HomeMy WebLinkAbout213606 10/09/2012 CITY OF CARMEL, INDIANA VENDOR: 237300 Page 1 of 1
` ONE CIVIC SQUARE PARTY TIME RENTAL INC
CHECK AMOUNT: $1,454.47
CARMEL, INDIANA 46032 7250 N KEYSTONE AVE
INDIANAPOLIS IN 46240 CHECK NUMBER: 213606
CHECK DATE: 10/9/2012
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1120 4353099 130629 1, 454 .47 OTHER RENTAL & LEASES
TV
7250 North Keystone Ave. a (317) 536-2022
Indianapolis, IN 46240 FAX (317) 536-2023
1 www.PTRINC.com
RENTED TO JOB LOCATION TICKET #
CARMEL FIRE DEPARTMENT ST. VINCENT CARMEL Res# 130629
2 CIVIC SQUARE MERIDIAN ST Con# 178214
CARMEL IN 46032 CARMEL 46032
Loc 100
DL/ID # V Co PHONE DATE TIME
AR-40984 .2010 W (317) 571-2600 OUT 09/28/12 10:21 AM AW
F (317) 571-2615
PO/JOB # RECEIVED BY
0 CARMEL SAFETY DAY KEITH F/ANN G TURNED 10101112 10:21 AM KM
***FINAL*** Charge for 1.00 Day(s) Page: 1
QTY ITEM DAY EXT AMT - y NET AMT-��
Rental Text BILLING
DEL: ON 9/28 ANYTIME **SPOTS WILL BE MARKED PM OF
9/27***
**CALL ANN FIRST 695-9709 OR KEITH 460.5792***
PU: ANYTIME ON 10/1
****SU/TD TENTS & SIDES ONLY***
KEITH AND ANN WILL LET YOU KNOW HOW THEY WANT SET
UP
***40X40 TENT WILL BE STAKED IN
ASPHALT--DRILL/FILL****
***9X10 MARQUEE TENTS WEIGHTED (NO STAKES) AND
HOOKED TOGETHER. ATTACH 16' UPS TO SIDE POLES OF
THE CENTER MARQUEE WITH XBAR ZIP TIED SECURELY FOR
BANNER- CENTER BANNER ON XBAR***
** COVER 3 SIDESON 40X40 & 9x20 MARQUEE TENTS
**
KFREER @CARMEL. IN.GOV
NOTE: WE DO NOT NEED TO PROVIDE THE EXIT SIGNS OR
EMEMRGENCY LIGHTING - FIRE MARSHALL IS TAKING CARE
OF THOSE
1 6449-0000 TENT POLE 40X40 WHITE 460. 00 460.00 69.00 391.00
Actual In Date: 10/02/12 11: 37 AM
2 4520-0000 40'POLE END W 0.00 0.00
Actual In Date: 10/02/12 11:37 AM
1 4540-0000 TENT TARP 40X40 POLE 0.00 0.00
Actual In Date: 10/02/12 11: 37 AM
1 6414-0000 CENTER POLE (POLE) 0.00 0.00
If there are any problems WHATSOEVER with any of our equipment,please call 317-252-3832.
There will NOT be any credits or adjustments to this order,unless this phone call is made.
Initials X
FAILURE TO RETURN PROPERTY(LEASED)TO LESSOR WITHIN 72 HOURS AFTER AGREED TIME CONSTITUTES PRIMA FACIE
EVIDENCE OF UNAUTHORIZED CONTROL OVER SAID PROPERTY WHICH CAN CONSTITUTES THEFT.THEFT IS PUNISHABLE BY 2
YEARS IN PRISON PLUS UPTO A$10,000 FINE.EQUIPMENT RENTED ON THIS CONTRACT IS NOT FOR SALE,
I HAVE BEEN INSTRUCTED&DEMONSTRATED ON THE SAFE&PROPER OPERATION OFTHE ABOVE
EQUIPMENT AND I FULLY UNDERSTANDTHOSE INSTRUCTIONS.
The undersigned having read and understood the above terms as well as the Additional Terms and Conditions on the
reverse side hereof,hereby agrees to rent the above equipmentlarticles on the terms and conditions set forth in this
Rental Agreement,and is an authorized agent for the Lessee.
EQUIPMENT LEASED BY X
Reorder from In-A-Rind•Ann-AA9-9483•Pnrm 010138
Terms and Conditions
1. INSPECTION.Lessee acknowledges that he has had an opportunity to personally inspect the Equipment and finds it suitable for his needs and in good condition.Lessee under-
stands its proper use.Lessee further acknowledges Lessee responsibility to inspect the Equipment prior to its use and to notify Lessor of any defects.
2. TIME OF RETURN.Lessee right of possession terminates on the expiration of the rental period and retention of possession after this time constitutes a material breach of Les-
see's obligations under this contract.Time is of the essence in the agreement.Any extension must,at Lessor's election be mutually agreed upon in writing.
3. RETURN OF EQUIPMENT.At the termination of this agreement,Lessee shall return all Equipment to Lessor's premises during Lessor's regular business hours,in the condition
and repair as when delivered to Lessee,subject only to reasonable wear and tear.Lessee shall be liable for all damages to or loss of the Equipment occurring because it was not
returned within Lessor's regular business hours.If Lessor has agreed to deliver equipment to Lessee or to pick up the Equipment from Lessee, Lessee shall be responsible for all
losses or damage to Equipment from time of delivery to Lessee and until picked up by Lessor.
