HomeMy WebLinkAboutBPW 09-05-12Office of the
Clerk - Treasurer
City of C rmel
EET
ICE
BOARD OF PUBLIC WORKS AND SAFETY
WEDNESDAY, SEPTEMBER 5, 2012
AT 10:00 A.M.
COUNCIL CHAMBERS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD
OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY,
SEPTEMBER 5, 2012 AT 10:00 A.M. IN THE COUNCIL
CHAMBERS, CITY HALL, ONE CIVIC SQUARE
THE PURPOSE OF THE MEETING IS CITY BUSINESS
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414
Board of Public Works and Safety Meeting
AGENDA
Wednesday, September 5, 2012 — 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED To ORDER
1. MINUTES
a. Minutes from the August 2, 2012 Special Meeting
b. Minutes from the August 15, 2012 Regular Meeting
2. BID /QUOTES OPENINGS AND AWARDS
a. Bid Opening for the 2012 Paving Program; David Huffman, Street Commissioner
3. PERFORMANCE RELEASES
a. Resolution No. BPW-09-05-12-01; Inglenook, Section 1A; Right of Way and Onsite
Paving; Jan Walden, Global Asphalt Paving
b. Resolution No. BPW- 09- 05- 12 -02; National Bank of Indianapolis; Right of Way;
Terry Brown, Wurster Construction
c. Resolution No. BPW- 09- 05- 12 -03; Legacy Master Infrastructure Phase I; Tim
Walter, Platinum Properties
d. Resolution No. BPW- 09- 05- 12 -04; Opus Landmark at Meridian; IND2 & IND3
ROW, Driveway Work; Ragan Fallang, Opus North Corporation
4. CONTRACTS
a. Request for Purchase of Goods and Services; Brenntag Mid - South; (S38,040.00);
Chemicals for Reflecting Pond; David Huffman, Street Commissioner
b. Request for Acceptance of Contract Final Inspection and Recommendation; Mike
McBride, City Enginner
5. USE OF CITY FACILITIES /STREET
a. Request to City Streets; Neighborhood Gathering; Sunday, September 30, 2012;
Noon to 9:00 p.m.; Village of West Clay
b. Request to Use Gazebo and Common Area; Tuesday, August 6, 2013; National
Night Out 2013; Ann Gallagher, Carmel Police Department
c. Request to Use Caucus Room; September 20, 2012; 7:00 p.m. to 8:30 p.m.; Bud
Creech, Westpark at Springmill
d. Request to Use City Streets; Neighborhood Picnic; September 15, 2012; 1:00 p.m.
to 8:30 p.m.; Susan Salter, Mohawk Crossing
e. Request to Use Caucus Room; October 16, 2012; 5:30.p.m. to 7:00 p.m.; Charles
Leonard, Creekside Homeowners Asso.
f. Request to Use Gazebo and Japanese Garden; Wedding; October 5, 2012; 6:00
p.m. to 8:00 p.m. (rehearsal); October 6, 2012 11:00 a.m. to 2:00 p.m.; Scott
Trammell
g. Request to Use City Streets; 5K Race; October 20, 2012; 7:00 a.m. to 10:30 a.m.;
Trinity Free Clinic
h. Request to Use Gazebo; Wedding; June 14, 2013 6:30 p.m. to 7:30
p.m.(Rehearsal); June 15, 2013; 3:30 p.m. to 7:30 p.m.; Cathy Jaye
i. Request to Use Gazebo and Common Area; Concert; June 22, 2013; 8:00 a.m. to
11:00 a.m.; Indiana Wind Symphony
6. OTHER
a. TABLED: Request for Dedication of Streets; Traditions on the Monon; Robert
Potokar, HOA Traditions on the Monon
b. Continued: Appeal hearing Dr. Thomas and Mrs. JoAnn Trancik — 14300
Oakbrook Court
c. Request for Lane Closure; Curb Cut; Temporary Construction Entrance; The
Centre Retail — 116th and Range Line; Colin Patterson, A &F Engineering
d. Request for Lane Closure; AT &T Repairs on South Range Line and Carmel
Drive; Steve Krebs, AT &T
e. Request Road Closure, Sidewalk Closure and Open Pavement Cut; 205 2 "d Avenue
NW; John Edwards, Elevation Excavation
f. Request for Variance; Improvements in Easement; Lakes of Carmel; David
Gilman, Lakes of Carmel
g. Request for Right of Entry; Valley Development Company; Mike McBride, City
Engineer
h. Request for Water Line Easement; Porter Shank II; John Duffy, Director of the
Department of Utilities
i. Request for Water Line Easement; Lowe's Home Improvements; John Duffy,
Director of the Department of Utilities
7. ADJOURNMENT
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BOARD OF PUBLIC WORKS & SAFETY MEETING
MINUTE S
WEDNESDAY, SEPTEMBER 5, 2012 —10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Board Member Burke called the meeting to order at 10:00 a.m.
