214084 10/23/2012 UPI CF CARMEL, INDIANA VENDOR: 363272 Page 1 of 1
ONE CIVIC SQUARE JAMES P SPELBRING CHECK AMOUNT: $238.00
CARMEL, INDIANA 46032 16233 HOWDEN DRIVE
WESTFIELD IN 46074 CHECK NUMBER: 214084
CHECK DATE: 10/23/2012
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1201 4343002 10 . 22 . 12 238 . 00 EXTERNAL TRAINING TRA
b��y of CA24F,,,
CITY OF CARMEL Expense Report (required for all travel expenses)
„o
EMPLOYEE NAME:NAME: James P. Spelbring DEPARTURE DATE: 10/16/2012 TIME: 2:25 AM / PM
DEPARTMENT: Human Resources- 1201 RETURN DATE: 10/20/2012 TIME: 12:05 AM/ PM
REASON FOR TRAVEL: National Conference DESTINATION CITY: Las Vegas, NV
TRAVEL EXPENSES ARE FOR (check all that apply): ADVANCE REIMBURSEMENT x PER DIEM x
Transportation Gas/Tolls/ Meals
Date Lodging Misc. Total
Air-fare Car Rental Other Parking Breakfast Lunch Dinner Snacks Per Diem
10/16/12 $13.00 $30.00 $43.00
10/17/12 $65.00 $65.00
10/18/12 $65.00 $65.00
10/19/12 $65.00 $65.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0:00
0.00
Total $0.00 $0.00 $13.00 $0.00 $0.001 $0.001 $0.00 $0.00 -$0.001 $225.00 $0.00 . $238.00
DIRECTOR'S STATEMENT: I hereby affirm that all expenses listed conform to the City's travel policy and are within my department's appropriated budget.
Director Signature: � ��%� �"'� '��` Date:
City of Carmel Form#ER06 Revision Date 10/22/2012 Page 1
, .
Spelbring, James P HR
Fromm: Melissa C etohn net]
Sent Thursday, October 11. 2O123:33PM
To: 'Customer Support'
Subject: 2O12 Annual User's Conference Confirmation
Attachments: NEOGOV Conference Agenda 2O12.pdf
N E � .
2012 Annual User's Conference
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" ~^~��.^~�, ~��,.~. . ~_~~. ." . . , " .`~�.^°. ^ ~~. Information
Final preparations for the 2012 Annual User's Conference are underway. This ernei| is confirmation that you
are registered to attend the two-day conference at The Monte Carlo Resort & Casino in Las Vegas on October
l8m—October 19m Attached is the conference agenda for your reference. A copy will be provided to you at
the conference.
A couple of important pieces of information for you:
All of the presentation PowerPoint slides will be available for you to view, download and print before, during
and after the conference! To access these materials, please log in to the NEOGOV Community and navigate to
the following link:
We also have our agenda available for you to access at any time through a convenient smart phone app!
Please visit via your computer or smart phone today!
We would like to invite you to our Welcome Reception on Wednesday evening for appetizers and drinks. This
is a great opportunity to meet and network with other NEOGOV customers and the NEOGOV Team.
When: Wednesday, October 17"' 7:O0-9:DUp.nn.
Where: The Terrace, The Monte Carlo Resort Q^ Casino
Directions: The Terrace is located on the east entrance of the Casino next to Ignite Lounge. Look for
a friendly NEC)GOV team member to help point the way.
Conference Registration & Breakfast
When: Thursday, October 18m, 7:45 —O:45 a.m.
Where: Registration Tables outside of Ballrooms 4'S
Breakfast will be served in Ballrooms 1-2
Directions: Ballrooms 4-5 and Ballrooms 1-2 are located in the Conference and Meeting Space on
Level 2, near the Spa and Fitness Center. NE(]GC)Vtearn members will be available to
t►�o�c�
UNPRETENTIOUSLY LUXURIOUS-
Room No. 15333
Mr. James Spelbring Conf No. 403990088
16233 Howden Drive Arrival 10/16/12
Westfield, IN 46074 Departure 10/19/12
DATE DESCRIPTION CHARGES CREDITS
10/16/12 Deposit Applied 77.28
10/16/12 Deposit Applied 154.56
10/16/12 MC Room 69.00
10/16/12 MC Room Tax - 12% 8.28
10/17/12 MC Room 69.00
10/17/12 MC Room Tax - 12% 8.28
10/18/12 MC Room 69.00
10/18/12 MC Room Tax - 12% 8.28
Total 231.84 231.84
Balance 0.00
Customer
Receipt
Ji
-iis IS NOT A BOARDING PASS)
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Tours
Pnnl8o: 10/1602 03.32 PM
(800) 704-7011
www.s howil irn eto urs I v.co in
Date 10116/12
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Confit 979428#979430
Rep. Magliere
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Receipt
Sheeks, Cindy L
From: Debbie Tunstill [Debbie.Tunstill @thetravelagentinc.com]
Sent: Monday, September 10, 2012 12:55 PM
To: Spelbring, James P - HR
Subject: FW: Southwest Airlines Confirmation-SPELBRING/JAMES P-Confirmation: 4NKDMU
Hi James,
Below is the itinerary with the corrected spelling of your name.