4. PARTIES.As used in this Rental Agreement,the terms''Lessor"and"we'shall mean PTR, Inc.d/b/a Party Time Rental.The terms"Lessee"and"you"shall mean the party
executing this Rental Agreement as such on the face hereof.
5. HOLD HARMLESS AGREEMENT.Lessee shall defend,indemnify and hold harmless Lessor,and its employees,agents,and subsidiaries,from and against all claims,liabilities,
losses,damages to property or otherwise,and expenses,of every character whatsoever,resulting from the actions,negligent or otherwise,of Lessee,Lessee's employees and agent
of Lessee or Lessee subcontractor.The indemnities included in this exhibit shall include reasonable attorney's fees paid by Lessor in defending suit and actions involving liability
covered by the indemnification provision in this paragraph.
6. TIME.All equipment rental charges are for time out,NOT TIME USED.Most prices quoted are for a one day(24 hours)charges.If equipment is needed for a longer time period,
we also have weekly(7 days)and monthly(28 days)rates.
7. LIABILITY.All equipment is for rental purposes only,and it understood that the Lessor shall not be responsible for any accident or damage resulting directly or indirectly from the
used of the leased equipment.The Lessor expressly disclaims all warranties,either expressed or implied,including any implied warranties of merchantability or fitness for a particular
purpose,and neither assumes nor authorizes any other person to assume for it any liability in connection with the use of this equipment.The Lessee agrees to indemnify and hold
the Lessor harmless from and against any claims,actions,proceedings,costs,damages to property,consequential damages,loss of income or any other incidental damages,even
those damages caused by the negligence of the Lessor,including attorney's fees,arising out of,connected with or resulting from the use of the equipment,includinc but not Irmite7
to,the manufacture,selection,delivery,possession,use,operation,or return of the equipment.
8. COLLECTION COSTS.The Lessee agrees to pay all reasonable collection attorney's and court fees and other expenses involved in the collecticn of charges or enforcement,r
the Lessor's rights under this contract.
9. REPLACEMENT OF MALFUNCTIONING EQUIPMENT.If the equipment becomes unsafe or in disrepair for any reason,Lessee agrees to discontinue it-,use and to r of iy L;
sor.Lessor will repair or replace the equipment with similar equipment in good working order if available,and if the defect is the result of normal use.Lessor is not responsible for any
incidental damages or consequential damages caused by delays or otherwise,and Lessee hereby waives any right or entitlement thereto.
10. DAMAGE WAIVER.A six percent(6%)non-refundable damage waiver is applied to the cost of all rental equipment.This cost is only minor repairable damage,and is net to be
construed as insurance.The damage waiver does not cover damage caused by misuse,abuse nor does it cover theft.Minor damage is defined as damage that can be repaired for
an amount less than six percent(6%)of the equipment's rental fee.
11. PROTECTION OF EQUIPMENT. It is the responsibility of the Lessee to protect all equipment from damage,exposure to weather,or damage that occurs from issue of equipment.
The Lessee must protect the equipment until it is returned or until the agreed pick-up time and date.
12. THEFT OF EQUIPMENT,The Lessee agrees to pay for equipment(at is replacement cost when rented)for all types of theft or mysterious disappearance.Damage Waiver does
not cover theft.
13. WEATHER RELATED RISKS.Lessee assumes all weather related risks involved in holding an outdoor tented event.Lessor will endeavor to minimize said risk,hewaver,shonln
the tenting become unstable due to high wind,snow,rain,flooding,extreme cold or heat,or any other factor beyond Lessor's control,Lessee shall still be liable for pavn ent in ray!, .+
all charges.
14. DIRTY,OR DAMAGED EQUIPMENT.Lessee agrees to pay for any damage to rented equipment regardless of cause,except reasonable wear and tear,while equipmen`is or;r
of possession of Lessor.Lessee also agrees to pay a reasonable cleaning charge for all equipment returned dirty.Accrued rental charges cannot be applied against the purchase
or cost of repair or damaged goods.Rental Equipment damaged beyond repair will be paid for by Lessee at Replacement Cost when rented.The cost of repairs O!i!l be bcrne by tha
Lessee,whether performed by the Lessor,or at the Lessor's option by others.
15. LOSS OR DAMAGE.To the extent that damage to the equipment is not covered by the foregoing Damage Waiver provision,the Lessee ass,ar�e:a!, !sly of loss or cr _amage
to the leased equipment from any cause.No loss of or damage to the equipment shall impair any obligation of the Lessee under this Rental Agreement;including the reoavment or
rental fees.Lessor shall have the option of repairing or replacing the equipment,and Lessee shall b3 responsible for such costs,
16. PAYMENT TERMS.We require a valid Visa,MasterCard,American Express or Discover card number to make a reservation unless the party renting the eou;nr-�"
arranged account at Party Time Rental.The credit card number shall secure the reservation until the date of the event.If a credit card is not presented at pick-on,ine a cac secunty
deposit equal to the replacement cost of the equipment is required in addition to the rental fee.
17. CANCELLATION.A party making a reservation will be subject to a 25°b cancellation fee if the entire reservation is cancelled within thirty(3C)clays of the event.ThiF wohc� S,
to all parties,including those who have pre-arranged accounts at Party Time Rental.Cancellation of inflatable and special seasonal equipment shall be subfect'r�a 1601.fea.