MEMBERS PRESENT
Board Member; Mary Ann Burke and Lori Watson, Deputy Clerk; Sandy Johnson
MINUTES
Minutes for the August 15, 2012 Regular Meeting were approved 2 -0.
BID /QUOTES OPENINGS AND AWARDS
Bid Opening for the 2012 Paving Program: Board Member Burke opened and read the bids aloud;
Company Amount
E &B Paving $770,720.00
Grady Brothers $919,615.19
Baumgartner & Co. $910,489. 22
Rieth -Riley $827,669. 23
Milestone Contractors $816,864.49
Calumet $840,326.00
The bids were given to Dave Huffman, Street Commissioner for review and recommendation.
PERFORMANCE RELEASES
Resolution No. BPW- 09- 05- 12 -01; Inglenook, Section IA; Right of Way and Onsite Paving; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0.
Resolution No. BPW- 09- 05- 12 -02; National Bank of Indianapolis; Right of Way; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2 -0.
Resolution No. BPW- 09- 05- 12 -03; Legacy Master Infrastructure Phase L Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2 -0.
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Resolution No. BPW- 09- 05- 12 -04; Opus Landmark at Meridian; IND2 & IND3 ROW, Driveway
Work; Board Member Burke moved to approve. Board Member Watson seconded. Request approved
2 -0.
CONTRACTS
Request for Purchase of Goods and Services; Brenntag Mid - South; ($38, 040.00); Chemicals for
Reflecting Pond; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2 -0.
Request for Acceptance of Contract Final Inspection and Recommendation; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2 -0.
USE OF CITY FACILITIES /STREETS
Request to City Streets; Neighborhood Gathering; Sunday, September 30, 2012; Noon to 9:00 p.m.;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0.
Request to Use Gazebo and Common Area; Tuesday, August 6, 2013; National Night Out 2013; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0.
Request to Use Caucus Room; September 20, 2012; 7:00 p.m. to 8:30 p.m.; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2 -0.
Request to Use City Streets; Neighborhood Picnic; September 15, 2012; 1:00 p.m. to 8:30 p.m.; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0.
Request to Use Caucus Room; October 16, 2012; 5:30 p.m. to 7:00 p.m.; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 2 -0.
Request to Use Gazebo and Japanese Garden; Wedding; October 5, 2012; 6:00 p.m. to 8:00 p.m.
(rehearsal); October 6, 2012 11:00 a.m. to 2:00 p. m.; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2 -0.
Request to Use City Streets; 5K Race; October 20, 2012; 7:00 a.m. to 10:30 a.m.; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2 -0.
Request to Use Gazebo; Wedding; June 14, 2013 6:30 p.m. to 7 ::30 p. m. (Rehearsal); June 15, 2013;
3:30 p.m. to 7:30 p.m.; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2 -0.
Request to Use Gazebo and Common Area; Concert; June 22, 2013; 8:00 a.m. to 11:00 a.m.; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0.
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OTHER
REMAINS TABLED: Request for Dedication of Streets; Traditions on the Monon
CONTINUED: Appeal hearing Dr. Thomas and Mrs. JoAnn Trancik — 14300 Oakbrook Court; The
hearing started at 10:28 a.m.; Testimony began. A Court Reporter was present to record proceedings.
Appeal Hearing ended at 11:15 a.m. — No conclusion was reached. To be continued at a later date
Request for Lane Closure; Curb Cut; Temporary Construction Entrance; The Centre Retail — 116th
and Range Line; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2 -0.
Request for Lane Closure; AT &T Repairs on South Range Line and Carmel Drive; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2 -0.
Request Road Closure, Sidewalk Closure and Open Pavement Cut; 205 2nd Avenue NW; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0.
Request for Variance; Improvements in Easement; Lakes of Carmel; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2 -0.
Request for Right of Entry; Valley Development Company; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2 -0.
Request for Water Line Easement; Porter Shank II; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2 -0.
Request for Water Line Easement; Lowe 's Home Improvements; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2 -0.
ADD ON
Request for Add -On to agenda; Request for Variance of Driveway Construction in Sanitary Sewer;
Multi -Path Closure; Curb Cut; 1105 W. 136th Street; Steve Booher, Property owner; Board Member
Burke moved to add item. Board Member Watson seconded. Approved 2 -0. There was brief
discussion. Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2 -0.
ADJOURNMENT
Board Member Burke adjourned the meeting at 10:14 a.m.
Approved
2.Q
piana L. Cordray, ' MC
Clerk - Treasurer
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ATTEST:
Dicina L. Cordray,(>4MC
Clerk - Treasurer
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f7l.,l:
Mayorames Brainard