HomeMy WebLinkAboutEngineering 10-25-12JAMES BRAINARD, MAYOR
October 24, 2012
Mr. Eric A. Gleissner, P.E.
Civil Site Group, Inc.
643 Massachusetts Avenue, Suite 200
Indianapolis, IN 46204
RE: Dunkin Donuts/ C -Store Commercial Development- Project Review #1
Dear Mr. Gleissner:
The City received your development plans on October 10, 2012. The project is scheduled for review at the
October 17, 2012 Technical. Advisory Committee meeting. This is an incomplete submittal. We reserve
the right to provide additional comments. Such comments may have a significant impact on the submitted
land plan. We offer the following comments:
CONSTRUCTION DRAWING REVIEW COMMENTS
This project is subject to the City's Storm Water Management and Storm Water Quality
Ordinances. Section. 102.07 of the Stonnwater Technical Standards Manual states:
Plans submitted to the City of Carmel Technical Advisory Committee as part of the
ADLS /DP approval process, shall include the following:
i. Construction Plans (Section 102.02)
ii. Stormwater Drainage Technical Report (Section 102.03)
iii.
Stormwater Pollution Prevention Plan (Section 102.04)
Please ensure all of these items are submitted for DP /ADLS approval.
2. Has the Indiana Department of Transportation approved the two proposed entrances as
shown on the plans?
3. There appear to be direct discharges on -site. Direct discharges shall he minimized.
4. Will this development be platted?
5. Please remove the Landscape Plan from the Title Sheet and the plan set. Please remove the
Lighting Plan form the Title Sheet.
6. Please determine the capacity of the storm sewer receiving system on Michigan Road. Is the
receiving system more restrictive than the City's flat release rates?
GENERAL INFORMATION
• These comments represent the Department of Engineering's first review of the site development
plans for this project.
• We request that all responses to our comments be provided in writing and be accompanied by a
drawing reflecting the requested revisions. Failure to provide written responses may result in the
delay of the review process.
• It is critical that this office be made aware of all modifications made on the plans being re-
submitted, particularly if any such changes are considered "new" or fall outside of our previous
reviews. Please provide revised plans including all revisions. Please notify us of any changes and
specifically state any changes, including changes resulting from Plan Commission, BZA or other
committee meetings.
DEPARTMENT OF ENGINEERING
ONE CIVIC SQUARE, CARMEL, IN 46032 OFFICE 317.571.2441 FAx 317.571.2439
EMAIL engineefing @carmel.in.gov
Mr. Eric A. Gleissner, P.E.
October 24, 2012
RE` Dunkin Donuts/ C -Store Commercial Development - Project Review f+1
Page 2 of 4
• We have engaged Crossroad Engineers, PC to review all drainage plans and drainage calculations
submitted to this office for review. If you have not already done so, please provide a set of
drainage plans and calculations to their office for review. We will share Crossroad's comments as
they are received.
• Final drawings will not be approved for construction until:
a. All Engineering Department and Utility Department and Hamilton County Surveyor
issues have been resolved.
b. All bonds and performance guarantees are posted.
c. All Board of Public Works and Safety approvals and any other governing agency
approvals (if required) are obtained.
d. All off -site easements necessary to install utilities to serve the development are secured.
e. SWPPP is approved.
f. All fees are paid.
• The Department reserves the right to provide additional comments based upon subsequent
reviews.
• An approved Storm Water Management Permit is required prior to commencing any earth
disturbing activity. Please contact Mr. John Thomas regarding storm water quality . requirements.
• An approved right -of -way permit is required prior to commencing any work in the public right-of-
way and for construction equipment access from the City's right -of -way.
• If it will be necessary to relocate existing utilities, the costs for such relocation shall be borne
solely by the developer. Any utility poles requiring relocation shall be relocated to within one foot
of the outside edge of the proposed right -of -way.
• The Department requires that the construction drawings be developed in accordance with the City
of Cannel digital submission standards and that all required submittals for primary plat, secondary
plat, and construction drawings be made. The digital files must be submitted to the Department of
Engineering prior to the approval of the construction plans. Please contact the City GIS
Department for the requirements.
• Jurisdictions:
g. The project site is located within current City of Cannel Corporate Limits.
h. Perimeter Street and Right -of -Way — Indiana Department of Transportation (U.S.
421 /Michigan Road).
i. Water —City of Carmel Utilities
j. Sanitary Sewers — Clay Township Regional Waste
k. Storm Sewers /Drainage — City of Carmel.
I. Legal Drains — Hamilton County Surveyor's Office.
• Drawings submitted for approval:
m. The design engineer must certify all drawings submitted for final approval.
n. This office will require 9 sets of drawings for approval after all issues have been
resolved. The drawings will be stamped as approved and signed by the City Engineer
and by Carmel Utilities. The Owner will receive 3 sets, one of which must be maintained
on the construction site at all times. If this project is subject to review and approval by
the Hamilton County Surveyor's Office, a total of 11 sets will be required for final
approval.
• Carmel Utilities will provide separate reviews of this project for water issues. Please assure that
copies of all drawings are sent to:
Paul Pace Paul Arnone
Carmel Utilities Distribution Carmel Utilities Collection
3450 West 130 Street 901 North Range Line Road
Westfield, IN 46074 Carmel, IN 46032
• Carmel Utilities subscribes to "Holey Moley" who should be contacted directly for all water main
locations.