18. DELIVER AND PICK UP,Delivery is made to closest point truck can park.Extra charges will result in deliveries to upstairs,elevator use or any point v,'ie e extra ti, e it raved
Our service does not include set up and knock down of tables and chairs.If this service is required,arrangement should be made several days prior to oel ,ery v rt a special cnarge
quoted.If no arrangements are made and this service is desired on delivery,our driver must call for authorization.If time permits,we will try to accommodate you after quoting the
pnce nn pick up where no prior arrangements have been made and equipment is not knocked down and assembled in one sheltered area,tahtac anrt rhairr_4ill be tuft l inti!tar,nr„>
gay w'han a special crew can be scheduled.There will be an additional one day rental.A knock down fee will result if equipment is still set up.
19. PREPARATION OF SITE.Lessee agrees to have the site upon which the equipment is to be erected.free and clear of all obstacles,naturai arJ rear-mao-,.F
of the Lessors work crew.Lessee further agrees to have all tents cleared for removal prior to our arrival.All non-leased equipment and decorat;ons shall be lea e a.nt'9;�r `
the site.If the Lessee fails to do se,then Lessee shall pay all costs involved for any delay,additional rental,and all costs including collection and legal expense.
20. UNDERGROUND FACILITIES.Lessee agrees to have all Underground Facilities,in the vicinity of the Equipment installation,clearly marked prior to arrival of Lessor's work cr�w.
Lessee assumes full responsibility for damage to all Underground Facilities.To identify Underground Facilities,Lessee must call one week prior to installation.CAL_BEFORE YO..'
DIG 800-382-5544,
21. SET-UP/TEAR DOWN.Setup and/or tear down of equipment is also available.Party Time Rental will be happy to quote a charge to the customer based on the re,�tal ten to be
set-up/torn down.Any equipment not previously scheduled to be set-up or torn down will be assessed normal set-up/tear down charges plus a minimum S50 fee.
22. IDENTIFICATION.When picking up rental equipment at our location,we require a valid Indiana Sate Driver's License.For insurance purposes,we are required to photocopy the
Lessee's license.
23. EQUIPMENT USE.Upon picking up or accepting delivery of equipment,learn to use the item(s).We do our best to instruct each customer on how to safely use the equipmen-
Should an item not work properly,please contact Lessor as soon as you have discovered the problem.We will either provide further instruction or we will replace the item Also,Lion!
picking up or accepting delivery of equipment,be sure that you have received all of the items that you reserved.Provided that the items are not correct or acceptable.we must
advised immediately in order to remedy the situation.The Lessee shall use the equipment in a careful and proper manner.
24, LIQUIDATED DAMAGES.In the event that the Lessor fails to delivery any equipment,or is unable to remedy problems with delivered equipment,the Lessor's sole responsibility
shall be to refund to the Lessee the rental fee for the particular equipment.
25. SEVERABILITY.If any provision of this Rental Agreement is held invalid by a court of competent jurisdiction,it shall be considered deleted trom this Rental Agreement but such
invalidity shall not affect other provisions that can be given effect in the absence of the invalid provisions.
26. ATTORNEY'S FEES.If the event that either party files an action in relation to this Rental Agreement,the Unsuccessful party in the action shall pay to the successful party,in
addition to all other sums that either party may be called upon to pay,a reasonable sum for the successful party's attorney's fees.
27. LINENS.Table linens are inspected prior to pick up and upon return.DO NOT ROLL UP OR PLACE WET LINENS IN ANY BAG-mildew will result.If there is obvious damage
such as mildew,excessive stains,burns or tears,you will be charged the cost of the linen and keep same as though it were a sale.Return all linens dry and free of waste.
28. COOKING UNDER TENTS.Lessee agrees not to do any type of cooking under or within a reasonable distance of the tent.Lessee assumes full responsibility and costs incurred
for damage and or cleaning expense to tent tops due to cooking processes under or near tents.
-NA.991 11
7250 North Keystone Ave. 4 (317) 536°2022
Indianapolis, IN 46240 FAX (317) 536-2023
REWA mOTRINC.com
RENTED TO JOB LOCATION TICKET #
CARMEL FIRE DEPARTMENT ST. VINCENT CARMEL Res# 130629
2 CIVIC SQUARE MERIDIAN ST Con# 178214
CARMEL IN 46032 CARMEL 46032
Loc 100
DL/ID # V Co PHONE DATE TIME
AR-40984 .2010 W (317) 571-2600 OUT 09/28/12 10:21 AM AW
F (317) 571-2615
PO/JOB # RECEIVED BY
0 CARMEL SAFETY DAY KEITH F/ANN G TURNED 10101112 10:21 AM KM
***FINAL*** Charge for 1. 00 Day(s) Page: 2
--QTY ITEM DAY- - - " EXT'AMT NET=AMT
Actual In Date: 10/02/12 11:37 AM
24 6427-0000 SIDE POLES (POLE) 0.00 0.00
Actual In Date: 10/02/12 11: 37 AM
32 6412-0000 TENT STAKES 0.00 0.00
Actual In Date: 10/02/12 11:37 AM
4 6441-0000 TENT MARQUEE 9X10 WHITE 90.00 360.00 54 .00 306.00
Actual In Date: 10/02/12 11:37 AM
4 4595-0000 TENT TARP MARQUEE 9X10 0.00 0.00
Actual In Date: 10/02/12 11:37 AM
4 4495-0000 MARQUEE TOP 9X10 0. 00 0.00
Actual In Date: 10/02/12 11:37 AM
6 4474-0000 MARQUEE ADAPTOR 0.00 0.00
Actual In Date: 10/02/12 11: 37 AM
16 4473-0000 TENT WEIGHT 8 . 00 128 .00 128.00
Actual In Date: 10/02/12 11: 37 AM
16 8244-0000 TABLE 8 ' BANQUET 6. 50 104 .00 104 .00
Actual In Date: 10/02/12 11:37 AM
DO NOT USE IN RAIN / SNOW OR STRONG WIND
DO NOT STAPLE TABLES - FEES WILL BE ASSESSED
135 8224-0000 CHAIR BROWN SAM P* 0. 75 101.25 101.25
Actual In Date: 10/02/12 11:37 AM
2 M032-0000 *UPRIGHT 9'-16' 0.00 0.00
Actual In Date: 10/02/12 11:37 AM
1 M003-0000 *CROSSBARS 6'-10'ADJUSTALE 0.00 0.00
Actual In Date: 10/02/12 11:37 AM
15 8242-0000 TABLE 6' BANQUET 6.00 90. 00 90.00
Actual In Date: 10/02/12 11:37 AM
If there are any problems WHATSOEVER with any of our equipment,please call 317-252.3832.
