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Home My WebLink AboutBPW-09-19-12 ... •9 ..... ...490a City of C.Irmel �-�')w//1D10.- Office of the Clerk-Treasurer G‘ :..jam NOTICE, BOARD OF PUBLIC WORKS AND SAFETY WEDNESDAY, SEPTEMBER 19, 2012 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, SEPTEMBER 19, 2012 AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE THE PURPOSE OF THE MEETING IS CITY BUSINESS ONE CIVIC SQUARE CARMEL,INDIANA 46032 317/571-2414 0101111 /4`e* of C�4 _ ! . i0 f_e .e ii 04$ -• * City of �i14tOPf G° O Office of the Clerk-Treasurer Board of Public Works and Safety Meeting AGENDA Wednesday, September 19, 2012 — 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED To ORDER 1. MINUTES a. Minutes from the August 2, 2012 Special Meeting b. Minutes from the September 5, 2012 Regular Meeting 2. BID/QUOTES OPENINGS AND AWARDS a. Quote Opening for the Main Street Patio Seating Modification; Mike McBride, City Engineer b. Bid Opening Hunters Creek Lighting Project; Mike McBride, City Engineer c. Bid Opening 106th Street Pump Station Electrical Improvements; John Duffy, Director of the Department of Utilities d. Bid Award for the 2012 Paving Program; E&B Paving; ($770,720.00); this was the lowest most responsive bid; David Huffman, Street Commissioner 3. PERFORMANCE RELEASES a. Resolution No. BPW-09-19-12-01; Guilford Condos; Water Line Installation and Sanitary Sewer Main Install; John Duffy, Director of the Department of Utilities 4. CONTRACTS a. Request for Purchase of Goods and Services; Gridlock Traffic Systems; ($39,804.34); Street Striping; David Huffman, Street Commissioner b. Request for Purchase of Goods and Services; Additional Service #6; United Consulting; ($89,400.00); Illinois Street Environmental Mitigation Design; Mike McBride, City Engineer c. Request for Purchase of Goods and Services; Additional Service #39; Crossroad Engineers; ($86,600.00); Illinois Street Right of Way Services; Mike McBride, City Engineer ONE CIVIC SQUARE CARMEL,INDIANA 46032 317/571-2414 d. Request for Acceptance of Contract Final Inspection and Recommendation; Street Lighting and Signage Improvements; Mike McBride, City Engineer 5. USE OF CITY FACILITIES/STREET a. Request to City Streets; Live Broadcast; Thursday, October 4, 2012; 10:30 a.m. to 7:30 p.m.; WTHR - TV b. Request to Use Council Chambers; Meeting; Thursday, October 18, 2012; 6:00 p.m. to 9:30 p.m.; Traditions on the Monon HOA c. Request to Use Council Chambers; Meeting; Various Dates; Hoosier Daylily Society d. Request to Use Council Chambers; Meeting; Wednesday, November 7, 2012; 6:30 p.m.; Carmel Station HOA e. Request to Use Caucus Room; Meeting; Various Dates; Carmel Arts Council f. Request to Use Council Chambers; Meeting; Tuesday, December 4, 2012; 6:00 p.m. to 8:30 p.m.; Townhomes at Carmel City Center HOA 6. OTHER a. TABLED: Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, HOA Traditions on the Monon b. Continued: Appeal hearing Dr. Thomas and Mrs. JoAnn Trancik— 14300 Oakbrook Court c. Request for Stormwater Technical Standards Variance; Olive Garden Restaurant; 10206 Michigan Road; Justin Muller, Kimley-Horn and Associates d. Request for Stormwater Technical Standards Variance; The Centre Retail at 116th; Colin Patterson, A&F Engineering e. Request for Stormwater Technical Standards Variance; Village of West Clay, Section 10010-C; Brett Huff, Stoeppelwerth & Associates f. Request for Variance; Fence in Easement; 2377 Finchley Road; Village of West Clay; Mr. and Mrs. Ansari g. Request for Curb Cut; 1839 Hourglass Drive; Village of West Clay Section 12002- B; Dale Woodall, Woodall Homes and Remodeling h. Request for Easement; Waterline; Robert and Dixie Stauffer i. Request for Easement; Waterline; 2008030541; West Carmel Marketplace Owners Association j. Request for Easement; Waterline; 2008030540; West Carmel Marketplace LLC k. Request for Easement; Waterline; Fifth Third Bank 7. ADJOURNMENT BOARD OF PUBLIC WORKS & SAFETY MEETING II MINUTES WEDNESDAY, SEPTEMBER 19,2012 —10:00 A.M. COUNCIL CHAMBERS/CITY HALL/ONE CIVIC SQUARE MEETING CALLED TO ORDER Board Member Burke called the meeting to order at 10:05 a.m. MEMBERS PRESENT Board Member; Mary Ann Burke and Lori Watson, Deputy Clerk; Sandy Johnson