HomeMy WebLinkAboutUnited Consulting/Addl Serv 5/ENG/$29,300/Pittman Drive DesignUnited Consulting Engineers & Architects
Engineering - 2012
Appropriation #2006 bond; P.O. #26543 -
Contract Not To Exceed $29,300.00
ADDITIONAL SERVICES AMENDMENT TO
Q�or,
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES
THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ( "Agreement") entered into by and
between the City of Carmel and United Consulting Engineers & Architects (the "Vendor), as City Contract
#060210.02, dated June 2, 2010, shall amend the terms of the Agreement by adding the additional services to be
provided by Vendor consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A ".
Furthermore, the terms of the Agreement shall be amended to include the E- verify requirement as stated in Indiana
Code § 22 -5 -1.7 et seq., which is attached hereto and .incorporated herein as Exhibit 'B ", as well as the required E-
verify Affidavit, attached hereto and incorporated herein as Exhibit "C ". The .terms and conditions of the •Agreement
shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA United Consulting Engineers & Architects
by and through its Board of Public
Works and Safety
By:
,UorPree h 1
James Brainard, Presiding:Officer
Date:
Lori S. (W . ,' v ember
Date:
ATTEST:
rr iana Cordray, IA (, :Clerk- Treasurer
Date: / Sr-7
ignature
Printed-Name
iWeS(i `t
Title
4401 t. '�b"tt
ttetI
FJD/TIN: 35 _ 110 S4-IGj
Last Four of SSN if Sole Proprietor:
Date: )AL& t�/r 9 t �p t. UV?, U1
tW.mrappORTscr Data: AclinsALAW■ibareProCSverle Goods SvalEagmssnn11211131 TED CONSULTING ENG7NEfRS.F ARCHITECTS Add, Svcs Ammd 1/SA16.7/27f201211 :16 AMJ
July 24, 2012
Mr. Dave Richter, P.E., L.S.
United Consulting Engineers & Architects
1625 N. Post Road
Indianapolis, IN 46219 -1995
JAMES BRAINARD, MAYOR
RE: Additional Service Amendment #5, PO # 26543
Dear Mr. Richter:
As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current
contract with United, Contract #060210.02, dated June 2, 2010, I have requested and received from you the
proposed scope of services and fee estimates for the following work task:
Additional Service Amendment #5—
10 -10; Illinois Street Extension, Spring Mill to 106th
Design Engineering Supplement; Pittman Drive
Not to Exceed: 29,300.00
Per our contract procedural requirements, I hereby approve these Additional Professional Services estimates, and
request that the Board of Public Works ratify the above referenced Contract Amendment.
PLEASE NOTE
Please be advised that "Additional Services" performed on City contracts must be billed separately from the original
contract and other additional services. More importantly, the invoice must reference the appropriate Additional
Service # and P.O. # shown above. Invoices received without the Additional Service # referenced will be returned
for proper identification. Thank you for your continued assistance in providing the City of Carmel with your
professional, quality services. If you should have any questions, please give me a call.
Sincerely,
Michael T. McBride, P.E.
City Engineer
Exhilgt ,4
) Lib
R iewed and a ►.roved by:
S. C. En ; :-]king
Director of Administration
DEPARTMENT OF ENGINEERING
ONE CIVIC SQUARE, CARMEL, IN 46032 OFFICE 317.571.2441 F x 317.571.2439
EMAIL engineering @carrnel.in.gov
UNITEfb
Consulting=
June 28, 2012
Mr. Michael McBride, P.E.
City Engineer - City of Carmel
One Civic Square
Carmel, Indiana 46032
RE: PITTMAN DRIVEWAY SUPPLEMENTAL REQUEST
For reconstruction of Illinois Street from Spring Mill Road to 106th Street
Dear Mr. McBride:
In accordance with your request at the conclusion of our on -site meeting with Dr.
Pitman on June 6, 2012, we have prepared this Supplemental Request pertaining to
moving the proposed Pittman drive connection from Illinois Street to 1-06th-Street. The
proposed driveway is located on 106th Street approximately 300 feet west of the Illinois
Street roundabout. The proposed driveway is 15 feet wide with a normal crown and a
four foot sloped grass shoulder on each side. It is proposed to be approximately 425
feet long and matches the existing driveway alignment and elevation just south of the
existing tennis court.
