HomeMy WebLinkAboutBPW081512Office of the
Clerk- Treasurer
City of C rmel
MEETING
NOTICE
BOARD OF PUBLIC WORKS AND SAFETY
WEDNESDAY, AUGUST 15, 2012
AT 10:00 A.M.
COUNCIL CHAMBERS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD
OF PUBLIC WORKS WILL HOLD A SPECIAL MEETING ON
WEDNESDAY, AUGUST 15, 2012 AT 10:00 A.M. IN THE
COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE
THE PURPOSE OF THE MEETING IS CITY BUSINESS
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414
City of C rmel
Office of the
Clerk - Treasurer
Board of Public Works and Safety Special Meeting
AGENDA
Wednesday, August 15, 2012 — 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED To ORDER
1. MINUTES
a. Minutes from the July 18, 2012 Regular Meeting
b. Minutes from the August 2, 2012 Special Meeting
2. BID /QUOTES OPENINGS AND AWARDS
a. Bid Opening for the Queen's Manor Water Main Extension Project; John Duffy,
Director of the Department of Utilities
b. Bid Opening for the 96th and Towne Water Main Extension Project; John Duffy,
Director of the Department of Utilities
3. PERFORMANCE RELEASES
a. Resolution No. BPW- 08- 15- 12 -01; Legacy Residential Phase I, Section 1; Street
Signs, Streets, Storm Sewers, Monuments & Markers, Interior Sidewalks, Exterior
Sidewalks, Curb & Gutter; Tim Walter, Platinum Properties
4. CONTRACTS
a. Request for Purchase of Goods and Services; ARGO Consulting Engineers;
($5,410.00); Hunters Creek Lighting Project; (Barrett Law); Mike McBride, City
Engineer
b. Request for Purchase of Goods and Services; Carey Bertram Construction;
($39,750.00); Demolition Services 9609 Hazel Dell Parkway; John Duffy, Director of
the Department of Utilities
c. Request for Purchase of Goods and Services; AT &T /Centrex; Terry Crockett,
Director of the Department of Information Systems
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414
d. Request for Purchase of Goods and Services; Additional Service #1; ($41,600.00);
Structure Replacement over Tributary of Williams Creek at Spring Mill Design;
Mike McBride, City Engineer
e. Request for Purchase of Goods and Services; Additional Service #1; Bartlett Tree
Experts; ($13,000.00); Mike Hollibaugh, Director of the Department of Community
Services
f. Request for Purchase of Goods and Services; Additional Service #37; Crossroad
Engineers; ($5,300.00); Clay Terrace Path — Supplement to Design Fees; Mike
McBride, City Engineer
g. Request for Purchase of Goods and Services; Additional Service #1; Schneider
Corporation; ($56,175.00); Illinois Corridor Landscape Design; Mike McBride,
City Engineer
h. Request for Purchase of Goods and Services; Additional Service #11; American
Structurepoint; ($79,000.00); Bridlebourne Subdivision Drainage Improvements
Plan — Design Fee; Mike McBride, City Engineer
i. Request for Purchase of Goods and Services; Additional Service #38; Crossroad
Engineers; ($35,000.00); On Call Plan Review; Mike McBride, City Engineer
j. Request for Purchase of Goods and Services; Additional Service #5; United
Consulting; ($29,300.00); Illinois Street Extension; Spring Mill to 106th; Design
Engineering Supplement — Pittman Drive; Mike McBride, City Engineer
k. Request for Purchase of Goods and Services; Change Order #2; Salsbery
Brothers; (5640.00); Parks Pifer, Street Department
1. Request for Purchase of Goods and Services; Change Order # 8; Schutt - Lookabill;
Monon Bridge over Carmel Drive; Mike McBride, City Engineer
m. Request for Purchase of Goods and Services; Change Order # 9; Schutt - Lookabill;
Monon Bridge over Carmel Drive; Mike McBride, City Engineer
5. USE OF CITY FACILITIES /STREET
a. Request to Use Sidewalk; BMW Championship; August 25 to September 10, 2012;
Billy Rodgers
b. Request to Use City Streets; Run; Saturday, August 18, 2012; 8:30 a.m. to 10:00
a.m.; Village of West Clay
c. Request to Use City Streets; Block Party; Saturday, August 18, 2012; 3:00 p.m. to
10:00 p.m.; Chris Larkin, Village of West Clay
d. Request to Use Caucus Room; Luncheon; Friday, September 21, 2012; 10:00 a.m.