There will NOT be any credits or adjustments to this order,unless this phone call is made.
Initials X
FAILURE TO RETURN PROPERTY(LEASED)TO LESSOR WITHIN 72 HOURS AFTER AGREED TIME CONSTITUTES PRIMA FACIE
EVIDENCE OF UNAUTHORIZED CONTROL OVER SAID PROPERTY WHICH CAN CONSTITUTES THEFT.THEFT IS PUNISHABLE BY 2 -
YEARS IN PRISON PLUS UPTO A$10,000 FINE.EQUIPMENT RENTED ON THIS CONTRACT IS NOT FOR SALE.
I HAVE BEEN INSTRUCTED&DEMONSTRATED ON THE SAFE&PROPER OPERATION OFTHE ABOVE
EQUIPMENT AND I FULLY UNDERSTAND THOSE INSTRUCTIONS.
The undersigned having read and understood the above terms as well as the Additional Terms and Conditions on the
reverse side hereof,hereby agrees to rent the above equipment/articles on the terms and conditions set forth in this
Rental Agreement,and is an authorized agent for the Lessee.
EQUIPMENT LEASED BY X
Reorder from In-A-Bind•800-862-2463•Form#10136
Terms and Conditions
INSPECTION. that he has had an opportunity to personally inspect the Equipment and finds it suitable for
stands its proper use.Lessee further acknowledges Lessee responsibility to inspect the Equipment prior to its use and to notify Lessor of any defects.
2. TIME OF RETURN.Lessee right of possession terminates on the expiration of the rental period and retention of possession after this time constitutes a material breach of Les-
see's obligations under this contract.Time is of the essence in the agreement.Any extension must,at Lessor's election be mutually agreed upon in writing.
3. RETURN OF EQUIPMENT.At the termination of this agreement,Lessee shall return all Equipment to Lessor's premises during Lessor's regular business hours,in the condit"on
and re'ciair as when delivered to Lessee,subject only to reasonable wear and tear.Lessee shall be liable for all damages to or loss of the Equipment occurring because it was not
returned within Lessor's regular business hours,If'lessor has agreed to deliver equipment to Lessee or to pick up the Equipment from Lessee,Lessee shall be responsible for all
losses o'r damage to Equipment from time of delivery to Lessee arld until picked up by Lessor.
4, PARTIES.As used in this Rental Agreement,the terms"Lessor"and"we"shall mean PTR, Inc.d/b/a Party Time Rental.The terms"Lessee"and"you"�hall mean the party
executing this Rental Agreement as such on,the face hereof.
5. HOLD HARMLESS AGREEMENT.Lessee shall defend,indemnify and hold harmless Lessor,and its employees,agents,and subsidiaries,from and again_�t a!;claims,liabilities,
!osses,damages to property or otherwise.and expenses,of every character whatsoever,resulting from the actions,negligent or otherwise.of Lessee,Lessee's employpes and agent
of Lessee or Lessee subcontractor.The indemnities included in this exhibit shall include reasonable attorney's fees paid by Lessor in defending suit and actiuns involving liability
covered by the indemnification provision in this paragraph.
6, TIME.All equipment rental charges are for time out,NOT TIME USED.Most prices quoted are for a one day(24 hours)charges.If equipment is needed for a longer time perod
we als.-have weekly(7 oays)and monthly(28 days!,rates.
7. LIABILITY.Ali equipment'is for rental'purposes only,and it understood that the Lessor shall not be responsible for any accident or damage resulting directly or indirectly frorn the
used of the leased equipment.The Lessor expressly disclaims all warranties,either expressed or implied,including any implied warranties of merchantability or fitness for a particular
purpose,and neither assumes nor authorizes any other person to assume for it any liability in connection with the use of this equipment.The Lessee agrees to indemnify and ho!,�'
the Lessor harmless from and against any claims,actions,proceedings,costs,damages to property consequential damages,loss of income or any other inoid-,ntai darrnaoe,.e,!11;,�
those damages caused by the negligence of the Lessor,including attorney's fees,arising out of,connected with or resulting from the use of the equipmeni,ii-c'uding h1j,
to,the!ranufacture,selection.delivery,possession,use,operation,or return of the equipment.