Also discussed during the June 6, 2012 meeting at Dr. Pittman's was the relocation of
the existing orange, brick "sight- screen" wall that generally runs along the existing west
right -of -way line of existing Illinois Street. The City had previously commented to Dr.
Pittman that this wall would be relocated with the Illinois Street project. Dr. Pittman
asked that this relocated wall follow just west of the proposed path on the west -side of
relocated Illinois Street. The existing wall will be removed, and approximately 500 -feet
of proposed wall constructed.
This request is provided for your review and approval, although the Survey has already
been completed per your verbal direction on June 6, 2012. This Request contains the
following items:
> Project Location Map
➢ Project Budget Estimate
> Project Manhour Justification spreadsheets
• Project Construction Cost Estimate
➢ Copy of our May 18, 2012 Letter
If you have any questions or comments, please contact our office at your convenience.
Sincerely,
UNITED CONSU
Da
Presiden
enclosures
c: File pending (11 -408)
2 L'
Christopher L. Hammond, P.E.
Transportation Department Manager
Exhibit 4-
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City of Carmel
Illinois Street
Project Budget Cost Estimate
Pittman Driveway Relocation
Design Survey
Driveway Design and Plans
Small Structure Design and Plans
Geotechnical Investigation
Sight- Screen Wall Detail and Specification
TOTAL DESIGN ENGINEERING
Pittman. Driveway Cost (March 2013).- 3% inflation rate /year from 2012
Construction Inspection (Periodic) - of Driveway and Wall
Utility Relocation Cost
TOTAL CONSTRUCTION COST
TOTAL PROJECT DEVELOPMENT COST
$2,100
$2,600
$17,900
$5,500
$1,200
$29,300
$158,000
$7,900
$0 (1)
$165,900
$195,200
(1) It is anticipated that there will be no Utility Relocations required, which will be confirmed upon completion of Survey.
By: JRS
Checked By: JAR
CONSTRUCTION COST ESTIMATE
Illinois Street - Pittman Drive off of 106th Street
Date:
Date:
5/2/2012
5/7/2012
Pay Item
Description
Quantity
Units
Un/t Price
Extension
105 -06845
CONSTRUCTION ENGINEERING
1
LS
$2,000.00
$2,000.00
201 -52370
CLEARING RIGHT OF WAY
1
LS
$10,000.00
$10,000.00
202 -91840
FENCE, CHAIN LINK, REMOVE
360
LFT
$1.80
$648.00
202 -93763
LIGHT STANDARD AND FOUNDATION, REMOVE
4
EACH
$375.00
$1,500.00
203 -02000
EXCAVATION, COMMON
881
CYS
$10.00
$8,810.00
203 -02070
BORROW
854
CYS
$14.00
$11,956.00
205 -06930
SPLASHPAD, RIPRAP
6
TON
$15.00
$90.00
205 -06937
TEMPORARY SILT FENCE
360
LFT
$2.50
$900.00
205 -06938
TEMPORARY SLOPE DRAIN
60
LFT
$20.00
$1,200.00
207 -08267
SUBGRADE TREATMENT, TYPE IIIA
699
SYS
$15.00
$10,485.00
211 -09265
STRUCTURAL BACKFILL, TYPE 2
118
CYS
$30.00
$3,540.00
406 -05520
ASPHALT FOR TACK COAT
1
TON
$350.00
$245.00
601 -99105
GUARDRAIL, W -BEAM, 6 FT 3 IN SPACING
100
LFT
$17.00
$1,700.00
610 -07487
HMA FOR APPROACHES, TYPE B
192
TON
$90.00
$17,280.00
611 -06497
MAILBOX ASSEMBLY, SINGLE
1
EACH
$160.00
$160.00
616 -02320
GEOTEXTILES
267
SYS
$2.00
$534.00
616 -06405
RIPRAP, REVETMENT
178
TON
$28.00
$4,984.00
621 -06567
WATER
3
kGAL
$1.00
$3.00
621 -06570
TOPSOIL
82
CYS
$15.00
$1,230.00
621 -06575
SODDING, NURSERY
745
SYS
$3.00
$2,235.00
714 11XXX
STRUCTURE, REINFORCED CONCRETE BOX SECTIONS,
24FTX6FT
30
LFT
$2,000.00
$60,000.00
SUBTOTAL
$139,500.00
CONTINGENCY (10 %)
