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HomeMy WebLinkAboutBPW081512Office of the Clerk- Treasurer City of C rmel MEETING NOTICE BOARD OF PUBLIC WORKS AND SAFETY WEDNESDAY, AUGUST 15, 2012 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A SPECIAL MEETING ON WEDNESDAY, AUGUST 15, 2012 AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE THE PURPOSE OF THE MEETING IS CITY BUSINESS ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414 City of C rmel Office of the Clerk - Treasurer Board of Public Works and Safety Special Meeting AGENDA Wednesday, August 15, 2012 — 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED To ORDER 1. MINUTES a. Minutes from the July 18, 2012 Regular Meeting b. Minutes from the August 2, 2012 Special Meeting 2. BID /QUOTES OPENINGS AND AWARDS a. Bid Opening for the Queen's Manor Water Main Extension Project; John Duffy, Director of the Department of Utilities b. Bid Opening for the 96th and Towne Water Main Extension Project; John Duffy, Director of the Department of Utilities 3. PERFORMANCE RELEASES a. Resolution No. BPW- 08- 15- 12 -01; Legacy Residential Phase I, Section 1; Street Signs, Streets, Storm Sewers, Monuments & Markers, Interior Sidewalks, Exterior Sidewalks, Curb & Gutter; Tim Walter, Platinum Properties 4. CONTRACTS a. Request for Purchase of Goods and Services; ARGO Consulting Engineers; ($5,410.00); Hunters Creek Lighting Project; (Barrett Law); Mike McBride, City Engineer b. Request for Purchase of Goods and Services; Carey Bertram Construction; ($39,750.00); Demolition Services 9609 Hazel Dell Parkway; John Duffy, Director of the Department of Utilities c. Request for Purchase of Goods and Services; AT &T /Centrex; Terry Crockett, Director of the Department of Information Systems ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414 d. Request for Purchase of Goods and Services; Additional Service #1; ($41,600.00); Structure Replacement over Tributary of Williams Creek at Spring Mill Design; Mike McBride, City Engineer e. Request for Purchase of Goods and Services; Additional Service #1; Bartlett Tree Experts; ($13,000.00); Mike Hollibaugh, Director of the Department of Community Services f. Request for Purchase of Goods and Services; Additional Service #37; Crossroad Engineers; ($5,300.00); Clay Terrace Path — Supplement to Design Fees; Mike McBride, City Engineer g. Request for Purchase of Goods and Services; Additional Service #1; Schneider Corporation; ($56,175.00); Illinois Corridor Landscape Design; Mike McBride, City Engineer h. Request for Purchase of Goods and Services; Additional Service #11; American Structurepoint; ($79,000.00); Bridlebourne Subdivision Drainage Improvements Plan — Design Fee; Mike McBride, City Engineer i. Request for Purchase of Goods and Services; Additional Service #38; Crossroad Engineers; ($35,000.00); On Call Plan Review; Mike McBride, City Engineer j. Request for Purchase of Goods and Services; Additional Service #5; United Consulting; ($29,300.00); Illinois Street Extension; Spring Mill to 106th; Design Engineering Supplement — Pittman Drive; Mike McBride, City Engineer k. Request for Purchase of Goods and Services; Change Order #2; Salsbery Brothers; (5640.00); Parks Pifer, Street Department 1. Request for Purchase of Goods and Services; Change Order # 8; Schutt - Lookabill; Monon Bridge over Carmel Drive; Mike McBride, City Engineer m. Request for Purchase of Goods and Services; Change Order # 9; Schutt - Lookabill; Monon Bridge over Carmel Drive; Mike McBride, City Engineer 5. USE OF CITY FACILITIES /STREET a. Request to Use Sidewalk; BMW Championship; August 25 to September 10, 2012; Billy Rodgers b. Request to Use City Streets; Run; Saturday, August 18, 2012; 8:30 a.m. to 10:00 a.m.; Village of West Clay c. Request to Use City Streets; Block Party; Saturday, August 18, 2012; 3:00 p.m. to 10:00 p.m.; Chris Larkin, Village of West Clay d. Request to Use Caucus Room; Luncheon; Friday, September 21, 2012; 10:00 a.m. to 2:00 p.m.; Barbara Moshier, Carmel Sister Cities e. Request to Use Center Green; Carmel Farmers Market; May through October, 2013; Ron Carter f. Request to Use City Streets; Gathering; Sunday September 2, 2012; Noon to Midnight; Kevin Kleva g. Request to Use City Streets; Block Party; Saturday, September 22, 2012; 9:00 a.m. to 10:00 p.m.; Brookshire North HOA h. Request to Use Gazebo; Saturday, September 22, 2012; 4:30 p.m. to 11:00 p.m.; Shane Miller i. Request to Use Gazebo, Common Area, Japanese Garden; Wedding; Saturday, September 29, 2012; 8:00 a.m. to Midnight; Sara Robertson 6. OTHER a. TABLED: Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, HOA Traditions on the Monon b. Continued: Appeal hearing Dr. Thomas and Mrs. JoAnn Trancik — 14300 Oakbrook Court c. Request for Qualified Domestic Relations Order; Barb Lamb, Human Resources d. Request for Commercial Curb Cut, Temporary Construction Entrance; Monon and Main Neuman Way; Brian Cross, Civil Site Group e. Request for Lane Closure; West 116th Street; AT &T Replacement Work; Steve Krebs, AT &T f. Request for Variance; Improvements in Right of Way; Deerfield Mall; Mike Chaney, Deerfield HOA g. Request for Variance; Fence in Easement; 13200 Brookshre Parkway; Dean and Gladys Paikos 7. ADJOURNMENT 1 1 BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTE S WEDNESDAY, AUGUST 15, 2012 —10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Board Member Burke called the meeting to order at 10:00 a.m. MEMBERS PRESENT Board Member; Mary Ann Burke and Lori Watson, Deputy Clerk; Sandy Johnson MINUTES Minutes for the July 18, 2012 Regular Meeting were approved 2 -0. BID /QUOTES OPENINGS AND AWARDS Bid Opening for the Queen's Manor Water Main Extension Project; Board Member Burke opened and read the bids aloud; Company Amount Culy Construction 8259,823 . 