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Home My WebLink About210808 07/17/2012 *f CITY OF CARMEL, INDIANA VENDOR: 365306 Page 1 of 1 ONE CIVIC SQUARE DAVE&BUSTERS CARMEL, INDIANA 46032 8350 CASTLETON CORNER CHECK AMOUNT: $175.00 INDIANAPOLIS IN 46250 CHECK NUMBER: 210808 CHECK DATE: 7/17/2012 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1082 4343007 20698 175 . 00 FIELD TRIPS DocuSign Envelope ID:AC9AEA3F-BD69-4665-8402-76E691F9D263 Cannel Clay Parks&Recreation Dave & Buster's Cannel Clay Parks&Recreation Jennifer Holder Special Event Contract Event Date: 07/24/2012 11:00 AM 2481 Manana Drive ® j Booking Control: BD15153FA93024418D Dallas.TX 75220 Invoice#: 20698 Phone: 214-357-9588 Created Date: 06/08/2012/ 11:50:56 AM Fax: 214-904-2521 (Central Time) Page: 2 of 3 SUMMARY OF CHARGES - - - Subtotal Amusements - 25 Power Cards(36.4 chips per card)@$5.00 Card $125.00 25 Power Cards Activation Fee(Includes 10 bonus chips per card)@$2.00 Gard;--':", Area Rental = _— $OQO. -- _ - --- Purchase ��-�. Subtotal: $175.00 Description P.O.# -� (G'�y p a Less Deposits: $0.00 G.L.it �� C Subtotal: 17 . Budget $ 5 00 Line Descr �e .rhgg� Date 1 Tax: $0.00 • nval Date 1 Z- Gratuity: $0.00 Balance Due: $175.00 DocuSign Envelope ID:AC9AEA3F-BD69-4665-8402-76E691F9D263 Cannel Clay Parks&Recreation Dave & Buster's Carmel Clay Parks&Recreation Jennifer Holder Special Event Contract Event Date: 07/24/2012 11:00 AM 2481 Mariana Drive ® ® Booking Control: BD15153FA93024418D Dallas,TX 75220 Invoice#: 20698 Phone: 214-357-9588 d Created Date: 06/08/2012/ 11:50:56 AM Fax:214-904-2521 (Central Time) Page: I of 3 Account: Carmel Clay Parks&Recreation Sales Person: Lindsey Lewis2 Contact: Jennifer Holder Sales Person 214-904-2277 Telephone: Address: 1411 E. 116th St. Booking Status: Penciled In Cannel, IN 46032 Phone: 317-679-9867, 317-698-0816 Fax: 9 Email: jholder @carmelclayparks.com _3 Event Date Time Event Area Event Setup ATT GTD Tice, 7/24/2012 11:00 AM- 1:00 PM Retail No Buffet I No Setup 251 1 Setup Notes Menu —�=' THIS EVENT WILL OCCUR AT D&B LOCATED AT: Notes _---= —3 8350 Castleton Comer Drive Castleton Commons Indianapolis, IN 46250 Event host is aware that a signed contract is required before an Phone: 317-572-2722 event can take place. The balance is due in its entirety at the On-Site Contact: conclusion of the event. Jeni Witte, Special Events GUEST WILL BE BRINGING IN CHECK FOR THE ENTIRE AMOUNT THE DAY OF THE EVENT Entertainment Notes Beverage No Buffet 11:00 AM - 1:00 PM Retail 25 Power Cards(36.4 chips per card)@$5.00 per Card 25 Power Cards Activation Fee(Includes 10 bonus chips per card) @$2.00 per Card The price of Power Cards includes a$2.00 activation fee. Please note that Power Cards are NON-REFUNDABLE,but are good at any time and any Dave&Buster's location. DocuSign Envelope ID:AC9AEA3F-BD69-4665-B402-76E691F9D263 Cannel Clay Parks&Recreation t Carmel Clay Parks&Recreation Dave & �ilStel S Jennifer Holder Special Event Contract 'I^ Event Date: 07/24/2012 11:00 AM 2481 Mariana Drive S� j J Booking Control: BD15153FA93024419D Dallas,TX 75220 Invoice#: 20698 Phone: 214-357-9588 '. Created Date: 06/08/2012/ 11:50:56 AM Fax: 214-904-2521 (Central Time) Page: 3 of 3 Reservation&Deposit Reservations are tentative and not considered final and tho cfoc truly be cancelled by Dave& Buster's at any time until a signed contract and deposit are received by Dar:& Buster's. A facsimile signature is sufficient for purposes of a signed contract. A deposit in the amnunt of SS7 50 is due at the tune Tile reservation is made. Deposits a1c applied to the balance,and them�r�balance is due on the event date. Unpaid balances will bear interest from due date at I°,u per month not to exceed the,high"rate allowable by law. Host Jul,a Cancellation Policy t— - -- - ---In the event the[lost cancels this Dave&Buster's Special Event Contract(tire"Agreement")prior to the initial arrival date of the event,Dave&Buster's will nLeessarily incur damages including,bill 1101 limited to,turning away other group events and the ancillary revenue associated with those events. Not withstanding any other provisions of this Agreement.the Bost shall have the right to cancel this Agreement,without cause,upon written