2439
EMAIL engineering@ClrInei.in.goY
Page 2 of 2
EDGEWOOD SANITARY ADDITION
July 19, 2012
Sincerely, ~~/1~
Michael T. McBride, P.E.
City Engineer
Attachments
S:\BPW12\EDGEWOODCTRWDSANITARY.DOC
Clay Township Regional Waste District
www.ctrwd.orq Phone (317.) 844-9200 Fax (317) 844-9203
Project: Edgewood Neighborhood Sanitary Sewers
Carmel Board of Public Works,
Clay Township Regional Waste District is requesting approval to move forward with a
project to install sanitary sewers to Edgewood Subdivision. This project will entail road
cuts and temporary road restrictions while open cutting the roadway to install sewer main
and sewer laterals to service the twelve properties within the neighborhood. This project
is anticipated to be complete within ninety days of notice to proceed with restoration to
follow in spring 2013. Your consideration for approval is greatly appreciated.
Sincerely,
Ryan Hartman,
District Engineer
Clay Township Regional Waste District
10701 College Avenue, Suite A., Indianapolis, Indiana 46280-1098
BID ALTERNArIVE #1: GRAVlTY SEWER
MA TCHUN[ r--",;~k.--\,
S£[ SHEU ClOD
II(;IlIMNrJt. SCAU': . $CJ\I..[: 1" .. :;.0
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July 25,2012 JAMES BRAINARD, MAYOR
Board of Public Works and Safety
One Civic Square
Cannel, IN 46032
RE: Request for Variance (4" private drainage tile in the easement) at 12443 Pebblepointe Pass,
Bayhill
Dear Board Members:
Mr. and Mrs. John and Mary Dawn Krege, owners of the propeliy with the common address
12443 Pebblepointe Pass, have requested a variance fi'om section 6-227 (a) (4) of the City of
Cam1el Code for the installation ofa 4" private drainage tile within a portion of the lot
designated as an easement. Generally, the drain is proposed to be installed at the locations
indicated on the attached exhibit.
It is not expected that the installation of the drain at the proposed location will result in a
Detriment (as defined in City Code) to the subject property or the adjacent propeliies (provided
the petitioner adheres to the conditions recommended below). The Department recommends that
the Board approve the variance conditioned upon the following (as discussed with the
petitioners):
I. Petitioners enter into a Consent-to-Encroach Agreement with the City and record the
Agreement.
2. Petitioners (and successors and assigns) agree to remedy (including removal of the drain
and/or relocating the drain from the installed location) any drainage issues that in the
opinion of the City represent a Detriment as defined in City Code.
3. Provide written proof to the City of approval of the improvements in the easement by the
HOA (if such approval is required by the restrictive covenants of the development).
4. Provide written proof to the City ofapproval of the improvements in the easement by the
adjacent affected propeliy owners.
5. Affected adjacent propeliy owners must also enter into a Consent to Encroach Agreement
with the City and record the Agreement.
Sincerely,
~=-1£r
Staff Engineer DEPARTMENT OF ENGINEERING
ONE CIVIC SQUARE, CARMEL, IN 46032 OFFICE 317.571.2441 FAX 317.571,2439
EMA1L engineering@carmei,in,gov
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