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HomeMy WebLinkAboutDisaster Plan Guidelines 1993DISASTER GUIDELINES 1. The Chief Executive of the City shall be notified immediately upon confirmation of a disaster situation by the Fire or Police Chief. 2. The Chief Executive shall notify all remaining Department Heads of the situation. 3. All City Officials notified shall report to the established Command Post at the scene. 4. In cases of major or long term incidents, the Communications Center shall serve as the Emergency Operations Center for the City of Carmel. In the event of activation of the Emergency Operations Center, all City Officials shall report to the Communications Center. In cases were the Communications Center is inoperable, the E.O.C. will be moved to Fire Headquarters. 5. Complete records shall be kept of all actions taken by the Emergency Operations Center. 6. During the incident, all City Departments, personnel, equipment and etc., may be utilized to control the situation regardless of the incident location. 7. Descalation Procedures: Reduction of Emergency Personnel from the scene Defusing and Debriefings 8. Following termination of the situation, a critique of the operations shall be held to develop further recommendations. 010,LAorTIO OJ Igg3- CONTENTS Disaster Control Operations 1 General and Specific Duties - Fire /Police 2 Declaration of Disaster 3 Reaction to Reported Disaster 4 Command Post Operations 5 Evacuation Plan 6 Winter Storms /Blizzard Emergency Plan 8 Tornado Disaster Plan 10 Transportation Disaster Plan 12 Hazardous Materials Emergency 14 A) Purpose 15 B) Responsibility 16 C) Organizational Policy 17 D) Incident Operations 20 E) Classification 22 F) Levels of Response 24 G) Protective Clothing 25 H) EPA Levels of Protection 26 I) On Scene Actions 28 J) Control Zones 32 K) Command Post 34 L) Incident Personnel 35 M) Incident Analysis or Critique 38 N) First Responder Function 39 0) News Media 40 P) Dispatcher Protocol 44 DISASTER CONTROL OPERATIONS 1. Introduction Effective disaster control operations are dependent upon the co- ordination of police, fire and various other public and private agencies that may be called upon to perform duties in conjunction with the occurrence. Each incident may differ by type, area, location, number of persons affected and extent of damage, but the basic responsibilities of involved agencies remain the same, and the following procedures are established applicable to different types of disasters. 2. Purpose The purpose of this procedural plan is to serve as a guide for responding emergency personnel to assure the coordinated efforts of the activities of respective agencies. It is not intended to limit or restrict initiative, judgement or independent action required to provide appropriate and effective disaster operations. At the same time, freedom of initiative cannot be used as an excuse for failure to take necessary coordinated action to successfully accomplish objectives. 3. Definitions Disaster pertains to a multiple casualty and /or extensive destruction incident affecting a limited geographical area, in which the public agencies are overwhelmed. Examples of possible occurrences of this nature would be: 1. Fallen Aircraft 2. Public conveyance accidents a. Bus Accident b. Train Wreck 3. Building involved is: a. Fire b. Explosion c. Collapse 4. Natural disaster affecting a limited geographical area. a. Earthquakes b. Tornado c. Floods d. Ice Storms e. Blizzards f. Droughts 4. General Duties of Fire and Police Units 1. Protect life and property 2. Rescue injured and entrapped persons. a. Provide medical aid for injured in conjunction with paramedics. b. Ambulance transportation in conjunction with paramedics. 3. Prevent further injury and property damage. 4. Evacuate unsafe buildings. 5. Promptly notify other governmental agencies, public utilities and private agencies involved. Provide these agencies with mission statements. 6. Co- operate with all participating departments and agencies. 7. Prepare proper records. 8. Maintain Order. 5. Specific Fire Duties To accomplish effective fire service programs, the Chief of the Carmel Fire Department will: 1. Provide liaison officer at the Command Post. 2. Conduct operations to limit loss of life and property damage resulting from fires and other disaster effects. 