Have a nice day,
Debbie Tunstill
Personal Trarel.4dvisor
THE TRAVEL AGENT
Alemher of the Tzell"Travel Croup
630 West Carmel Dr.
Suite 150<11-!! >
Carmel, Indiana 46032
317.805.5762
317.846.9619
800.347.2512 toll-free
317.805-5763fax
Office Fours,11, W, F pant-6pnt
TuesdaY 8:00am- 6pnr
Saturday 10am-4pm
debbiena,thetravelaEentine.com
"Virtuoso" Agency
From: Southwest Airlines [mailto:SouthwestAirlines @luv.southwest.com]
Sent: Monday, September 10, 2012 12:32 PM
To: Debbie Tunstill
Subject: Southwest Airlines Confirmation-SPELBRING/JAMES P-Confirmation: 4NKDMU
no
Or
_ PVI Account j View My Itinerary Online
SOUTHWEST
1
Ready for takeoff!
Thanks for choosing Southwest for your trip! You'll find everything you need to know
_ about your reservation below. Happy travels! (i ��,gg pp� ff � I
HECl'1e'-1��
Let LIS take
care of ?=.sst
AIR Confirmation: 4NKDMU Confirmation Date: 09/1012012 Cf eok"xn
for you
i On C-=',,Ia y
Rapid Rewards# Ticket# Expiration Est. Points
Passenger(s)
p Earned I.
SPELBRING/JAMES -None Entered- 5262466907727 Sep 7, 2013 2101
Date Flight Departure/ArrivalCLtISiV
-RATES AT
Tue Oct 16 2549 Depart INDIANAPOLIS IN(IND)at 2:25 PM '
Arrive in LAS VEGAS NV(LAS)at 3:35 PM VEGAS-
Travel Time 4 hrs 10 mins HOTELS
Wanna Get Away
Fri Oct 19 2181 Depart LAS VEGAS NV(LAS)at 5:30 PM
Arrive in INDIANAPOLIS IN (IND)at 12:05 AM
Travel Time 3 hrs 35 mins
Wanna Get Away t- 577 ,.06
Air Cost:371.60 -.. .
. „' -°1MiWiWyS�� I1YfiiiY" ",HJ
Carry-on Items: 1 Bag +small personal item are free see full details. Checked Items: First andA"" ,
second bags are free, size and weight limits apply.
Fare Rule(s):Valid only on Southwest Airlines.All travel involving funds from this
Confirmation Number must be completed by the expiration date. Unused travel funds may Rent Some Wheels
only be applied toward the purchase of future travel for the individual named on the ticket.Any
changes to this itinerary may result in a fare increase. Explore your destination on
the perfect set of wheels.
Rent a Car
Important Check-In Reminder
Be sure to arrive at the departure gate with your boarding pass at least 10 minutes before
your scheduled departure time. Otherwise, your reserved space may be cancelled and you
won't be eligible for denied booking compensation. Get the test travel deals
straight to your inbox.
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CHECK-1114-
Go to Boarding School --- Check-In' Details 4
Cost and Payment Summary
;'JR-4NKDMU
Base Fare $ 325.60 Payment Information
Excise Taxes $ 23.40 Payment Type. Ticket Exchange
Segment Fee $ 7 60 Date Sep 10; 2012
Passenger Facility Charge $ 9.00 Payment Amount $371 60
September 11th Security Fee $ 5.00
Total Air Cost $ 371.60
2
Exchange Detail
r
Sep 7. 2012 from ticket#52x2466502556 to _..,W,• �, ;� ,, . .
ticket##5262466907727
T
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3
VOUCHER NO. WARRANT NO.
ALLOWED 20
James P. Spelbring
IN SUM OF $
16233 Howden Dr
Westfield, IN 46074
$238.00
ON ACCOUNT OF APPROPRIATION FOR
Carmel HR Department
PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members
1201 10.22.12 43-430.02 $238.00 I hereby certify that the attached invoice(s), or
bill(s) is (are)true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
Monday, October 22, 2012
Director, HR
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund
Prescribed by State Board of Accounts City Form No.201 (Rev.1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s)or bill(s))
10/22/12 10.22.12 National Conference $238.00
I hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
, 20
Clerk-Treasurer