notification to Dave& Buster's at any time prior to the event and upon payment of the amount expressed below: Notice and payment received between signature and 30 days prior to event date: 50%of greater of the revenue subtotal or any required revenue minimum Notice and payment received between 7 and 29 days prior to event date: 75%of greater of tile revenue subtotal or any required revenue minimum Notice and payment received between 0 and 6 days prior to event date: 100%of greater of the revenue subtotal or any required revenue minimum No-show events will be charged at the fill contracted value of the event. The parties agree that the suns are not a penalty,but represent a reasonable effort on behalf of Dave& Buster's to establish its loss prospectively and represent liquid damages. Such payment shall he made by certified check or credit card and shall accompany notice fro e I lost 0f the exercise of this cancellation option. Any attempted exercise of this right without the inclusion of payment,asset forth above,shall be invalid. Host Initia l Restrictions - Host understands and aerces that it shall not assign this Agreement,nor subcontractor resell the rights and benefits provided hereunder,nor act as a promoter for the event, including but not limited to selling tickets,charging admission.'eover charges or seeking donations in lieu thereof,and that the event shall be conducted as dzscribed in this Agreement. Cancellation on Behalf of Dave& Bus(er's Dave&Buster's reserves the right to cancel any event at its facility upon a deterntinaiion.in Dave& Buster's sole discretion,that(i)the event violates the Restrictions set forth in the.foregoine paragraph,(ii)the host misrepresented the event in any way(to Dave&Buster's or any ntha'party)or(iii)the event would be harmful to Dave&Banter's andlor its guests. in the event ofsuch cancellation,Dave&Buster's will refund all prepaid deposits in full for the event inn question. House Policies The Host is advised that Dave&Bustc's has a few fiousc Policies,including certain restrictions regarding minors. These restrictions arc as follows: guests under rile age of 21 (legal drinking age)are not allowed to consume alcohol under any circumstances;guests under the anininaum age as determined by each location must be accompanied by a parent or guardian,generally(Ictined as a person 25 tears of age or older,who agrees to be responsible for the conduct and safety of the underage guest:Each parent or gtaardiar can accompany no more that the maximum number of underage guests determined by each location;and underage guests must remain with their paam or guardian at all times. (Please note that at our Milpitas and Ontario.CA locations,all guests under the age of 2I must b.:accompanied by a parent or guardian who is 30 years of age or older and must(cave the iiacility no later than 1 I:00pn;and our San Diego,CA;t1'auwatosa,\1'1 and Braintree,MA locations,all guests under the uge of 21 must be accompanied by a parent or guardian who is 25 years of age or older and must Ieave the facility no later than I0:00pm). VALI D I.D.RE:QUI RED:Dave Fi Buster's is licensed Us a restaurant and bar,therefore we card all guests under 25 years of age. Food&Beverage Bost is herchy x1vised and understands that consuming raw and undnreooked meats,poultry,fish`shellfish or eggs nnny increase the risk of rood borne illness,especially if a guest has certain medical conditions.Any food or food item(s)remaining at the corclusion of the event arc consider:(I property of the event[lost and may be taken off premises.Foods lei"behind after the event's pally has Icfl will be dtccarlcd.Plcasc refrigerate all leftovers nv ithin two(2)hours and reheat all leftovers throughout,Additionally, be advised that reheated spinach has been littmd to font cancer causing compounds when combined with stony:ch acid.l lost,1cknowledges that the handling and sturagc of any leftover find items are the host's sole responsibility and Host agrees to release and hold Dave& Buster's hannless from any and all claims arising from the preparation and consunnption of leftover food items.Please note that buffets are portioned per person and quantities arc placed out based on the contracted nannbcr of guests.Buffet potions are knit:and not teptewishahlc. Additional charges will apply ifnnore food is requested by the event Host,and extra servings liar subiect to availability.Dave&Buster's does not allow outside food of any kind to be brought into the facility without prior written approval.As a responsible server in accordance with state and local beverage regulations,we re.serve the riJtt to monitor and li1»it Consumption of beverage alcohol. 