3. Enforce fire prevention and safety measures in accordance with State Codes. 4. Assist. in First Aid and transportation of the injured. 5. Maintain a county -wide inventory of personnel, vehicles and equipment resources. 6. Perform radiological monitoring and decontamination measures. 7. Maintain a library up -to -date fire plans. (Hydrant locations, etc.) 8. Co- ordinate supportive rescue operations with local rescue groups. 9. The Carmel Fire Department will maintain a contingency plan to act as an independent entity in the event communications or supportive resources are unavailable or non - existent. Assignment 1. Be responsible for the control of fire. 2. Provide equipment, manpower and training for the rescue of trapped persons. 3. Implement fire and ambulance service mutual aid. 6. Specific Police Duties 1. Provide liaison officer at the command post. 2. Prevent unauthorized entry into area by establishing perimeter controls. 3. Maintain order in and around emergency area. 4. Control traffic in and around emergency area and maintain access and exit routes in emergency area. 5. Care of Fatalities: a. Safeguard at scene. b. Assist in setting up temporary morgue. c. Assist coroner in identification. d. Notify families of deceased. 6. Safeguard Property: a. Of the deceased and injured. b. In evacuated buildings. c. Abandoned at scene. d. Prevent looting. 7. Investigate to Determine if a Crime has been Committed. a. Arrest Offenders. b. Search for and safeguard evidence. c. Question witnesses.. 7. Declaration of Disaster When an initial report of an occurrence of disaster proportions is received from a police or fire officer on the scene, all necessary emergency assistance will be dispatched, dependent on the following information being relayed to communications: 1. Nature of occurrence. 2. Verification of location. 3. Casualty and damage assessment. 4. Assistance required. Communications will advise the Fire Chief, Police Chief and the Communications Director of the occurrence of the situation. The Chief responsible will declare "an emergency" and notify the Mayor. The Fire Chief and Police Chief will proceed to the Command Post or E.O.C. and assume command of disaster control operations. Communications at the request of the Command Post, will provide personnel and equipment as required for on -scene operations and traffic control of routes to and from the location of the incident. 8. Reaction to Reported Disaster When a multi- casualty incident report is received by communications, the unit will provide for the initiating of internal operating procedures pertaining to communications and assist with the co- ordination of fire and police response. Communications will alert the emergency rooms at Carmel St. Vincent, Indianapolis St. Vincent, Community North and Riverview Hospital in order to permit the initiation of internal operating procedures pertaining to the capability of hospitals that may have to service the area of occurrence. The authority for hospital notification shall come from the Command Post. 9. Command Post A Command Post will be established by initially arriving Police or Fire personnel, utilizing the first Police or Fire Officers car to arrive at the scene. That unit will then instruct all responding units to switch to the City wide Emergency Radio Group. This element of the Command Post will provide radio capability with joint Fire /Police communications. The Command Post or E.O.C. shall be the Control Center for the entire operation. The Incident Commander will conduct liaison with all other agencies and departments on the scene from this location. The Command Post shall be marked with a six foot antenna with magnetic -base and a fluorescent orange flag with the letters C /P. This marker shall be placed on the roof of the vehicle for visibility. The nature and seriousness of the emergency will determine the location of the Command Post, its staffing and the extent of its facilities. The foil -owing factors will be considered in choosing a location and determining the extent of Command Post facilities: 1. Number of personnel to be mobilized. 2. Number of agencies to be mobilized. 3. Availability of telephone service. 