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211150 07/25/2012
CITY OF CARMEL, INDIANA VENDOR: 065950 Page 1 of 1 ONE CIVIC SQUARE DIANA CORDRAY CHECK AMOUNT: $1,269.57 CARMEL, INDIANA 46032 11843 STONEY BAY CIRCLE CARMEL IN 46033-9501 CHECK NUMBER: 211150 CHECK DATE: 7/25/2012 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1701 4343004 REIMB 1, 269 . 57 TRAVEL PER DIEMS of CA!94f 3 CITY OF CARMEL Expense Report (required for all travel expenses) nM . !NOIA0.. EXHIBIT A EMPLOYEE NAME: DEPARTURE DATE: �vl� l8, � TIME: 7%XS (�\M)/ PM DEPARTMENT: (;. RETURN DATE: TIME: /© AM REASON FOR TRAVEL: ar9nwr 4AC,1 l CCU 01 DESTINATION CITY: //p / /Y EXPENSES ARE FOR (check all that apply): TRAVEL ADVANCE TRAVEL REIMBURSEMENT TRAVEL PER DIEM Date Transportation Gas/Tolls/ Lodging Meals Misc. Total Taxi Tips Lu �' Parking Breakfast Lunch Dinner Snacks Per Diem Q,56 ,5�) 3. A Total 7709, 41 '' ,A a q i7 DIRECTOR'S STATEMENT,: I hereby affirm that all expenses listed conform to the City's travel policy and are within my department's appropriated budget. Director Signature: &40e, Date: _ City of Carmel Form#ER06 0 Revision Date 3/18/2009 Page 1 II DIANA L CORDRAY Account E p.4/8 Detail;Continued-: _. _- _-_- -. _ Amount 06/20/12 THETRAVELAGENT CARMEL IN $383.70 DELTA AIR LINES INC. From: To: Carrier: Class: INDIANAPOLIS ATLANTA HARTSFIELD DL T NASHVILLE DL T ATLANTA HARTSFIELD DL T INDIANAPOLIS DL T Ticket Number:00670314541643 Date of Departure:07/18 Passenger Name:CORDRAY/DIANA L Document Type:PASSENGER TI / 06/21/12 THE TRAVEL AGENT,INCARMEL IN $35.00 / TRAVEL AGENCY VVV 06/23/12 IN 06/28/12 rdNESTIN INDIANAPOLIS INDIANAPOLIS IN $424.71 Arrival Date Departure Date 06/2S/12 06/27/12 00000000 LODGING 06/30/12 E IN 07103112 F IN o Description Price $27.54 07/03/12 EL IN a&IffilfiaA44 07104112 EL IN 07/06/12 S M EL IN IPT 07/14/12 ES 07114112 SH6h AY IN SER L Fees _ Amount Total Fees for this Period $0,00 Continued on next page LOEWS VANDERBILT HOTEL NASHVILLE Ms.Diana Cordray Room Number: 0731 11843 Stoney Bay Circle Arrival Date: 07-18-12 Carmel IN 46033 Departure Date: 07-20-12 United States Confirmation Number: 7873366 Merchant Ref#: Page No: 1 of 1 Guest Name: INVOICE A/R No: Folio No: 205696 07-20-12 Date Description Charges Credits 07-18-12 Room Accommodation 159.00 07-18-12 State Tax -9.25 PCT 14.71 07-18-12 Occ Tax - 6 PCT 9.54 07-18-12 City Tax$2.50 2.50 07-19-12 Room Accommodation 159.00 07-19-12 State Tax -9.25 PCT 14.71 07-19-12 Oce Tax - 6 PCT 9.54 07-19-12 City Tax$2.50 2.50 07-20-12 XXXXXXXX XX/XX 371.50 I 1 requested newspaper delivery. If refused, Total 371.50 371.50 a refund of S.75 for Wall Street Journal will be issued. Balance Lights Camera Loews !!! We are pleased to announce the opening of Loews Hollywood Hotel,June 16, 2012. For more information,please visit:www.loewshotels.com 2100 West End Avenue Nashville,TN 37203 T: (615)320-1700 F: (615)320-5019 Toll: (800)336-3335 www.loewshotels.com Annapolis Atlanta Denver Lake Las Vegas Los Angeles Miami Beach Montreal Nashville p� r� New Orleans , New York City LOEWS Orlando Philadelphia HOTELS • RESORTS Quebec City St Pete Beach San Diego 0 Tucson Washington DC j w t as 1 loewshotels.com d Cordray, Diana L From: Carey Indiana Limousines [indyres @carey.com] Sent: Monday, July 16, 2012 9:03 AM To: CORDRAY @plsmr02.fdk.ecarey.com; Cordray, Diana L Subject: Reservation number(s): 789044 %IDA2% Thank you for using Carey Indiana Limousines. PLEASE DO NOT REPLY TO THIS MESSAGE. Responses from this address are not checked on a daily basis. May incur cancellation fees or other