1 S",u gratuity will be added to a l l food and b verage Charges.Pricing is subject to change. ,Number oS Cuests Attending Event 'fhe final guest count must be received 110 later than five(5)business days(tt'looday-hriday)prior to the event. In the eyeml we alts not receive your final count by this dale,we will prepare for the oririnul con(nicled amount and shame the master account.accur(linely. lf,011 the dory of the event,t r^,au'cndancr varies from the final count,the I lost will be charged based on Ilse gteatcr muminr of guests. Therc will be a ntinimunt count required for each event. 1'lost InitiaAl5CK Pa)mcnls l� Upon execution of*('i's contract,if c0nsi(Icge rp'.is offered f lKinial(naymenrownrds an eventlisfP)OCC'sed via credit credit •n unable too ref n for any charges d tile credits card at associated later dat�etnnd cvcut,including ca ncellariou. Onca chmgc for fill I payment accept ail✓rnat�pa.•,nznt.DLcB ftev:urns OualifYimg Purchases 511,1111101 include Special p.vt:nts,including Party Rental,Room Charge,Mystery Dinner Show Ice and deposits. prepaid deposits,accounts receivable andlor promotional events.(sec U&K Rcv,1rds official rules at tl:n'candbusters.conn) Dave&Buster's does not accept gift cards for payment of amounts(file under,this Agreement,nor does Dave&Buster's accept personal checks. Limitation of Liability ':either party shall be Iiable to the other for any indirect.special,ilicidcntal,punitive or consequential damages ur lost prolit arising out of or relating t0 this agreao(:nt. unhcr,in no event shall Dnvc&Buster's aggregate liability arising out of or relating to this Agreement exceed the amounts paid by I lost hereunder. tgrecment tl tint's si ed Host lit agent ins( rcby agree lt,the(erns and conditions set lunlh herein. If I am an agent 01'111c I lost.t hereby str�.ttpthat 1:inn able to enter into this �(7oeu5 ne� y 6 pep a gleam half oft M ` 1 �`t�3 t f 1'►ic ila°I Late Signet PrintNanlch-s inn �tir��o( \)ate 1,ieued l�ltigdS?liA)V cmad�'t 15iglraaltrl 1 t; t `a. .n"11 Carmel ® Cl, ay Parks&Recreation CHECK REQUEST Date: 6/28/12 Check payable to: Name: Dave N' Busters Address: 8350 Castleton Corner Dr. City, State, Zip Indianapolis, IN 46250 Mail check to payee X Return check to requestor Check Amount: $ 175.00 Date Required: 7/24/12 Check needed for: Dave N' Busters for Chillville Summer Camp on 7/24/12 To be paid from: PO#(if applicable) E0002674 Budget account-GL# 1082-9 4343007 Budget Line Description Field Trip Invoice(s) and Purchase Order(if required) MUST be attached. Requested by(print): Jennifer Holder Requested by(signature): a'19'71'51�-1-7 /Y� Approved by(signature of Division Manager): I on this date 3 Form revised 7-7-08 Shared/Administrative/Forms/Staff forms/Check Request(rev 7-7-08) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice of bill to be properly itemized must show; kind of service,where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. 365306 Dave & Busters Terms 2481 Manana Drive Dallas, TX 75220 Invoice Invoice Description Date Number (or note attached invoice(s)or bill(s)) PO# Amount 7/24/12 20698 Field trip Chillville 7/24/12 $ 175.00 Total--F$ 175.00 1 hereby certify that the attached invoice(s),or bill(s)is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 20_ Clerk-Treasurer Voucher No. Warrant No. 365306 Dave & Busters Allowed 20 2481 Manana Drive Dallas, TX 75220 In Sum of$ $ 175.00 ON ACCOUNT OF APPROPRIATION FOR 108 - ESE PO#or INVOICE NO. ACCT#/TITLE AMOUNT Board Members Dept# 1082-9 20698 4343007 $ 175.00 1 hereby certify that the attached invoice(s), or bill(s) is (are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except 12-Jul 2012 Signature $ 175.00 Accounts Payable Coordinator Cost distribution ledger classification if Title claim paid motor vehicle highway fund