8. COLLECTION COSTS,The Lessee agrees to pay all reasonable collection attorney's and court fees and other expenses involved in the coliection of charges of enforcemen', ,.t
9, REPLACEMENT OF MALFUNCTIONING EQUIPMENT.If the equipment becomes unsafe or in disrepair for any reason,Lessee agrees to discontinue ilsuse and to notifk' I,e s
sor.Lessor will repair or replace the equipment with similar equipment in good working order if available,and if the defect is the result of normal use.Lessor is no!responsible for any
incidental damages or consequential damages caused by delays or otherwise,and Lessee hereby waives any right or entitlement thereto.
10, DAMAGE WAIVER.A six percent(6%)non-refundable damage waiver is applied to the cost of all rental equipment,This cost is only minor repairable damage,and is not to bc
construed as insurance,The damage waiver does not cover damage caused by misuse,abuse nor does it cover theft.Minor damage is defined as damage that can be rePaired f�f
an amount iess than six percent(69,.)of the equipment's rental fee,
11. PROTECTION OF EQUIPMENT. It is the responsibility of the Lessee to protect all equipment from damage,exposure to weather,or damnage that occurs from issue of eauipment,
ZI
The Lessee must protect the equipment until it is returned or until the agreed pick-up time and date.
12. THEFT OF EQUIPMENT,The Lessee agrees to pay for equipment(at is replacement cost when rented)for all types of theft or mysterious disappeamrice Damage Waiver does
not cover theft.
13. WEATHER RELATED RISKS.Lessee assumes all weather related risks involved in holding an outdoor tented event,Lessor will endeavor to minimize said hax.however.ahndo
the mohngbaoome unstable due Lo high wind,snow,rain,flooding,extreme cold or heat,or any other factor beyond Lessor's control,Lessee shall still be liable to,,oayment in full of
all charges,
14. DIRTY,OR DAMAGED EQUIPMENT,Lessee agrees to payflor any damage to rented equipment regardless of cause,except reasonable wear and tear,while equipment is cul
of possession ot Lessor.Lessee also agrees to pay a reasonable cleaning charge for all equipment returned dirty.Accrued rental charges cannot be applied�,Oa�nt the ourch�,stl
or cost of repair or damaged goods.Rental Equipment damaged beyond repair will be paid for by Lessee at Replacement Cost when rented.Tine roz,t ct recan-, bcrne by',r�6
Lessee,whether performed by the Lessor,or at the Lessor's option by others.
15. LOSS OR DAMAGE.To 1he extent that damage to the equipment is not covered by the foregoing Damage Waiver provision,the LP3SP_'_ t�Rirne.all:ti-sk o�loss or of dar--a�,e
to the leased equipment from any cause.No loss of or damage to the equipment shall impair any obligation of the Lessee under this Rental Aqreemorit, ncludmig the reoayr-e')
rental fees.Lessor shall have the option of repairing or replacing the equipment,and Lessee shall be responsible for such costs.
16. PAYMENT TERMS.We require a valid Visa,MasterCard,American Express or Discover card number to make a reservation unless the oartv;entirn,,:the �,ju:ofvs,l na_s
-n a cash secjrwv
ar.ranged account at Party Time Rental.The credit card number shall secure the reservation until the date of the event.If a credit card is not DreHnt,?d a,5ICK
deposit equal to the replacement cost of the equipment is required in addition to the rental fee.
17, CANCELLATION.A party making a reservation will be subject to a 25%cancellation fee if the entire reservation is cancelled within thirty t3U1"J"iys oI event.This policy appl),�-,5
to all parties,including those who have pre-arranged accounts at Party Time Rental.Cancellation of inflatable and special seasonal equipment shall be ssohject to a I 000,�fee.'
18. DELIVER AND PICK UP,Delivery is made to closest point truck can park.Extra charges will result in deliveries to upstairs,elevator use oi any point Im'lere extra time.is involved.
Our servicp does not include set up and knock down of tables and chairs.If this service is required,arrangement should be made several days prior to deiivery with a special charge
quoted.If no arrangements are made and this service is desired on delivery,our driver must call for authorization.If time permits,we will try to accommodate you after quoting the
.once.On oick up where no pnor arrangements have been made and equipment is not knocked down and assembled in one sheltered area.tables and chairs will be left until the next
day when a special crew can be scheduled.There will be an additional one day rental.A knock down fee will result if equipment is stil%t set ur,,
!9, PREPARATION OF SITE.Lessee agrees to have the site upon which the equipment is to be erected,free and clear of all ubstacles,nilural and n,an-mnad to the""w—
of the Lessor's work crew.Lessee further agrees to have all tents cleared for removal prior to our arrival,All non-leased equipment and decorations shall be cleared and ta.Ker,
the site.If the Lessee fails to do so,then Lessee shall pay all costs involved for any delay,additional rental,and all costs including collection and legal expense,
20. UNDERGROUND FACILITIES.Lessee agrees to have all Underground Facilities,in the vicinity of the Equipment installation,clearly marked priorto arrival of Lessor's work crew.
Lessee assumes full responsibility for damage to all Underground Facilities,To identify Underground Facilities,Lessee must call one week prior to installation.CALL BEFORE YOU
DIG 800-382-5544.
21. SET-UPITEAR DOWN.Setup and/or tear down of equipment is also available.Party Time Rental will be happy to quote a charge to the customer based on the rental item'to be
set-up/torn down.Any equipment not previously scheduled to be set-up or torn down will be assessed normal set-up/tear down charges plus a minimum$50 fee.
22. IDENTIFICATION.When picking up rental equipment at our location.we require a valid Indiana Sate Driver's License.For insurance purposes,we are requirad 10 photocopy the
Lessee's license.