fees if response is made from this address. If you would like to update your reservation, please contact a Customer Care Representative at (317) 241-7100. This email contains your reservation confirmation. Below is detail of your scheduled service. Please review it carefully and call us immediately at the number listed if there are any corrections that need to be made. FOR PRIVATE SERVICE: YOUR CHAUFFEUR WILL MEET YOU AT THE BOTTOM OF THE ESCALATORS TO BAGGAGE CLAIM WITH YOUR LAST NAME ON THE SIGN. FOR SHARE A RIDE SERVICE: UPON COLLECTING YOUR LUGGAGE, PLEASE PROCEED TO THE GROUND TRANSPORTATION CENTER AND CHECK IN AT THE CAREY INDIANA BOOTH DIRECTLY ACROSS FROM AVIS RENTAL CAR. UPON CHECKING IN, YOUR VEHICLE WILL BE ASSIGNED TO YOU. Service Detail: We will be picking up CORDRAY, DIANA, party of 1 on Wednesday, July 18, 2012 at 07:45 AM. The pickup will be from 11843 STONEY BAY CIR. Carmel for a trip to Indianapolis International Airport. . The requested service f-Private. The fare for this trip ' $83.08 an Pwill be paid by Credit card. The reservation number for your trip is: 789044. Call Us With Any Corrections If you feel that there are any errors in the above reservation(s), please contact our reservation center immediately at (:317) 241-7100. Have a great trip, and thanks again for using Carey Indiana Limousines. Cancellation Policy: Reservations must be cancelled or changed at least 2 hours prior to the scheduled city of service pick up time otherwise a late cancellation or no-show fee will apply. ?For reservations in the U.S., Canada and Puerto Rico, a change fee or late cancellation fee of $75 will be charged, unless the all-inclusive charge is less and would then apply, to all transfer or hourly reservations. ?For all other countries, the applicable base transfer rate or the hourly minimum base rate for hourly service applies. ?A no show fee equal to the hourly minimum or base transfer rate for the confirmed vehicle plus airport fee, fuel surcharge, tolls and parking may apply should the passenger fail to cancel or meet the chauffeur at the designated pick up location. ? Surface Transportation Charge (STC): STC is a surcharge based upon various overhead expense items, some of which may not relate to the specific trip. ? View Boarding Pass Page 1 of 3 WED,JUL 18,2012 A. D E LTA sJ D i a n a I C o r d r a y SkylAiles#XXXXXX0876 BOARDING DOCUMENT HB8UJY/SKYMILES AMEX INDo- ATL R INDIANAPOLIS(IND) ► BOARDING GATE* ZONE SEAT Atlanta(ATL) 9:20am - 1 20D Depart Wed,10:00am FLIGHT DL796 Economy(T) Arrive Wed,11:30am *Gates may change.Check airport monitors. Fly Paperless:www.delta.com/app •r -z Ticket#:006 7031454164 Hartsfield Jackson AEllnin Air porl - � h7as,rNmn.F1 Aunt,IQ e peps° Confo:,f,A �6lY.LUfW�+ FREE O III AL PRETZEL with the purchase of any pretzel product and any drink. ConcuvrFntJ P,'"I+r>t t3fEC?,'^o'vt iSx1('r•:n;t'Ite:i t'T,-1l.iir[I.FJt�t r�r;:;:,:1 tvifh,:,Il'p'f.,Sli?Y:3ffl.m', p•:r t 6;ir.ari,;,or,c:xif,�..._,..,,....._..--.,_.,,,,,, ,1'r,6dtuti,':,, "ir I ,'„Ovi-,di will nitl h�, +r',frtJl#!!1,L')I1~rrr�?Y.I?if r:'l]ilia;'.$il ld''i ill:rl)1 iinlro:ShC+fJYl � C4rKM:+Ff'1 Ct•ncau•:o r ® S.l �ia Nu ��. a.L..F .I .