to 2:00 p.m.; Barbara Moshier, Carmel Sister Cities
e. Request to Use Center Green; Carmel Farmers Market; May through October,
2013; Ron Carter
f. Request to Use City Streets; Gathering; Sunday September 2, 2012; Noon to
Midnight; Kevin Kleva
g. Request to Use City Streets; Block Party; Saturday, September 22, 2012; 9:00 a.m.
to 10:00 p.m.; Brookshire North HOA
h. Request to Use Gazebo; Saturday, September 22, 2012; 4:30 p.m. to 11:00 p.m.;
Shane Miller
i. Request to Use Gazebo, Common Area, Japanese Garden; Wedding; Saturday,
September 29, 2012; 8:00 a.m. to Midnight; Sara Robertson
6. OTHER
a. TABLED: Request for Dedication of Streets; Traditions on the Monon; Robert
Potokar, HOA Traditions on the Monon
b. Continued: Appeal hearing Dr. Thomas and Mrs. JoAnn Trancik — 14300
Oakbrook Court
c. Request for Qualified Domestic Relations Order; Barb Lamb, Human Resources
d. Request for Commercial Curb Cut, Temporary Construction Entrance; Monon
and Main Neuman Way; Brian Cross, Civil Site Group
e. Request for Lane Closure; West 116th Street; AT &T Replacement Work; Steve
Krebs, AT &T
f. Request for Variance; Improvements in Right of Way; Deerfield Mall; Mike
Chaney, Deerfield HOA
g. Request for Variance; Fence in Easement; 13200 Brookshre Parkway; Dean and
Gladys Paikos
7. ADJOURNMENT
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BOARD OF PUBLIC WORKS & SAFETY MEETING
MINUTE S
WEDNESDAY, AUGUST 15, 2012 —10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Board Member Burke called the meeting to order at 10:00 a.m.
MEMBERS PRESENT
Board Member; Mary Ann Burke and Lori Watson, Deputy Clerk; Sandy Johnson
MINUTES
Minutes for the July 18, 2012 Regular Meeting were approved 2 -0.
BID /QUOTES OPENINGS AND AWARDS
Bid Opening for the Queen's Manor Water Main Extension Project; Board Member Burke opened and
read the bids aloud;
Company Amount
Culy Construction 8259,823 . 00
Harvey Construction $400,995 . 00
Yardberry Landscape $347,900.00
F &K Construction 8256, 858.00
Spectra Tech 8276,000. 00
Millennium Cont. 8364,558.00
Earth Resources $349, 935.00
Dotlich Construction 8354,372.00
Reith -Riley 8400,000. 00
Atlas $258,975. 00
The bids were given to John Duffy, Director of the Department of Utilities for review and
recommendation.
Bid Opening for the 96th and Towne Road Water Main Extension Project; Board Member Burke
opened and read the bids aloud;
Company Amount
Culy Construction $449,545.00
TPI 8360,050.00
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Atlas S344,595.00
The bids were given to John Duffy, Director of the Department of Utilities for review and
recommendation.
PERFORMANCE RELEASES
Resolution No. BPW- 08- 15- 12 -01; Legacy Residential Phase I, Section 1; Street Signs, Streets, Storm
Sewers, Monuments & Markers, Interior Sidewalks, Exterior Sidewalks, Curb & Gutter; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0.
CONTRACTS
Request for Purchase of Goods and Services; ARGO Consulting Engineers; ($5,410.00); Hunters
Creek Lighting Project; (Barrett Law); Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 2 -0.
Request for Purchase of Goods and Services; Carey Bertram Construction; ($39,750.00); Demolition
Services 9609 Hazel Dell Parkway; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2 -0.
