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Home My WebLink About211230 07/31/2012 CITY OF CARMEL, INDIANA VENDOR: 358097 Page 1 of 1 ONE CIVIC SQUARE BRAZILL HESTER PC CARMEL, INDIANA 46032 303 N.ALABAMA ST.#300 CHECK AMOUNT: $4,598.27 INDIANAPOLIS IN 46204 CHECK NUMBER: 211230 CHECK DATE: 7/31/2012 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 202 4350900 13445 4, 137 . 27 OTHER CONT SERVICES 1192 4340000 13446 426 . 00 LEGAL FEES 1192 4340000 13448 35 . 00 LEGAL FEES MEMORANDUM TO: Mike Hollibaugh, DOCS Directo FROM: Douglas C. Haney, City Attor � �� RE: Brazill Hester Invoice No. 1344 Traditions on the Monon DATE: July 13, 2012 Mike, Attached is Brazil] Hester's Invoice No. 13448 dated July 11, 2012 in the amount of 535.00 regarding services provided in the Traditions on the Monon matter. I recommend you issue a claim in the amount of$35.00 in payment of this invoice. Please let me know PROMPTLY if you believe that your Department is not responsible for the payment of the attached invoice or if you have any questions regarding this memorandum. /eb [eb:nt wordmz a bass\nry docunxnts`outside ounsel�brazill hestef traditions on—nonitraditions=1344SA-7/13/12] 13razill Hester, PC 303 N. Alabama St., Suite 300 Indianapolis, IN 46204 • 317.624.9600 Invoice submitted to: City of Carmel p�-11 -12P0'1 � 15 RCVD July 11, 2012 Z3 au In Reference To:Traditions on the Monon _ too Invoice#13448 Professional Services Hrs/Rate Amount 6/28/2012 JH-C Legal Service 0.20 35.00 Communications with opposing counsel; communications to BZA attorney 175.00/hr re status For professional services rendered 0.20 $35.00 Previous balance $9,117.50 Accounts receivable transactions 6/6/2012 Payment-Thank You No. 209071 ($2,827.50) Total payments and adjustments ($2,827.50) Balance due $6,325.00 MEMORANDUM Uk I?3� r TO: Mike Hollibaugh, DOCS Direct r ? ? � FROM: Douglas C. Haney, City Atto #` RE: Brazil] Hester Invoice No. 13446 Collections of Unpaid Fees DATE: July 13, 2012 Mike, Attached is Brazil] Hester's Invoice No. 13446 dated July 11, 2012 in the amount of $426.00 regarding services provided in the collection of unpaid fees. I recommend you issue a purchase order in the amount of$426.00 in payment of this invoice. Please let me know PROMPTLY if you believe that your Department is not responsible for the payment of the attached invoice or if you have any questions regarding this memorandum. /eb [eb:naw-ord=z a bass�nry dcemnenis�omsidecounsel�brazill hestercollecioos�collect ions=13446.doc:i/13/12[ Brazill Hester, PC 303 N.Alabama St., Suite 300 Indianapolis, IN 46204 317.624.9600 Invoice submitted to: City of Carmel-Collections JUL 231012 1c July 11, 2012 07-11 -12P07 : 14 RC In Reference To:Collections-General Invoice#13446 Professional Services Hrs/Rate Amount 6/4/2012 RCH Legal Service 0.60 90.00 Draft correspondence to Washington County, Minnesota re: Best 150.00/hr service; prepare documents to be served with instructions; finalize and distribute same; check Chalfant docket to confirm no service; draft motion for continuance of hearing re: same;finalize and cause same to be filed 6/11/2012 RCH Legal Service 0.50 75.00 Review correspondence from Washington County, Minnesota re: 150.00/hr failure of service due to Bests relocation,- draft motion to dismiss pro supp in Guilford Trails; cause same to be filed; discuss same with J. Hester; review J. Hester correspondence to D. Haney re: same 6/13/2012 RCH Legal Service 0.10 NO CHARGE Review order granting continuance in Chalfant and resetting hearing 150.00/hr date 6/14/2012 RCH Legal Service 0.50 75.00 Research to attempt to locate Bests, no phone or address listings 150.00/hr found; prepare Chalfant for sheriffs service; review order dismissing .Guilford Trails pro supp 6/26/2012 RCH Legal Service 0.50 75.00 Draft motion for continuance due to lack of service; finalize and cause 150.00/hr same to be filed For professional services rendered 2.20 $315.00 City of Carmel-Collections Page 2 Additional Charges Qty/Price Amount 6/4/2012 PAC Sheriff Service