�. . RESTAURANTS in Hartsfield-Jackson Atlanta International Sky Club T6 50 Intro Annual Fee forthe first}fear,and Famous Famiglia T6 earn 25,000 Membership Rewards4Q points Burger King T9 DELTA rr ..::tdrl ' - wttaaf, ' I (� Get 10�>c� ©H a Delta Sky Club SKYC LU U Membership. Pron1D Code:SJN10 1e min wvd Rtela;csinnmP.'1"ity. If your travel plans change,please contact Delta Gate assignments and departure times are subject to change;please check the airport monitors for the most up-to-date flight and gate information.We recommend you arrive at the airport 75 minutes prior to departure for travel within the U S and 3 hours prior to departure for International flights It is your responsibility to arrive at the airport with sufficient time to complete baggage check and security clearance. https://www.delta.com/PCCOciWeb/viewBoardingPass.action 7/17/2012 View Boarding Pass Page 2 of 3 WED,JUL 18,2012 A, D E LTA D i a n a l C o rd r a y SkyMiles#XXXXXX0876 BOARDING DOCUMENT HB8UJY/ SKYMILES AMEX ATL ® BNA 5_� I ATLANTA(ATL) ► BOARDING GATE* ZONE SEAT ©Layover 2h 10m N a s h v i l l e(BNA) 1:0 0 p m - 1 813 Depart Wed,1:40pm FLIGHT DL4963 Economy(T) Arrive Wed,1:54pm Operated by Expresslet Airlines *Gates may change.Check airport monitors. Fly Paperless:www.delta.com/app Ticket#:006 7031454164 EXTENDED WEATHER FORECAST for~Nashville Wed,Jul 18 Thu,Jul 19 Fri,Jul 20 ' )r 95°F 174°F 92*F/76°F 91°F/74°F Precip. 50% Precip.70% °" ' Precip. 53% _ f"r c RESTAURANTS in Nashville -` fii'�1 ^e1 Aa Virago 615.320.5149 �L Jl 1811 Division St, Nashville,TN 37203 1, 11 k,,F Z f L P F R F h c T Mad Platter Restaurant&Catering 615.242.2563 � � � ��� 1239 6th Ave N, Nashville,TN 37208 Merchant's Restaurant 615.254.1892 with the purchase of any 401 Broadway, Nashville,TN 37203 pretzel product and any drink. F.Scott's Restaurant and Jazz Bar 615.269.5861 2210 Crestmoor Rd, Nashville,TN 37215 i;in;t!%rrr.r;:t+y,f+nn+.den,?, krin5t;.Ilea 4J;oc•rl with i+n {itfgr t%ft:r, Ouplic,,,-�1�r i,Itered i-oupom,will nea to ::triecl,tl 1ale Shown, ATTRACTIONS in Nashville Travellers Rest Plantation Museum 615.832.8197 636 Farrell Pkwy,Nashville,TN 37220 Adventure Science Center 615.862.5160 800 Ft Negley Blvd, Nashville,TN 37203 Belmont Mansion 615.460.5459 1900 Belmont Blvd, Nashville,TN 37212 The Parthenon 615.862.8431 2600 W End Ave, Nashville,TN 37203 If your travel plans change,please contact Delta.Gate assignments and departure times are subject to change; please check the airport monitors for the most up-to-date flight and gate information.We recommend you arrive at the airport 75 minutes prior to departure for travel within the U.S.and 3 hours prior to departure for International flights.It is your responsibility to arrive at the airport with sufficient time to complete baggage check and security clearance. https://www.delta.com/PCCOciWeb/viewBoardingPass.action 7/17/2012 NATIONAL LEAGUE r ,° of CITIES FEDERAL RELATIONS i FINANCE, ADMINISTRATION AND INTERGOVERNMENTAL RELATIONS STEERING COMMITTEE MEETING Thursday, July 19 — Saturday, July 21, 2012 Meeting Site Loews Vanderbilt Hotel Nashville 2100 West End Avenue Nashville, Tennessee 37203 (615) 320-1700 Presiding The Honorable Robert Avery, Vice Chair Council Member Gadsden, Alabama NLC Staff Lars Etzkorn Stephanie Crandall Program Director Principal Associate (202) 626-3173 (202) 626-303 etzkorn cr,nlc.org crandallgnl c.org THURSDAY,JULY 19 10:00 a.m.— REGISTRATION 5:00 P.M. Hotel Lobby 2:00 p.m.