The URL can be used to link to this page

Home My WebLink AboutBPW-08-02-12 ``,,,��4`.. `O,F, ./0. � 4 CiG ty of C ,‘.1 rme1 e4 iii. /I°o0 Office of the Clerk-Treasurer ,;;:o., .. _, -,-..___ I _,;.-.:-: . of -.- 51. NOTICE BOARD OF PUBLIC WORKS AND SAFETY THURSDAY, AUGUST 2, 2012 AT 10:30 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A SPECIAL MEETING ON THURSDAY, AUGUST 2, 2012 AT 10:30 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE THE PURPOSE OF THE MEETING IS CITY BUSINESS ONE CIVIC SQUARE CARMEL,INDIANA 46032 317/571-2414 '/■ C.Irrael . .. 's44 0'00 moloo Office of the Clerk-Treasurer Board of Public Works and Safety Special Meeting AGENDA Thursday, August 2, 2012 — 10:30 a.m. Council Chambers City Hall One Civic Square MEETING CALLED To ORDER 1. MINUTES a. Minutes from the July 18, 2012 Regular Meeting 2. BID/QUOTES OPENINGS AND AWARDS a. Quote Award for 96th and Towne Water Main; TPI Construction; ($96,250.00); This was the lowest and most responsive quote received; John Duffy, Director of the Department of Utilities 3. PERFORMANCE RELEASES a. Resolution No. BPW-08-01-12-01; One One Six Apartments; Water Line Installation; John Duffy, Director of the Department of Utilities b. Resolution No. BPW-08-01-12-02; College Park Church Parking Expansion; Erosion/Sediment Control; Michelle Garcia, Weihe Construction 4. CONTRACTS a. Request for Purchase of Goods and Services; Change Order#6; Central Engineering; (decrease $17,853.27); 106th Drainage Project; Mike McBride, City Engineer b. Report of Contract Final Inspection and Recommendation for Acceptance; 106th Street Drainage Project; Mike McBride, City Engineer ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414 c. Request for Purchase of Goods and Services; Change Order#1; Morphey Construction; (decrease $7,472.50); Intersection Street Lighting; Mike McBride, City Engineer d. Report of Contract Final Inspection and Recommendation for Acceptance; Intersection Street Lighting and Signage Improvements; Mike McBride, City Engineer e. Request for Purchase of Goods and Services; Change Order#7; Schutt-Lookabill; (increase $3,231.21); Monon Bridge over Carmel Drive; Mike McBride, City Engineer f. Request for Purchase of Goods and Services; Letter of Engagement; Roberts Legal Group; Doug Haney, City Attorney g. Request for Purchase of Goods and Services; Additional Services #1; Clark Dietz; ($67,800.00); Retail Parkway Extension; Mike McBride, City Engineer h. Request for Memorandum of Understanding; City of Carmel and F.B.I.; Use of Weapons Range; Chief Tim Green, Carmel Police Department i. Request for Purchase of Goods and Services; Additional Services #10; American Structurepoint; ($77,820.00); Traffic Analysis Phase I & II/ 106th and 116th at US 31; Mike McBride, City Engineer 5. USE OF CITY FACILITIES/STREET a. Request to Use City Streets; Grand Opening; Saturday, August 4, 2012; 10:00 a.m. to 3:00 p.m.; Midwest School of Voice b. Request to Use Gazebo; Concert; Thursday, August 9, 2012; 5:00 p.m. to 9:00 p.m.; The Dickens c. Request to Use City Streets; Block Party—Art and Design; Various Dates; 9:00 a.m. to Midnight; Detours an American Grille d. Request to Use City Streets; Homecoming Parade; Friday, September 21, 2012; 1:50 p.m. to 2:30 p.m.; Amy Skeens-Benton, Carmel High School e. Request to Use City Streets; 5K Walk/Run; Saturday, October 13, 2012; 6:30 a.m. to 11:30 a.m.; Creekside Middle School 6. OTHER a. TABLED: Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, HOA Traditions on the Monon b. Continued: Appeal hearing Dr. Thomas and Mrs. JoAnn Trancik— 14300 Oakbrook Court c. Request for Mutual Reservation of Rights —Partial Payment Request; Eagle Valley; ($89,047.89); Mike McBride, City Engineer d. List of Events Scheduled for the Carmel Lion's Club; Per Lease Agreement; Rick Dossey, Secretary, Carmel Lions Club e. Request for Secondary Plat Approval; West Carmel Commons; Roger Ward, Roger Ward Engineering f. Request for Lane Restriction; Open Pavement Cut; Edgewood Subdivision —Tara Court; Installation of Sanitary Sewer; Ryan Hartman, Clay Township Regional Waste g. Request for Variance; 4" Private Drainage Tile in Easement; 12443 Pebblepointe Pass; John/Mary Dawn Krege 7. ADJOURNMENT BOARD OF PUBLIC WORKS & SAFETY SPECIAL MEETING MINUTES THURSDAY,AUGUST 2,2012 —10:30 A.M. COUNCIL CHAMBERS/CITY HALL/ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor Brainard called the meeting to order at 10:36 a.m. MEMBERS PRESENT Mayor James Brainard, Board Member;Mary Ann Burke, Deputy Clerk; Sandy Johnson MINUTES Minutes for the July 18, 2012 Regular Meeting were tabled. BID/QUOTES OPENINGS AND AWARDS Quote Award for 96`h and Towne Water Main; TPI Construction; ($96,250.00); This