Request for Purchase of Goods and Services; AT &T /Centrex; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2 -0.
Request for Purchase of Goods and Services; Additional Service #1; ($41, 600.00); Structure
Replacement over Tributary of Williams Creek at Spring Mill Design; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2 -0.
Request for Purchase of Goods and Services; Additional Service #1; Bartlett Tree Experts;
($13,000.00); Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2 -0.
Request for Purchase of Goods and Services; Additional Service #37; Crossroad Engineers;
(S5, 300.00); Clay Terrace Path — Supplement to Design Fees; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2 -0.
Request for Purchase of Goods and Services; Additional Service #1; Schneider Corporation;
($56,175.00); Illinois Corridor Landscape Design; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2 -0.
Request for Purchase of Goods and Services; Additional Service #11; American Structurepoint;
(579,000.00); Bridlebourne Subdivision Drainage Improvements Plan — Design Fee; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2 -0.
Request for Purchase of Goods and Services; Additional Service #38; Crossroad Engineers;
($35, 000.00); On Call Plan Review; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2 -0.
Request for Purchase of Goods and Services; Additional Service #5; United Consulting; ($29,300.00);
Illinois Street Extension; Spring Mill to 1061h; Design Engineering Supplement — Pittman Drive; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0.
Request for Purchase of Goods and Services; Change Order #2; Salsbery Brothers; (8640.00); Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0.
Request for Purchase of Goods and Services; Change Order # 8; Schutt - Lookabill; Monon Bridge over
Carmel Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2 -0.
Request for Purchase of Goods and Services; Change Order # 9; Schutt - Lookabill; Monon Bridge over
Carmel Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2 -0.
USE OF CITY FACILITIES /STREETS
Request to Use Sidewalk; BMW Championship; August 25 to September 10, 2012; ; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2 -0.
Request to Use City Streets; Run; Saturday, August 18, 2012; 8:30 a.m. to 10:00 a.m.; ; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0.
Request to Use City Streets; Block Party; Saturday, August 18, 2012; 3:00 p.m. to 10:00 p.m.; ; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0.
Request to Use Caucus Room; Luncheon; Friday, September 21, 2012; 10:00 a.m. to 2:00 p.m. ;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0.
Request to Use Center Green; Carmel Farmers Market; May through October, 2013; ; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2 -0.
Request to Use City Streets; Gathering; Sunday September 2, 2012; Noon to Midnight; ; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0.
Request to Use City Streets; Block Party; Saturday, September 22, 2012; 9:00 a.m. to 10:00 p.m.; ;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0.
Request to Use Gazebo; Saturday, September 22, 2012; 4:30 p.m. to 11:00 p.m.; ; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2 -0.
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Request to Use Gazebo, Common Area, Japanese Garden; Wedding; Saturday, September 29, 2012;
8:00 a.m. to Midnight; ; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2 -0.
OTHER
REMAINS TABLED: Request for Dedication of Streets; Traditions on the Monon
CONTINUED: Appeal hearing Dr. Thomas and Mrs. JoAnn Trancik —14300 Oakbrook Court; The
hearing started at 10:28 a.m.; Testimony began. A Court Reporter was present to record proceedings.
Appeal Hearing ended at 11:15 a.m. — No conclusion was reached. To be continued at a later date
Request for Qualified Domestic Relations Order; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2 -0.
Request for Commercial Curb Cut, Temporary Construction Entrance; Monon and Main Neuman
Way; Board Member Burke moved to approve. Board Member Watson seconded. Request approved
2 -0.
Request for Lane Closure; West 116`h Street; AT &T Replacement Work; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 2 -0.
Request for Variance; Improvements in Right of Way; Deerfield Mall; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2 -0.
Request for Variance; Fence in Easement; 13200 Brookshre Parkway; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2 -0.
ADJOURNMENT
Board Member Burke adjourned the meeting at 10:11 a.m.
Approved
ATTEST:
yor James Brainard
l.e a L. Cordray, IAMC
lerk - Treasurer