Fee 1 100.00 Washington Co. MN Sheriff Service Fee Best 100.00 PAC Court Fee 1 3.00 3.00 PAC Postage 1 0.45 Postage-Chalfant 0.45 PAC Postage 1 0.65 Postage-Best 0.65 6/11/2012 PAC Postage 1 0.45 Postage-Guilford 0.45 6/12/2012 PAC Court Fee 1 3.00 3.00 6/2612012 PAC Court Fee 1 3.00 3.00 PAC Postage 1 0.45 Postage- Best 0.45 Total additional charges $111.00 Total amount of this bill $426.00 Previous balance $393.00 Balance due $819.00 i Prescribed by State Board of Accounts City Form No.201(Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s)or bill(s)) 07/11/12 13448 Re:Traditions on the Monon $35.00 07/11/12 13446 Re: Collections of unpaid fees $426.00 I hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 , 20 Clerk-Treasurer VOUCHER NO. WARRANT NO. ALLOWED 20 Brazill Hester, PC Judy G. Hester IN SUM OF $ 334 N. Senate Avenue Indianapolis, IN 46204 $461.00 ON ACCOUNT OF APPROPRIATION FOR Carmel DOCS PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members I hereby certify that the attached invoice(s), or 1192 13448 43-400.00 $35.00 bill(s) is (are)true and correct and that the 1192 13446 43-400.00 $426.00 materials or services itemized thereon for which charge is made were ordered and received except nday, July 23, 2012 IN Directo Title Cost distribution ledger classification if claim paid motor vehicle highway fund MEMORANDUM TO: Mike McBride, City Engineer FROM: Douglas C. Haney, City Attorn RE: Brazill Hester Invoice No. 13445 Trancik Appeal Matter DATE: July 13, 2012 Mike, Attached is Brazill Hester's Invoice No. 13445 dated July 11 2012 in the amount of $4,137.27 regarding services provided in the Trancik appeal matter. I recommend you issue a purchase order to Brazill Hester in the amount of$4,137.27 in payment of this invoice. Please let me know PROMPTLY if you believe that your Department is not responsible for the payment of the attached invoice or if you have any questions regarding this memorandum. /eb jeb:mstcord:z a bass\—documents\outsidccounschbrazill hcstcrVwcik\trancik#13445.doc:7/13/I2 Braxill Hester, PC 303 N.Alabama St., Suite 300 Indianapolis, IN 46204 317.624.9600 Invoice submitted to: City of Carmel-Trancik-BPW 0'I-11 -12P0j : 09 RCVD July 11, 2012 In Reference To:Transcik-BPW Invoice#13445 Professional Services Hrs/Rate Amount 5/3/2012 RCH Legal Service 0.80 120.00 Draft letter to Trancik counsel re: stipulations and failure to respond to 150.00/hr prior letters JH-C Legal Service 0.80 140.00 Revise draft letter in an attempt to facilitate mediation where Trancik's 175.00/hr attorney is ignoring all communications;finalize and distribute 5/17/2012 RCH Legal Service 0.10 NO CHARGE Review correspondence from E. Bass re: and discuss 150.00/hr same with J. Hester 5/2912012 RCN Legal Service 0.10 NO CHARGE Review J. Hester correspondence with G. Duncan re: update that 150.00/hr Trancik counsel will not cooperate with stipulations 5/30/2012 JH-C Legal Service 0.50 87.50 Draft update to client regarding matter, particularly Trancik ignoring our 175.00/hr communications; 6/4/2012 RCH Legal Service 0.10 NO CHARGE Review correspondence from Throgmartin counsel re: stipulations 150.00/hr 6/6/2012 JH-C Legal Service 1.90 332.50 Appear at BPW Meeting; provide update to the Board (to place matter 175.00/hr back on the agenda); conference with D Haney for status; meet with G Duncan in preparation for remainder of hearing; communications with A Bennett regarding BPW agenda for 6/20/12 6/8/2012 JH-C Legal Service 0.10 NO CHARGE Contact to A Bennett to get on BPW calendar; telephone conference 175.00/hr with A Bennett re same and plan for her to contact Sandy regarding sam City of Carmel-Trancik-BPW Page 2 Hrs/Rate Amount 6/12/2012 JH-C Legal Service 5.70 997.50 Draft communications to opposing party regarding 6/20/12 BPW 175.00/hr meeting, providing notice that item will be un-tabled; review transcript of appeal; communication to City regarding proposal for specific materials and information to be submitted to the BPW; prepare materials to be submitted to BPW by 4 pm on 