Mr. Eric A. Gleissner, P.E.
October 24, 2012
RE: Dunkin Donuts/ C -Store Commercial Development- Project Review #1
Page 3 of 4
• The following items will be sent electronically upon request regarding this correspondence and
project:
o. Project Approval Checklist
p. Perfonnance /Maintenance Guarantees
q. Utility Jurisdictions /Right of Way Permits
r. Availability (acreage) Fees
BOARD OF PUBLIC WORKS AND SAFETY
• A schedule for Board of Public Works and Safety meeting dates and agenda deadlines will be sent
electronically for your use upon request. Please use the Engineering Department deadlines for
submissions to the Board.
• Any submission to the Board requires prior approval by the Carmel Clay Plan Commission
and /or the Board of Zoning Appeals (if applicable) and completion of review by the
Technical Advisory Committee. All written requests to be placed on the Board's agenda
must include the appropriate Docket Number and the date (or dates) of approval by the Plan
Commission and /or the Board of Zoning Appeals (if applicable).
• Water Availability and Sanitary Sewer approval from the Board will be required. This is an EDU
approval based upon the proposed use of the site. Reference Items #33 to #35 below for
additional details /explanations. Please note that if an entryway or other irrigation system is
planned for this development, additional Water Availability Approval from the Board will
be required and additional Water Connection Fees will be assessed based upon the size and
usage of the system as determined by the Director of Carmel Utilities.
• Commercial Curb Cut Approval. Please provide 81/2 x 11 exhibits with the request for approval.
Provide all pertinent information including lane widths, overall width, radii, lane markings,
location of opposing drives or streets, relationship to the location of previous curb cut, etc.
• Temporary Construction Entrance Approval. If the construction entrance is to be located separate
from a permanent curb cut, then Board of Public Works approval is required if it will be located
within City right -of -way.
• The installation of any permanent, privately owned and /or maintained improvement (signs,
decorative street signs, walls, streetlights, etc.) within dedicated right of way or dedicated
easements requires the execution of a Consent to Encroach Agreement between the Owner and the
City of Cannel. Such agreements are executed by the Board of Public Works and Safety. The City
Engineer may approve irrigation system agreements.
• Secondary Plat approval if applicable. All performance guarantees must be posted prior to
submission of secondary plats for Board of Public Works and Safety approval.
• Dedication of right - of-way if not platted. This is based upon the City of Carmel 20 -Year
Thoroughfare Plan requirements. Dedication documents are available upon request. Please be
advised that all Right -of -Way Dedications must be accompanied by a Sales Disclosure Agreement
completed by the owner for the property being dedicated to the City. The dedication document
cannot be recorded without a completed Sales Disclosure. The form is available upon request.
• Any open pavement cuts of City right -of -way will require Carmel Board of Public Works and
Safety approval.
BONDING REQUIREMENTS
• Please contact Mr Dave Barnes to review performance guarantee requirements. Please contact
Mr. John Duffy to review water and sanitary sewer bonding requirements.
• The amount of the Performance Guarantee is based upon a certified Engineer's Estimate for 100%
of the cost of labor and materials to construct the individual improvements, to be provided by the
design engineer. Please provide detailed Engineer's Estimates for each improvement including
quantities, unit costs, pipe sizes, and materials, etc.
• Upon completion and release of individual Performance Guarantees, a three -year Maintenance
Guarantee will be required (see Street Sign comments above). The Maintenance Guarantee
Mr. Eric A. Gleissner, P.E.
October 24, 2012
RE: Dunkin Donuts/ C -Store Commercial Development- Project Review #1
Page 4 of 4
amount is based upon 15% of the Performance amount for Streets and Curbs and 10% of the
Performance amount for all other improvements.
• Perfonnance Guarantees may be Performance or Subdivision Bonds or Irrevocable Letters of
Credit.
• Please reference the available enclosures for more detailed explanation of our procedures.
RIGHT OF WAY PERMIT AND BONDING
• Any work in the dedicated right -of -way will require an approved Right -of -Way Permit and a
License & Permit Bond.
• The bond amount is detennined by our Right -of -Way Manager. However, if the work is included
in the scope of work of a required and posted Performance Guarantee, the Performance Guarantee
may be used to satisfy the bond requirements of the Right -of -Way Permit.
• Please contact our Right -of -Way Manager, Fred Glaser, to arrange right -of -way permitting and
bonding.
AVAILABILITY AND CONNECTION FEES
• We defer to Carmel Utilities regarding this issue.
• If an entryway or overall site irrigation system is planned for this development, additional
Water Connection Fees will be assessed based upon the size and usage of the system and
upon the recommendations of the Director of Carmel Utilities.
• These fees are required to be paid prior to final approval of construction plans by Engineering and
prior to issuance of building pennits by Building Codes Services. Please confirm these fees and
calculations with Carmel Utilities.
If you have questions, please contact me at 571 -2441.
Sincerely,
Gary R. Du can:' E
Assistant C'ty Engineer
Department of Engineering
cc: Angelina Conn, Department of Community Services
John Duffy, Carmel Utilities
Paul Pace, Cannel Utilities
Paul Arnone, Carmel Utilities
Greg Hoyes, Hamilton County Surveyor's Office
Greg Ilko, Crossroad Engineers, PC
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