4. Number of anticipated casualties (dead, injured or displaced persons) 5. Availability of space for administrative and clerical work. 6. Probable duration of emergency. 7. Extent of emergency area. 8. Facilities for parking. 9. Distance from scene of actual emergency operations. 10. Convenience to other facilities, headquarters for other commands and agencies, press center, first aid station or morgue, if the emergency requires the establishment of separate facilities. 11. Freedom from danger, fire, smoke and protection from weather. The Police and Fire Chief.at the scene will co- ordinate their respective .activities.with the Command Post. 10. Command Post /E.O.C. Personnel In addition to the commanding officers, personnel shall be assigned to the Command Post as required. Command Post. Personnel shall consist of: 1. Mayor, Fire Chief, Police Chief, City Attorney, Street Commissioner, Utilities Superintendent, Public Relations Officer, City Engineer, Director of Community Development and if needed, Command Post Recorder, Social Services personnel, (Red Cross, etc.), Hamilton County Emergency Management Director, special consultants and any other personnel specifically requested by the Command Post. 11. Command Post /E.O.C. Records The Command Post Recorder will be responsible for keeping records as follows: 1. Time records of all Police and Fire activities. 2. A list of supervisory personnel and their support group assignments. 3. If required, the Command Post shall be responsible that prepared lists be made of injured, dead and evacuees. The medical aid and evacuation support group must keep records of: 1. All aided persons, and if transported to hospitals, to which hospital they were taken and by what ambulance or other conveyance. 2. If a triage tag system is used, this support group will assume responsibility for the monitoring of those tags. EVACUATION PLAN Evacuation Period 1. Notify and advise Police and Fire department personnel of the situation. 2. Determine the area and approximate number of people to be evacuated. The area to be evacuated must be clearly defined so that security perimeters may be set up and the evacuation initiated. 3. Establish security perimeters to seal off the affected area from all unauthorized persons. 4. Assign additional personnel to the Command Post. 5. Determine a safe marshalling point for those persons lacking transportation. 6. Determine a safe relocation site. 7. Contact representatives of the relocation site to prepare to receive evacuees. 8. Arrange transportation to the relocation site for those persons lacking transportation. 9. Contact the American Red Cross to respond to the relocation site to assist in shelter and welfare operations. 10. Assign E.M.T.'s and ambulance if possible, to the relocation site. 11. Establish traffic control of evacuees out of the affected area to the relocation site. 12. Establish entrance and exit points in the security perimeter for emergency vehicles. 13. Assign adequate personnel to evacuate the area. 14. Use squad car /fire engine P.A. systems, bull horns to notify the public when a door to door evacuation is not possible. Direct Communications to use the T.V. Cable override for notification. 15. Logs must be kept of addresses conducted and whether or not physical contact was made. On -scene Commander's Assistant will be responsible for maintaining the log. 16. Advise each resident of the emergency disaster conditions and - the need to evacuate and report to the relocation site until permitted to return home. 17. A second systematic check is to be made by Law Enforcement Officers to assure residents have left the premises and that children, aged, infirm or bedfast persons do not remain in buildings. 18. Assign personnel to the relocation site to provide security and traffic safety. Relocation (Return) Period 1. Notify all Emergency Personnel of the situation. 2. Assist with the return of ambulatory persons to their residents. 3. Arrange transportation from the relocation site for those persons lacking transportation. 4. Reduce personnel in the Command Post. 5. Modify staffing levels and response procedures as needed. 6. Assist with traffic control, if needed. Gear Down (Crisis Termination) Period 1. Notify and advise all Emergency Personnel of the situation. 