6/13/12, including memorandum, transcript, and other communications RCH Legal Service 0.10 NO CHARGE Review J. Hester correspondence to S. Treadway re: status of 150.00/hr upcoming BPW hearing and correspondence to D. Haney re: same 6/13/2012 JH-C Legal Service 0.50 87.50 Delivery of BPW submission; separate communications with A 175.00/hr Bennett and G Duncan regarding same;arrange for court reporter for 6.20.12 BPW meeting 6/14/2012 JH-C Legal Service 0.30 52.50 Communications with Engineering Dept.for preparations for BPW 175.00/hr hearing 6/15/2012 JH-C Legal Service 0.60 105.00 Review correspondence from S Treadway; draft response;finalize and 175.00/hr distribute to opposing counsel and client; update to client RCH Legal Service 0.80 120.00 Draft correspondence to S.Treadway re: status of BPW hearing and 150.00/hr mediation, lack of response to stipulations; forward to J. Hester for review 6/1812012 JH-C Legal Service 1.20 210.00 Research and preparations for hearing and proposed order 175.001hr 6/19/2012 RCN Legal Service 1.00 NO CHARGE Assist J. Hester in preparation for BPW hearing with Trancik; review 150.00/hr and prepare file for hearing; review letter from Trancik counsel JH-C Legal Service 4.20 735.00 Conference with G Duncan in preparation for continuation of Trancik 175.001hr appeal; review correspondence from Trancik attorney regarding with mediation; review correspondence from Smith attorney responding to same; review correspondence from Trancik attorney regarding June 20 hearing; review Motion to Continue; communications with Clerk Treasurer office; draft communication to opposing counsel that Motion will be ruled on at the June 20 hearing 6/20/2012 RCH Legal Service 0.80 120.00 Review Carmel city codes re: I 150.00/hr OwalmaAmms discuss same with J. Hester re:Trancik BPW hearing City of Carmel -Trancik-BPW Page 3 Hrs/Rate Amount 6/20/2012 JH-C Legal Service 4.10 717.50 Continue preparing for BPW meeting; additional review of Code 175.00/hr provisions and correspondence; begin drafting findings of fact; appear at BPW for representation of Department of Engineering; brief conference with D Haney and G Duncan; communications with court reporter regarding transcript and 7/18 BPW meeting 6/2112012 JH-C Legal Service 0.10 17.50 Communications with court reporter for necessary attachments 175.00/hr 6/25/2012 RCH Legal Service 0.20 NO CHARGE Review transcript from BPW hearing 150.00/hr 6/29/2012 JH-C Legal Service 0.60 105.00 Communication from City's engineer re status; communicate with City's 175.001hr attorney office re same For professional services rendered 24.60 $3,947.50 Additional Charges Qty/Price 5/3/2012 PAC Postage 1 0.90 Postage 0.90 6112/2012 PAC Postage 1 0.90 Postage 0.90 6/22/2012 PAC Transcript Cost 1 187.52 Transcript Cost 187.52 6/26/2012 PAC Postage 1 0.45 Postage 0.45 Total additional charges $189.77 3 's Total amount of this bill $4,137.27 Previous balance $2,743.21 Accounts receivable transactions 6/6/2012 Payment-Thank You No. 209071 ($2,155.00) Total_payments and adjustments ($2,155.00) Prescribed by State Board of Accounts City Form No.201(Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Brazill Hester, PC Purchase Order No. 303 N.Alabama St., Suite 300 Terms Indianapolis, IN 46204 Date Due Invoice Invoice Description Date Number (or note attached invoice(s) or bill(s) Amount 7/13/2012 13445 Trancik matter $ 4,137.27 Total $ 4,137.27 1 hereby certify that the attached invoice(s), or bill(s), is (are)true and correct and I have audited same in accordance with IC 5-11-10-1.6. ,20 Clerk-Treasurer VOUCHER NO WARRANT NO. Brazill Hester, PC ALLOWED 20 303 N. Alabama St., Suite 300 IN SUM OF $ Indianapolis, IN 46204 $ 4,137.27 ON ACCOUNT OF APPROPRIATION FOR Board Members PO#or INVOICE NO. ACCT#/TITLE AMOUNT DEPT# I hereby certify that the attached invoice(s), or 0 13445 202-509 4137.27 bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except 7/30/2012 Signature City Engineer Cost Distribution ledger classification if Title claim paid motor vehicle highway fund