00 Harvey Construction $400,995 . 00 Yardberry Landscape $347,900.00 F &K Construction 8256, 858.00 Spectra Tech 8276,000. 00 Millennium Cont. 8364,558.00 Earth Resources $349, 935.00 Dotlich Construction 8354,372.00 Reith -Riley 8400,000. 00 Atlas $258,975. 00 The bids were given to John Duffy, Director of the Department of Utilities for review and recommendation. Bid Opening for the 96th and Towne Road Water Main Extension Project; Board Member Burke opened and read the bids aloud; Company Amount Culy Construction $449,545.00 TPI 8360,050.00 1 1 Atlas S344,595.00 The bids were given to John Duffy, Director of the Department of Utilities for review and recommendation. PERFORMANCE RELEASES Resolution No. BPW- 08- 15- 12 -01; Legacy Residential Phase I, Section 1; Street Signs, Streets, Storm Sewers, Monuments & Markers, Interior Sidewalks, Exterior Sidewalks, Curb & Gutter; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. CONTRACTS Request for Purchase of Goods and Services; ARGO Consulting Engineers; ($5,410.00); Hunters Creek Lighting Project; (Barrett Law); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Purchase of Goods and Services; Carey Bertram Construction; ($39,750.00); Demolition Services 9609 Hazel Dell Parkway; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Purchase of Goods and Services; AT &T /Centrex; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Purchase of Goods and Services; Additional Service #1; ($41, 600.00); Structure Replacement over Tributary of Williams Creek at Spring Mill Design; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Purchase of Goods and Services; Additional Service #1; Bartlett Tree Experts; ($13,000.00); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Purchase of Goods and Services; Additional Service #37; Crossroad Engineers; (S5, 300.00); Clay Terrace Path — Supplement to Design Fees; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Purchase of Goods and Services; Additional Service #1; Schneider Corporation; ($56,175.00); Illinois Corridor Landscape Design; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Purchase of Goods and Services; Additional Service #11; American Structurepoint; (579,000.00); Bridlebourne Subdivision Drainage Improvements Plan — Design Fee; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Purchase of Goods and Services; Additional Service #38; Crossroad Engineers; ($35, 000.00); On Call Plan Review; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Purchase of Goods and Services; Additional Service #5; United Consulting; ($29,300.00); Illinois Street Extension; Spring Mill to 1061h; Design Engineering Supplement — Pittman Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Purchase of Goods and Services; Change Order #2; Salsbery Brothers; (8640.00); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Purchase of Goods and Services; Change Order # 8; Schutt - Lookabill; Monon Bridge over Carmel Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Purchase of Goods and Services; Change Order # 9; Schutt - Lookabill; Monon Bridge over Carmel Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. USE OF CITY FACILITIES /STREETS Request to Use Sidewalk; BMW Championship; August 25 to September 10, 2012; ; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request to Use City Streets; Run; Saturday, August 18, 2012; 8:30 a.m. to 10:00 a.m.; ; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request to Use City Streets; Block Party; Saturday, August 18, 2012; 3:00 p.m. to 10:00 p.m.; ; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request to Use Caucus Room; Luncheon; Friday, September 21, 2012; 10:00 a.m. to 2:00 p.m. ; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request to Use Center Green; Carmel Farmers Market; May through October, 2013; ; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request to Use City Streets; Gathering; Sunday September 2, 2012; Noon to Midnight; ; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request to Use City Streets; Block Party; Saturday, September 22, 2012; 9:00 a.m. to 10:00 p.m.; ; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request to Use Gazebo; Saturday, September 22, 2012; 4:30 p.m. to 11:00 p.m.; ; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. 1 1 1 1 Request to Use Gazebo, Common Area, Japanese Garden; Wedding; Saturday, September 29, 2012; 8:00 a.m. to Midnight; ; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. OTHER REMAINS TABLED: Request for Dedication of Streets; Traditions on the Monon CONTINUED: Appeal hearing Dr. Thomas and Mrs. JoAnn Trancik —14300 Oakbrook Court; The hearing started at 10:28 a.m.; Testimony began. A Court Reporter was present to record proceedings. Appeal Hearing ended at 11:15 a.m. — No conclusion was reached. To be continued at a later date Request for Qualified Domestic Relations Order; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Commercial Curb Cut, Temporary Construction Entrance; Monon and Main Neuman Way; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Lane Closure; West 116`h Street; AT &T Replacement Work; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Variance; Improvements in Right of Way; Deerfield Mall; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Variance; Fence in Easement; 13200 Brookshre Parkway; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. ADJOURNMENT Board Member Burke adjourned the meeting at 10:11 a.m. Approved ATTEST: yor James Brainard l.e a L. Cordray, IAMC lerk - Treasurer