2. Resume normal operations. 3. Take inventory of resources and report losses. 4. Critique operations within 24 hours. WINTER STORMS /BLIZZARD EMERGENCY PLAN Pre -Storm Season Preparations 1. Organize snowmobile and 4 wheel drive vehicles for Law Enforcement, emergency rescue and medical teams. 2. Police and Fire Chiefs or designee should reaffirm. Reaffirm mutual aid agreements with other agencies. 3. Inventory snow tires, shovels, antifreeze, oil, gasoline and stock as necessary. 4. Review standard operating procedures for recall, tactics, etc. Update as required. Storm Warning Period 1. Emergency Personnel should check protective clothing. Maintain extra eg1ipment. 2. Warn personnel about signs of frostbite and exposure. 3. Have personnel prepare their personal affairs, make sure family has heating oil, gas, food and auto is winterized. 4. Place sand, snow shovels, extra de -icing fluid on appropriate vehicles. 5. Drain pumps and booster lines (Fire Dept.) 6. Add moisture evaporative to fuel tanks on all emergency vehicles. 7. Drain condensation from air brake systems (Fire Dept.) 8. Arrange for extra food in fire stations. Storm Period 1. Communications should obtain official information on highway and street closings and pass information to all personnel. 2. Rotate all personnel from emergency scenes to lessen fatigue, stress and exposure. 3. Change work schedules to fit needs. 4. Communications should stay abreast of weather forecasts. 5. Adopt double response patterns when needed. 6. Obtain four wheel drive vehicles as necessary. 7. Staff fire stations with extra personnel as required. 8. Be alert for excessive snow and possible collapse of roofs and buildings. NOTE: CITY OF CARMEL TORNADO DISASTER PLAN Tornado warning periods normally are 3 -15 minutes. Therefore, preparation should take place prior to tornado season. Preparatory Period 1. Review and revise disaster plan with proper authorization. 2. Train Emergency Personnel on tornado disaster operations. Examples: Clearing streets, search and rescue in collapsed buildings, gas leaks, wire arcing, mass casualties, major fires, water supply and shortages. 3. Establish and maintain an inventory of resources and their locations. Tornado Watch Period 1. Notify City Department Heads to insure notification to all employees. 2. Secure all in- service equipment. 3. Prepare for water, food and electrical shortages. 4. Prepare for communications break down (antennas blown down, power outage). 5. Ensure fuel requirements will meet. Tornado Alert 1. Notify all personnel of situation. Upon confirmed siting, set off tornado sirens for three (3) minute blast. 2. Prepare to take shelter. 3. All personnel should establish tornado watch from strategic observation point. Tornado Strike Period 1. All personnel take shelter. 2. Fire and Police Department units reports damage to equipment, personnel and structure. 3. Emergency Response units respond to incidents requiring search, rescue and fire operations if possible. 4. All off -duty personnel report to staging area. 5. Watch for looters and report incidents to police. 6. Request mutual aid units if needed. 7. Assist in shutting off utilities and clearing roads. 8. Supply food to Emergency Personnel as needed, (Red Cross, etc.) 9. Supply fuel to City Equipment as needed. 10. Continue operations until all hazardous situations are under control and all areas have been searched for victims. 11. Release mutual aid units. 12. Release off -duty personnel. 13. Take inventory of resources. 14. Report losses. 15. Critique operations. CITY OF CARMEL TRANSPORTATION DISASTER PLAN Pre - Disaster Period 1. Conduct hazard analysis by surveying: a. Types of transportation in the area. b. Review transportation routes. 2. Establish areas most likely to have a transportation disaster. 3. Review local resources available for responding to a potential transportation disaster. Consider: a. Triage, emergency medical supplies for mass casualties. b. Morgue capabilities, body markers, tags and bags. c. Special extrication equipment. d. Communications for long term field operations. 4. Stress command post operations, communications, triage and mutual aid. Disaster Period Implement disaster plan and conduct Emergency functions and adapt as the situation requires. 