$13,950.00
SUBTOTAL
$153,450.00
PROJECT TOTAL (with 3% inflation for 1 year):
$158,000
vUNITED f,k
Consulnne� aY,
Supplemental Design St roc)
a tL
JUSTIFICATION
Spring Mill Road to 106th Street
off of 106th Street
MAN -HOUR
Illinois Street from
Pittman Drive
DESCRIPTION
Department
Manager
Project
Surveyor
��, Designer
Survey Crew
Chief
Survey
Technician
Research
Section Comers/Alignment /Benchmarks
Property Owners /DeedslPlats /Survevs
Existing Plans/Grants/Right of Way
Utility Locates/Coordination
Control
Recon
1
I
Section Comers/Alignment/Benchmarks
Centerline/ROW Monuments
Control Points
1
I
Level Circuits/TBM'S
1
I
Set & Reference Alignment
Topography._. .
Cross Sections
2
2
Pond(s)
Utilities
Structure Details
Misc. (houses, signs, fences, trees, etc.)
2
2
Office
Process Control
I
I
Process Topo
1
Build T.I.N.
2
Misc. Drafting
I
Station /Offset Notes
Plot Deeds
Property Lines
Location Control Route Survey Plat
Field Book
TOTAL HOURS
1
5
0
7
7
BILLING RATE
S184.00
S122.00
S115.00
599.00
S87.00
DIRECT SALARY COST
S 184.00
S 610.00
S -
S 693.00
S 609.00
S 2,096.00
Expenses
Copies/Recording Fee
Existing Plans (Road and Railroad)
Lodging
Per Diem
Mileage
S 35.00
iIOTAL EEE , ;'- ; ,. ,,'>
P r zt �t z ' ,WC '1'.
5r w3 `s' a2;L00w
UNITED CONSULTING 3:31 PM
6/20/2012
UNITED
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p � DI rviwai Ucslrtni In j.dinst wR _ ��
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MAN -HOUR JUSTIFICATION
Pittman Driveway Relocation
City of Carmel, Illinois Street fron Spring Mill Rd to 106th Street
DESCRIPTION
Department
Manager
Team Leader
Project
Manager
Project
Engineer
Design
Engineer
CAD Designer
I
Incorporate Additional Topographic Survey data
95% Plan Submission
Horizontal design
1
I
Vertical profile design
1
Typical Section
1
Create separate Plan & Profile Sheer
I
Cross - Section development
I
2
Revised Construction Limits
I
I
Define "Temporary Right-of-Way” area
I
I
Quantity Computations
I
1
Cost Estimate
1
Final Plan Submission
Revisions from ASl (Pittman's Site Engineer)
1
I
3
TOTAL HOURS
0
0
8
0
2
11
BILLING RATE
S 184.00
S 168.00
$ 136.00
S 122.00
S 110.00
S 115.00
DIRECT SALARY COST
$ -
S -
S 1,088.00
5 -
S 220.00
S 1,265.00
S 2,573.00
TOTAL FEE S 2;600
ED CONSULTING
6/18/2012
UNITED
C,41.11.. ;
Small Structure Design and Plans
f'$
MAN -HOUR JUSTIFICATION
Street from Spring Mill Road to 106th Street
Pittman Drive off of 106th Street
Illinois
DESCRIPTION
Department
Manager
Team Leader
Project
Manager
Project
Engineer
Design
Engineer
CAD Designer
Hvdrologv & Hydraulics
Hydrology& Hydraulics
2
4
8
Hydraulic Calculations
2
8
16
Drainage Report Figures
4
8
Preliminary Plans
Preliminary Structure Geometries
1
2
4
Preliminary Structure Detail Sheet
1
2
4
Preliinary Retaining Wall Layout
1
2
Prelininary Retaining Wall Detail Sheet
I
2
Preliminary Roadside Safety Design
2
4
Preliminary Quantities and Cost Estimate
1
8
Stage'3'Pians. --- - --
Geotechnical Coordination
2
2
Final Structure Geometries
1
2
4
Retaining Wall Design
I
2
4
Retaining Wall Details
1
2
4
Finalize Safety Features
I
2
Finalize Structure Detail Sheet
1
2
4
Prepare Final Quantities and Estimate
1
6
Tracings
Final Plans and Signatures
2
I
4
Update Final Quantities and Estimate
1
4
Structure Shop Drawing Review
2
6
TOTAL HOURS
0
9
33
0
81
26
BILLING RATE
S 184.00
S 168.00.