was the lowest and most responsive quote received; Board Member Burke moved to approve. Mayor Brainard seconded. Request approved 2-0. PERFORMANCE RELEASES Resolution No. BPW-08-01-12-01; One One Six Apartments; Water Line Installation; Board Member Burke moved to approve. Mayor Brainard seconded. Request approved 2-0. Resolution No. BPW-08-01-12-02; College Park Church Parking Expansion; Erosion/Sediment Control; Board Member Burke moved to approve. Mayor Brainard seconded. Request approved 2-0. CONTRACTS Request for Purchase of Goods and Services; Change Order #6; Central Engineering; (decrease $17,853.27); 106`h Drainage Project; Board Member Burke moved to approve. Mayor Brainard seconded. Request approved 2-0. Report of Contract Final Inspection and Recommendation for Acceptance; 106th Street Drainage Project; Board Member Burke moved to approve. Mayor Brainard seconded. Request approved 2-0. Request for Purchase of Goods and Services; Change Order #1; Morphey Construction; (decrease $7,472.50); Intersection Street Lighting; Board Member Burke moved to approve. Mayor Brainard seconded. Request approved 2-0. Report of Contract Final Inspection and Recommendation for Acceptance; Intersection Street Lighting and Signage Improvements; Board Member Burke moved to approve. Mayor Brainard seconded. Request approved 2-0. Request for Purchase of Goods and Services; Change Order #7; Schutt-Lookabill; (increase $3,231.21); Monon Bridge over Carmel Drive; Board Member Burke moved to approve. Mayor Brainard seconded. Request approved 2-0. Request for Purchase of Goods and Services; Letter of Engagement; Roberts Legal Group; Board Member Burke moved to approve. Mayor Brainard seconded. Request approved 2-0. Request for Purchase of Goods and Services;Additional Services #1; Clark Dietz; ($67,800.00); Retail Parkway Extension; Board Member Burke moved to approve. Mayor Brainard seconded. Request approved 2-0. Request for Memorandum of Understanding; City of Carmel and F.B.I.; Use of Weapons Range; Board Member Burke moved to approve. Mayor Brainard seconded. Request approved 2-0. Request for Purchase of Goods and Services;Additional Services #10;American Structurepoint; ($77,820.00); Traffic Analysis Phase I&II/106`h and 116th at US 31; Board Member Burke moved to approve. Mayor Brainard seconded. Request approved 2-0. USE OF CITY FACILITIES/STREETS Request to Use City Streets; Grand Opening; Saturday, August 4, 2012; 10:00 a.m. to 3:00 p.m.; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2-0. Request to Use Gazebo; Concert; Thursday, August 9, 2012; 5:00 p.m. to 9:00 p.m.; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2-0. Request to Use City Streets; Block Party—Art and Design; Various Dates; 9:00 a.m. to Midnight; Mayor Brainard moved to approve. Board Member Burke seconded. There was discussion. Request approved 2-0. Request to Use City Streets; Homecoming Parade; Friday, September 21, 2012; 1:50 p.m. to 2:30 p.m.; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2-0. Request to Use City Streets; 5K Walk/Run; Saturday, October 13, 2012; 6:30 a.m. to 11:30 a.m.; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2-0. OTHER REMAINS TABLED: Request for Dedication of Streets; Traditions on the Monon Appeal hearing Dr. Thomas and Mrs. JoAnn Trancik— 14300 Oakbrook Court; The hearing started at 10:28 a.m.; Testimony began. A Court Reporter was present to record proceedings. Appeal Hearing ended at 11:15 a.m. —No conclusion was reached. To be continued at a later date Request for Mutual Reservation of Rights—Partial Payment Request; Eagle Valley; ($89,047.89); Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2-0. List of Events Scheduled for the Carmel Lion's Club; Per Lease Agreement; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2-0. Request for Secondary Plat Approval; West Carmel Commons; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2-0. Request for Lane Restriction; Open Pavement Cut; Edgewood Subdivision— Tara Court; Installation of Sanitary Sewer; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2-0. Request for Variance; 4" Private Drainage Tile in Easement; 12443 Pebblepointe Pass; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2-0. ADD ON Request to add item to agenda; Right of Entry Agreement; JEC Partners; Mike McBride, City Engineer. Mayor Brainard moved to add item to agenda. Board Member Burke seconded. Item added. Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2-0. ADJOURNMENT Mayor Brainard adjourned the meeting at 10:50 a.m. i `1...Li Lam/. % _4.1"L-!i Mina L. Cordray 47 MC Clerk-Treasurer Approved /� 1yor 64-- James Brainard ATTEST: i.. .., / / Diana L. Cordr. , AMC IClerk-Treasurer