23. EQUIPMENT USE.Upon picking up or accepting delivery of equipment,learn to use the item(s).We do our best to instruct each customer on how to safely use the ecluipment.
Should an item not work properly,please contact Lessor as soon as you have discovered the problem.We will either provide further instruction or we will replace the item.Also,upur
picking up or accepting delivery of equipment,be sure that you have received all of the items that you reserved.Provided that t;ie items are not correct or acceptable,we must be
advised immediately in order to remedy the situation.The Lessee shall use the equipment in a careful and proper manner.
24. LIQUIDATED DAMAGES.In the event that the Lessor fails to delivery any equipment,or is unable to remedy problems with delivered equipment,the Lesscr's sole responsibil;'v
shall be to refund to the Lessee the rental fee for the particular equipment.
25. SEVERABILITY.It any provision of this Rental Agreement is held invalid by a court of competent jurisdiction,it shall be considered deleted from this Rental Agreement,but SJG�'
invalidity shall not affect other provisions that can be given effect in the absence of the invalid provisions.
26. �46RNEY'S FEES.If the event that either party files an action in relation to th's Rental Agreement,the Unsuccessful party in the action shall pay to the successful party,ir
addition to all other sums that either party may be called upon to pay,a reasonable surn for the successful party's attorney's fees.
27, LINENS,Table linens are inspected prior to pick up and upon return.DO NOT ROLL UP OR PLACE WET LINENS IN ANY BAG-mildew will result.If thereis obvious damage
such as mildew,excessive stains,burns or tears,you will be charged the cost of the linen and keep same as though it were a sale.Return all linens dry and free of waste.
28. COOKING UNDER TENTS.Lessee agrees not to do any type of cooking under or within a reasonable distance of the tent,Lessee assumes full responsibility and costs incurred
for damage and or cleaning expense to tent tops due to cooking processes under or near tents.
. n
7250 North Keystone Ave. 0 (317) 536-2022
Indianapolis, IN 46240 FAX (317) 536-2023
wwwYTRINC.com
RENTED TO JOB LOCATION TICKET #
CARMEL FIRE DEPARTMENT ST. VINCENT CARMEL Res# 130629
2 CIVIC SQUARE MERIDIAN ST Con# 178214
CARMEL IN 46032 CARMEL 46032
Loc 100
DL/ID # V Co PHONE DATE TIME
AR-40984 .2010 W (317) 571-2600 OUT 09/28/12 10:21 AM AW
F (317) 571-2615
PO/JOB # RECEIVED BY
0 CARMEL SAFETY DAY KEITH F/ANN G RETURNED 10101112 10:21 AM KM
***FINAL*** Charge for 1. 00 Day(s) Page: 3
_- QTY ITEM DAY �-
DO NOT USE IN RAIN / SNOW OR STRONG WIND
DO NOT STAPLE TABLES - FEES WILL BE ASSESSED
10 6110-0000 TENT SIDE SOLID C 10.00 100.00 100.00
Actual In Date: 10/02/12 11:37 AM
2 7011-0000 TENT FIRE/EXIT PACKAGE 50. 00 100.00 100.00
Actual In Date: 10/02/12 11:37 AM
2 7021-0000 FIRE EXTINGUISHER-2A10BC 0.00 0.00
Actual In Date: 10/02/12 11:37 AM
2 7031-0000 NO SMOKING SIGN 0.00 0.00
Actual In Date: 10/02/12 11:37 AM
1 46032 CARMEL P/D-32 55. 00 55.00 55.00
----- Payments ------
If there are any problems WHATSOEVER with any of our equipment,please call 317-252-3832.
There will NOT be any credits or adjustments to this order,unless this phone call is made. RENT 1320.25
Initials SALES 55.00
FAILURE TO RETURN PROPERTY(LEASED)TO LESSOR WITHIN 72 HOURS AFTER AGREED TIME CONSTITUTES PRIMA FACIE OTHER 0.00
EVIDENCE OF UNAUTHORIZED CONTROL OVER SAID PROPERTY WHICH CAN CONSTITUTES THEF LTHEFT IS PUNISHABLE BY 2 DMG WAIVER 79.22
YEARS IN PRISON PLUS UP TO A$10,000 FINE.EQUIPMENT RENTED ON THIS CONTRACT IS NOT FOR SALE,
I HAVE BEEN INSTRUCTED&DEMONSTRATED ON THE SAFE&PROPER OPERATION OF THE ABOVE ADDL TAX 0.00
EQUIPMENT AND I FULLY UNDERSTANDTHOSE INSTRUCTIONS. SALES TAX 0.00
The undersigned having read and understood the above terms as well as the Additional Terms and Conditions on the
reverse side hereof,hereby agrees to rent the above equipmentlarticles on the terms and conditions set forth in this DEPOSIT 0.00
Rental Agreement,and is an authorized agent for the Lessee. AMT BILLED 1454.47
TOTAL DUE 1454.47 02—OCT-12 11:38:13
EQUIPMENT LEASED BY X
PPnfdPr frnm In-A-Rind.R00-RR9.9dR9•Fnrm#1n19R
Terms and (Conditions
1. INSPECTION.Lessee acknowledges that he has had an opportunity to personally inspect the Equipment and finds it suitable for his needs and in good conditior.Lessee under-
stands its proper use.Lessee further acknowledges Lessee responsibility to inspect the Equipment prior to its use and to notify Lessor of any defects.