S 136.00
S 122.00
S 110.00
S 115.00
DIRECT SALARY COST
S -
S 1,512.00
S 4,488.00
S -
S 8,910.00
S 2,990.00
S 17,900.00
r ' t6P * $
TOTAL FEE y
?3Rii83sfx1bN ..
?' ..i
,6, s�31 ; r.;.a.. ,
+
F
? 17,90 0
.� ..
UNITED CONSULTING
6/14/2012
June 18, 2012
Mr. Chris Hammond, P.E.
United Consulting
1625 North Post Road
Indianapolis, IN 46219 -1995
Dear Mr. Hammond:
A/?TH
PLO/0.9T /ON
t, 7770 West New York Street
Indianapolis, IN 46214 -2988
317 -273 -1690 (FAX) 317 - 273 -2250
2204 Yankee Street
Niles, MI 49120
269-262-4320 (FAX) 269 - 262.4479
Re: Proposal for Professional Services
Geotechnical Addendum
Illinois Street Improvements and Realignment
Carmel, Hamilton County, Indiana
EEI Proposal No. P1 -12 -332
We appreciate the continued opportunity to work with United Consulting (UC). To summarize, the
following proposal includes a brief description of our understanding of the required project
changes, a discussion of our approach to addressing these items, a schedule, and an estimate of
our fees. As you are aware, this proposal is in response to your request via electronic
correspondence on June 15, 2012.
PROJECT DESCRIPTION
We understand that additional geotechnical work is needed for the Illinois Street Improvements
and realignment project in Carmel (using local funds). Based on information provided, a separate
driveway with a 24 ft by 6 ft box culvert is planned to access the Pittman property, and a 500 -ft
long by 2 -ft wide "sight- screen" wall is planned between the Pittman property and the realigned
Illinois Street. In addition to this, a review of the plans indicate the modular block wall at the
southeast corner of the intersection of Illinois and 106'h Street is anticipated to be approximately
24 ft in height in lieu of the original 10 ft, and a proposed 13 ft earth cut is planned for Illinois
Street about 400 ft south of 106th Street.
PURPOSE AND SCOPE OF SERVICES
The purpose of our services will be to provide an addendum to the original geotechnical
evaluation of the subsurface conditions and assess the impacts of these conditions on the
proposed construction. Our scope of services for this project will include:
1. Performing seven exploratory test borings to depths of 10 to 30 ft below the existing
ground surface (actual depths will be dependent on the planned earth cuts or fill at the
proposed elements). The exploratory work will be performed with ATV - mounted drilling
equipment using hollow stem augers to advance the borings. Standard Penetration Test
(SPT) sampling will be performed in the borings at appropriate intervals. The borings will
be backfilled at completion of the field work in accordance with the city of Carmel
requirements. EEI will locate the borings using measurements from existing site features
Geotechnical Engineering • Materials Engineering and Testing • Exploratory Field Services
Mr. Chris Hammond, P.E.