— MOBILE WORKSHOP 5:00 P.M. Buses hill start boarding at 1:30 p.m. outside the main entrance of the Loews Vanderbilt Hotel Mobile Workshop I: Join senior Nashville city officials for a tour of a revitalized section of historic Nashville and the active construction site of Music City Center-Nashville's new convention center set to open in 2013. On the first stop, city leaders will visit the historic Nashville neighborhood of Rolling Mill Hill, which features a housing complex that provides affordable housing for artists and includes unconventional floorplans-and significant meeting spaces favorable to artistic endeavors. With a focus on sustainability and designed to be LEED-certified,this historic area features trolley barns and old hospital buildings that have been transformed into new businesses and homes. During this stop, city leaders also will hear about Nashville's government and volunteer response to the flood of 2010 and receive an overview of the city's disaster preparedness plan and response. The second stop will include a tour of Nashville's new convention center, Music City Center,the area's newest landmark and largest public space for art and music, which is still undergoing construction. Project CEO Larry Atema will show committee members around this 1.2 million square foot meeting space, which upon completion will include a wide green pavilion encircling the building on all sides. Key to the Music City Center's LEED status will be a 360,000 gallon retention tank that will store run-off water to be used to irrigate the four-acre green roof and outside landscaping. Mobile Workshop II: Join senior Nashville city officials for a tour of the Omohundro Water Plant and a visit to the Country Music Hall of Fame. The Omohundro, which opened in 1889, and in 2010 became the stoic, unlikely hero of the post-flood Music City; protected only by a ring of sandbags, the Omohundro came within 8 inches of being breached. One of the oldest continuously operating water treatment plants in the country, the plant is one of only two facilities serving the greater Metropolitan Davidson County and surrounding areas and has a maximum capacity of 139 million gallons of water per day. Besides touring the plant, city leaders will learn about the city's response to the 2010 flood from an infrastructure perspective. The second stop will be a visit to the Country Music Hall of Fame where city leaders will experience a virtual tour of neighboring Music City Center, Nashville's new convention center set to open in 2011 The discussion during this stop will focus on the importance of tourism and branding to local economies. 1 5:30 p.m.— RECEPTION AND DINNER 8:00 P.M. The Wildhorse Saloon 120 2nd Avenue North For those not participating on a mobile lvorkshop or those ivho wish to coune back to the hotel before dinner, buses will run continuously from the Loews Hotel to the Wildhorse Saloon starting at 5:30 p.m. Sponsored by The Nashville Convention&Tourism Bureau,The Tennessee Municipal League, Gaylord Entertainment/Wildhorse Saloon,Nashville Mayor Karl Dean and Nashville Council Member Ronnie Steine FRIDAY,JULY 20 7:30 a.m.— REGISTRATION 8:30 a.m. Hotel Lobby 7:30 a.m.— BREAKFAST 8:30 a.m. Symphony I Sponsored by AT&T 7:45 a.m. - BREAKFAST INFORMATION SESSION: LEARN ABOUT NLC'S 8:15 a.m. NEW SOCIAL NETWORKING TOOL Symphony III Foyer • Emma Lieberth Senior Associate, National League of Cities Learn about NLC's new social networking tool, myNLC an online portal for members to engage with one another throughout the year, receive the latest news from NLC and register for NLC events. 8:30 a.m. — OPENING PLENARY SESSION 10.00 a.m. Symphony II and III Welcome and Remarks • The Honorable Ted Ellis, President,National League of Cities Mayor, Bluffton, Indiana Presentation: State of the Cities, Views from a Municipal Analyst • Natalie Cohen Managing Director and Head of Municipal Research, Wells Fargo Securities, LLC Natalie Cohen is a managing director and head of municipal research for Wells Fargo's Global Economics and Research Group. Widely known and respected for her studies and articles about municipal finances, Natalie will offer her views on the state of the economy,the forces that are shaping it, including the potential for federal mandatory spending cuts and the expiration of tax cuts, and the fiscal outlook for cities over 2 the next 12— 18 months. 