2. TIME OF RETURN.Lessee right of possession terminates on the expiration of the rental period and retention of possession after this time constitutes a material breach of Les-
see's obligations under this contract.Time is of the essence in the agreement.Any extension must,at Lessor's election be mutually agreed upon in writing.
3. RETURN OF EQUIPMENT.At the termination of this agreement,Lessee shall return all Equipment to Lessor's premises during Lessor's regular business hours,in the condition
and repair as when delivered to Lessee,subject only to reasonable wear and tear.Lessee shall be liable for all damages to or loss of the Equipment occurring because it was not
returned within Lessor's regular business hours.If Lessor has agreed to deliver equipment to Lessee or to pick up the Equipment from Lessee,Lessee shall be responsible for all
losses or damage to Equipment from time of delivery to Lessee and until picked up by Lessor.
4. PARTIES.As used in this Rental Agreement,the terms'Lessor"and"we"shall mean PTR, Inc.dtb/a Party Time Rental.The terms''Lessee"and"you"shall mean the party
executing this Rental Agreement as such on the face hereof.
5. HOLD HARMLESS AGREEMENT.Lessee shall defend,indemnify and hold harmless Lessor,and its employees;agents,and subsidiaries,from and against all clait.is,liabilities,
losses,damages to property or otherwise,and expenses,of every character whatsoever,resulting from the actions,negligent or otherwise,of Lessee,Lessee's employees and agent
of Lessee or Lessee subcontractor.The indemnities included in this exhibit shall include reasonable attorney's fees paid by Lessor in defending suit and actions involving liability
covered by the indemnification provision in this paragraph.
6. TIME.At!equipment rental charges are for time out.NOT TIME USED.Most prices quoted are for a one day(24 hours)charges.If equipment is needed for a longer time period,
we also have weekly(7 days)and monthly(28 days)rates.
7. LIABILITY.All equipment is for rental purposes only,and it understood that the Lessor shall not be responsible for any accident or damage resulting directly or indirectly from the
used of the leased equipment.The Lessor expressly disclaims all warranties,either expressed or implied;including any implied warranties of merchantability or fitness for a particular
purpose,and neither assumes nor authorizes any other person to assume for it any liability in connection with the use of this equipment.The Lessee agrees to indemnity and ho'
the Lessor harmless from and against any claims,actions,proceedings,costs,damages to property,consequential damages,loss of income or any other incidental damages.e„a,
those damages caused by the negligence of the Lessor,including attorney's fees,arising out of,connected with or resulting from the use of the equipment including but riot lint:',
to.the manufacture,selection,delivery,possession,use,operation,or return of the equipment.
8. COLLECTION COSTS.The Lessee agrees to pay all reasonable collection attorney's and court fees and other expenses involved in the collection of charges or enforcemPr'
the lessors nghis under this contract.
9. REPLACEMENT OF MALFUNCTIONING EQUIPMENT.If the equipment becomes unsafe or in disrepair for any reason,Lessee agrees to discontinue itc use and to notify Les-
sor.Lessor will repair or replace the equipment with similar equipment in good working order if available,and if the defect is the result of normal use.Lessor is not responsible for any
incidental damages or consequential damages caused by delays or otherwise,and Lessee hereby waives any right or entitlement thereto.
10. DAMAGE WAIVER.A six percent(6%)non-refundable damage waiver is applied to the cost of all rental equipment.This cost is only minor repairable damage,and is not to be
construed as insurance.The damage waiver does not cover damage caused by misuse,abuse nor does it cover theft.Minor damage is defined as damage that can be repaired for
an amount less than six percent(6°0)of the equipment's rental fee.
11. PROTECTION OF EQUIPMENT. It is the responsibility of the Lessee to protect all equipment from damage,exposure to weather,or damage that occurs from issue of equipment.
The Lessee must protect the equipment until it is returned or until the agreed pick-up time and date.
12. THEFT OF EQUIPMENT.The Lessee agrees to pay for equipment(at is replacement cost when rented)for all types of theft or mysterious disapnaaiarce.Darn,ge Waiver does
not cover theft.
13. WEATHER RELATED RISKS.Lessee assumes all weather related risks involved in holding an outdoor tented event.Lessor will endeavor to minimize said risk,however,sho
the tenting become unstable due to high wind,snow,rain,flooding;extreme cold or heat,or any other factor beyond Lessor's control,Lessee shall still be liable for payn,ent in tc'i o`
all charges.
14. DIRTY,OR DAMAGED EQUIPMENT.Lessee agrees to pay for any damage to rented equipment regardless of cause,except reasonable wear and tear,while equipment is oil;
of possession of Lessor.Lessee also agrees to pay a reasonable cleaning charge for all equipment returned dirty.Accrued rental charges cannot be applied against the ourchasc
or cost of repair or damaged goods.Rental Equipment damaged beyond repair will be paid for by Lessee at Replacement Cost when rented.The Cost cf repairs!vi";,,a hur,e t;y the
Lessee,whether performed by the Lessor,or at the Lessor's option by others.
15. LOSS OR DAMAGE.To the extent that damage to the equipment is not covered by the foregoing Damage Waiver provision,the Lessee assumes ali risk of loss or cf ar;aq
to the leased equipment from any cause.No loss of or damage to the equipment shall impair any obligation of the Lessee under this Rental Agreement,inch c nr:thF rer --,^
rental fees.Lessor shall have the option of repairing or replacing the equipment,and Lessee shall be responsible for such costs.