United Consulting
Illinois Street Improvements and Realignment Addendum — Cannel, IN
June 18, 2012
Page 2
shown on the plans to be provided. In addition, we will contact Indiana Underground Plant
Protection Service, Inc. to arrange an underground utility line location check;
2. Performing laboratory tests including visual soil classification, Atterberg limit
determinations, hand penetrometer readings, unconfined compression, moisture content;
3. Preparing an addendum report which will include a summary of our findings and
recommendations for geotechnical considerations regarding:
a. Subgrade preparation and fill placement, including recommendations for
improvement of the subgrade, if necessary;
b. Sight- screen retaining wall and modular block wall foundation design
considerations including an analysis and external stability;
c. Box culvert recommendations; and
d. Potential construction problems due to the subsurface conditions encountered
(e.g., excavations and dewatering).
SCHEDULE
We are typically able to mobilize within ten days after notice to proceed. The field work will likely
require two days to complete pending favorable weather conditions. After the field work is
completed, the laboratory testing will take up to 10 days. We anticipate submitting a geotechnical
addendum report within two weeks after the laboratory work is completed for a total project
duration of about four to five weeks. Preliminary verbal recommendations can be provided as
necessary.
COST
We propose to provide our services on a time - and - expense basis in accordance with the unit
rates provided in the attached Cost Estimate. We estimate the cost of completing this evaluation
to be on the order of $5,420. Please recognize that the total cost is approximate because it is
based on estimated quantities. If any significant variation develops during the course of the
evaluation, we will advise you so that our efforts can be effectively directed. We understand that
your firm will amend our subconsultant agreement.
EARTH EXPLORATION
Mr. Chris Hammond, P.E.
United Consulting
Illinois Street Improvements and Realignment Addendum — Carmel, IN
CLOSURE
June 18, 2012
Page 3
Thank you for considering Earth Exploration, Inc. for this work. We look forward to providing our
services on this project. Should you have any questions about this information, please feel free to
contact us.
Sincerely,
EARTH EXPLORATION, INC.
Curtis R. Bradburn, P.E.
Senior Geotechnical Engineer
CRB:MSW
Attachment: Cost Estimate
EARTH EXPLORAT /ONE.
COST ESTIMATE
Geotechnical Addendum
Illinois Street Improvements and Realignment
Carmel, Hamilton County, Indiana
EXPLORATORY FIELD ACTIVITIES
Mobilization and demobilization 1 LS $300.00 / LS 300.00
Test boring with SPT sampling 150 ft $14.00 / ft 2,100.00
Shelby tube sampling ea $60.00 / ea
ATV - mounted equipment 2 day $300.00 / day 600.00
Rock coring ft $31.00 / ft
Rock core set -ups ea $85.00 / ea
Soundings ft $7.50 / ft
Pavement cores ea $120.00 / ea
Road closure day $100.00 / day
Traffic control (flagmen) day $500.00 / day
Boring layout,: permits and utility coordination 1 LS $500.00 / LS 500.00
Support truck 2 day $50.00, / day 100.00
LABORATORY
Visual soil /rock classification, moisture content and
hand penetrometer readings
Atterberg limits
Unconfined compression test
ENGINEERING
Analyses and report of findings
2 hr
2 ea
4 ea
Subtotal 3,600.00
$75:00 / hr
$75.00 / ea
$80.00 / ea
150.00
150.00
320.00
Subtotal $620.00
1 LS $1,200.00 / LS 1,200.00
Subtotal $1,200.00
Estimated Total $ 5,420.00
EARTH CXPLORAT /ONE
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May 18, 2012
ENGINEERING
ENVIRONMENTAL
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Mr. Michael McBride, P.E.
City Engineer
City of Carmel
One Civic Square
Carmel, IN 46032
RE: Pittman Driveway Investigation
Illinois Street from Spring Mill Road to 106th Street
Dear Mr. McBride:
In accordance with your request we are providing_the followina_ information _pertainina
to moving the proposed Pittman drive connection from Illinois Street to 106th Street.
This detailed information is provided for your review and concurrence that we should
make these changes. Please note that a DNR decision discussed below, could
determine that this solution is not feasible.
The driveway is located on 106th Street approximately 300 feet west of the Illinois
Street roundabout. The cross section of the driveway is 15 feet wide with a normal
crown and a four foot sloped grass shoulder on each side. The driveway is
approximately 419 feet long from the edge of pavement at 106th Street to a point which
matches the alignment and elevation of the current driveway just south of the existing
tennis court. Please see the attached figure.