10:00 a.m.— WELCOME AND MEETING OVERVIEW 10:45 a.m. McTyeire • The Honorable Robert Avery, Vice Chair Council Member, City of Gadsdan,AL 10:45 a.m.— JOINT PRESENTATION AND DISCUSSION: WATER 11:45 a.m. INFRASTRUCTURE FINANCING Symphony I • Rick Farrell Executive Director, Council of Infrastructure Financing, Washington, DC The Energy, Environment, and Natural Resources and FAIR Steering Committees will meet jointly for a presentation and policy discussion on alternative financing mechanisms for water infrastructure projects. 12:00 p.m.— JOINT LUNCH: ALL COMMITTEES AND NLC'S INSTITUTE 1:15 P.M. FOR YOUTH, EDUCATION AND FAMILIES COUNCIL Symphony II and III • The Honorable Karl Dean Mayor, City of Nashville, Tennessee 1:45 p.m.— JOINT DISCUSSION: SMALL BUSINESS FINANCE AND 3:00 p.m. DEVELOPMENT Symphony 1 • Michael Wallace Program Director, National League of Cities The Community and Economic Development and FAIR Steering Committees will meet jointly to discuss what role city leaders and NLC can play in improving access to credit for small business'development and growth in your local communities. 3:00 p.m.— BREAK 3:15 p.m. 3 3:15 p.m.— JOINT DISCUSSION: TELECOMMUNICATIONS TAXATION 4:30 p.m. Symphony II and III • The Honorable Robert Avery,Vice Chair, FAIR Council Member, City of Gadsden, Alabama • The Honorable M. Christopher Whitley, Chair, ITC Mayor Pro Tern, City of High Point, North Carolina The ITC and FAIR Steering Committees will meet jointly to continue its discussion on the telecommunications tax structure. Specifically, the Committees will consider edits proposed by industry to the draft principles developed by the ITC/FAIR working group. SATURDAY,JULY 21 8:00 a.m.— BREAKFAST 9:00 a.m. Skylight Foyer 8:15 a.m.— BREAKFAST INFORMATION SESSION: SUSTAINABLE 8:45 a.m. CITIES INSTITUTE Neely • Tammy Zborel Senior Program Associate, Sustainability, NLC Center for Research &Innovation Last spring NLC welcomed the Sustainable Cities Institute(SCI), a robust online collection of resources to support and strengthen sustainability programs across local government. Join NLC at this breakfast discussion to learn about progress made transitioning SCI to NLC and plans moving forward. Participants will have the opportunity to offer feedback on ways SCI can support sustainability initiatives in their communities. 9:00 a.m.— FOLLOW UP DISCUSSION: STATE OF THE CITIES 9:30 a.m. Lyric • Stephanie Crandall, r Principal Associate, National League of Cities The committee will discuss the State of the Cities presentation and answer these questions: 1. Does the leadership of your city understand the impact that mandatory budget cuts will have on essential city functions? 2. What are you/have you said to Members of your Congressional delegation about the potential loss of federal support that would result from sequestration? 4 3. Are there signs of recovery in your community and, if so, what are they? If not, what sector or sectors in particular are preventing a recovery? What sector or sectors of your local economy holds the most promise to lead the eventual recovery in your community? 4. How can NLC help you to position your community to succeed in the new economy? 9:30 a.m.