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Home My WebLink AboutBPW 07-18-12Office of the Clerk- Treasurer City of Carmel ME NOTIC BOARD OF PUBLIC WORKS AND SAFETY WEDNESDAY, JULY 18, 2012 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A SPECIAL MEETING ON WEDNESDAY, JULY 18, 2012 AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE THE PURPOSE OF THE MEETING IS CITY BUSINESS ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414 Office of the Clerk - Treasurer City of C 1.. (11 mei Board of Public Works and Safety Meeting AGENDA Wednesday, July 18, 2012 — 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED To ORDER 1. MINUTES a. Minutes from the June 20, 2012 Regular Meeting 2. BID /QUOTES OPENINGS AND AWARDS a. Quote Opening for the Generator Replacement at Steven A. Couts Fire Headquarters, Station 41; Chief Keith Smith, Carmel Fire Department 3. PERFORMANCE RELEASES a. Resolution No. BPW- 07- 18- 12 -02; Heather Knoll, 3A; Erosion Control; Tim Berry, Platinum Properties 4. CONTRACTS a. Request for Purchase of Goods and Services; Carmel Symphony Orchestra; (5200,000.00); Grant Funds; Resolution No. BPW- 07- 18- 12 -01; A Resolution of the City of Carmel's Board of Public Works Ratifying the Mayor's Signature on a Contract; Steve Engelking, Director of the Department of Administration b. Request for Purchase of Goods and Services; PKS Construction, Inc.; (515,600.00); Painting — City Hall; Steve Engelking, Director of the Department of Administration c. Request for Purchase of Goods and Services; Master Translation Services; Judge Brian Poindexter, Carmel City Courts ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414 d. Request for Purchase of Goods and Services; Carmel Repertory; ($65,000.00); Grant Funds; Resolution No. BPW- 07- 18- 12 -03; A Resolution of the City of Carmel's Board of Public Works Ratifying the Mayor's Signature on a Contract; Steve Engelking, Director of the Department of Administration e. Request for Purchase of Goods and Services; Milestone Contractors; ($2,902,758.77); Paving Program; Dave Huffman, Street Commissioner 5. USE OF CITY FACILITIES /STREET a. Request to Use Center Green; Cookout; Friday, July 27, 2012; 10:30 a.m. to 2:30 p.m.; Molly Raker, SEP b. Request to Use Center Green; Dog Day Afternoon; August 25, 2012; 12:30 p.m. to 9:00 p.m.; Gazebo doubled booked on this day; Rebecca Stevens, Humane Society c. Request to Use Center Green; Picnic; July 23 — 27, 2012; Noon; to 1:00 p.m.; Margaret Lehtinen, Booth Tarkington Civic Theatre d. Request to Use City Streets; Film Shoot; Illinois Street; August 3, 2012; 9:00 p.m. to Midnight; August 4, 2012; 7:30 p.m. to 2:00 a.m.; John Lerchen Productions e. Request to Use City Streets; Block Party; Sunday, July 29, 2012; 4:30 p.m. to 8:00 p.m.; Daniele Berker, West Village Neighborhood f. Request to Use City Streets; 5K/Run; October 27, 2012; 7:00 a.m. to 1:00 p.m.; Carmel Education Foundation — Vision Event g. Request to Use Council Chambers; Community Story Telling; Wednesday, August 29, 2012; 7:30 a.m. to 10:00 a.m.; Hamilton County Leadership Academy 6. OTHER a. Remains tabled 2/15/12; TABLED 2/16/11; Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, HOA Traditions on the Monon b. This item will be continued; Appeal hearing Dr. Thomas and Mrs. JoAnn Trancik — 14300 Oakbrook Court c. Request for Easement Agreement; Water Line; Kolmerten, Kenneth/Ann d. Request for Storm Water Technical Standards Variance; Stafford Place Section 3; Duane Sharrer, Schneider Corporation e. Request for Storm Water Technical Standards Variance; West Carmel Commons — Section 501.01; Roger Ward, Roger Ward Engineering f. Request for Existing Driveway Modification Request; 12351 West Road; Duan Carnaby, Under Construction Contractors g. Request for Final Plat Approval; The Cottages at Carmel — Block P; Troy Terew, True North Land Development h. Request for Replat of Monon and Main; K. Nathan Althouse, Miller Surveying i. Request for Alley Vacation; David Wilkinson's Addition; Rangeline Road North of 4th Street NE; lots 14 — 15; Paul Bray, Barker Law Offices j. Request for Lane Closure, Curb Cut; Temporary Construction Entrance; Plum Creek Golf Course — River Road; Jeff Lohrs, Plum Creek Golf Course 7. ADJOURNMENT 1 1 1 BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTE S WEDNESDAY, JULY 18, 2012 —10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Board