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HomeMy WebLinkAboutBPW-10-03-12 eirsof ( rjr ) C.Irmel. Office of the Clerk-Treasurer a4. k?w a BOARD OF PUBLIC WORKS AND SAFETY WEDNESDAY, OCTOBER 17, 2012 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, OCTOBER 17, 2012 AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE THE PURPOSE OF THE MEETING IS CITY BUSINESS ONE CIVIC SQUARE CARMEL,INDIANA 46032 317/571-2414 �` b 1, .1% . Itr City of C.Irrael. Joe Office of the Clerk-Treasurer Board of Public Works and Safety Meeting AGENDA Wednesday, October 17, 2012 — 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED To ORDER 1. MINUTES a. Minutes from the October 3, 2012 Regular Meeting 2. BID OPENINGS/AWARDS a. Bid Opening for the 2012-2013 Sidewalk Snow Removal—City Center, Art and Design District, Performing Arts Center; Dave Huffman, Street Commissioner b. Quote Opening for the Pennsylvania and 106th Water Main Extension; John Duffy, Director of the Department of Utilities c. Bid Award for 106th Street Pump Station Improvements; MK Betts ($1,077,000.00); This was the lowest most responsive bid; John Duffy, Director of the Department of Utilities 3. CONTRACTS a. Request for Purchase of Goods and Services; TPI; ($96,250.00); 96th and Towne Road Water Main Extension Project; John Duffy, Director of the Department of Utilities b. Resolution No. BPW-10-17-12-01; A Resolution of the City of Carmel Board of Public Works and Safety Ratifying the Mayoral Signature on Contract; Agreement Between the City of Carmel and Indiana Department of Transportation Coordination and Revisions to the US31 Project; Doug Haney, City Attorney c. Resolution No. BPW-10-17-12-02; A Resolution of the City of Carmel Board of Public Works and Safety Ratifying the Mayoral Signature on Contract; Theater Facilities Operations Agreement; Tarkington and Studio Theater Facilities; Doug Haney, City Attorney d. Request for Purchase of Goods and Services; Additional Service #42; Crossroad Engineers; ($10,000.00); Miscellaneous Engineering Services; Mike McBride, City Engineer ONE C1VIC SQUARE CARMEL,INDIANA 46032 317/571-2414 e. Request for Purchase of Goods and Services; Additional Service#12; American Structurepoint; ($10,000.00); On Call Construction Inspection Services; Mike McBride, City Engineer f. Request for Purchase of Goods and Services; Gibson Teledata; ($329,762.00); Equipment purchase and installation; Terry Crockett, Director of the Department of Information Systems g. Request for Purchase of Goods and Services; Gibson Teledata Addendum; ($25,487.70); Annual Contract Billing; Terry Crockett, Director of the Department of Information Systems h. Request for Purchase of Goods and Services; Paetec/Windstream Addendum; ($9,860.66/month); Terry Crockett, Director of the Department of Information Systems i. Request for Purchase of Goods and Services; Change Order#5; Reith Riley; (increase $1,539.87); Towne Road— 131st to 146th; Mike McBride, City Engineer j. Request for Purchase of Goods and Services; Change Order#6; Reith Riley; (increase $7,178.30); Towne Road— 131st to 146th; Mike McBride, City Engineer k. Request for Purchase of Goods and Services; Change Order#7; Reith Riley; (increase $8,970.00); Towne Road— 131st to 146th; Mike McBride, City Engineer 1. Request for Purchase of Goods and Services; Change Order#8; Reith Riley; (increase $4,090.00); Towne Road— 131st to 146th; Mike McBride, City Engineer m. Request for Purchase of Goods and Services; Change Order#9; Reith Riley; (increase $5,036.19); Towne Road — 131st to 146th; Mike McBride, City Engineer n. Request for Purchase of Goods and Services; Change Order#10; Reith Riley; (increase $26,477.35); Towne Road— 131st to 146th; Mike McBride, City Engineer o. Request for Purchase of Goods and Services; Change Order#11; Reith Riley; (increase $6,465.50); Towne Road— 131st to 146th; Mike McBride, City Engineer p. Request for Purchase of Goods and Services; Change Order#12; Reith Riley; Contract Extension Date to December 3, 2012; Towne Road— 131St to 146th; Mike McBride, City Engineer q. Request for Purchase of Goods and Services; Change Order#7 FINAL; Gradex; (Decrease $140,753.95); Shelborne Road 116th to 126th; Mike McBride, City Engineer r. Request for Purchase of Goods and Services; Change Order#1; E&B Paving; (increase $7,547.22; Illinois Street Extension; Mike McBride, City Engineer 4. USE OF CITY FACILITIES/STREET a. Request to Use Center Green; Historic Cars; Friday, October 26, 2012; 8:00 a.m. to Midnight; Actors Theatre of Indiana b. Request to Use Caucus Room; Board Meeting; Various Dates; Carmel Green Teen 5. OTHER a. TABLED: Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, HOA Traditions on the Monon b. CONTINUED: Appeal hearing Dr. Thomas and Mrs. JoAnn Trancik— 14300 Oakbrook Court c. Request for Dedication of Right of Way; 205 E. Carmel