-- FEDERAL LEGISLATIVE UPDATE 10:00 a.m. • Stephanie Crandall, Principal Associate, NLC Center for Federal Relations This report will focus on the state of Congress and legislative initiatives important to America's cities and towns. 10:00 a.m.— CONSIDERATION OF POLICY AND RESOLUTIONS 11:00 a.m. Lyric • The Honorable Robert Avery, Vice Chair Council Member, City of Gadsden, Alabatna • Stephanie Crandall Principal Associate, NLC Center for Federal Relations The Steering Committee will consider any proposed resolutions as well as current FAIR resolutions to determine if they should be amended, allowed to expire or incorporated into existing policy. Proposals for policy additions or amendments also will be in order. 11:00 a.m.- DISCUSSION OF LOCAL ISSUES 12:00 p.m. Lyric • The Honorable Robert Avery, Vice Chair Council Member, City of Gadsden, Alabama The Steering Committee members will have the opportunity to discuss local challenges from their hometown and potential solutions to those challenges. 12:00 p.m. ADJOURN- BOXED LUNCHES AVAILABLE 5 iank you for rent in -^T Budget . � � you have questions regardIng this rental , call us at 317-913-1879 iis vehicle was rented to you by ERIC This vehicle was check � in 'ou by MITCH � ^ :NTAL AGREEMENT NUMBER 208930680 RECEIPT ~ VJR INFORMATION YOUR VEHICLE INFORMATION ` /stomer Name : CORDRAY,DIANAqL ^^ / Avis Car Number : 5 6 3 3 4 I = 'is Worldwide Disc : CITY OF CARMEL Plate Number : IN481HE sthods Of Payment : CENTRAL Veh Grp Charged : Staodard �' Veh Grys Rented : Full-Size -� Veh Description : WHI NISSAN !MA SEDAN '` ^^ '~' ~ �/ Total Driven : 329 MIs Odometer In: 24713 MIs Fuel Gauge -Readings Full ]UR RENTAL zkup Date/Time : JUL 20,2012@01 :20 PM Return Date/Time : JUL 21 ,20 ):49 AM ' ckup Location : 1 TERMINAL DRIVE Return Location : 6463 EAST ) STREET ' NASHVILLE,TN,37214,US INDIANAPQ IN,46250,US MR VEHICLE CHARGES: YOUR OPTIONAL PRODUCTS/SERVI [N 1 DAY MAX DAY RATE INCLUDES LDW ABOVE 300 RATE` CHART TIME AND MILEAGE `~ :LES: Unlimited �LY : 13O.5O ' ;ILY: 131.99 ` DY: 110.00 '~ CLY. : 549.99 /TLY: �N `1D�/D1/D� 329FM + 131 99 � . Less 10.0% Discount = 13.20 « me^ & M&leage: 118.79 ZABLE FEES )STOMER FACILITY CHG 4.50 /D + 4.50 ^ -^=w� 4ERGY RECOVERY FEE .60 /DY + .60 ~ � >.00% Concession Recovery Fee + 11.94 /btotal Charges: 135.83 � kles Tax 10.250% + 13.92 )N TAXABLE ITEMS SURCHARGE + 4.07 )ur Total Charges Paid : 153.82 epayment : T CHARGES: US D � 'ur Total Due: kel service: .4043/MI 9.299/Gal �---- V ;% TENNESSEE SURCHARGE A, ^ -'------NOTICES------------AVIS-----------NOTICES------------AVIS------------NBTI -----------AVIS-----------NOTICES agree to the rental charges above. I acknowledge additional charges could be add ased on tolls, tickets, AFFIDAVIT FOR EXPENSES I, Diana L. Cordray, incurred expenses while traveling to the NLC committee meeting in Nashville, TN. I do not have a receipt for the skycap at the airport ($2.50). I also do not have a receipt for the tip on the ride from home to the airport departure ($15.00). ",7 Diana L. Cordray Clerk Treasurer July 30, 2012 Prescribed by State Board of Accounts ACCOUNTS PAYABLE VOUCHER City Form No 207(Rev.7995) CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. &ye �,/ Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) Total I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5-11-10-1.6. 20 Clerk-Treasurer VOUCHER NO. WARRANT NO. ALLOWED 20 IN SUM OF $ ON ACCOUNT OF APPROPRIATION FOR Board Members PO#or INVOICE NO. ACCT#/TITLE AMOUNT DEPT.# I hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except 20 Ar .0 1 0&J, .41. Signature Title Cost distribution ledger classification if claim paid motor vehicle highway fund