16. PAYMENT TERMS.We require a valid Visa,MasterCard,American Express or Discover card number to make a reservation unless the par; ientirg the eciwl a;
arranged account at Party Time Rental.The credit card number shall secure the reservation until the date of the event.If a credit card is not p.esentFd at:. u- th-i a casn security
deposit equal to the replacement cost of the equipment is required in addition to the rental fee.
17. CANCELLATION.A party making a reservation will be subject to a 25%cancellation fee if the entire reservation is cancelled within thirty(30)days rrn il,e-ar,t.T his porgy %/app'1-s
to all parties,including those who have pre-arranged accounts at Party Time Rental.Cancellation of inflatable and special seasonal equipment shall be s,,blf ct`,,a 100'.fee
18. DELIVER AND PICK UP.Delivery is made to closest point truck can park.Extra charges will result in deliveries to upstairs,elevator use or any poinT v,ao-:exim a s n.volved.
Our service does not include set up and knock down of tables and chairs.If this service is required,arrangement should be made several days prior to oe',/ery.,,r"a c ecal charge
quoted.If no arrangements are made and this service is desired on delivery,our driver must call for authorization.If time permits,we will try to accommodate you after ouo,ing the
cinr•e On pick un where no prior arrangements have been made and equipment is not knocked down and assembled in one sheltered area,tables at'd r•bnire,r:;!+ti,,of: .!lhn r;r t
c,ay;,nen a special crew can be scheduled.There will be an additional one day rental.A knock down fee will result if enuipmr-ni c� All set u,'.
19. PREPARATION OF SITE.Lessee agrees to have the site upon which the equipment is to be erected,free and clear of all ocstacies,natural and man-made.P'101
of the Lessors work crew.Lessee further agrees to have all tents cleared for removal prior to our arrival.All non-leased equipment and decorations shall be clea ed and ta!,.r c,,
the site.If the Lessee fails to do so,then Lessee shall pay all costs involved for any delay,additional rental,and all costs including collection and legal expense.
20. UNDERGROUND FACILITIES.Lessee agrees to have all Underground Facilities,in the vicinity of the Equipment installation,clearly marked prior to arriva!or Lessor's work crew.
Lessee assumes full responsibility for damage to all Underground Facilities.To identify Underground Facilities,Lessee must call one week prior to installation.CALL BEFORE YOU
DIG 800.382-5544,
21. SET UP(TEAR DOWN.Setup and/or tear down of equipment is also available.Party Time Rental will be happy to quote a charge to the customer based on the rer.eai ter-to be
set-up/torn down.Any equipment not previously scheduled to be set-up or torn down will be assessed normal set-up/tear down charges plus a minimum$$50 fee
22. IDENTIFICATION.When picking up rental equipment at our location,we require a valid Indiana Sate Driver's License.For insurance purposes,we are required to photocopy the
Lessee's license.
23. EQUIPMENT USE.Upon picking up or accepting delivery of equipment,learn to use the item(s).We do our best to instruct each customer on how to safely use the eoui)—c-
Should an item not work properly,please contact Lessor as soon as you have discovered the problem.We will either provide further instruction or we will replace the item.Al- ; r,
picking up or accepting delivery of equipment,be sure that you have received all of the items that you reserved.Provided that the items are not correct or acceptable,we must b
advised immediately in order to remedy the situation.The Lessee shall use the equipment in a careful and proper manner.
24. LIQUIDATED DAMAGES.In the event that the Lessor fails to delivery any equipment,or is unable to remedy problems with delivered equipment,the Lessor's sole responsibility
shall be to refund to the Lessee the rental fee for the particular equipment.
25. SEVERABILITY.If any provision of this Rental Agreement is held invalid by a court of competent jurisdiction,it shall be considered deleted frcm this Rental Agreement.but such
invalidity shall not affect other provisions that can be given effect in the absence of the invalid provisions.
26. ATTORNEY'S FEES.If the event that either party files an action in relation to this Rental Agreement,the Unsuccessful party in the action shall pay to the successful part;, .r
addition to all other sums that either party may be called upon to pay,a reasonable sum for the successful party's attorney's fees.
27. LINENS.Table linens are inspected prior to pick up and upon return.DO NOT ROLL UP OR PLACE WET LINENS IN ANY BAG-mildew will result If there is obvious darnage
such as mildew,excessive stains,burns or tears,you will be charged the cost of the linen and keep same as though it were a sale.Return all linens dry and free of waste.
28. COOKING UNDER TENTS.Lessee agrees not to do any type of cooking under or within a reasonable distance of the tent.Lessee assumes full responsibility and costs incurred
for damage and or cleaning expense to tent tops due to cooking processes under or near tents.
VOUCHER NO. WARRANT NO.
ALLOWED 20
Party-Time Rental
IN SUM OF $
7250 North Keystone Avenue
Indianapolis, IN 46240
$1,454.47
ON ACCOUNT OF APPROPRIATION FOR
Carmel Fire Department
PO#/Dept. INVOICE NO. I ACCT#/TITLE I AMOUNT Board Members
1120 I 130629 I 43-530.99 I $1,454.47 I hereby certify that the attached invoice(s), or
bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
OCT -8 2012
f
-
�� V V�>
Fire Chief
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund
Irescribed by State Board of Accounts City Form No.201 (Rev.1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
kn invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by
vhom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
130629 $1,454.47
I hereby certify that the attached invoice(s), or bill(s), is (are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
20
Clerk-Treasurer