Drive; Fifth Third Bank; Aaron Lane, GPD Group d. Request for Replat; King Subdivision Lot 2A; Donn Scotten, Axis Surveying e. Request for Secondary Plat Approval; Cobblestone Commons, Greg Iiko, Crossroad Engineers 6. ADJOURNMENT BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTE S WEDNESDAY,OCTOBER 3,2012 —10:00 A.M. COUNCIL CHAMBERS/CITY HALL/ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor Brainard called the meeting to order at 10:05 a.m. MEMBERS PRESENT Mayor Brainard, Board Member; Mary Ann Burke and Lori Watson, Deputy Cleric Sandy Johnson MINUTES Minutes for the August 2, 2012 Special Meeting were approved 2-0. Minutes for the September 19, 2012 Regular Meeting were approved 2-0. PERFORMANCE RELEASES Resolution No. BPW-10-03-12-01; Roberts Camera-Old Meridian; Stormwater Post Construction; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution No. BPW-10-03-12-03; Village of West Clay, Block E-Regent Building- Erosion Control; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution No. BPW-10-03-12-05; Village of West Clay; Copeland Building; CVS/Moultrie Street; Erosion Control; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution No. BPW-10-03-12-06; Legacy Master Infrastructure Phase 2; Erosion Control; Stormwater Construction; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution No. BPW-10-03-12-07; Legacy Master Infrastructure Phase 2; Stormwater Post Construction; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 8 CONTRACTS Indiana Department of Transportation; Report of Contract Final Inspection and Recommendation for Acceptance; Hazel Dell Parkway Resurfacing; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Additional Service #40; Crossroad Engineers; ($35,000.00); On Call Consulting; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Additional Service #41; Crossroad Engineers; ($12,500.00); 136th Street Culvert West of Ditch- Survey and Design; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Bartlett Tree Service; ($23,000.00); Tree Removal and Maintenance; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Additional Service #1; EA Outdoor Services; ($10,450.00); Roundabout Maintenance; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; JEM Blasting; ($32,904.00); Four Clarifiers Sandblast; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; E&B Paving; ($770,720.00); Street Paving; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Municipal Emergency Services; ($590,534.48); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. USE OF CITY FACILITIES/STREETS Request to Gazebo and Common Areas; Gazebo Concerts; Wednesday; Various dates; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use City Streets; Artomobilia; Saturday, August 24, 2013; 6:00 pm to 9:00 pm; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use City Streets; Oktoberfest; Friday, October 26, 2012; 6:00 am to 11:30 pm; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use City Streets; Run; October 27, 2012; 8:00 am to 10:00 am; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. i i I Request to Use City Streets; Run; Saturday, October 13, 2012; 8:00 am to 10:00 am; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use City Streets; Run/Walk; Sunday, October 14, 2012; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. OTHER REMAINS TABLED: Request for Dedication of Streets; Traditions on the Monon CONTINUED: Appeal hearing Dr. Thomas and Mrs. JoAnn Trancik—14300 Oakbrook Court; The 1 hearing started at 10:28 a.m.; Testimony began. A Court Reporter was present to record proceedings. Appeal Hearing ended at 11:15 a.m. —No conclusion was reached. To be continued at a later date Request for Stormwater Technical Standards Variance; 10240 Ditch Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Variance; Improvements of Right of way; Trails at Avian Glen; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Dedication of Right of Way; 116th and Rangeline; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Secondary Plat Approval; Bennett Technology Park Block "A"; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW-10-03-12-02; A Resolution of the City of Carmel Board of Public Works and Safety Setting the 2013 City and Participant Contribution Rates for the Employee Health Benefit Plan; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW-10-03-12-04; A Resolution of the City of Carmel Board of Public Works and Safety Authorizing Wellness Expense to be Paid from Medical Escrow Fund; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Approval of the 12th Amendment of the Employee Health Benefit Plan; Barbara Lamb, Human Resource Director -e- I ADJOURNMENT Mayor Brainard adjourned the meeting at 10:12 a.m. /_/ f 1-4 ,0' Diana L. Cordray/IA C Cler -Treas ,er — Approved / �4r or`James Brainard ATTEST: CV814(7k( 4 ° Diana L. Cordray,,IAMB Clerk-Treasurer i �