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213748 10/17/2012 CITY OF CARMEL, INDIANA VENDOR: 362203 Page 1 of 1 ONE CIVIC SQUARE HILTON AUSTIN CHECK AMOUNT: $1,391.50 s�? CARMEL, INDIANA 46032 500 EAST 4TH STREET AUSTIN TX 78701 CHECK NUMBER: 213748 CHECK DATE: 10/17/2012 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1180 4343002 3478369169 1, 391 . 50 EXTERNAL TRAINING TRA Manage Reservation- 3478369169 Page I of 2 Hilton Austin Hilton - 500 East 4th Street,Austin,Texas, 78701, USA 1-512-482-8000 Reservation Confirmation # 3478369169 Hotel Stay Information Hilton Austin Arrival: Friday, 19 Oct 2012 500 East 4th Street Departure: Wednesday,24 Oct 2012 Austin,Texas 78701 1 room for 5 nights USA Phone:1-512-482-8000 Early check-in cannot be guaranteed.Contact the hotel to inquire about early check-in or late check-out. Hotel check-in time is 3:00 pm and check-out is at 12:00 pm. Room and Plan Selection Guest Information Room: Guest name: Ms.Ashley Ulbricht 1 adult S4 Address type: Work 2 QUEEN BEDS(-- Address: On file Price(5 nights x 242.00) 1,210.00 Email: On file Taxes 181.50 Phone: On file Room Subtotal 1,391.50 ALTERNATE GOVT RATE Room preferences: 1 King bed.Your preferences have been submitted with your reservation and are subject to Total for stay: $1,391-50 USD hotel availability. Payment Information This credit card will expire before your arrival date. It is recommended that you update this credit card to fully guarantee your reservation. Card type: Card number: Expiration: Jun 2012 https://secure3.hilton.com/en—US/hi/reservation/view/manage.htm 10/15/2012 Manage Reservation- 3478369169 Page 2 of 2 Driving directions To our hotel: From Austin-Bergstrom Airport:Exit the airport and take Highway 71 west approximately 5.5 miles to 1-35. Merge onto 1-35 North and take exit 234C.Turn left at the first stop light(6th Street).Travel west on 6th street 4 blocks.Turn left onto Neches.The hotel is on the left on the corner of 5th&Neches. From Austin-Bergstrom International Airport:Take Hwy 71 West approximately 5.5 miles to 1-35.Merge onto 1-35 North and take exit 234C.Turn left at the 1 st light(6th St).Travel west on 6th St and turn left onto Neches St.The Hilton Austin is on the corner of 5th and Neches. Rules&Restrictions Taxes • 15.00%per room per night Guarantee Policy There is a credit card required for this reservation. If you use a debit/credit card to check in,a hold may be placed on your card account for the full anticipated amount to be owed to the hotel,including estimated incidentals,through your date of check-out and such hold may not be released for 72 hours from the date of check-out or longer at the discretion of your card issuer. Cancellation Policy If you wish to cancel,please do so 2 days prior to arrival to avoid cancellation penalties. At check in,the front desk will verify your check-out date.Rates quoted are based on check-in date and length of stay.Should you choose to depart early, price is subject to change. We reserve the right to cancel or modify reservations where it appears that a customer has engaged in fraudulent or inappropriate activity or under other circumstances where it appears that the reservations contain or resulted from a mistake or error. Totals listed here are estimated based on current taxes and exchange rates(if applicable)and do not include additional fees/charges that may be incurred during your stay. Services provided for an additional charge • Parking charges:Self parking-$20.00,inclusive of tax.Valet parking-$28.00,inclusive of tax • In-Room Wireless Internet:$14.95,Complimentary for HHonors Gold&Diamond • In-Room Wired Internet:$14.95,Complimentary for HHonors Gold&Diamond • Public Wireless Internet:$14.95 • Pets allowed,$50.00 non-refundable fee,75 Ibs maximum https:Hsecure3.hilton.com/en—US/hi/reservation/view/manage.htm 10/15/2012 Bass, Elaine A From: Ulbricht, Ashley M Sent: Monday, October 15, 2012 7:34 AM To: Bass, Elaine A Subject: Fwd: Your Upcoming Hilton Hotels & Resorts Stay Am i receiving a check form Carmel to Pay upfront? Sent from my Verizon Wireless 4G LTE Smartphone. ------ Original message ------ '1 11115 l;i 111111 11111tiligii { it A a .� .