MINUTES Minutes for the September 5, 2012 Regular Meeting were approved 2-0. BID/QUOTES OPENINGS AND AWARDS Bid Opening for the Main Street Patio Seating Modification: Board Member Burke opened and read the bids aloud; Company Amount Yardberry Landscape $29,229.30 Rieth-Riley $31,500.00 Calumet $44,785.00 Gibraltar S19,252.00 The bids were given to Mike McBride, City Engineer for review and recommendation. Bid Opening for the Hunter Creek Lighting Project: Board Member Burke opened and read the bids aloud; Company Amount Martell Electric $222,800 R&m Electric $190,000.00 Morphey Construction $289,000.00 The bids were given to Mike McBride, City Engineer for review and recommendation. Bid Opening for the 106th Street Pump Station Improvements: Board Member Burke opened and read Il the bids aloud; Company Amount M.K. Betts $1,077,000.00 Martell S1,437,000.00 James Babcock $1,302,000.00 Thieneman Construction S1,127,000.00 The bids were given to John Duffy, Director of the Department of Utilities for review and recommendation. PERFORMANCE RELEASES Resolution No. BPW-09-19-12-01; Guilford Condos; Water Line Installation and Sanitary Sewer Main Install; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. CONTRACTS Request for Purchase of Goods and Services; Gridlock Traffic Systems; ($39,804.34); Street Striping; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services;Additional Service #6; United Consulting; ($89,400.00); Illinois Street Environmental Mitigation Design; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Additional Service #39; Crossroad Engineers; ($86,600.00); Illinois Street Right of Way Services; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Acceptance of Contract Final Inspection and Recommendation; Street Lighting and Signage Improvements; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. USE OF CITY FACILITIES/STREETS Request to City Streets; Live Broadcast; Thursday, October 4, 2012; 10:30 a.m. to 7.•30 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use Council Chambers; Meeting; Thursday, October 18, 2012; 6:00 p.m. to 9:30p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use Council Chambers; Meeting; Various Dales; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use Council Chambers; Meeting; Wednesday, November 7, 2012; 6:30 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use Caucus Room; Meeting; Various Dates; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use Council Chambers; Meeting; Tuesday, December 4, 2012; 6:00 p.m. to 8:30 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. OTHER REMAINS TABLED: Request for Dedication of Streets; Traditions on the Monon CONTINUED:Appeal hearing Dr. Thomas and Mrs. JoAnn Trancik—14300 Oakbrook Court; The hearing started at 10:28 a.m.; Testimony began. A Court Reporter was present to record proceedings. Appeal Hearing ended at 11:15 a.m. —No conclusion was reached. To be continued at a later date Request for Stormwater Technical Standards Variance; Olive Garden Restaurant; 10206 Michigan Road; Justin Muller, Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Stormwater Technical Standards Variance; The Centre Retail at 116'h; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Stormwater Technical Standards Variance; Village of West Clay, Section 10010-C; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Variance; Fence in Easement; 2377 Finchley Road; Village of West Clay; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Curb Cut; 1839 Hourglass Drive; Village of West Clay Section 12002-B; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Easement; Waterline; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Easement; Waterline; 2008030541; West Carmel Marketplace Owners Association; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Easement; Waterline; 2008030540; West Carmel Marketplace LLC; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Easement; Waterline; Fifth Third Bank; Board Member Burke moved to approve.pp Board Member Watson seconded. Request approved 2-0. ADJOURNMENT Board Member Burke adjourned the meeting al 10:22 a.m. 414 • eaL 41/ Tana L. Cordray,17 C Clerk- reasurer Approved M or ames Brainard ATTEST: ,l ellti Diana L. Cordr! MC Clerk-Treasur •