The proposed driveway will require clearing a large number of trees. Mr. Pittman's
tennis court, its surrounding fence and lights will also require removal. The steep
terrain northwest of the tennis courts will have to be leveled to construct a drivable
grade resulting in additional earthwork impacts. An unnamed tributary to Williams
Creek cuts across the alignment of the proposed driveway approximately 100 feet
south of 106th Street. Impacts to the stream include approximately 30 feet of
enclosure and a total disturbance of approximately 55 feet.
At the point where the proposed driveway crosses the stream, we have calculated the
upstream drainage area to be 0.96 mil. If the drainage area is Tess than one square mile a
DNR Construction in a Floodway Permit will not be required to connect Mr. Pittman's
driveway to 106th Street. This is contingent on DNR agreeing with our drainage area
calculations; therefore, we have transmitted DNR our calculations for the new drainage
area for their concurrence.
We anticipate that a 24 ft. x 6 ft. box culvert will be required for the Mr. Pittman driveway
stream crossing. This would provide a hydraulic opening which provides backwater of
approximately 0.94 feet and 1.59 feet of - freeboard. If DNR disagrees with our drainage
area calculations and determines that a Construction in a Floodway permit is required, then
the level of effort to provide this crossing increases significantly. The hydraulic model
would need to be completely revised to incorporate previous permit models, DNR would
restrict the allowable backwater to 0.14 feet which would increase the size of the required
opening of the box culvert, and it would open the project to additional mitigation measures
required by DNR.
Pittman Driveway Investigation
Illinois Street from Spring Mill Road to 106`h Street
May 18, 2012
Page2of2
Additional stream mitigation will be required for the additional disturbance through the
project's IDEM 401 and USACOE 404 permits. The project will remain a Regional General
Permit, despite the additional impacts. No additional wetlands impacts would be generated
by construction of this crossing.
The construction cost for the driveway is estimated to be approximately $154,000.
Please see the attached construction cost estimate. The 24 ft. x 6 ft. box culvert and
wing walls make up a significant portion of this estimate. The rest of the estimate
consists of earthwork, pavement and incidental construction items. This cost does not
include mitigation costs at this time. Additional mitigation costs will be determined
upon further coordination with the permitting agencies.
To incorporate a driveway connection to 106`h Street, additional survey, hydraulic
design and box culvert design will be required. We have determined that the cost to
complete the additional survey will be $2,100. We have determined that the cost to
complete the additional design and plans for the driveway and box culvert will be
$17,900. The required design and plan revisions will be completed concurrent with the
project schedule which is a bid date of July 19, 2012.
Please review the information and discuss it with Mr. Pittman. Please provide direction
on whether or not to include this driveway in the plans by May 25, 2012.
If you have any questions or comments, please contact our office at your convenience.
Sincerely,
UNITED CONSULTING
Chris Pope, P.E.
Vice- President
enclosures
c: file 11 -408
Christopher L. Hammond, P.E.
Transportation Department Manager
ED CONSULTING
6/28/2012
,. .
Slcht- Screen Wall Detail nd Specific Lion
MAN -HOUR JUSTIFICATION
Pittman Driveway Relocation
Carmel, Illinois Street from Spring Mill Rd to 106th Street
UNITED
.-.— 'Consuhmg""
City of
DESCRIPTION
Department
Manager
Team Leader
Project
Manager
Project
Engineer
Design
Engineer
CAD Designer
Incorporate Additional Survev
1
95% Plan Submission
Horizontal design
1
Vertical profile design
1
Wall Detail
1
2
Existing 1VaIl Removal Spec.
0.5
Proposed Wall Installation Spec.
0.5
Quantity Computations
0.5
Cost Estimate
0.5
Final Plan Submission
Revisions from ASI (Pittman's Site Engineer)
1
1
TOTAL .HOURS - -
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6
BILLING RATE
S 184.00
S 168.00
S 136.00
S 122.00
S 110.00
S 115.00
DIRECT SALARY COST
S -
S -
5 408.00
S -
S 110.00
S 690.00
S 1,208.00
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ED CONSULTING
6/28/2012