•x III �: f :eee ee Dear Ashley Ulbricht, ' ' Upon Arrival Thank you for choosing Hilton and we look forward to N y g Hava extra anleni[ies seeing you soon. tti '., casatiillc�fial tcti�vls; l We hope that you enjoy your stay and take full advantage of our services and , • , amenities to complement your stay. Experience everything we have to offer, from stylish guest rooms to delicious dining options,and much more. So ,. _ whether you are traveling on business or pleasure, you will find everything you 9 p Y Y 9 Y need for a pleasant and memorable stay. Please contact us with any requests or questions regarding your stay and we will be happy to help you plan your visit. eStandbyrw UPGRADE .a Upgrade for as lithe as$15 "p F<rs per night. Vpg afie now " 3478369169." Nlodify.Rese vatiorn - - . .. Arrival: 19 October 2012 3:00 PM Departure:,`,.; 24 0ctobe'r.2012 iZ:00 PM 1 A HIEVE EL1�TE STATUS FATT`:.. HE 7oN T>a� iN AraY oTi��R aR4]GRAfr4'.0=p Z F°IHONOF : HILIQN HHONGRS-:, #_yam ::;;.: ;`._--':..• - ,. '�f""'r"`^.—• �'.+� v Ci Y _ ��e7e ' L. �3";.. HON k i' N`',A'N f7"ERiH td Pf71lN•T�S •;`°,.° -Ft00?1fUPGRAlDES; ° I- PIRE.E 7NIGf1.TS Ah11[7_MOR£: r' n T�� ,_he s a' a e a A= �3- ` yy k. 5� Service of alcoholic beverages is subject to state and local laws.Must be of legal drinking age.Hilton Requests Upon Arrival'.items are subject to availability. PLEASE DO NOT REPLY TO THIS EMAIL. MAIL SENT TO THIS EMAIL ADDRESS CANNOT BE ANSWERED. Hilton Worldwide will not contact you by telephone,text message or e-mail to ask for your confidential personal information,credit card details or HHonors account login information related to upcoming stays or your account. Anyone who receives this type of request should not respond to it. We also ask that you please notify us at fraud alert(o)hilton.com should you receive such a communication If you need to MODIFY or CANCEL your reservation,click here.Any changes to the arrival date,departure date or room type of this reservation are subject to the hotel's availability at the time the change is requested and may result in a rate change or an additional fee.For example, shortening or lengthening your reservation is subject to availability and may not be possible at a later date.For more information,please click here to see all the rules and restrictions applicable to this reservation. If you have questions regarding your reservation,click here 2 Hilton HHonors membership,earning of Points&Miles-,and redemption of points are subject to HHonors Terms and Conditions. ABOUT THIS EMAIL Please do not reply to this email.Mail sent to this address cannot be answered. View Our Privacy Policy Create or Update a Profile Unsubscribe To unsubscribe from all marketing email from Hilton Worldwide,please send an email with the subject line"Unsubscribe"to e opt out(a)hilton.com.Opting out from all Hilton Worldwide marketing email will prevent HHonors members from receiving your HHonors Monthly Statement.However,you can continue to check your account by logging into your profile or by calling 1-800-HHONORS.Outside the United States and Canada,please dial+800 44 45 86 67 for assistance. Please allow up to 10 business days for processing opt-out requests.You will continue to receive transactional email messages such as reservation confirmations. If you prefer to unsubscribe via postal mail,please send your name,HHonors Account Number(if applicable)and email address to Hilton Internet Contact Center,PO Box 9045,Addison,TX 75001-9045 USA Notice of Confidentiality:This message and any attachments may contain confidential information.If it has been sent to you in error,please reply to advise the sender of the error and then immediately delete this message. .M indicates a trademark of Hilton Worldwide. ©2012 Hilton Worldwide 3 Prescribed by State Board of Accounts ACCOUNTS PAYABLE VOUCHER City Form No.201(Rev.1995) CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee HILTON AUSTIN Purchase Order No. 500 East 4th Street Terms Austin, Texas 78701 Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 10-16-12 347836916 Lodging for Carmel Assistant City Attorney Ashley M. $1,391.50 Ulbricht for the nights of October 19 thru 23, 2012 while attending IMLA's "Code Enforcement Program" and IMLA's 77th Annual Conference"on the City's behalf, in Austin, Texas, October 20-24,20_1 12 per the-attached Genfirmafion#3478369169 Total I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5-11-10-1.6. , 20 Clerk-Treasurer $1,391.50 VOUCHER NO. WARRANT NO. ALLOWED 20 IN SUM OF $ 500 East 4th Street Austin, Texas 78701 $ $1,391.50 ON ACCOUNT OF APPROPRIATION FOR Department of Law 430-43002 External Training & Travel Board Members PO#or INVOICE NO. ACCT#/TITLE AMOUNT DEPT.# I hereby certify that the attached invoice(s), or 1180 3478369169 $1,391.50 bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except 20 IcL S' ature Cost distribution ledger classification if Title claim paid motor vehicle highway fund