1 Establish clearly marked command post. 2. Establish necessary communications links with support agencies. 3. Implement triage, emergency medical plan. 4. Establish well controlled perimeter and restrict unauthorized entry. 5. Preserve evidence for National Transportation Safety Board, Federal Aviation Authorities, U.S. Coast Guard, etc. 6. Hold briefings for the media on a regular basis. Implement a one time tour of the accident scene. 7. Establish staging areas for mutual aid units, helicopters, etc. 8. Maintain good field records. 9. Implement a body recovery plan for fatalities. Consider: a. Additional body bags. b. Markers for body location, personal identification, investigation, morgue location. c. Temporary morgues, (refrigerated vehicles, closed areas, etc.) Post Disaster Period 1. Evaluate supply levels and re- supply as necessary. 2. Hold a debriefing for all personnel. Make psychological counseling available for personnel. 3. Critique operations and develop recommendations for improvement. CITY OF CARMEL EQUIPMENT RESOURCE LIST City Engineers Office 2 12 V Sump Pumps 1 1" Homelite Pump 1 Honda Generator 1 JCB Backhoe 1 1 Ton Chevy Dump Truck 1 2" Homelite Pump 1 3" Homelite Pump 1 Air Compressor 1 2 Ton Chevy Dump Truck 1 Arrow Board 1 Homelite Chain Saw 4 4 Wheel Drive Pick ups 4 4hp Portable Generator 1 20# Air Pack (12V) Water Distribution Water Distribution Water Distribution Water Distribution Water Distribution Water Distribution Water Distribution Water Distribution Water Distribution Water Distribution Sewer Collection Sewer Collection Sewer Collection Sewer Collection Department of Community Developement 1 1992 Chevrolet Caprice 4 Door 1 1991 Isuzu Rodeo 4 W.D. 1 1991 Isuzu Rodeo 4 W.D. 1 1988 Cheverolet S -10 Pickup Bi11 EL,rsl MQybi J.hvsc,r, Greg LaMar Jim Blanchard Dept. Vehicle City of Carmel Fire Department 6 Fire Engines 1 Combination Engine /Ladder w/55" Boom. 1 Ladder Truck 102" Aerial 1 Haz -Mat Van 1 Battalion Chief Van 2 Squads 1 Ambulance 5 Chevrolet Caprices 1 Chevrolet Cavalier 2 Chevrolet 4 -Wheel Drive pick -ups NOTE: Complete inventory of equipment on fire department apparatus at end of resource list. City of Carmel Police Department 28 Police Cars (Marked) 15 Police Cars (Unmarked) 1 Chevrolet Blazer 4 -Wheel Drive 9 Mobile Phones City of Carmel Street Department 6 Chevrolet Pick -up trucks, 4 -Wheel Drive 7 Single Axle Dump Trucks 1 Bucket Truck 42' Working Height 1 Chipper 1 Street Sweeper 1 Front End Loader 1 Back Hoe 1 Air Compressor w /trailer mounted 1 Jack Hammer City of Carmel Utilities Department 5 Chevrolet S -10 Small Pickups. 1 1/2 Ton Pick -up 2 Wheel Drive 1 3/4 Ton Pick -up 2 Wheel Drive 1 Trojan Front End Loader 1 Hydra Crane 12,000 lb, 37' Boom 2 Back Hoes 1 Trailer Mounted Generator 60 kw. 1 Trailer Mounted Generator 80 kw. 1 Tandem Dump Truck 1 Trailer Ford Mounted Pump 400 GPM. City Car R Hater -Office Memorandum City Engineers Office December 1, 1992 if 1992 Memo to: Tom Welch From: David Pace Tom, attached please find a procedures list that I have discussed with the Fire Chief, in the event of a fire. Chief Couts had no problem with these procedures. I am requesting that you pass this out at Department Head and possibly request that the Mayor make it a directive. DLP /mch PROCEDURES FOR FIRE EMERGENCIES Due to an emergency when water demand is needed because of a major fire and water pressure drops to an unsafe level, the following procedures will be in effect: 1. The Fire Chief, at the site, will contact the dispatcher to notify the Water Department for more pressure. 2. The Dispatcher will call the Water Distribution Supervisor or Foreman. 3. The Dispatcher will call the Water Plant Operator. 4. The Plant Operator will immediately turn all pumps on. Water Distribution Department will coordinate pumpage with valve control to direct maximum flow to the emergency area. 5. Water Distribution will be at the site for further help or correction as needed by the Fire Chief on site. 6. Once the fire has been contained and the fire command can release the water control, the Water Distribution Department will reset the valves and notify the plant personnel to reset pumpage.