Member Burke called the meeting to order at 10:00 a.m. MEMBERS PRESENT Board Members; Lori Watson and Mary Ann Burke, Deputy Clerk; Lois Fine MINUTES Minutes for the June 20, 2012 Regular Meeting approved 2 -0. BID /QUOTES OPENINGS AND AWARDS Quote Opening for the Generator Replacement at Steven A. Couts Fire Headquarters, Station 41; Matt Huffman, Carmel Fire Department, requested this item be removed from the agenda PERFORMANCE RELEASES Resolution No. BPW- 07- 18- 12 -02; Heather Knoll, 3A; Erosion Control; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. CONTRACTS Request for Purchase of Goods and Services; Carmel Symphony Orchestra; (S200,000.00); Grant Funds; Resolution No. BPW- 07- 18- 12 -01; A Resolution of the City of Carmel's Board of Public Works Rating the Mayor's Signature on a Contract; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Purchase of Goods and Services; PKS Construction, Inc.; ($15,600.00); Painting - City Hall; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Purchase of Goods and Services; Master Translation Services; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. 1 1 1 Request for Purchase of Goods and Services; Carmel Repertory; ($65, 000.00); Grant Funds; Resolution No. BPW- 07- 18- 12 -03; A Resolution of the City of Carmel 's Board of Public Works Ratifying the Mayor's Signature on a Contract; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Purchase of Goods and Services; Milestone Contractors; ($2,902, 758. 77); Paving Program; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. USE OF CITY FACILITIES /STREETS Request to Use Center Green; Cookout; Friday, July 27, 2012; 10:30 a.m. to 2:30 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request to Use Center Green; Dog Day Afternoon; August 25, 2012; 12:30 p.m. to 9:00 p.m.; Gazebo doubled booked on this day; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request to Use Center Green; Picnic; July 23 — 27, 2012; Noon; to 1:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request to Use City Streets; Film Shoot; Illinois Street; August 3, 2012; 9:00 p.m. to Midnight; August 4, 2012; 7:30 p.m. to 2:00 a.m.; Board Member Burke moved to approve. Board Member Watson seconded. Requestapproved 2 -0. Request to Use City Streets; Block Party; Sunday, July 29, 2012; 4:30 p.m. to 8:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request to Use City Streets; 5K/Run; October 27, 2012; 7:00 a.m. to 1:00 p.m. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request to Use Council Chambers; Community Story Telling; Wednesday, August 29, 2012; 7:30 a.m. to 10:00 a.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. OTHER REMAINS TABLED: Request for Dedication of Streets; Traditions on the Monon Appeal hearing Dr. Thomas and Mrs. JoAnn Trancik — 14300 Oakbrook Court; The hearing started at 10:28 a.m.; Testimony began. A Court Reporter was present to record proceedings. Appeal Hearing ended at 11:15 a.m. — No conclusion was reached. To be continued at a later date Request for Easement Agreement; Water Line; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. 1 1 Request for Storm Water Technical Standards Variance; Stafford Place Section 3; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Storm Water Technical Standards Variance; West Carmel Commons — Section 501.01; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Existing Driveway Modification Request; 12351 West Road; Board Member Burke moved to approve. Board Member Watson seconded. There was brief discussion. City Engineer, Mike McBride requested the Board amend the document to read 30' instead of 55'. Board Member Burke moved to amend. Board Member Watson seconded. Request amended 2 -0. Request approved as amended 2 -0. Request for Final Plat Approval; The Cottages at Carmel — Block P; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Replat of Monon and Main; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Alley Vacation; David Wilkinson 's Addition; Rangeline Road North of 4`h Street NE; lots 14 — 15; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Pathway Closure, Temporary Construction Entrance; Plum Creek Golf Course — River Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. ADJOURNMENT Board Member Burke adjourned the meeting at 10:12 a.m. Approved ATTEST: ana L. Cordra , IAMC Clerk - Treasurer ;17 M6Iyor James Brainar /Diana L. Cordr z IAMC Clerk- Treasurer